|
Governing Body
22 March 2018
|
|
1 Affirmation
His Worship the Mayor read the affirmation.
2 Apologies
|
Resolution
number GB/2018/39
MOVED by Mayor
P Goff, seconded by Cr L Cooper:
That the Governing Body:
a)
accept the apologies from Cr R Clow for
lateness, Cr C Darby for absence on council business, and Cr C Fletcher and
Cr D Simpson for absence.
CARRIED
Note: The Mayor advised that under Standing Order
3.3.2, he had accepted and granted a leave of absence request for illness
from Cr D Quax.
|
3 Declaration
of Interest
There were no declarations of interest.
4 Confirmation
of Minutes
5 Petitions
There were no
petitions.
6 Public
Input
There was no
public input.
7 Local
Board Input
There was no
local board input.
8 Extraordinary
Business
|
8.1
|
Extraordinary Business - the process
of the rating sale of Penny Bright's property
|
|
|
Cr M Lee joined
the meeting at 9.43 am.
Cr J Walker joined the meeting at 9.43 am.
|
|
|
Resolution number GB/2018/41
MOVED by Mayor P Goff, seconded by Cr C Casey:
That the
Governing Body:
a) consider
a minor extraordinary item “the process of the rating sale of Penny
Bright’s property” at Item 19 – Consideration of
Extraordinary Items of this agenda.
CARRIED
|
9 Notices
of Motion
There were no
notices of motion.
|
11
|
Initial response of Auckland Transport to
recommendations of the Governance Framework Review
|
|
|
Note: The
motion was put in parts.
|
|
|
Resolution
number GB/2018/43
MOVED by Mayor P
Goff, seconded by Cr R Clow:
That the Governing
Body:
a) endorse
Auckland Transport’s initial response to the Governance Framework
Review resolutions of the Governing Body on 28 September 2017 (GB/2017/117,
resolutions (j) to (s)), in respect of Auckland Transport’s engagement
with local boards in relation to place-shaping.
CARRIED
|
|
|
Note: Pursuant to
Standing Order 1.8.6, the following councillors request that their dissenting
votes be recorded:
·
Cr J Bartley
·
Cr E Collins
|
|
|
Resolution
number GB/2018/44
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the
Governing Body:
b) request
that Auckland Transport report back on further progress on responding to the
Governance Framework Review resolutions ,as part of its fourth quarter report
in September 2018, and thereafter annually as part of fourth quarter
reporting.
CARRIED
|
|
|
Resolution
number GB/2018/45
MOVED by Mayor P
Goff, seconded by Cr R Clow:
That
the Governing Body:
c) direct
Auckland Council staff to report back annually alongside fourth quarter
reports on Auckland Transport’s compliance with the Governance Manual
for substantive CCOs’ requirements for engagement with local boards and
with the Governance Framework Review resolutions.
CARRIED
|
|
12
|
Auckland Council Staff Policies - Principles
and Standards
|
|
|
MOVED by Mayor P Goff, seconded by Deputy Mayor BC
Cashmore:
That the Governing Body:
a) note
the Auckland Council initiative to develop Our Charter for council staff and
a group approach to behavioural policies
b) endorse
the Auckland Council Group money and assets/sensitive expenditure policy
(principles and standards).
|
|
|
|
|
MOVED by Cr J Watson, seconded by Cr E Collins: an amendment
by way of replacement:
That the
Governing Body:
(b) endorse
the Auckland Council Group money and assets/sensitive expenditure policy
(principles and standards) with the following changes.
14. For
international travel of more than eight hours, people have two options:
·
Fly economy class (with the option to
travel a day earlier and stay overnight if required)
·
Apply to the Chief Executive to travel
premium economy class if the person must work immediately or there is a
health concern.
15. Council
will not fund first class or business class travel.
A division
was called for, voting on which was as follows:
|
For
Cr C Casey
Cr E Collins
Cr M Lee
Cr D Newman
Cr G Sayers
Cr S Stewart
Cr W Walker
Cr J Watson
|
Against
Cr J Bartley
Deputy Mayor BC Cashmore
Cr R Clow
Cr L Cooper
Cr A Filipaina
Mayor P Goff
Cr R Hills
Cr P Hulse
Cr J Walker
|
Abstained
|
The motion was
declared lost by 8 votes
to 9.
|
|
|
|
|
|
The substantive motion was put.
|
|
|
|
|
|
Resolution
number GB/2018/46
MOVED by Mayor P
Goff, seconded by Deputy Mayor BC Cashmore:
That the Governing
Body:
a) note
the Auckland Council initiative to develop Our Charter for council staff and
a group approach to behavioural policies
b) endorse
the Auckland Council Group money and assets/sensitive expenditure policy
(principles and standards).
CARRIED
|
|
|
Note: Pursuant to Standing Order 1.8.6, the following
councilors requested that their dissenting vote be recorded against clause
b):
·
Cr C Casey
·
Cr E Collins
·
Cr M Lee
·
Cr D Newman
·
Cr G Sayers
·
Cr S Stewart
·
Cr W Walker
·
Cr J Watson
|
|
13
|
2018 Local Government New Zealand Conference
and Annual General Meeting
|
|
|
Cr E
Collins left the meeting at 12.00 pm.
Note: Clauses
b) and d) were amended with the agreement of the meeting.
The motion
was put in parts.
|
|
|
That the Governing
Body:
a) appoint
the Mayor as the Auckland Council presiding delegate to the Local Government
New Zealand Annual General Meeting.
CARRIED
|
|
|
Cr E Collins returned to the meeting at 12.09 pm.
|
|
|
Resolution
number GB/2018/48
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the Governing Body:
b) appoint
the Deputy Mayor B Cashmore, Cr P Hulse and a local board member, as referenced
in clause c), as delegates to the Local Government New Zealand Annual General
Meeting.
CARRIED
|
|
|
|
|
|
Resolution
number GB/2018/49
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the
Governing Body:
c) invite
local boards, through the chairs, to choose a delegate to the Local
Government New Zealand Annual General Meeting.
CARRIED
|
|
|
|
|
|
Resolution
number GB/2018/50
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the
Governing Body:
d) approve
attendance at the Local Government New Zealand conference of the Mayor and
the Governing Body delegates appointed in clause b) above, along with Cr A
Filipaina and Cr R Hills.
CARRIED
|
|
|
|
|
|
Resolution
number GB/2018/51
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the
Governing Body:
e) delegate
to the Mayor, in the event he cannot attend the Local Government New Zealand
Annual General Meeting at short notice, the ability to appoint another
Governing Body member to the role of presiding delegate.
CARRIED
|
|
|
|
|
|
Resolution
number GB/2018/52
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the
Governing Body:
f) delegate
to the Mayor, in the event an appointed member cannot attend the Local
Government New Zealand Annual General Meeting or conference at short notice,
the ability to approve the attendance of another member.
CARRIED
|
|
|
|
|
|
Resolution
number GB/2018/53
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the
Governing Body:
g) agree
that when exercising the Auckland Council’s vote at the Local
Government New Zealand Annual General Meeting, the delegates have the
discretion to determine the Auckland Council’s position on any matter
on which the Auckland Council’s position is not otherwise known.
CARRIED
|
|
|
|
|
|
Resolution
number GB/2018/54
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the
Governing Body:
h) delegate
to the Mayor the ability to act on the Auckland Council’s behalf in
nominating or seconding any candidate for president or vice-president of
Local Government New Zealand.
i) note
that local board members can attend the Local Government New Zealand Annual
General Meeting in an advisory capacity provided their names are included on
the Annual General Meeting registration form, which will be signed by the
Mayor.
j) note
that local board members are offered the opportunity to attend the Local
Government New Zealand conference, using their professional development
budget.
CARRIED
|
|
15
|
Appointing a replacement member to the
Tūpuna Maunga o Tāmaki Makaurau Authority
|
|
|
Note: Clauses
a) and b) were amended with the agreement of the meeting.
|
|
|
Resolution
number GB/2018/56
MOVED by Mayor P Goff, seconded by Cr C Casey:
That the Governing
Body:
a) agree that Cr Bartley be appointed as a replacement Governing Body
member to the Tūpuna Maunga o Tāmaki Makaurau Authority.
b) thank
Cr Clow for filling in as the Governing Body member to the Tūpuna Maunga
o Tāmaki Makaurau Authority and agreeing to Cr Bartley’s
appointment as the permanent member.
CARRIED
|
|
16
|
Amendments to the Governing Body Terms of
Reference
|
|
|
Cr W
Walker left the meeting at 1.05 pm.
Note: Changes
to the original motion were incorporated under clause b) with the addition of
subclauses b) i) through to b) iv), with the agreement of the meeting.
|
|
|
Resolution
number GB/2018/57
MOVED by Cr R Clow, seconded by Cr P Hulse:
That the Governing
Body:
a) note
the Mayor’s changes to the committee structure
b) adopt
the amended Governing Body Terms of Reference in Attachment A of the agenda report
and delegate the responsibilities, duties and powers to committees as set out
in the Terms of Reference, subject to the following changes:
i) Cr
R Clow being added as a member of the Appointments, Performance Review and
Value for Money Committee.
ii) Cr
M Lee being removed as a member from the Community Development and Safety
Committee and being added as a member of Te Tiriti O Waitangi / Treaty of
Waitangi Settlement Working Party.
iii) Cr J
Bartley being added as a member of Te Tiriti O Waitangi / Treaty of Waitangi
Settlement Working Party.
iv) Cr G
Sayers being added as a member of the Community Development and Safety Committee.
CARRIED
UNANIMOUSLY
|
|
17
|
New appointments to the Youth Advisory Panel
|
|
|
Resolution
number GB/2018/58
MOVED by Cr E Collins, seconded by Cr C Casey:
That the Governing
Body:
a) note
the appointment process for three candidates to the Youth Advisory Panel.
b) note
that the confidential report presents the candidates’ profiles in
detail.
CARRIED
|
19 Consideration
of Extraordinary Items
Pursuant to
Standing Order 2.4.6, the Governing Body resolved to receive a verbal update
from the General Counsel and Chief Financial Officer regarding the process of
the rating sale of Penny Bright’s property.
|
20 Procedural
motion to exclude the public
|
|
Resolution
number GB/2018/60
MOVED by Cr L Cooper, seconded by Cr E
Collins:
That the
Governing Body:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 CONFIDENTIAL:
New appointments to the Youth Advisory Panel
|
Reason
for passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains names of young people recommended for the
Youth Advisory Panel. This information should not be made public until the
governing body endorses the candidates and the Ministry of Justice
criminial history checks are completed.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
|
1.17pm The
public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
1.20pm The
public was re-admitted.
restatementS
It was resolved while the public was excluded:
|
C1
|
CONFIDENTIAL: New appointments to the
Youth Advisory Panel
|
|
|
Resolution
number GB/2018/61
MOVED by Cr E Collins, seconded by Deputy Mayor BC
Cashmore:
That the Governing Body:
Restatement
c) agree that the appointments, report and attachments (with
information on the successful candidates only) be made public once criminal
history checks have been completed and successful candidates have been
advised and confirmed acceptance of their appointment.
|
1.20 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
