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Franklin Local
Board
27 March 2018
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1 Welcome
The Chair
opened the meeting and welcomed everyone present.
2 Apologies
3 Declaration
of Interest
Member A
Hopkins declared an interest in Item 15: Franklin Sport and Active Recreation
Facilities Plan – allocation of funding for projects in 2017/2018.
4 Confirmation
of Minutes
5 Leave
of Absence
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
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7.1
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Petition - Lowering the speed limit through
Hunua Village – Tim Biggs
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A petition
was provided. A copy has been placed on the official minutes.
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Resolution
number FR/2018/20
MOVED by Chairperson A Fulljames, seconded by Member A
Hopkins:
That the Franklin
Local Board:
a) receive
the petition requesting that the speed limit through Hunua Village be lowered
and thank Tim Biggs, chair of the Hunua Ararimu Paparimu
Valleys Residents Association, for his attendance.
CARRIED
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Attachments
a 20180327
Franklin Local Board Item 7.1: Petition - Lowering the speed limit through
Hunua Village - Tim Briggs Petition
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8 Deputations
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8.1
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Deputation - Waiuku Family Support - Kym
Maynard
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A powerpoint
presentation was provided. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number FR/2018/21
MOVED by Member B Crompton, seconded by Member S Druyven:
That the Franklin
Local Board:
a) receive
the presentation on Waiuku Family Support and thank Kym Maynard for her
attendance.
CARRIED
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Attachments
a 20180327 Franklin Local Board Item: 8.1 Deputation - Waiuku Family
Support - Kym Maynard presentation
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9 Public
Forum
10 Extraordinary
Business
There was no
extraordinary business.
11 Notices
of Motion
There were no
notices of motion.
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12
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Request for feedback on proposed approach to
preventing kauri dieback in the Hunua Ranges
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Rachel
Kelleher, Manager Regional Parks and Trent Taylor, Senior Ranger Programmes, were
in attendance to speak to this item.
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Resolution
number FR/2018/24
MOVED by Chairperson A Fulljames, seconded by Member M
Bell:
That the Franklin
Local Board:
a) support
the intention of the proposed temporary closures of Mangatangi Ridge track,
Waharau Ridge track, section of Kohukohunui Ridge track, Whakatiwai Ridge,
Whakatiwai Road, section of Workman and Mangatangi West, lower Mangatawhiri
and Trig tracks and partial closure of Cosseys Wairoa track in the Hunua
Ranges to prevent the spread of kauri dieback
a)
request that the proposed closures be used to actively manage
access in the first instance, with monitoring to inform consideration of the
need to apply full closure at a future date
b)
request that the track closures align with or cater for the
proposed Hunua Trail
c)
request that key user groups be fully engaged in discussions
about the proposed closure, prior to the forthcoming Environment and
Community Committee resolution on the matter
e) request
that when considering the investment of funds gained through the proposed
environmental initiatives targeted rate, emphasis is given to preventing the
introduction of Kauri Dieback to the Hunua Ranges
f) note
that the lower Workman and lower Mangatangi East Trig track are already
closed.
CARRIED
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Attachments
a 20180327 Franklin Local Board Item 12: Request for feedback on
proposed approach to preventing kauri dieback in the Hunua Ranges - Memo
dated 26/3/2018 from R Kelleher and P Brown
b 20180327 Franklin Local Board Item 12: Request for feedback on
proposed approach to preventing kauri dieback in the Hunua Ranges -
Protection Map
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Secretarial
Note: Item 13 was taken after Item 16 (10.32am)
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13
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Corporate Accommodation Disposal
Recommendation - 82 Manukau Road, Pukekohe
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Rod Aitken, Head of Corporate Property and Sharon Coombes Manager Workplace
Strategy & Partnering were in attendance to speak
to this item.
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Resolution
number FR/2018/26
MOVED by Deputy Chairperson A Baker, seconded by Member B
Crompton:
That the Franklin
Local Board:
a) request
that the disposal of 82 Manukau Road Pukekohe only be undertaken upon
agreement of a site for viable alternative accommodation for council services
within Pukekohe, which can cater for the town’s growth and future needs
b) request
that negotiation and preferably agreement for the disposal of 82 Manukau Road
Pukekohe include a caveat that any future development incorporates a
multi-storey car park with the ability to provide capacity for a park and
ride facility
c) request
that the Finance and Performance Committee seek the optimum development use
for the land at 82 Manukau Road Pukekohe, recognising its strategic location
between the town centre and the train station and the Franklin Local Board
Plan’s two strategic outcomes of A thriving local economy and Growth
is dealt with effectively
d) note
that the corporate policy requires the proceeds from sale of 82 Manukau Road
Pukekohe to be re-invested in the corporate accommodation portfolio and
therefore requests that the local board is engaged in any future policy
review to ensure that the proceeds of council asset sales are retained in the
local area.
e) thank
Rod Aitken and Sharon Coombes for their attendance.
CARRIED
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14
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Auckland Transport update to the Franklin
Local Board – March 2018
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Jenni Wild,
Elected Member Relationshlip Manager (South), was in attendance to speak to
this item.
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Resolution
number FR/2018/27
MOVED by Member N Kloeten, seconded by Member B Crompton:
That the Franklin
Local Board:
a)
receive the report entitled
‘Auckland Transport update to the Franklin Local Board – March
2018.
b)
request that the proposed temporary canopy at the
downtown ferry terminal for the Pine Harbour service covers the queuing line
to protect and direct passengers onto the ferry vehicle.
c)
Approve construction for the
installation of two pedestrian give way to vehicle signs at the crossing
point of the King & Queen Streets roundabout in Waiuku to be funded by
the balance of the Transport Capital Fund (up to the value of $3,000).
d)
thank Jenni Wild for her attendance.
CARRIED
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15
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Franklin Sport and Active Recreation
Facilities Plan - allocation of funding for projects in 2017/2018
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Member A
Hopkins decared an interest in this item and took no part in the discussion
or voting on the matter.
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Rose Ward, Sport & Recreation Lead, was in
attendance to speak to this item.
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Resolution
number FR/2018/28
MOVED by Member N Kloeten, seconded by Member M Kay:
That the Franklin Local
Board:
a) approve
a grant of $99,000 from line item number 1405 of the
Franklin Local Board 2017/2018 work programme to Pukekohe
Netball Centre Incorporated towards the extension of its netball canopy at
Bledisloe Park, Pukekohe.
b) express
and encourage that Pukekohe Netball Centre support use by other codes and
groups.
c) thank
Rose Ward for her attendance.
CARRIED
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Secretarial Note: Item
17 was taken after Item 15 (10.55am)
Secretarial Note: Item
16 was taken after 12 (10.27am)
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16
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Landowner approval request and agreement to
lease for new clubrooms for Pukekohe Rugby Football Club Inc.
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Rose Ward, Sport & Recreation Lead, was in attendance to speak to this item.
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Resolution
number FR/2018/29
MOVED by Deputy Chairperson A Baker, seconded by Member A
Cole:
That the Franklin
Local Board:
a) approve
the request for landowner approval by the Pukekohe Rugby Football Club
Incorporated, to build a new multi-purpose clubroom facility on Colin Lawrie Fields,
on condition of the signing of a Memorandum of Understanding between the
member clubs, and subject to all other required regulatory consents and
agreements being obtained by the club
b) approve
the delegation of detailed design and conditions of landowner approval to the
Manager Land Advisory Services
c) grant
an agreement to lease for the land indicated in Attachment B at Colin Lawrie
Fields, 47 Reynolds Road, Pukekohe to Pukekohe Rugby Football Club
Incorporated for two years commencing 1 April 2018 with a one-year right of
renewal
d) grant,
upon the completion of the building project and issue of a building Code
Compliance Certificate, a community lease to Pukekohe Rugby Football Club Incorporated
subject to the following terms and conditions:
i) term - 10 years from the
date of issue of a building Code Compliance Certificate with one 10-year
right of renewal
ii) rent – $1.00 per annum if
demanded
iii) provision of a community outcomes
plan as approved at the time and attached to the lease document
e) applies
all other terms and conditions in accordance with the
Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines
2012
f) note
that the location of the multi-purpose building will increase the cost of the
project and requests that officers report to a future Franklin Local Board
meeting with the costs for providing a new driveway and lighting, to enable
the local board to consider whether it can contribute towards meeting these
additional costs.
CARRIED
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The order of
business resumed at Item 13: Corporate
Accommodation Disposal Recommendation - 82 Manukau Road, Pukekohe (10.32am)
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17
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Lease for additional premises at Rosa Birch
Park, Beresford Street, Pukekohe
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Resolution
number FR/2018/30
MOVED by Member A Cole, seconded by Deputy Chairperson A
Baker:
That the Franklin
Local Board:
a) grant
a lease for additional premises to Counties Manukau Hockey Association
Incorporated at Rosa Birch Park, Beresford Street, Pukekohe (Attachment A)
subject to the following terms and conditions:
i) term
- commencing 1 April 2018 to 31 October 2030
ii) rent
- $1.00 plus GST per annum if requested
iii) all
other terms and conditions in accordance with the deed of lease to Counties
Manukau Hockey Association Incorporated dated 8 February 1991 with subsequent
amendment and renewal, the Local Government Act 2002 and the Auckland Council
Community Occupancy Guidelines 2012.
CARRIED
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18
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Licence to Occupy and Manage the Waiuku Memorial
Town Hall/nina
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Resolution
number FR/2018/31
MOVED by Member B Crompton, seconded by Member S Druyven:
That the Franklin
Local Board:
a) revoke
part (b) (i) of resolution FR/2015/33 of 24 March 2015 granting the West
Franklin Community Trust a licence to occupy and manage the Waiuku War
Memorial Town Hall
b) grant
a licence to occupy and manage to the West Franklin Community Trust for the
Waiuku War Memorial Town Hall at 80 Queen Street, Waiuku (attachment A) subject
to the following terms:
(i) term
- three years commencing from date of final approval
(ii) rent
- $1.00 per annum if requested
(iii) the
trust signing a licence to occupy and manage and funding agreement
(iv) the
trust establishing a sub-committee to manage the hall
c) approve
a funding agreement with an initial start-up payment of $1000, from the
Franklin Local Board Community Response Fund 2017-2018
d) note
all terms and conditions of the licence will be in accordance with
council’s Deed of Licence for rural halls, and council’s standard
funding agreement.
CARRIED
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19
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New Road Name Approval for the residential
subdivision by Beachlands Avenues Limited at 101 Jack Lachlan Drive,
Beachlands
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Resolution
number FR/2018/32
MOVED by Deputy Chairperson A Baker, seconded by Member M
Bell:
That the Franklin Local Board:
a) pursuant
to section 319(1)(j) of the Local Government Act 1974, considers for
approval, the road names ‘Cadwil Drive’ and ‘Marine
Garden Crescent,’ proposed by the applicant, for the new roads
created by way of subdivision at 101 Jack Lachlan Drive, Beachlands while
noting that ‘Whakaute Drive’ and ‘Pohutu Crescent,’
also meet the road naming criteria.
b) that the road names, ‘Angiangi Crescent’ and
‘Marangai Place’ be applied to the extensions of the
relevant roads created by way of subdivision at 110 Jack Lachlan Drive,
Beachlands.
CARRIED
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20
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Road Name Change Approval for a Private Way
with access off 463 Runciman Road, Runciman
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Resolution
number FR/2018/33
MOVED by Member B Crompton, seconded by Member A Cole:
That the Franklin
Local Board:
a) pursuant
to section 319(1)(j) of the Local Government Act 1974, rescind resolution
number FR/2017/204 (dated 28 November 2017) applying to the road name
‘Awahiwi Rise’.
b) consider for approval, the name ‘Korowai
Rise’ to replace ‘Awahiwi Rise’.
CARRIED
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22
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2018 Local Government New Zealand Conference
and Annual General Meeting
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Nina Siers
was in attendance to speak to this item.
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Resolution
number FR/2018/35
MOVED by Member A Cole, seconded by Member B Crompton:
That the Franklin
Local Board:
a)
nominate chair Angela Fulljames to attend the Local Government New Zealand 2018 Conference and
Annual General Meeting from Sunday 15 July 2018 to Tuesday, 17 July 2018.
b) confirm that conference attendance including travel and
accommodation will be paid for in accordance with the current Auckland Council
Elected Member Expense Policy
c) note that any members who wish to attend the AGM must provide
their names to the Kura Kāwana project team by Friday 13
April 2018 to ensure that they are registered with
Local Government New Zealand
d) support
the application, through Kura Kawana individual development budget, of
Members A Baker and M Bell to attend the conference
e) thank Nina Siers for her
attendance.
CARRIED
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25 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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26 Procedural
motion to exclude the public
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Resolution
number FR/2018/38
MOVED by Chairperson A Fulljames, seconded by
Deputy Chairperson A Baker:
That the
Franklin Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Te
Ākitai Waiohua - Treaty settlement proposal
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(ii)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to damage the
public interest.
In
particular, the report contains information provided by the Crown to
council in confidence on the understanding the information is negotiation
sensitive between Hapū / Iwi and the Crown. If confidential
information is made available, it will prejudice both those negotiations
and the provision of similar information to council in the future.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions is
made available to the public who are present at the meeting and form part of
the minutes of the meeting.
CARRIED
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11.13am The
public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
11.14am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Te Ākitai Waiohua - Treaty settlement
proposal
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MOVED by Chairperson A Fulljames, seconded by Deputy
Chairperson A Baker:
That the Franklin Local
board:
a) agree
that these decisions and report will not be restated in the open section of
the minutes until advised by the Crown that the obligation of confidentiality
is removed.
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11.14am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Franklin Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
