I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Wednesday, 21 March 2018 04:30pm Local Board
Office, |
Hibiscus and Bays Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Julia Parfitt, JP |
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Deputy Chairperson |
Janet Fitzgerald, JP |
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Members |
Chris Bettany |
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David Cooper |
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Gary Holmes |
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Caitlin Watson |
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Vicki Watson |
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Mike Williamson |
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(Quorum 4 members)
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Vivienne Sullivan Local Board Democracy Advisor
15 March 2018
Contact Telephone: (09) 427 3317 Email: vivienne.sullivan@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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DELEGATIONS HIBISCUS AND BAYS LOCAL BOARD 2016-2019
Portfolio |
Description |
Local Board Members |
Minor landowner approvals and landlord approvals including events
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Confirm if the matter is minor for staff to exercise their delegation |
Julia Parfitt -Chairperson Janet Fitzgerald - Deputy Chairperson |
Transport Information Group |
Discuss transport issues/projects |
Janet Fitzgerald Julia Parfitt |
Resource consent applications |
Input into notification decisions for resource consent applications |
Gary Holmes Janet Fitzgerald |
Urgent Decision Making |
To make decisions on matters that cannot wait until the next ordinary meeting of the local board |
Julia Parfitt – Chairperson Janet Fitzgerald-Deputy Chairperson |
Appointments to outside organisations
Organisation |
Local Board Member |
Vaughan Homestead (Torbay Historical Society) |
Julia Parfitt Chris Bettany - Alternate |
Estuary Arts Charitable Trust |
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Victor Eaves Management Committee |
Mike Williamson |
Local Government New Zealand Zone One (Auckland and Northland) |
Janet Fitzgerald
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Business Improvement Districts (BIDS) |
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Destination Orewa Beach |
Vicki Watson David Cooper - Alternate |
Torbay |
Chris Bettany Julia Parfitt - Alternate |
Browns Bay |
Gary Holmes Chris Bettany - Alternate |
Mairangi Bay |
David Cooper Julia Parfitt - Alternate |
Hibiscus and Bays Local Board 21 March 2018 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 East Coast Bays Returned Services' Association 5
8.2 Metro Park East Trust Board 6
9 Public Forum 6
10 Extraordinary Business 6
11 Notices of Motion 7
12 Disposal recommendations report 9
13 Whangaparāoa Library Courtyard 17
14 Auckland Tourism, Events and Economic Development Six Monthly Report to Hibiscus and Bays Local Board 27
15 Corporate Accommodation Disposal Recommendation - 50 Centreway Road, Orewa 45
16 Auckland Transport Update to the Hibiscus and Bays Local Board for March 2018 49
17 New road name in the Orewa Developments Limited subdivision at 264 West Hoe Heights, Orewa 57
18 New Road name in the Matvin Group Limited subdivision at 1 Hibiscus Coast Highway, Silverdale 63
19 Revising the local board Standing Orders 69
20 2018 Local Government New Zealand Conference and Annual General Meeting 147
21 Additions to the 2018 Hibiscus and Bays Local Board Business Meeting Schedule 155
22 Ward Councillors Update 159
23 Governance Forward Work Calendar 161
24 Record of Workshop Meetings 167
25 Consideration of Extraordinary Items
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
That the Hibiscus and Bays Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 February 2018, including the confidential section, as a true and correct record.
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At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
Representatives from the East Coast Bays Returned Services’ Association have requested a deputation to discuss the re-siting of the Oerlikon Gun from outside the RSA’s former premises in Browns Bay. |
Ngā tūtohunga / Recommendation/s That the Hibiscus and Bays Local Board: a) thank the representatives of the East Coast Bays Returned Services’ Association for their presentation.
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The Metro Park Trust Board have requested a deputation to make a presentation to the Hibiscus and Bays Local Board. |
Ngā tūtohunga / Recommendation/s That the Hibiscus and Bays Local Board: a) thank the representatives of the Metro Park Trust Board for their presentation. |
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
There were no notices of motion.
Hibiscus and Bays Local Board 21 March 2018 |
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Disposal recommendations report
File No.: CP2018/02359
Te take mō te pūrongo / Purpose of the report
1. To seek the Hibiscus and Bays Local Board’s endorsement for Panuku Development Auckland to recommend to the Finance and Performance Committee the disposal of a council owned property in the Hibiscus and Bays Local Board area.
Whakarāpopototanga matua / Executive summary
2. The council-owned site at 8 Hiwi Crescent, Stanmore Bay is vacant land that was acquired for transport purposes. The site is no longer required for this purpose. The rationalisation process for 8 Hiwi Crescent, Stanmore Bay commenced in May 2016. Consultation with council departments and its Council Controlled Organisations, iwi authorities and the Hibiscus and Bays Local Board has now taken place. No alternative service use has been identified for the property through the rationalisation process. Due to this, Panuku Development Auckland recommends disposal of the site.
3. A resolution approving the disposal of the subject site is required from the Finance and Performance Committee before the proposed divestment can be progressed.
Horopaki / Context
4. Panuku Development Auckland (Panuku) is required to undertake ongoing review of council’s property assets. This includes identifying properties from within council’s portfolio that are no longer required for council service purposes and may be suitable for potential sale, and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Long-term Plan 2015-2025 (LTP) and the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.
5. Once a property has been identified as potentially surplus, Panuku engages with council departments and its Council Controlled Organisations (CCO) through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by Panuku’s Board before a final recommendation is made to the Finance and Performance Committee.
Tātaritanga me ngā tohutohu / Analysis and advice
Property Information
6. 8 Hiwi Crescent, Stanmore Bay is a 809m2 vacant site acquired by the former Rodney District Council in 1998 for the purpose of Whangaparāoa Road widening project. The widening of Whangaparāoa Road remains a "live project" but this site is not included in the Whangaparāoa Road upgrade project (between Hibiscus Coast Highway to Red Beach Road).
7. The Auckland Transport (AT) Board resolved in November 2015 that 8 Hiwi Crescent, Stanmore Bay was no longer required for current or future transport related purposes. It was subsequently transferred to Panuku for rationalisation.
8. The Auckland Unitary Plan (AUP) zoning is residential - single house. It has a 2017 capital valuation of $530,000.
9. 8 Hiwi Crescent, Stanmore Bay is subject to the offer back obligations to the former owners in accordance with section 40 of the Public Works Act 1981.
Internal Consultation
10. The rationalisation process commenced in May 2016. No alternate service uses for the subject site were identified during the internal consultation.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
11. Panuku attended a workshop with the Hibiscus and Bays Local Board regarding 8 Hiwi Crescent, Stanmore Bay in October 2017. The local board provided informal feedback that it supported retaining part of the subject site in council ownership and requested confirmation that the subject site is not required for the Weiti Crossing (Penlink) and Whangaparāoa Road widening projects. The local board also requested further information relating to AT’s decision to release the subject site from service.
12. In response, both Panuku and AT have advised the local board that 8 Hiwi Crescent, Stanmore Bay is outside the extent of the AUP Penlink designation; that the subject site is not affected by the Whangaparāoa Road widening AUP designation which only includes the other side of Whangaparāoa Road at this point in the alignment; and confirmed that the subject site is not required for current or future strategic transport purposes.
13. Panuku and AT also provided the board with the November 2015 AT Board resolutions releasing 8 Hiwi Crescent, Stanmore Bay from service. Further information relating to AT’s assessment process supporting the decision has also been provided to the local board.
14. This report provides the local board with an opportunity to formalise its views regarding the subject site.
Tauākī whakaaweawe Māori / Māori impact statement
15. 14 mana whenua iwi authorities were contacted regarding the potential sale of 8 Hiwi Crescent, Stanmore Bay. The following feedback was received:
a) Ngāti Wai
No feedback received for the subject site.
b) Ngāti Manuhiri
No feedback received for the subject site.
c) Te Runanga o Ngāti Whatua
No feedback received for the subject site.
d) Ngāti Whatua o Kaipara
No feedback received for the subject site.
e) Ngāti Whatua o Ōrākei
No feedback received for the subject site.
f) Te Kawerau a Maki
No feedback received for the subject site.
g) Ngāi Tai ki Tāmaki
No feedback received for the subject site.
h) Te Akitai - Waiohua
No feedback received for the subject site.
i) Ngāti Te Ata - Waiohua
No feedback received for the subject site.
j) Ngāti Paoa
No feedback received for the subject site.
k) Ngaati Whanaunga
No feedback received for the subject site.
l) Ngāti Maru
No feedback received for the subject site.
m) Ngāti Tamatera
No feedback received for the subject site.
n) Patukirikiri
No feedback received for the subject site.
Ngā ritenga ā-pūtea / Financial implications
16. Capital receipts from the sale of surplus properties contribute to Auckland Plan outcomes and the LTP by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects. In the 2017/2018 financial year, the LTP has forecast the disposal of non-strategic council assets to the combined value of of $67 million.
17. In accordance with the Local Government Act 2002, the annual statement of intent states the activities and intentions of Panuku, the objectives that those activities will contribute to and performance measures and targets as the basis of organisational accountability. For the 2017/2018 financial year Panuku is required to identify properties from within council’s portfolio that may be suitable for potential sale to a combined value of $60 million and to sell $100 million of property by 30 June 2018.
Ngā raru tūpono / Risks
18. No risks associated with the recommendation contained in this report have been identified.
Ngā koringa ā-muri / Next steps
19. Following receipt of the Hibiscus and Bays Local Board’s resolutions, the subject site will be presented to the Finance and Performance Committee with a recommendation to divest. If the committee approves the proposed disposal of the subject site, Panuku will seek to divest of the subject site in a manner which ideally provides a housing outcome and optimal return to council.
20. The terms and conditions of any disposal would be approved under appropriate financial delegation.
21. The adjoining landowner has expressed interest in purchasing 8 Hiwi Crescent, Stanmore Bay should it be approved for sale. This can be explored further should the Finance and Performance Committee approve the proposed disposal.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩ |
Auckland Unitary Plan designations in relation to 8 Hiwi Crescent, Stanmore Bay |
13 |
b⇩ |
Images of 8 Hiwi Crescent, Stanmore Bay |
15 |
Ngā kaihaina / Signatories
Authors |
Anthony Lewis - Senior Advisor, Portfolio Review, Panuku Development Auckland |
Authorisers |
Letitia Edwards - Team Leader Portfolio Review, Panuku Development Auckland Lesley Jenkins - Relationship Manager |
21 March 2018 |
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Whangaparāoa Library Courtyard
File No.: CP2018/03356
Te take mō te pūrongo / Purpose of the report
1. To seek approval from the Hibiscus and Bays Local Board to proceed with detailed design for upgrade work to the Whangaparāoa Library Courtyard.
Whakarāpopototanga matua / Executive summary
2. The Whangaparāoa Library Courtyard in Whangaparāoa requires investment to ensure the currently underutilised existing space is upgraded to meet the needs of the wider community.
3. A number of options have been considered for the design of the space under guidance of Future Whangaparāoa. Ideas were developed including the addition of better seating, shade, play equipment and art tiles in the ground plane to provide visual interest, and activities for children within the space. Some of these ideas have been retained, while others reconsidered after extensive feedback from the Whangaparāoa Library and the council’s Parks team.
4. The Hibiscus and Bays Local Board and key stakeholders have been consulted on options for the courtyard and have indicated their support for the preferred option which aligns with the feedback from various stakeholders.
5. The recommended option provides for the renewal of the existing facilities, additional seating, shade options, art wall, and quiet space with informal play elements. Overall, the result will be a more dynamic courtyard with improved function.
Horopaki / Context
6. As a result of a 2016 community empowerment workshop run by Milkenko Matanovic, a group of passionate locals were inspired to do a local place-making project. Community empowerment is about communities having a sense of control over what happens at a local level and council’s role is to foster this. A key focus is to build capacity within the community to do things for themselves. The Whangaparāoa 2030 Visioning Project was formed and the Whangaparāoa Library Courtyard project began.
7. The group sought to address the findings from the 2015 Hibiscus Coast Needs Assessment, which identified that many people in Whangaparāoa faced a sense of isolation and loneliness. The project hosted workshops and worked within the community to create a vision.
8. Future Whangaparāoa 2030’s vision is for a community that:
· is strong, safe and supportive
· is violence free and well connected
· supports local business and innovation
· values and supports young people
· cares about health and wellbeing
· values and cares for our beaches, streams and bush, and
· works together.
9. The Future Whangaparāoa 2030 group has been working closely with the Whangaparāoa Library, plaza management and council. The goal is to maximise opportunities and collaborate with place-making projects to create a sense of belonging. The following activities have been funded by the local board:
· an activation event to celebrate the successful community engagement by redesigning the Whangaparāoa town centre area
· supporting a local landscape designer (Paul Murphy, Shafer Design) to develop a concept for the Whangaparāoa Library outdoor space based on community ideas
· engagement of young people to make a video to capture the process of community engagement and to educate people about place-making opportunities
· the development of a Whangaparāoa community website to support the key priorities outlined in the Whangaparāoa Businesds Survey commissioned by the local board I 2016
· attendance by three Whangaparāoa 2030 people to the Milenko workshop.
10. In more recent times the Hibiscus and Bays Local Board formally endorsed the expenditure of $92,036 (ID 2079) for the Whangaparāoa 2030 project (located at the library courtyard) from the 2017/2018 Community Facilities Work Programme. Resolution number HB/2017/1
11. A concept design was developed, and peer reviewed by an Auckland Council Service and Asset Planning Team specialist. Further changes were made to the concept after feedback from Auckland Council and stakeholders in late 2017. A final concept was prepared based on agreed outcomes for the courtyard.
Tātaritanga me ngā tohutohu / Analysis and advice
Discussion
12. The concept design process undertaken identified a number of issues with the existing space and sought to address these with design improvements. The issues included:
· Lack of shade
· Lack of seating options
· Lack of interest
· Lack of play options for younger children.
13. A series of concept designs were developed over the last year and a half addressing the issues and concerns. These concepts were discussed with various stakeholders and feedback sought. Alterations to the design were made to balance the needs of the various stakeholders.
14. The Hibiscus and Bays Local Board supported in principle the developed concept design presented to a workshop held on 1 February 2018 where various options and stakeholder feedback was discussed.
Options
15. The following is a breakdown of the three options developed and the specific considerations of each.
Option |
Scope |
Budget |
Consideration |
Option 1 18/06/2016 |
· Provides new seating, shade structures, art tiles and formal play structures |
$85-110k |
Art tiles in floor plane do not met slip resistance requirements and pose a health and safety concern. Formal play is found at nearby parks and therefore is not supported by Auckland Council Policy, nor by the Library adjacent to the meeting room. Shade sails pose health and safety concern due to requirements for installation/removal during storm events and winter months. |
Option 2 12/12/2017 |
· Provides new seating |
$65-80k |
Stakeholder feedback about lack of shade and play structures for young children. |
Option 3 14/02/2018 |
· Provides new seating, shade structures, shade tree, and informal play structures
|
$85-90k |
Design provides informal play allows activities for children within seating/garden environment. Long term provision of shade with deciduous tree planting. Shade sails provide short term shade option and limits health and safety concerns regarding removal and installation. |
Staff advice
16. Staff recommendation is to proceed with option 3. This option aligns with stakeholder feedback from the Library, Whangaparāoa 2030 and council staff.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
17. This upgrade will add to the functionality and amenity of the Whangaparāoa Library Courtyard and will help the library invigorate the area and attract more users.
18. The courtyard will be improved by providing:
· Improved and additional seating
· Shade
· Informal play opportunities
· Increased amenity planting
· Public art installation.
19. The project aligns with the Hibiscus and Bays Local Board Plan 2017 outcome: A great place to live because we planned for growth.
Tauākī whakaaweawe Māori / Māori impact statement
20. Ngati Wai, Ngāti Manuhiri,Te Rūnanga o Ngāti Whātua, Ngāti Whātua o Kaipara, Ngāti Whātua Ōrākei, Ngāi Tai Ki Tāmaki, Te Kawerau a Maki, Te Akitai Waiohua, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Maru, Ngāti Whanaunga, Ngāti Tamaterā, Te Patukirikiri will be consulted with at the Parks and Recreation Iwi Engagement North West Hui workshop. Their feedback will be sought in respect to the proposed upgrade.
Ngā ritenga ā-pūtea / Financial implications
21. The cost estimate to deliver the preferred option is $85,000.00. This includes design, supervision and physical works.
22. This project has an approved Locally Driven Initiatives Capex budget of $92,036 in the 2017/2018 financial year.
Ngā raru tūpono / Risks
23. Unknown construction issues identified during construction could have implications on the total budget.
Ngā koringa ā-muri / Next steps
24. Following approval from the board, next steps are to:
· complete detailed design
· lodge and obtain building and/or resource consents (if required)
· Consult with the Parks and Recreation Iwi Engagement North West Hui
25. It is expected procurement for physical works and construction will begin in the 2018/2019 financial year. The local board will receive regular updates on the project.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
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Attachment A: Whangaparaoa Library Courtyard: Landscape Concept dated 14.02.2018 - sheet 01 |
21 |
b⇩
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Attachment B: Whangaparaoa Library Courtyard: Landscape Concept dated 14.02.2018 - sheet 02 |
23 |
c⇩
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Attachment C: Whangaparaoa Library Courtyard: Landscape Concept dated 14.02.2018 - sheet 03 |
25 |
Ngā kaihaina / Signatories
Authors |
Cherie Veza - Stakeholder Advisor |
Authorisers |
Kim O’Neill - Head of Stakeholder and Land Advisory Lesley Jenkins - Relationship Manager |
21 March 2018 |
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Auckland Tourism, Events and Economic Development Six Monthly Report to Hibiscus and Bays Local Board
File No.: CP2018/00937
Te take mō te pūrongo / Purpose of the report
1. To provide the six-monthly report from Auckland tourism, Events and Economic Development on their activities in the local board area.
Whakarāpopototanga matua / Executive summary
2. The attached report provides the Hibiscus and Bays Local Board with highlights of Auckland Tourism, Events and Economic Development’s activities in the local board area for the six months from 1 July to 31 December 2017.
Ngā tūtohunga / Recommendation/s That the Hibiscus and Bays Local Board: a) notes the Auckland Tourism, Events and Economic Development six-monthly report for the period 1 July to 31 December 2017. |
Horopaki / Context
3. The attached report provides the Hibiscus and Bays Local Board with an overview of Auckland Tourism, Events and Economic Development’s activities for discussion.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
4. The attached report is for the Hibiscus and Bays Local Board’s information only.
Tauākī whakaaweawe Māori / Māori impact statement
5. Māori, as stakeholders in council, are affected and have an interest in any report on local activities. However, this performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Māori.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
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ATEED Six Monthly Report |
29 |
Ngā kaihaina / Signatories
Authors |
Michael Goudie, Senior Advisor, External Relations (ATEED) Samantha-Jane Miranda, Operational Strategy Advisor (ATEED) Richard Court, Manager, Operational Strategy and Planning (ATEED) |
Authorisers |
Anna Verboeket, Manager Stakeholder Relations Richard Court, Manager Operational Strategy and Planning (ATEED) |
21 March 2018 |
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Corporate Accommodation Disposal Recommendation - 50 Centreway Road, Orewa
File No.: CP2018/03457
Te take mō te pūrongo / Purpose of the report
1. To seek the Hibiscus and Bays Local Board’s endorsement for council to recommend to the Finance and Performance Committee the disposal of one council owned property, which is currently part of the Corporate Property Portfolio Strategy, in the Hibiscus and Bays Local Board area.
Whakarāpopototanga matua / Executive summary
2. Auckland Council’s Corporate Property team has developed a Corporate Property Portfolio Strategy, which seeks to contribute to a more efficient Corporate Property network. This is a self-funding programme of works, which utilises the capital receipts from the divestment of property that is no longer required by the Corporate Property network. The council-owned property at 50 Centreway Road, Orewa has been identified as surplus to council’s requirements as part of the review of the Corporate Property Portfolio Strategy. Consultation with impacted council departments, Panuku Development Auckland, iwi authorities and the Hibiscus and Bays Local Board has now taken place. Corporate Property recommends disposal of the site to enable the Corporate Property Portfolio Strategy to be implemented.
3. A resolution approving the disposal of this site is required from the Finance and Performance Committee before the proposed divestment can be progressed.
Horopaki / Context
4. On 6 August 2017 Regulatory Services announced that it would create efficiencies through an operating model that rationalises its teams to work from three major hubs in the North West (Albany/Westgate), City Centre (Bledisloe House) and the South (Manukau). Alongside this, Regulatory Services confirmed an approach of delivering more local services via a number of spokes (drop in spaces) across the region.
5. In response to the organisation’s goal to move to three hubs and a requirement for local spokes, Corporate Property developed the Corporate Property Portfolio Strategy, which describes how this organisational change would manifest in the property network. This includes establishing which locations will be retained and which were identified as surplus to requirements, and using existing council buildings such as libraries, leisure centres and local board offices where space was available for spokes. This strategy identified 50 Centreway Road, Orewa as surplus to our corporate accommodation requirements and as a potential site that could be sold to reinvest in the corporate network.
6. The sale of the sites in the Corporate Property Portfolio Strategy will contribute to a more efficient Corporate Property network aligned with the new organisational requirements and allow the proposed programme of works to be self-funding by utilising the proceeds of the sale.
7. There will be no change to customer service centres or local board accommodation functionality as a result of implementing this proposed strategy. Any local board office or customer service centre impacted by the proposed closure of a building, will be relocated to a suitable location within the area, in consultation with the appropriate local board.
8. Timing is critical in implementing this strategy, due to a number of major lease expiries over the next few years. Should we miss those lease expiries, then significant value locked up in any new leases will not be available to implement much need portfolio change.
Tātaritanga me ngā tohutohu / Analysis and advice
9. 50 Centreway Road, Orewa comprises two buildings known as Pacific and Tasman buildings. The property provides 7,876m2 of office accommodation, Local Board offices and Customer Service Centre on a 19,305m2 site.
10. The property was purchased by Rodney County Council in 1974 from the Crown.
11. We have received legal advice from external advisors that, “The Property is subject in part (being that part of the land that was formerly held in certificate of title NA75D/681 (Lot 1 DP 129390 and part Allotment 672 Parish of Waiwera)) to section 27B of the State-Owned Enterprises Act 1986 which:
· provides for the resumption of land on the recommendation of the Waitangi Tribunal; and
· does not provide for third parties, such as the owner of the land, to be heard in relation to the making of any such recommendation.”
12. Further advice in mitigation of this from our legal advisors was that, “We expect the risk of the land being acquired and transferred to Maori is likely to be low…”
13. The Auckland Unitary Plan zoning is Mixed Use Zone. It has a 2017 capital valuation of $28,800,000.
14. The council-owned site at 50 Centreway Road, Orewa is not likely to be subject to offer back obligations to the former owner under section 40 of the Public Works Act 1981.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
15. Corporate Property attended a workshop with the Hibiscus and Bays Local Board regarding the sale of 50 Centreway Road in February 2018. The Hibiscus and Bays Local Board advised that, should the property be approved for sale, that any future spoke model in Orewa ensure access to council staff by the local board and community. The local board further requested Corporate Property investigate opportunities for the local board in the Browns Bay site to make the local board more easily accessible to the community.
16. The Hibiscus and Bays Local Board also provided informal advice that should this property be approved for sale, it would like Panuku Development Auckland (Panuku)to investigate if a health care provider would be interested in this site for provision of medical services to the community.
17. A second workshop scheduled with the Hibiscus and Bays Local Board in mid-March, will capture further feedback.
18. This report provides the local board with an opportunity to formalise its views regarding future options.
Tauākī whakaaweawe Māori / Māori impact statement
19. Fourteen mana whenua iwi authorities were contacted regarding the potential sale of 50 Centreway Road, Orewa on 4 December 2017. The following feedback was received, noting that some feedback received is commercially sensitive and cannot be included in this report:
a) Ngāti Wai
No feedback received for this site.
b) Ngāti Manuhiri
No feedback received for this site.
c) Te Runanga o Ngāti Whatua
No feedback received for this site.
d) Ngāti Whatua o Kaipara
No feedback received for this site.
e) Ngāti Whatua Ōrākei
Ngāti Whatua Ōrākei has expressed potential commercial interest in this property.
f) Te Kawerau a Maki
No feedback received for this site.
g) Ngāi Tai ki Tāmaki
No feedback received for this site.
h) Te ākitai - Waiohua
No feedback received for this site.
i) Ngāti Te Ata - Waiohua
Ngāti Te Ata has expressed a potential commercial interest and a desire to develop the property noting its close proximity to the beach, park, supermarkets and other amenities.
j) Ngāti Paoa
No feedback received for this site.
k) Ngaati Whanaunga
No feedback received for this site.
l) Ngāti Maru
No feedback received for this site.
m) Ngāti Tamatera
No feedback received for this site.
n) Te Patukirikiri
No feedback received for this site.
Ngā ritenga ā-pūtea / Financial implications
20. It is proposed that the capital receipts from the sale of surplus Corporate Property properties contribute to the Corporate Property Portfolio Strategy so that the proposed new network can be implemented and self-funded. This will provide efficiencies to the Corporate Property network.
Ngā raru tūpono / Risks
21. If the sites identified in the Corporate Property Portfolio Strategy that are surplus to the council’s corporate accommodation requirements are not approved for sale, there is a strong risk to the successful implementation of the Corporate Property Portfolio Strategy which would not be self-funded and need to be funded separately.
Ngā koringa ā-muri / Next steps
22. Following receipt of the Hibiscus and Bays Local Board’s resolutions, the Corporate Property Portfolio Strategy will be presented to the Finance and Performance Committee, along with an intended recommendation to divest of this site. If the committee approves the proposed disposal of the site, Corporate Property will work with Panuku who will seek to divest of the site in a manner that provides an optimal outcome and return to council. Funds realised will be ring-fenced to ensure the successful implementation of the Corporate Property Portfolio Strategy.
23. The terms and conditions of any disposal would be approved under appropriate financial delegation.
Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Authors |
Stephen Greenhough – Project Director |
Authorisers |
Kevin Ramsay - General Manager Corporate Finance and Property Lesley Jenkins - Relationship Manager |
Hibiscus and Bays Local Board 21 March 2018 |
|
Auckland Transport Update to the Hibiscus and Bays Local Board for March 2018
File No.: CP2018/02949
Te take mō te pūrongo / Purpose of the report
1. To respond to resolutions and requests on transport-related matters, provide an update on the current status of the Local Board’s Transport Capital Fund projects, a summary of consultation material sent to the local board and information on transport-related matters of specific application and interest to the Hibiscus and Bays Local Board and its community.
Whakarāpopototanga matua / Executive summary
2. This particular report provides updates and information on:
· Update on the Local Board’s Transport Capital Fund Projects;
· Penlink;
· Whangaparaoa Dynamic Laning Project;
· Regional Land Transport Plan 2018;
· March Madness;
· Consultations on regulatory processes;
· Traffic Control Committee results;
· Issues Raised by Elected Members.
Ngā tūtohunga / Recommendation/s That the Hibiscus and Bays Local Board: a) notes the Auckland Transport Update to the Hibiscus and Bays Local Board for March 2018. |
Horopaki / Context
Update on the Hibiscus and Bays Local Board Transport Capital Fund Projects
3. A summary of the Hibiscus and Bays Local Board’s current allocation is shown in the table below:
Hibiscus and Bays Local Board Transport Capital Fund Financial Summary |
|
Total Funds Available in current political term |
$3,076,390 |
Amount committed to date on projects approved for design and/or construction |
$ 743,805 |
Remaining Budget |
$2,332,585 |
4. The remaining budget shown above comprises $1,643,883 that must be spent before 30 June 2019 and $688,702 that may be spent before 30 June 2020.
5. The $739,774 committed to date on projects approved for design or construction comprises funding allocated to Project 091, Mairangi Bay Art Walk; Project 411, Torbay Revitalisation; and funding recently allocated to Project 558, Orewa Pedestrian Crossings (see paragraph 9. below).
6. Construction of Project 558, the upgrade of four crossings at the intersections of Hibiscus Coast Highway / Moana and Moenui Avenues, has been affected by unforeseen delays with the tendering process, due to its unique design and the need for skilled labourers to be involved in its delivery.
7. The revised timeline for the work is therefore:
· market tender to close 23 March 2018;
· construction to start early April 2018; and
· construction completed early May 2018.
8. Rough order costs for the following projects requested by the local board at its meeting on 15 November 2017 (HB/2017/187) will be provided to members for further discussion at a workshop in April:
· completion of the portion of Stage 3 of the Orewa Boulevard Project from Empire Road to Riverside Road;
· construction of Stage II of the Torbay Parking project on the Auckland Council Reserve located at 1022 Beach Road, Torbay;
· implementation of Slow Zones in the town centres of Mairangi Bay, Browns Bay, Silverdale and Torbay;
· modification of seven of the fourteen existing bench seats in the area between 292 and 350 Hibiscus Coast Highway, Orewa;
· raising the existing zebra crossing located adjacent to 419 Beach Road, Mairangi Bay, by approximately 150mm;
· a bike rack at Gulf Harbour, adjacent to the ferry terminal.
9. Recommendations to progress those projects members wish to proceed with may then be considered at the April meeting of the local board.
Penlink
10. At its meeting on 13 December 2017 the Hibiscus and Bays Local Board resolved to (HB/2017/205):
a) request Auckland Transport to update the existing business case for a four-lane Penlink option, including high occupancy vehicles and public transport in this option, and report this back to the local board.
11. Members were advised on 27 February 2018 that Auckland Transport (AT) staff had met informally with Member Parfitt late in 2017 to clarify the request.
12. It had been hoped to provide a response at the local board’s meeting scheduled for 21 March 2018. However, it has been necessary to obtain advice about the use of public transport in relation to a transport network that includes Penlink. The results of this work may be influential in supporting the case for Penlink funding so it is important that a thorough and credible analysis be completed.
13. Staff were therefore not in a position to provide a response at this meeting but will do so as soon as possible.
Whangaparaoa Road Dynamic Laning Project
14. AT extended the operation of dynamic lanes on Whangaparaoa Road during the afternoon (PM) peak by an additional hour (4pm to 7pm) from Monday, 26 February 2018. The previous hours were 4pm to 6pm.
15. The dynamic lane concept, similar to tidal flow lanes, uses the existing road network more efficiently for the movement of people and vehicles. It makes use of traffic control devices and an adaptive LED light system to create an extra lane for vehicles travelling in the peak direction.
16. Data collected since the start of the trial on 24 January 2018 has shown a positive improvement to the PM peak traffic flow on Whangaparaoa Road. Travel times have reduced and there is less queuing on Hibiscus Coast Highway, which is also having a positive impact on the flow of traffic heading towards Orewa.
17. Extending the PM peak duration will allow customers to gain the most value from the system, particularly during March when congestion throughout Auckland is historically at its highest level.
18. The principle goal with this trial is to ensure that the system operates as expected, not only in terms of driver behaviour but also in terms of the infrastructure and back-end technology that makes it possible.
19. Key highlights of the trial have been:
· driver behaviour has generally been excellent;
· both the start and end transition areas have operated smoothly;
· road users have largely demonstrated a high level of confidence and understanding of how the system works;
· observations of the system to date indicate that increased gaps have been provided, managing concerns for right turning vehicles along the trial area and for pedestrians to cross; and
· the period before 6pm experienced free flow conditions while after 6pm vehicle flow quickly changed to a continuous line of slow moving traffic.
20. The start of the morning (AM) peak trial is still set to commence from 18 April 2018. Although the impact on AM peak travel times is not expected to be as significant as the afternoon peak, due to there being only one existing left turn lane as well as Auckland bound queuing on Hibiscus Coast Highway, some improvement is expected.
21. To help with the AM peak flow on Whangaparaoa Road, work is being done to enable left turn movement from the traffic lights at the Hibiscus Coast Highway intersection. However, it is not expected that the improvement to travel times will be as obvious as during the PM peak.
22. If the trial is successful, AT will continue to operate dynamic lanes on Whangaparaoa Road and investigate its introduction in other parts of Auckland.
23. For more information on the trial visit: https://at.govt.nz/projects-roadworks/whangaparaoa-road-dynamic-lane-control-trial/
Regional Land Transport Plan (RLTP) 2018
24. The Regional Land Transport Plan (RLTP) is a plan of how transport delivery agencies intend to respond to growth and other challenges facing Auckland over the next 10 years. It includes a 10-year prioritised delivery programme of transport services and activities.
25. AT prepares the draft RLTP jointly with the NZ Transport Agency and KiwiRail. It is a statutory plan describing how these agencies intend to respond to growth and other challenges facing Auckland over the next ten years. It will include a ten-year, prioritised delivery programme of transport services and activities.
26. The original intention was to consult on the plan alongside Auckland Council’s Long-term Plan (LTP). However, consultation for the RLTP has been disengaged from the LTP and moved into April 2018 to ensure it is informed by, and strongly aligned with, the Government’s soon to be released Policy Statement on Transport and a refreshed Auckland Transport Alignment Project.
March Madness
27. AT has a plan to ensure its public transport services can cope with the increased numbers of customers in late February and March 2018, the time of the year known as ‘March Madness’. As with the same period last year, provision is being made for extra spaces on key routes and adding capacity where it is needed, with all services being monitored throughout the period.
28. Staff have built on the work done in March 2017, matching the number of seats added previously and in some cases adding more. There will be 99 double deckers operating on various routes which will help with demand and, while staff are confident customers will be able to get on the services provided, there may be some queuing, some people will need to stand and in some cases the first buses might be full.
29. Provisions made on the bus network for this year and in 2017 include:
· Significant additional capacity was provided on key corridors prior to March 2017 of 56 more city-bound bus trips each morning peak (~5,400 spaces), equivalent to five percent more capacity and up to 34 percent on some corridors. This, along with greater capacity provided in June and December 2017 as part of full service network upgrades in West and East Auckland, provides a good base for March 2018 annual transport demand peak.
· A total of 99 double deckers will be operating as part of the 1300 fleet that add to capacity and customer experience. No double decker buses operated in Auckland only a few years ago, and around 70 double deckers were in service in March 2017.
· Overall an extra 4,600 additional seats per day on the North Shore compared to the standard timetable, the majority of which will be temporary unless ongoing demand warrants further permanent capacity:
o Northern Express (NEX) - additional 10 double decker buses from 12 February 2018 will be operating until mid-April under the Explorer brand, an additional 3000 more seats per day compared to the standard 2017 timetable.
o The 881 service has changed to a limited stop service and is promoted as a ‘University Express’. A further 700 seats have been added, the same as last March.
o An additional 850 seats per day will be provided from 19 February to 20 May 2018 on routes 973, 974 and 950 Birkenhead services via eight additional trips using new double decker buses. This is 250 seats per day more than March last year.
· The Airporter route 380 service between Manukau / Airport / Onehunga was doubled in frequency from December 2017.
· New bus networks have been rolled out in the west, south and east, which provide significant additional capacity.
· In the central corridors, additional capacity added prior to March 2017 is considered sufficient, together with the additional trips on the 625 and 299 services.
· Operators and AT will be monitoring daily demand and capacity and moving capacity to respond to excess demand where possible.
· In the past year AT has added 2.6 kilometres of bus lanes and extended bus and transit lane hours on five key corridors.
30. Provisions made on the rail network with the addition of 1,200 spaces in March 2017 during the morning peak mean that there is still some capacity available, although some services will be busy. During peak, all services on the Western, Eastern and Southern Lines will be six-car sets.
31. Close monitoring of all ferry services will be undertaken, in particular on the Hobsonville and West Harbour services, with additional capacity for the shoulder peak to be potentially available if necessary through the provision of a shuttle bus service between Hobsonville and West Harbour.
32. Overall, public transport totaled 91.1 million boardings for the 12 months to December 2017, an increase of 7.4 percent or 6.3 million boardings on the 12 months to December 2016. Rail boardings totaled 20.4 million, an increase of 12.3 percent or 2.2 million boardings; bus boardings totaled 64.5 million, an increase of 6.5 percent or 3.9 million boardings; and ferry boardings totaled 6.2 million, an increase of 2.1 percent or 0.1 million boardings on the 12 months to December 2016.
33. Cycling counts also continue to grow, with the carrying capacity of protected cycleways now 4500 people per hour. Auckland Central Business District cordon cycle counters recorded 173,000 for March last year (about 5,500 per day) which is normally the busiest month of the year because of good weather and students cycling. An additional 5.2 kilometres of cycleways has been added to the regional cycle network since July 2017.
34. An overall network snapshot of levels of congestion on the roading network for the first two weeks of February 2018 compared to the same period last year for the morning peak hour is shown in the table below:
|
Feb-17 |
Sep-17 |
Feb-18 |
Congestion Level of Service |
32% |
25% |
30% |
Average Speed |
33 |
35 |
33 |
Note: Congestion level of service is, simply put, the percentage of the arterial network that operates at travel speed of slower than half the posted speed limit (i.e. slower than 25km/h for 50km/h roads) for the peak hour 7:30am to 8:30am. Average speed is the average over the arterial network.
35. February 2018 is therefore slightly better than the same time last year, though the first two weeks of March is expected to become slightly worse, peaking to an expected 33% of the network being considered congested in March.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
Consultations on Regulatory Processes
36. A proposal to remove the slip lane and signalise the West Hoe Road/Hibiscus Coast Highway intersection in Orewa, to improve safety at the intersection, reduce crossing distance for pedestrians and improve left turn tracking from Hibiscus Coast Highway into West Hoe Road, was forwarded to Hibiscus Coast subdivision members on 2 February 2018. Member Fitzgerald commented on AT removing slip lanes when there were other issues important to ratepayers that could be addressed. No other objections were received.
37. Documentation describing a proposal to install angle parking in Watea and Wairere Roads, Torbay, was forwarded to members on 28 February 2018 with a request for feedback no later than 14 March 2018.
38. Documentation describing a proposal to construct a footpath on Hibiscus Coast Highway, Orewa, extending from Puriri Avenue to Arundel Reserve, was forwarded to Hibiscus Coast subdivision members on 1 March 2018 with a request for responses no later than 14 March 2018. The proposal included additional pedestrian crossing facilities, some parking and possible tree removal, and is part of a region-wide programme to improve pedestrian safety walking connections between residential areas and key destinations. Members Parfitt and Fitzgerald advised that they were supportive of the proposal, Member Fitzgerald requesting that good crossing points for mobility scooters and walkers be included because of the high numbers of elderly people living in Orewa.
39. Documentation describing a proposal to construct a footpath on Rishworth Avenue, Whangaparaoa, extending from 2 Rishworth Avenue to its intersection with Wade River Road, was forwarded to Hibiscus Coast subdivision members on 1 March 2018 with a request for responses no later than 14 March 2018. This proposal includes additional pedestrian crossing facilities, retaining walls and parking restrictions, and is part of a region-wide programme to improve pedestrian safety and walking connections between residential areas and key destinations. Member Fitzgerald responded that she was supportive of the proposal.
40. Documentation describing a proposal to install No Stopping at all Times (NSAAT) restrictions on Weatherly Road and Glamorgan Drive, Torbay, to improve visibility for drivers approaching the bend and reduce conflict with oncoming traffic, was forwarded to East Coast subdivision members on 2 March 2018 with a request for responses no later than 16 March 2016.
Traffic Control Committee Results
41. Decisions made by AT’s Traffic Control Committee in relation to regulatory processes relevant to the Hibiscus and Bays Local Board during January and February 2018 are listed below:
Decision |
Report Type |
Nature of Restriction |
Decision |
Whangaparaoa Road, Red Beach |
Permanent Traffic and Parking changes |
No Stopping At All Times restrictions (NSAATs) |
Carried |
Hibiscus Coast Highway/ Moenui Avenue/ Moana Avenue, Orewa |
Permanent Traffic and Parking changes |
NSAATs, Angle Parking, Motorcycle Only Parking, Edge Line, Flush Median, Shoulder Marking, Give-Way, Pedestrian Crossing |
Carried |
Laurie Street/ Walton Street/ Bay Street, Red Beach |
Permanent Traffic and Parking changes |
NSAATs, Give-Way |
Carried |
Duncansby Road, Stanmore Bay |
Permanent Traffic and Parking changes |
NSAATs, Stop Control |
Carried |
Issues Raised by Elected Members
42. The
following list summarises issues raised by elected members and local board
services staff to 5 March 2018:
|
Location |
Issue |
Status |
1 |
Mairangi Bay Town Centre |
Pavers in Mairangi Bay Town Centre |
A trial to confirm the effectiveness of a treatment process recommended by Horizon International, the suppliers of pavers installed in the retail centre of Mairangi Bay to improve their skid resistance is being undertaken. The results of the trial will determine any future treatment and members will be provided with further information at the conclusion of the trial. |
2 |
Glenvar Road/East Coast Road/Lonely Track Roads, Torbay |
Request for information regarding crashes at the intersection of Glenvar Road/East Coast Road/Lonely Track Roads, Torbay. |
MP for East Coast Bays, Erica Stanford, asked for information on the reported accidents at the intersection of Glenvar Road/East Coast Road/Lonely Track Roads, Torbay, over the past twelve months, and details of the number of fatalities at the intersection over the past ten years. On 8 February 2018, the MP's Office was advised that NZTA’s crash database showed there had been no fatalities over the last ten years; one serious accident involving a motorcycle that had lost control; nine minor incidents; and 28 non-injury crashes. Two of these crashes happened in 2017, one a head-on collision involving speed and failure to give way, and the other a minor, rear end incident. Neither of these crashes resulted in injury. |
3 |
1022 Beach Road, Torbay |
Request for NSAAT restrictions and installation of a one-way system at 1022 Beach Road, Torbay. |
Member Parfitt asked for the installation of NSAAT restrictions on the service lane at 1022 Beach Road, Torbay, along the length of the building located at 1028 Beach Road, to make it easier for vehicles exiting angle parking recently installed. Member Parfitt also asked for consideration of a one-way system being installed on the service lane, with the entry point at 1022 Beach Road and the exit point between the properties 1042 and 1054 Beach Road, noting that there is also the option to turn left and drive through the community hall's car park. Referred to Traffic Engineering. |
3 |
Wade River Road and Link Crescent, Whangaparaoa |
Request for safety improvements at the intersection of Wade River Road and Link Crescent, Whangaparaoa. |
Member Parfitt asked on 25 February 2018 that safety at the intersection of Wade River Road and Link Crescent, Whangaparaoa, be investigated, suggesting that the owner of the property whose shrubs block visibility for those turning right be asked to trim these. Referred to Traffic Engineering. |
4 |
East Coast Road, Mairangi Bay |
Request for pedestrian crossing on East Coast Road, Mairangi Bay. |
Member Parfitt asked for the installation of a pedestrian crossing on East Coast Road near Kowhai Road, Mairangi Bay, on 26 February 2018. A resident has suggested that there should be a crossing where drivers are forced to stop somewhere between Constellation Drive and Tristram Avenue so that space would be created for cars to turn onto East Coast Road from side streets and for pedestrians to cross. Referred to Traffic Engineering. |
5 |
Whangaparaoa Road, Red Beach |
Request for a bus stop and bus shelters on Whangaporaoa Road, Red Beach. |
Member Fitzgerald asked on 28 February 2018 if it would it be possible to install a bus stop on a flat area opposite the Waitemata Health complex on Whangaparaoa Road; and whether any of the bus stops along the stretch of road involved in the Dynamic Laning trial on Whangaparaoa Road will be provided with bus shelters before winter. Referred to PT Facilities. |
Tauākī whakaaweawe Māori / Māori impact statement
43. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.
Ngā ritenga ā-pūtea / Financial implications
44. All proposed schemes are subject to prioritisation, funding and consultation.
Ngā raru tūpono / Risks
45. All proposed schemes are subject to risk analysis and no specific issues have been triggered by this report.
Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Authors |
Ellen Barrett – Elected Member Relationship Manager, Auckland Transport |
Authorisers |
Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport |
Hibiscus and Bays Local Board 21 March 2018 |
|
New road name in the Orewa Developments Limited subdivision at 264 West Hoe Heights, Orewa
File No.: CP2018/02985
Te take mō te pūrongo / Purpose of the report
1. To seek approval for a new road name in the Orewa Developments Limited subdivision at 264 West Hoe Heights, Orewa.
Whakarāpopototanga matua / Executive summary
2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.
3. The applicant, Orewa Developments Limited, has submitted the following names for a 290 residential lot staged subdivision at 264 West Hoe Heights, Orewa:
· Crozier Place
· Polheim Place
Horopaki / Context
4. A 290 residential lot staged subdivision has been approved at 264 West Hoe Heights, Orewa, and the council reference is R61238.
5. Names have been approved for stages one and three and a name is now required for stage 1E.
6. The proposed road name was an alternative name for the previous stage of the subdivision.
7. A condition of the subdivision consent was to suggest to council a name for the newly constructed road.
Tātaritanga me ngā tohutohu / Analysis and advice
8. Auckland Council’s road naming criteria typically require that road names reflect:
· A historical or ancestral linkage to an area;
· A particular landscape, environment or biodiversity theme or feature; or
· An existing (or introduced) thematic identity in the area.
9. By way of background the applicant decided to name the subdivision ‘Aurora Views’. The ‘aurora’ are stars and constellations that are visible from both the Arctic and Antarctic regions. The proposed road names in this instance, have been selected for their particular relevance to Antarctic landmarks. Cape Crozier is the most easterly point of Ross Island in Antarctica.
10. An alternative name provided is Polheim Terrace. Polheim was Amundsen’s name for his camp at the South Pole.
11. Land Information New Zealand has confirmed the proposed and alternative names are acceptable and no duplicates exist.
12. All iwi in the Auckland area were written to and invited to comment. Ngati Manuhiri replied and requested that several names be used and these have now been used on the earlier stage.
13. The proposed new names are deemed to meet the council’s road naming guidelines.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
14. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.
Tauākī whakaaweawe Māori / Māori impact statement
15. The applicant has corresponded with local iwi who has given their support for Crozier Place.
Ngā ritenga ā-pūtea / Financial implications
16. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.
Ngā raru tūpono / Risks
17. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.
Ngā koringa ā-muri / Next steps
18. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
|
Crozier Place Locality Map |
59 |
b⇩
|
Crozier Place Scheme Plan |
61 |
Ngā kaihaina / Signatories
Authors |
Frank Lovering – Seniior Subdivision Advisor, Orewa |
Authorisers |
Trevor Cullen - Team Leader Subdivisions, Northern Resource Consenting and Compliance Lesley Jenkins - Relationship Manager |
21 March 2018 |
|
New Road name in the Matvin Group Limited subdivision at 1 Hibiscus Coast Highway, Silverdale
File No.: CP2018/02992
Te take mō te pūrongo / Purpose of the report
1. To seek approval for a new road name in the Matvin Group Limited subdivision at 1 Hibiscus Coast Highway, Silverdale.
Whakarāpopototanga matua / Executive summary
2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming.
3. The applicant, Matvin Group Limited, has submitted the following road names for the Matvin Group Limited subdivision at 1 Hibiscus Coast Highway, Silverdale:
· Alberto Lane
· Weta Lane
Horopaki / Context
4. A seven-lot commercial subdivision has been approved at 1 Hibiscus Coast Highway, Silverdale, and the council reference is R65628.
5. The short road initially provides access into the new Z service station at Silverdale.
6. When the adjoining land is developed the road will be extended to provide access to further subdivided land.
7. A condition of the subdivision consent was to suggest to council a name for the newly constructed road.
Tātaritanga me ngā tohutohu / Analysis and advice
8. Auckland Council’s road naming criteria typically require that road names reflect:
· a historical or ancestral linkage to an area;
· a particular landscape, environmental or biodiversity theme or feature; or
· an existing (or introduced) thematic identity in the area.
9. The director of Matvin Group has chosen the name Alberto Lane as this has special meaning to him.
10. The developer has struggled to find any other acceptable and unused names so contacted the Silverdale Historical Society and the local iwi for suggestions.
11. Although the developer has twice contacted the historical society he has not received a reply.
12. Iwi suggested Weta Lane as the Weta is a large insect that is well known to us. The developer does not wish to use this name as some people are uncomfortable with wetas. Also there is a Weta Road at Hobsonville so it is not acceptable to use.
13. Although the proposed new name Alberto is similar to Albert and Alberta, Land Information New Zealand confirms it is both unique and acceptable.
14. Ngati Manuhiri has been consulted and has suggested the alternative name.
15. The proposed name is deemed to meet the council’s road naming guidelines.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
16. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.
Tauākī whakaaweawe Māori / Māori impact statement
17. The applicant has corresponded with local iwi who has suggested the alternative name
Ngā ritenga ā-pūtea / Financial implications
18. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.
Ngā raru tūpono / Risks
19. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.
Ngā koringa ā-muri / Next steps
20. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
|
Alberto Lane Locality Map |
65 |
b⇩
|
Alberto Lane Scheme Plan |
67 |
Ngā kaihaina / Signatories
Authors |
Frank Lovering – Senior Subdivision Advisor, Orewa |
Authorisers |
Trevor Cullen - Team Leader Subdivisions, Northern Resource Consenting and Compliance Lesley Jenkins - Relationship Manager |
21 March 2018 |
|
Revising the local board Standing Orders
File No.: CP2018/02733
Te take mō te pūrongo / Purpose of the report
1. To consider and adopt revised Standing Orders for local board meetings.
Whakarāpopototanga matua / Executive summary
2. Standing Orders are the rules for conduct and procedure at meetings. They are used to help meetings run smoothly and in accordance with relevant legislation, to ensure the integrity of the decision-making process, and to help elected members and members of the public understand how they can participate.
3. The current local board Standing Orders were set by the Auckland Transition Agency on 27 October 2010. It is now timely to revise them to ensure they remain a clear, relevant and practical tool for local board meetings.
4. At its meeting on 28 May 2015, the Governing Body resolved to amend its Standing Orders on the basis of work undertaken by a political working party.
5. The revised Standing Orders have a simplified layout, are written in a plain language style, and contain a summary and process diagram at the front for ease of reference during a meeting.
6. A working group of Democracy Advisors has assessed each provision of the current (generic) local board Standing Orders against the corresponding revised governing body Standing Orders. For each local board standing order they considered whether to retain the current wording, use the revised Governing Body wording or to have a combination of the two.
7. A draft set of revised local board Standing Orders is set out in Attachment A for local boards’ consideration. It is based on the recommendations of the Democracy Advisor working group and follows the revised Governing Body Standing Orders in terms of style.
8. The more significant suggested changes include new provisions for electronic attendance at meetings, dealing with conflicts due to the non-financial interests of members, processes for Governing Body and Māori input and enabling use of New Zealand Sign Language at meetings.
9. This report recommends that local boards consider and adopt the revised Standing Orders in Attachment A.
10. Any changes to a local board’s Standing Orders requires a majority vote of not less than 75 per cent of members present.
Horopaki / Context
Background
11. Standing Orders are the rules for conduct and procedure at meetings. They are used to help meetings run smoothly and in accordance with relevant legislation, to ensure the integrity of the decision-making process, and to help elected members and members of the public understand how they can participate.
12. The Governing Body Standing Orders were compiled in 2010 by the Auckland Transition Agency from legacy council standing orders and the NZ Standards Model Standing Orders. Local Board Standing Orders were modelled on the Governing Body Standing Orders.
13. A political working party was set up in November 2013 to review the Governing Body’s Standing Orders. The working party’s findings were reported back to the Governing Body at its 28 May 2015 meeting (Attachment B).
14. Recent amendments to the Local Government Act 2002 (the Act) allowed additional changes to be considered by the working party. These changes included a provision to allow members to attend meetings via audio or audiovisual link.
15. At its 28 May 2015 meeting, the Governing Body adopted an amended set of Standing Orders which have a simplified layout, are written in a plain language style, and contain a summary and process diagram at the front for ease of reference during a meeting. It was resolved at this meeting to forward the report to all local boards, drawing their attention to the suggestion to provide for councillor participation at local board meetings in their Standing Orders.
16. Over the last 18 months, a working group of local board Democracy Advisors has assessed each provision of the current (generic) Local Board Standing Orders against the corresponding revised Governing Body Standing Orders. For each local board standing order they considered whether to retain the current wording, use the revised Governing Body wording or to have a combination of the two.
17. A revised set of Local Board Standing Orders has been developed as an outcome of this work (Attachment A) which is in accordance with the recommendations of the Democracy Advisor working group. The revised Local Board Standing Orders follow a similar format to the Governing Body Standing Orders with a simplified layout, a plain language style, and a summary and process diagram at the front for ease of reference during a meeting.
18. Key substantive changes from the current Local Board Standing Orders are summarised below. They aim to ensure the Local Board Standing Orders are up to date, fulfil Auckland Council’s legal obligations and are practical and useful for business meetings.
19. Many standing orders reflect provisions in legislation. In some cases the wording of the standing order may have been changed to a plain language style but the intention of the standing order remains the same. These standing orders are usually indicated by a reference underneath to the relevant clause in legislation. These standing orders may not be suspended.
Key changes
20. Key substantive suggested changes from the current Local Board Standing Orders are set out below.
Issue
|
Suggested changes |
Purpose of suggested change |
Reference in the revised LB Standing Orders |
Quorum |
Provision for the Chairperson to extend the 30 minute waiting time for a quorum, at the start of a meeting, by another 10 minutes - where members are known to be travelling to the meeting but are delayed due to unusual weather or traffic congestion.
Change in the waiting time for a quorum to be reestablished (where, after a meeting starts, member(s) leave and there is no longer a quorum) from 20 minutes to 10 minutes.
|
Assists smooth running of meeting and ensures consistency with GB Standing Orders
|
3.1.4 and 3.1.6
|
Record of a workshop |
Deletion of the requirement for the chairperson to sign-off the record of a workshop.
Record of workshop proceedings will be circulated.
|
Assists smooth running of meeting |
12.1.4
|
Public excluded business not to be disclosed
|
Clarification on situations where the duty of non-disclosure of information, at a meeting where the public were excluded, does not apply - namely where: · a meeting has resolved to make the information publically available · there are no grounds under the Local Government Official Information and Meetings Act 1987 for withholding the information when requested · the information is no longer confidential.
|
Clarification and ensures consistency with GB Standing Orders |
7.4.3 |
Languages |
Amendments to allow New Zealand Sign Language (as well as English and Māori) to be used by members and in deputations, presentations and public forum.
Two clear working days’ notice must be provided when an address is not in English (this is the same as the notice period required under the current local board Standing Orders and the governing body Standing Orders).
The Governing Body input and Māori input sections also provide for addressing the meeting in New Zealand Sign Language, English or Māori.
|
Recognition of NZ Sign Language as an official language |
1.1.2, 5.1.5, 6.1.5, 7.6.1, 7.7.5 and 7.8.4. |
Minutes |
Clarification of what meeting minutes are to record.
|
Clarification |
8.1.2 |
Agendas |
Clarification that agendas can be sent electronically, and that names of local board and committee members are to be on each agenda.
|
Clarification |
2.4.1 7.3.3 |
Non-financial interests |
Suggested new provision regarding procedure for dealing with non-financial interests of members. If a member considers that there is a conflict of interest for an item, they may not take part in the discussions about or vote on the relevant matter.
|
Helps ensure robust, legally defensible decisions and consistent with GB Standing Orders |
1.3.8 |
Repeat Notices of Motion |
Suggested amendment that a Notice of Motion that the local board or a committee has considered twice and rejected within the previous six months may be refused by the Chairperson. (There is no longer the option for a further notice - prior to the expiration of the original period of 6 months - where signed by a majority of all members.) |
Assists smooth running of meetings and ensures consistency with GB Standing Orders
|
2.5.8 |
Procedural motions |
Suggested new provision that the Chairperson has discretion about whether to allow any other procedural motion that is not contained in these Standing Orders.
|
Assists smooth running of meeting and ensures consistency with GB Standing Orders
|
1.7.12 |
Urgent items |
Suggested change in title, from ‘Major items of business not on the agenda may be dealt with (extraordinary business)’ to ‘Urgent items of business not on the agenda may be dealt with (extraordinary business)’. This provision sets out when items not on an agenda may be considered. The suggested change in title aims to help clarify the types of issues that fall under this provision and better reflect the purpose of the provision. Text has also been added clarifying that extraordinary business may be brought before a meeting by a report of the Chief Executive or Chairperson. Where the matter is so urgent a written report is not practical, the report may be verbal.
|
Clarification |
2.4.5 and Appendix D
|
Governing body input |
A proposed section on Governing Body input sets out that a Governing Body member may provide input at meetings via speaking rights on items at the discretion of the chair and a report on the agenda for a Governing Body member to provide a general update on matters of interest to the board. This can include reporting on regional matters of interest to the local board or any matter the Governing Body member wishes to raise. This section aims to be more flexible than the current local board SO 3.9.14, by applying to Governing Body members in general rather than ward councillors for the local board area. Whilst the right for Governing Body members to speak as a deputation has also been retained, the Governing Body input section enables a more flexible/permissive option, given it does not require the authorisation of a governing body resolution. Use of the process for Governing Body deputations will be appropriate for more formal circumstances, where the Governing Body member is representing the views of the Governing Body as a whole. The suggested notice period is seven clear working days, to enable sufficient time for it to appear on the agenda. However, this is at the discretion of the Chairperson and can be shortened if necessary. The suggested speaking time is five minutes, in accordance with provisions in the Governing Body Standing Orders. |
More permissive input provisions |
Part 5 |
Order of business |
Clarification that the order of business for an extraordinary meeting should be limited to items relevant to the purpose of the meeting. The Chairperson may allow governing body, Māori and public input that is relevant to the purpose of the meeting. The items listed in this section have been amended to fit with the order of business generated by Infocouncil. |
Clarification and ensures consistency with GB Standing Orders |
2.4.2 |
References to working parties and briefings |
These have been taken out, as these forums tend to be less formal and not covered by Standing Orders. |
Relevance |
|
Public forum |
Suggested changes clarifying that: · public forum may not be required at the inaugural meeting, extraordinary meetings or a special consultative procedure · members may not debate any matter raised during the public forum session that is not on the agenda for the meeting, or take any action in relation to it, other than through the usual procedures for extraordinary business if the matter is urgent. The meeting may refer the matter to a future meeting, or to another committee, or to the Chief Executive for investigation · Māori or New Zealand Sign Language can be used at public forum, as long as two clear working days’ notice is provided. Where practical, council will arrange for a translator to be present · the Chairperson may direct a speaker to a different committee and prohibit a speaker from speaking if he or she is offensive, repetitious or vexatious, or otherwise breaches these standing orders.
|
Clarification |
7.8 |
Suspension of standing orders |
A provision has been included for a member to move a motion to suspend standing orders as a procedural motion. The member must name the standing orders to be suspended and provide a reason for suspension. If seconded, the chairperson must put it without debate. At least 75 per cent of the members present and voting must vote in favour of the suspension, and the resolution must state the reason why the SO was suspended. It should be noted that some SOs reflect provisions in legislation so cannot be suspended. These are usually indicated by a reference underneath the SO to the relevant clause in legislation. |
To assist the smooth running of meetings and ensure consistency with GB Standing Orders |
1.7.11 |
Notice to be seconded |
A notice of motion delivered to the Chief Executive must be signed by another member of the meeting as a seconder – unless member is giving notice of motion to revoke or alter a previous resolution. |
Consistency with GB Standing Orders |
2.5.2 |
Chairperson discretion |
The discretion of the Chairperson has been clarified and made as consistent as possible in Standing Orders relating to Governing Body input, Māori input, public forum and deputations. |
Clarification and consistency |
Parts 5 and 6, 7.7 and 7.8 |
Māori responsiveness |
Suggested provisions for representatives of Māori organisations to provide input at local board or committee meetings via speaking rights during relevant items. The main purpose of the provisions is to recognise the special status of Māori and increase the council’s responsiveness to Māori.. The provisions also provide more flexibility than the deputations process, which restricts the number of deputation members that may address the meeting. The suggested notice period is seven clear working days, to enable sufficient time for such an item to appear on the agenda. However, this is at the discretion of the chair and can be shortened if need be. |
Recognition of the special status of Māori and IMSB’s role under section 85 of the Local Government (Auckland Council) Act 2009 |
Part 6 and 4.2.2 |
Working days / clear working days |
The term “clear working days” has been used throughout the document, to refer to the number of working days prescribed for giving notice. It excludes the date of service of that notice and the date of the meeting itself. This is in accordance with legislation (Local Government Act 2002, Local Government Official Information and Meetings Act 1987 and the Interpretation Act). |
Clarification and consistency |
|
Governing body input, Māori input, public forum, deputations |
The provisions in these sections have been made as consistent as possible and, where appropriate, in accordance with the Governing Body Standing Orders. Legal advice has been followed regarding the subjects a speaker may not speak about and the questions which can be put to speakers. |
Clarification |
|
New appendices |
New appendices have been added, setting out who must leave the meeting when the public is excluded and how business is brought before a meeting. Provisions in the current local board Standing Orders relating to workshops have been placed in an appendix, given their exemption from Part seven of the Local Government Official Information and Meetings Act 1978. |
Clarification |
Appendices B-D |
Electronic attendance at business meetings |
Recent changes to the Local Government Act 2002 now allow members to attend meetings by audio or audio-visual means in certain situations. There are a number of restrictions for this provision in the legislation including that relevant technology is available and of suitable quality, all those participating can hear each other and there is no reduction in accountability or accessibility of the member in relation to the meeting. Members attending meetings by electronic link may vote but are not counted as part of the quorum. The revised Standing Orders contain provisions to enable members to attend meetings by electronic link, where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable, to accommodate the member’s illness or infirmity or in emergencies. This provision will only apply where the technology is available. |
Allows members to attend meetings whilst away on council business, or during illness or other emergency. |
3.3 |
Membership of committees |
In accordance with section 85 of the Local Government (Auckland Council) Act 2009, a clause has been included acknowledging that the Independent Māori Statutory Board must appoint a maximum of two people to sit as members of committees that deal with the management and stewardship of natural and physical resources. |
Clarification |
4.2.2 |
Powers of delegation |
Clause 36D of schedule 7 of the Local Government Act 2002 identifies who a local board may delegate decision-making to, and the powers a local board cannot delegate. This clause does not include the power to delegate to other subordinate decision-making bodies or more than one member of a local board. Therefore references to subordinate decision-making bodies have been removed. |
Clarification |
Part 4 |
Key differences from the governing body standing orders
21. The revised Local Board Standing Orders contain some points of difference with the Governing Body Standing Orders. Key points of difference are in the areas of refreshment breaks, petitions, notices of motion, and public input.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views
22. This report provides information and a revised set of Standing Orders for local board consideration and adoption.
Tauākī whakaaweawe Māori / Māori impact statement
23. The Local Board Standing Orders deal with meeting procedure. They provide for Māori to be spoken at business meetings and for deputations, presentations and petitions to be in Māori. They also enable:
· Māori to participate on local board committees, even if they are not members of the relevant local board. See current local board SO 2.9.2 which states: “members of a committee or subcommittee may, but need not be, elected members of the Local Board”. As such, non-members may be appointed to committees or subcommittees if they have relevant skills, attributes or knowledge.
· the suspension of Standing Orders, which can be useful to flexibly incorporate tikanga at meetings.
24. New suggested provisions relating to Māori in the revised Standing Orders include:
· a section on Māori input, to recognise the special status of Māori and encourage their input at local board meetings. This is in accordance with advice from Te Waka Angamua and work being undertaken by some local boards on a co-design process with mana whenua to improve Māori input into local board decision-making
· clarifying that the Independent Maori Statutory Board (IMSB) must appoint a maximum of two people to sit as members of committees that deal with the management and stewardship of natural and physical resources (in accordance with the Local Government (Auckland Council) Act 2009, section 85)
· providing for Māori to be spoken at public forum, and by the Governing Body or Māori organisations providing input, as long as two clear working days’ notice is given of the intention to do so.
25. Including these provisions recognises the special status of Māori under Te Tiriti o Waitangi and Local Government Act 2002 requirements to provide opportunities and processes for Māori to contribute to decision-making processes.[1] It is also in accordance with the goals of council’s Māori Responsiveness Framework, Whiria Te Muka Tangata. In particular, to foster more positive and productive relationships between council and Māori, and contribute to Māori well-being by developing strong Māori communities.
Ngā koringa ā-muri / Next steps
26. Changes to Standing Orders requires a majority vote of not less than 75% of members present (s27(3) Schedule 7, Local Government Act 2002).
27. If approved, the revised Standing Orders will come in to effect immediately.
28. Copies of the revised Standing Orders will be provided to all local board members, where local boards choose to adopt changes.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
|
Revised local board standing orders |
77 |
b⇩
|
Governing Body Political Working Party's finding |
137 |
Ngā kaihaina / Signatories
Authors |
Blair Doherty - Kaipatiki Local Board Democracy Advisor |
Authorisers |
Carol McKenzie-Rex – Acting General Manager Local Board Services Lesley Jenkins - Relationship Manager |
21 March 2018 |
|
2018 Local Government New Zealand Conference and Annual General Meeting
File No.: CP2018/02958
Te take mō te pūrongo / Purpose of the report
1. To inform local boards about the Local Government New Zealand Annual Conference and General Meeting in Christchurch Sunday from 15 July 2018 to Tuesday 17 July 2018 and to invite local boards to nominate elected members to attend.
Whakarāpopototanga matua / Executive summary
2. The Local Government New Zealand Annual Conference and General Meeting take place at Christ’s College from 12 noon on Sunday 15 July 2018 to 1pm on Tuesday 17 July 2018.
3. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, staff recommend that one member per local board attend.
4. In addition to the official delegates, Local Government New Zealand requires prior notice of which local board members plan to attend the Annual General Meeting. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April 2018, so that this information can be provided to Local Government New Zealand.
Horopaki / Context
5. This year the Local Government New Zealand (LGNZ) conference and Annual General Meeting (AGM) will be held at Christ’s College, Christchurch, from Sunday 15 July 2018 to Tuesday 17 July 2018. The AGM will commence at 12.00pm on Sunday 15 July 2018 with the conference programme commencing at 4.15pm on Sunday 15 July 2018 and concluding at 1.00pm on Tuesday 17 July 2018.
6. The conference programme has the theme “We are firmly focused on the future: Future-proofing for a prosperous and vibrant New Zealand”. The full programme is attached as Attachment A.
7. The AGM takes place on the first day of the conference. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.
8. Elected members who hold LGNZ roles are:
Mayor Phil Goff |
Metro Sector representative on the National Council |
Councillor Penny Hulse |
Chair of Zone One and Zone One representative on National Council, Member Conference Committee |
Deputy Mayor Bill Cashmore |
Auckland Council representative on Regional Sector |
Councillor Wayne Walker |
Auckland Council representative on Zone One |
Councillor Alf Filipaina |
LGNZ Te Maruata Roopu Whakahaere |
Councillor Richard Hills |
Member Policy Advisory Group |
Waitemata Local Board Chair Pippa Coom |
Member Governance and Strategy Advisory Group |
9. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles.
10. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:
· two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or
· one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member.
11. Delegates in 2017 were:
· Mayor Phil Goff
· Deputy Mayor Bill Cashmore
· Councillor Penny Hulse
· Local board chairperson Pippa Coom
12. The Governing Body will also consider an item on conference attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff and the other Governing Body members chosen to be the delegates to the AGM be approved to attend the conference, and that other councillors be chosen to attend so that up to a total of six Governing Body members can attend the conference.
Tātaritanga me ngā tohutohu / Analysis and advice
13. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, it is recommended that one member per local board attend.
14. This means that a maximum of 27 Auckland Council elected members would attend the conference.
15. Delegates who attend are encouraged to report back to their local boards.
16. In addition, local board members can attend the AGM as observers, or as a delegate (depending on the Governing Body decision), provided their names are included on the AGM registration form, which will be signed by the Mayor.
17. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April 2018 so that this information can be collated and provided to LGNZ.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
18. The LGNZ Annual conference has relevance to local board members and their specific roles and responsibilities.
Tauākī whakaaweawe Māori / Māori impact statement
19. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold a hui on 14 July 2018.
Ngā ritenga ā-pūtea / Financial implications
20. The normal registration rate is $1,410 (early bird) or $1,510 (standard).
21. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as contained in the Kura Kawana Programme.
Ngā raru tūpono / Risks
22. The key risk is of delayed decision making impacting costs – the sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights.
Ngā koringa ā-muri / Next steps
23. Once members are confirmed to attend, the Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
|
Conference Programme |
151 |
Ngā kaihaina / Signatories
Authors |
Linda Gifford, Kura Kāwana Programme Manager |
Authorisers |
Kerri Foote, Local Board Services Improvements Manager Louise Mason, General Manager Local Board Services |
21 March 2018 |
|
Additions to the 2018 Hibiscus and Bays Local Board Business Meeting Schedule
File No.: CP2018/03242
Te take mō te pūrongo / Purpose of the report
1. Seeking approval for two meeting dates to be added to the 2018 Hibiscus and Bays Local Board meeting schedule in order to accommodate the 10-year Budget 2018-2028 timeframes.
Whakarāpopototanga matua / Executive summary
2. The Hibiscus and Bays Local Board adopted the 2018 meeting schedule on Wednesday, 15 November 2017.
3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the 10-year Budget 2018-28 were unknown.
4. The local board is being asked to approve two meeting dates as additions to the Hibiscus and Bays Local Board meeting schedule so that the 10-year Budget 2018-2028 timeframes can be met.
Horopaki / Context
5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.
6. In summary, adopting a meeting schedule helps meet the requirements of:
· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.
· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.
7. The Hibiscus and Bays Local Board adopted its business meeting schedule at its Wednesday, 15 November 2017 business meeting.
8. The timeframes for local board decision making in relation to the local board agreement which is part of the 10-year Budget 2018-28 were unavailable when the meeting schedule was originally adopted.
9. The local board is being asked to make decisions in early May and early June to feed into the 10-year Budget 2018-2028 process. These timeframes are outside the local board’s normal meeting cycle.
Tātaritanga me ngā tohutohu / Analysis and advice
10. The board has two choices:
i) Add the two meetings as additions to the meeting schedule.
or
ii) Add the two meetings as extraordinary meetings.
11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However there is a risk that if the 10-year Budget 2018-2028 timeframes change or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled anyway.
12. For option two, only the specific topic 10-year Budget 2018-2028 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the 10-year Budget 2018-2028 process could be considered at this meeting.
13. Since there is enough time to meet statutory requirements, staff recommend approving these meetings as additions to the meeting schedule as it allows more flexibility for the board to consider a range of issues.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
14. This report requests the local board’s decision to schedule two additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.
Tauākī whakaaweawe Māori / Māori impact statement
15. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.
Ngā ritenga ā-pūtea / Financial implications
16. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.
Ngā raru tūpono / Risks
17. There are no significant risks associated with this report.
Ngā koringa ā-muri / Next steps
18. Implement the processes associated with preparing for business meetings.
Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Authors |
Vivienne Sullivan - Local Board Democracy Advisor |
Authorisers |
Lesley Jenkins - Relationship Manager |
Hibiscus and Bays Local Board 21 March 2018 |
|
File No.: CP2018/02227
Te take mō te pūrongo / Purpose of the report
1. The Hibiscus and Bays Local Board allocates a period of time for the Ward Councillors, Councillor Wayne Walker and Councillor John Watson, to update them on the activities of the Governing Body.
Ngā tūtohunga / Recommendation/s That the Hibiscus and Bays Local Board: a) Thank Councillors Walker and Watson for their update.
|
Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Authors |
Vivienne Sullivan - Local Board Democracy Advisor |
Authorisers |
Lesley Jenkins - Relationship Manager |
Hibiscus and Bays Local Board 21 March 2018 |
|
Governance Forward Work Calendar
File No.: CP2018/02230
Te take mō te pūrongo / Purpose of the report
1. To present the local board with a governance forward work calendar.
Whakarāpopototanga matua / Executive summary
2. This report contains the governance forward work calendar: a schedule of items that will come before the local board at business meetings and workshops over the next 12 months.
3. The calendar aims to support local boards’ governance role by:
· ensuring advice on agendas and workshop material is driven by local board priorities
· clarifying what advice is required
· clarifying the rationale for reports.
4. The calendar will be updated every month. Each update will be reported back to business meetings. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.
Ngā tūtohunga / Recommendation/s That the Hibiscus and Bays Local Board: a) Receive the Governance Forward Work Calendar.
|
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
|
Governance Forward Work Calendar |
163 |
Ngā kaihaina / Signatories
Authors |
Vivienne Sullivan - Local Board Democracy Advisor |
Authorisers |
Lesley Jenkins - Relationship Manager |
21 March 2018 |
|
File No.: CP2018/02229
Whakarāpopototanga matua / Executive summary
1. The Hibiscus and Bays Local Board held workshop meetings on 15 February and 1 March 2018.
Ngā tūtohunga / Recommendation/s That the Hibiscus and Bays Local Board: a) Endorse the records of the workshop meetings 15 February and 1 March 2018.
|
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
|
Workshop Record, 15 February 2018 |
169 |
b⇩
|
Workshop Record, 1 March 2018 |
171 |
Ngā kaihaina / Signatories
Authors |
Vivienne Sullivan - Local Board Democracy Advisor |
Authorisers |
Lesley Jenkins - Relationship Manager |