I hereby give notice that an ordinary
meeting of the Hibiscus and Bays Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 21
March 2018
04:30pm
Local Board
Office,
2 Glen Road,
Browns Bay
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Hibiscus and Bays Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Julia Parfitt, JP
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Deputy Chairperson
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Janet Fitzgerald, JP
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Members
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Chris Bettany
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David Cooper
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Gary Holmes
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Caitlin Watson
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Vicki Watson
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Mike Williamson
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(Quorum 4 members)
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Vivienne Sullivan
Local Board Democracy Advisor
15 March 2018
Contact Telephone: (09) 427 3317
Email: vivienne.sullivan@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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DELEGATIONS HIBISCUS AND BAYS LOCAL BOARD 2016-2019
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Portfolio
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Description
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Local Board Members
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Minor landowner
approvals and landlord approvals including events
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Confirm if the matter
is minor for staff to exercise their delegation
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Julia Parfitt
-Chairperson
Janet Fitzgerald -
Deputy Chairperson
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Transport Information
Group
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Discuss transport
issues/projects
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Janet Fitzgerald
Julia Parfitt
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Resource consent
applications
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Input into notification
decisions for resource consent applications
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Gary Holmes
Janet Fitzgerald
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Urgent Decision Making
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To make decisions on
matters that cannot wait until the next ordinary meeting of the local board
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Julia Parfitt –
Chairperson
Janet Fitzgerald-Deputy
Chairperson
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Appointments to
outside organisations
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Organisation
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Local Board Member
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Vaughan Homestead
(Torbay Historical Society)
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Julia Parfitt
Chris Bettany -
Alternate
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Estuary Arts Charitable
Trust
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Victor Eaves Management
Committee
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Mike Williamson
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Local Government New
Zealand Zone One (Auckland and Northland)
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Janet Fitzgerald
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Business Improvement
Districts (BIDS)
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Destination Orewa Beach
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Vicki Watson
David Cooper - Alternate
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Torbay
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Chris Bettany
Julia Parfitt - Alternate
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Browns Bay
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Gary Holmes
Chris Bettany - Alternate
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Mairangi Bay
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David Cooper
Julia Parfitt - Alternate
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Hibiscus and
Bays Local Board
21 March 2018
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ITEM TABLE OF
CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 East Coast Bays Returned Services'
Association 5
8.2 Metro Park East Trust Board 6
9 Public
Forum 6
10 Extraordinary Business 6
11 Notices of Motion 7
12 Disposal recommendations
report 9
13 Whangaparāoa Library
Courtyard 17
14 Auckland Tourism, Events
and Economic Development Six Monthly Report to Hibiscus and Bays Local Board 27
15 Corporate Accommodation
Disposal Recommendation - 50 Centreway Road, Orewa 45
16 Auckland Transport Update
to the Hibiscus and Bays Local Board for March 2018 49
17 New road name in the Orewa
Developments Limited subdivision at 264 West Hoe Heights, Orewa 57
18 New Road name in the
Matvin Group Limited subdivision at 1 Hibiscus Coast Highway, Silverdale 63
19 Revising the local board
Standing Orders 69
20 2018 Local Government New
Zealand Conference and Annual General Meeting 147
21 Additions to the 2018
Hibiscus and Bays Local Board Business Meeting Schedule 155
22 Ward Councillors Update 159
23 Governance Forward Work
Calendar 161
24 Record of Workshop
Meetings 167
25 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Hibiscus and Bays Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 21 February 2018, including the
confidential section, as a true and correct record.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Hibiscus and Bays Local Board. This
means that details relating to deputations can be included in the published
agenda. Total speaking time per deputation is ten minutes or as resolved by the
meeting.
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8.1 East
Coast Bays Returned Services' Association
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Representatives from the East
Coast Bays Returned Services’ Association have requested a deputation
to discuss the re-siting of the Oerlikon Gun from outside
the RSA’s former premises in Browns Bay.
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Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) thank
the representatives of the East Coast Bays Returned Services’
Association for their presentation.
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8.2 Metro
Park East Trust Board
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The Metro Park Trust Board
have requested a deputation to make a presentation to the Hibiscus and Bays
Local Board.
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Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) thank
the representatives of the Metro Park Trust Board for their presentation.
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of
Motion
There were no
notices of motion.
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Hibiscus and
Bays Local Board
21 March 2018
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Disposal
recommendations report
File No.: CP2018/02359
Te take mō te pūrongo / Purpose of the report
1. To
seek the Hibiscus and Bays Local Board’s endorsement for Panuku
Development Auckland to recommend to the Finance and Performance Committee the
disposal of a council owned property in the Hibiscus and Bays Local Board area.
Whakarāpopototanga matua / Executive summary
2. The
council-owned site at 8 Hiwi Crescent, Stanmore Bay is vacant land that was acquired for transport purposes. The site is no longer required
for this purpose. The rationalisation process for 8
Hiwi Crescent, Stanmore Bay commenced in May 2016. Consultation with council
departments and its Council Controlled Organisations, iwi authorities and the
Hibiscus and Bays Local Board has now taken place. No alternative service use
has been identified for the property through the rationalisation process. Due
to this, Panuku Development Auckland recommends disposal of the site.
3. A
resolution approving the disposal of the subject site is required from the
Finance and Performance Committee before the proposed divestment can be
progressed.
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Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) endorse Panuku Development Auckland’s recommendation to the
Finance and Performance Committee to dispose of 8 Hiwi Crescent, Stanmore
Bay.
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Horopaki / Context
4. Panuku
Development Auckland (Panuku) is required to undertake ongoing review of
council’s property assets. This includes identifying properties from
within council’s portfolio that are no longer required for council
service purposes and may be suitable for potential sale, and development if
appropriate. Panuku has a particular focus on achieving housing and urban
regeneration outcomes. Identifying potential sale properties contributes to the
Long-term Plan 2015-2025 (LTP) and the Auckland Plan focus of accommodating the
significant growth projected for the region over the coming decades, by
providing council with an efficient use of capital and prioritisation of funds
to achieve its activities and projects.
5. Once
a property has been identified as potentially surplus, Panuku engages with
council departments and its Council Controlled Organisations (CCO) through an
expression of interest process, to establish whether the property must be
retained for a strategic purpose or is required for a future funded project.
Once a property has been internally cleared of any service requirements, Panuku
then consults with local boards, mana whenua and ward councillors. All sale
recommendations must be approved by Panuku’s Board before a final
recommendation is made to the Finance and Performance Committee.
Tātaritanga me ngā tohutohu / Analysis and advice
Property Information
6. 8
Hiwi Crescent, Stanmore Bay is a 809m2 vacant site acquired by the
former Rodney District Council in 1998 for the purpose of Whangaparāoa Road widening project. The widening of Whangaparāoa Road remains a "live project" but this site is not included
in the Whangaparāoa Road upgrade project (between Hibiscus Coast Highway to Red Beach
Road).
7. The
Auckland Transport (AT) Board resolved in November 2015 that 8 Hiwi Crescent,
Stanmore Bay was no longer required for current or future transport related
purposes. It was subsequently transferred to Panuku for rationalisation.
8. The
Auckland Unitary Plan (AUP) zoning is residential - single house. It has a 2017
capital valuation of $530,000.
9. 8
Hiwi Crescent, Stanmore Bay is subject to the offer back obligations to the
former owners in accordance with section 40 of the Public Works Act 1981.
Internal
Consultation
10. The
rationalisation process commenced in May 2016. No alternate service uses for
the subject site were identified during the internal consultation.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
11. Panuku
attended a workshop with the Hibiscus and Bays Local Board regarding 8 Hiwi
Crescent, Stanmore Bay in October 2017. The local board provided informal
feedback that it supported retaining part of the subject site in council
ownership and requested confirmation
that the subject site is not required for the Weiti Crossing (Penlink) and Whangaparāoa Road widening projects. The local board also requested further
information relating to AT’s decision to release
the subject site from service.
12. In
response, both Panuku and AT have advised the local board that 8 Hiwi Crescent,
Stanmore Bay is outside the extent of the AUP Penlink designation; that the
subject site is not affected by the Whangaparāoa
Road widening AUP designation which only includes the other side of Whangaparāoa Road at this point in the alignment; and confirmed that the
subject site is not required for current or future strategic transport
purposes.
13. Panuku
and AT also provided the board with the November 2015 AT Board resolutions
releasing 8 Hiwi Crescent, Stanmore Bay from service. Further information
relating to AT’s assessment process supporting the decision has also been
provided to the local board.
14. This
report provides the local board with an opportunity to
formalise its views regarding the subject site.
Tauākī whakaaweawe Māori / Māori impact
statement
15. 14
mana whenua iwi authorities were contacted regarding the potential sale of 8
Hiwi Crescent, Stanmore Bay. The following feedback was received:
a) Ngāti
Wai
No feedback received for the subject site.
b) Ngāti
Manuhiri
No feedback received for the subject site.
c) Te
Runanga o Ngāti Whatua
No feedback received for the subject site.
d) Ngāti
Whatua o Kaipara
No feedback received for the subject site.
e) Ngāti
Whatua o Ōrākei
No feedback received for the subject site.
f) Te
Kawerau a Maki
No feedback received for the subject site.
g) Ngāi
Tai ki Tāmaki
No feedback received for the subject site.
h) Te
Akitai - Waiohua
No feedback received for the subject site.
i) Ngāti
Te Ata - Waiohua
No feedback received for the subject site.
j) Ngāti
Paoa
No feedback received for the subject site.
k) Ngaati
Whanaunga
No feedback received for the subject site.
l) Ngāti
Maru
No feedback received for the subject site.
m) Ngāti
Tamatera
No feedback received for the subject site.
n) Patukirikiri
No feedback received for the subject site.
Ngā ritenga ā-pūtea / Financial implications
16. Capital
receipts from the sale of surplus properties contribute to Auckland Plan
outcomes and the LTP by providing the council with an efficient use of capital
and prioritisation of funds to achieve its activities and projects. In the
2017/2018 financial year, the LTP has forecast the disposal of
non-strategic council assets to the combined value of of $67 million.
17. In
accordance with the Local Government Act 2002, the annual statement of intent
states the activities and intentions of Panuku, the objectives that those
activities will contribute to and performance measures and targets as the basis
of organisational accountability. For the 2017/2018 financial year Panuku is
required to identify properties from within council’s portfolio that may
be suitable for potential sale to a combined value of $60 million and to sell
$100 million of property by 30 June 2018.
Ngā raru tūpono / Risks
18. No risks
associated with the recommendation contained in this report have been
identified.
Ngā koringa ā-muri / Next steps
19. Following
receipt of the Hibiscus and Bays Local Board’s resolutions,
the subject site will be presented to the Finance and Performance Committee
with a recommendation to divest. If the committee approves the proposed
disposal of the subject site, Panuku will seek to divest of the subject site in
a manner which ideally provides a housing outcome and optimal return to
council.
20. The
terms and conditions of any disposal would be approved under appropriate
financial delegation.
21. The
adjoining landowner has expressed interest in purchasing 8
Hiwi Crescent, Stanmore Bay should it be approved for sale. This can be explored further should the Finance and Performance
Committee approve the proposed disposal.
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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Auckland Unitary Plan designations in relation to 8
Hiwi Crescent, Stanmore Bay
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13
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b⇩
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Images of 8 Hiwi Crescent, Stanmore Bay
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15
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Ngā kaihaina / Signatories
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Authors
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Anthony Lewis - Senior Advisor, Portfolio Review,
Panuku Development Auckland
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Authorisers
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Letitia Edwards - Team Leader Portfolio Review, Panuku
Development Auckland
Lesley Jenkins - Relationship Manager
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Hibiscus and
Bays Local Board
21 March 2018
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Hibiscus and Bays
Local Board
21 March 2018
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Hibiscus and Bays
Local Board
21 March 2018
|
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Whangaparāoa Library Courtyard
File No.: CP2018/03356
Te take mō te pūrongo / Purpose of the report
1. To
seek approval from the Hibiscus and Bays Local Board to proceed with detailed
design for upgrade work to the Whangaparāoa
Library Courtyard.
Whakarāpopototanga matua / Executive summary
2. The
Whangaparāoa Library Courtyard in Whangaparāoa requires investment to
ensure the currently underutilised existing space is upgraded to meet the needs
of the wider community.
3. A
number of options have been considered for the design of the space under
guidance of Future Whangaparāoa. Ideas were developed including the
addition of better seating, shade, play equipment and art tiles in the ground
plane to provide visual interest, and activities for children within the
space. Some of these ideas have been retained, while others reconsidered
after extensive feedback from the Whangaparāoa
Library and the council’s Parks team.
4. The
Hibiscus and Bays Local Board and key stakeholders have been consulted on
options for the courtyard and have indicated their support for the preferred
option which aligns with the feedback from various stakeholders.
5. The
recommended option provides for the renewal of the existing facilities,
additional seating, shade options, art wall, and quiet space with informal play
elements. Overall, the result will be a more dynamic courtyard with improved
function.
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Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) approve
the renewal and upgrade of the Whangaparāoa Library Courtyard as shown
in Attachment A: ‘Whangaparāoa Library Courtyard: Landscape
Concept’ dated 14.02.2018 – sheets 01, 02 and 03.
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Horopaki / Context
6. As
a result of a 2016 community empowerment workshop run by Milkenko Matanovic, a
group of passionate locals were inspired to do a local place-making
project. Community empowerment is about communities having a sense of
control over what happens at a local level and council’s role is to
foster this. A key focus is to build capacity within the community to do things
for themselves. The Whangaparāoa 2030 Visioning Project was formed and the
Whangaparāoa Library Courtyard project began.
7. The
group sought to address the findings from the 2015 Hibiscus Coast Needs
Assessment, which identified that many people in Whangaparāoa faced a sense of isolation and loneliness. The project hosted
workshops and worked within the community to create a vision.
8. Future
Whangaparāoa 2030’s vision is for a community that:
· is strong, safe and supportive
· is violence free and well connected
· supports local business and innovation
· values and supports young people
· cares about health and wellbeing
· values and cares for our beaches, streams and bush, and
· works together.
9. The
Future Whangaparāoa 2030 group has been working closely with the Whangaparāoa Library, plaza management and council. The goal is to maximise
opportunities and collaborate with place-making projects to create a sense of
belonging. The following activities have been funded by the local board:
· an activation event to celebrate the successful community engagement
by redesigning the Whangaparāoa town centre area
· supporting a local landscape designer (Paul Murphy, Shafer Design)
to develop a concept for the Whangaparāoa Library outdoor space
based on community ideas
· engagement of young people to make a video to capture the process of
community engagement and to educate people about place-making opportunities
· the development of a Whangaparāoa
community website to support the key priorities outlined in the Whangaparāoa Businesds Survey commissioned by the local board I 2016
· attendance by three Whangaparāoa
2030 people to the Milenko workshop.
10. In
more recent times the Hibiscus and Bays Local Board formally endorsed the expenditure
of $92,036 (ID 2079) for the Whangaparāoa 2030 project (located
at the library courtyard) from the 2017/2018 Community Facilities Work
Programme. Resolution number HB/2017/1
11. A
concept design was developed, and peer reviewed by an Auckland Council Service
and Asset Planning Team specialist. Further changes were made to the
concept after feedback from Auckland Council and stakeholders in late
2017. A final concept was prepared based on agreed outcomes for the
courtyard.
Tātaritanga me ngā tohutohu / Analysis and advice
Discussion
12. The
concept design process undertaken identified a number of issues with the
existing space and sought to address these with design improvements. The
issues included:
· Lack of shade
· Lack of seating options
· Lack of interest
· Lack of play options for younger children.
13. A
series of concept designs were developed over the last year and a half
addressing the issues and concerns. These concepts were discussed with
various stakeholders and feedback sought. Alterations to the design were
made to balance the needs of the various stakeholders.
14. The
Hibiscus and Bays Local Board supported in principle the developed concept
design presented to a workshop held on 1 February 2018 where various options
and stakeholder feedback was discussed.
Options
15. The
following is a breakdown of the three options developed and the specific
considerations of each.
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Option
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Scope
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Budget
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Consideration
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Option 1
18/06/2016
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· Provides new seating, shade structures, art tiles and formal play
structures
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$85-110k
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Art tiles in
floor plane do not met slip resistance requirements and pose a health and
safety concern. Formal play is found at nearby parks and therefore is
not supported by Auckland Council Policy, nor by the Library adjacent to the
meeting room. Shade sails pose health and safety concern due to requirements
for installation/removal during storm events and winter months.
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Option 2
12/12/2017
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· Provides new seating
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$65-80k
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Stakeholder
feedback about lack of shade and play structures for young children.
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Option 3
14/02/2018
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· Provides new seating, shade structures, shade tree, and informal
play structures
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$85-90k
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Design
provides informal play allows activities for children within seating/garden
environment. Long term provision of shade with deciduous tree
planting. Shade sails provide short term shade option and limits health
and safety concerns regarding removal and installation.
|
Staff advice
16. Staff
recommendation is to proceed with option 3. This option aligns with stakeholder
feedback from the Library, Whangaparāoa 2030 and council
staff.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
17. This
upgrade will add to the functionality and amenity of the Whangaparāoa
Library Courtyard and will help the library invigorate the area and attract
more users.
18. The
courtyard will be improved by providing:
· Improved and additional seating
· Shade
· Informal play opportunities
· Increased amenity planting
· Public art installation.
19. The
project aligns with the Hibiscus and Bays Local Board Plan 2017 outcome: A
great place to live because we planned for growth.
Tauākī whakaaweawe Māori / Māori impact
statement
20. Ngati Wai, Ngāti Manuhiri,Te Rūnanga o Ngāti Whātua, Ngāti Whātua o Kaipara, Ngāti Whātua Ōrākei, Ngāi Tai Ki Tāmaki, Te Kawerau a Maki, Te Akitai Waiohua, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Maru, Ngāti Whanaunga, Ngāti Tamaterā, Te Patukirikiri will be consulted with
at the Parks and Recreation Iwi Engagement North West Hui workshop. Their
feedback will be sought in respect to the proposed upgrade.
Ngā ritenga ā-pūtea / Financial implications
21. The
cost estimate to deliver the preferred option is $85,000.00. This includes
design, supervision and physical works.
22. This
project has an approved Locally Driven Initiatives Capex budget of $92,036 in
the 2017/2018 financial year.
Ngā raru tūpono / Risks
23. Unknown
construction issues identified during construction could have implications on
the total budget.
Ngā koringa ā-muri / Next steps
24. Following
approval from the board, next steps are to:
· complete detailed design
· lodge and obtain building and/or resource consents (if required)
· Consult with the Parks and Recreation Iwi Engagement North West Hui
25. It
is expected procurement for physical works and construction will begin in the
2018/2019 financial year. The local board will receive regular updates on the
project.
Ngā
tāpirihanga / Attachments
|
No.
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Title
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Page
|
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a⇩
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Attachment A: Whangaparaoa Library Courtyard:
Landscape Concept dated 14.02.2018 - sheet 01
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21
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b⇩
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Attachment B: Whangaparaoa Library Courtyard:
Landscape Concept dated 14.02.2018 - sheet 02
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23
|
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c⇩
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Attachment C: Whangaparaoa Library Courtyard:
Landscape Concept dated 14.02.2018 - sheet 03
|
25
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Ngā kaihaina / Signatories
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Authors
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Cherie Veza - Stakeholder Advisor
|
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Authorisers
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Kim O’Neill - Head of Stakeholder and Land
Advisory
Lesley Jenkins - Relationship Manager
|
|
Hibiscus and
Bays Local Board
21 March 2018
|
|
|
Hibiscus and Bays
Local Board
21 March 2018
|
|
|
Hibiscus and Bays
Local Board
21 March 2018
|
|
|
Hibiscus and Bays Local
Board
21 March 2018
|
|
Auckland Tourism, Events and Economic
Development Six Monthly Report to Hibiscus and Bays Local Board
File No.: CP2018/00937
Te take mō te pūrongo / Purpose of the report
1. To provide the six-monthly report from Auckland tourism, Events and
Economic Development on their activities in the local board area.
Whakarāpopototanga matua / Executive summary
2. The
attached report provides the Hibiscus and Bays Local Board with highlights of
Auckland Tourism, Events and Economic Development’s activities in the
local board area for the six months from 1 July to 31 December 2017.
|
Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) notes the Auckland Tourism, Events and Economic Development
six-monthly report for the period 1 July to 31 December 2017.
|
Horopaki / Context
3. The attached report provides the Hibiscus and Bays Local Board with
an overview of Auckland Tourism, Events and Economic
Development’s activities for discussion.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
4. The
attached report is for the Hibiscus and Bays Local Board’s information
only.
Tauākī whakaaweawe Māori / Māori impact
statement
5. Māori,
as stakeholders in council, are affected and have an interest in any report on
local activities. However, this performance report does not impact specific
outcomes or activities. As such, the content of this report has no particular
benefit to, or adverse effect on Māori.
Ngā
tāpirihanga / Attachments
|
No.
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Title
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Page
|
|
a⇩
|
ATEED Six Monthly Report
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29
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Ngā kaihaina / Signatories
|
Authors
|
Michael
Goudie, Senior Advisor, External Relations (ATEED)
Samantha-Jane Miranda,
Operational Strategy Advisor (ATEED)
Richard Court, Manager, Operational
Strategy and Planning (ATEED)
|
|
Authorisers
|
Anna Verboeket,
Manager Stakeholder Relations
Richard Court, Manager Operational
Strategy and Planning (ATEED)
|
|
Hibiscus and
Bays Local Board
21 March 2018
|
|
|
Hibiscus and Bays
Local Board
21 March 2018
|
|
Corporate Accommodation Disposal
Recommendation - 50 Centreway Road, Orewa
File No.: CP2018/03457
Te take mō te pūrongo / Purpose of the report
1. To seek the Hibiscus and Bays Local Board’s endorsement for
council to recommend to the Finance and Performance Committee the disposal of
one council owned property, which is currently part of the Corporate Property
Portfolio Strategy, in the Hibiscus and Bays Local Board area.
Whakarāpopototanga matua / Executive summary
2. Auckland
Council’s Corporate Property team has developed a Corporate Property
Portfolio Strategy, which seeks to contribute to a more efficient Corporate
Property network. This is a self-funding programme of works, which utilises the
capital receipts from the divestment of property that is no longer required by
the Corporate Property network. The council-owned property at 50 Centreway
Road, Orewa has been identified as surplus to council’s
requirements as part of the review of the Corporate Property Portfolio
Strategy. Consultation with impacted council departments,
Panuku Development Auckland, iwi authorities and the Hibiscus and Bays Local
Board has now taken place. Corporate Property recommends disposal of the site
to enable the Corporate Property Portfolio Strategy to be implemented.
3. A
resolution approving the disposal of this site is
required from the Finance and Performance Committee before the proposed
divestment can be progressed.
|
Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) endorses Corporate Property’s recommendation to the Finance
and Performance Committee to dispose of 50 Centreway Road, Orewa.
|
Horopaki / Context
4. On 6 August 2017 Regulatory Services
announced that it would create efficiencies through an operating model that
rationalises its teams to work from three major hubs in the North West
(Albany/Westgate), City Centre (Bledisloe House) and the South (Manukau).
Alongside this, Regulatory Services confirmed an approach of delivering more
local services via a number of spokes (drop in spaces) across the region.
5. In
response to the organisation’s goal to move to three hubs and a
requirement for local spokes, Corporate Property developed the Corporate
Property Portfolio Strategy, which describes how this organisational change
would manifest in the property network. This includes establishing which
locations will be retained and which were identified as surplus to
requirements, and using existing council buildings such as libraries, leisure
centres and local board offices where space was available for spokes. This
strategy identified 50 Centreway Road, Orewa as surplus to our corporate
accommodation requirements and as a potential site that could be sold to
reinvest in the corporate network.
6. The
sale of the sites in the Corporate Property Portfolio Strategy will contribute
to a more efficient Corporate Property network aligned with the new
organisational requirements and allow the proposed programme of works to be
self-funding by utilising the proceeds of the sale.
7. There
will be no change to customer service centres or local board accommodation
functionality as a result of implementing this proposed strategy. Any local
board office or customer service centre impacted by the proposed closure of a
building, will be relocated to a suitable location within the area, in
consultation with the appropriate local board.
8. Timing is critical in implementing this strategy, due to a number of
major lease expiries over the next few years. Should we miss those lease
expiries, then significant value locked up in any new leases will not be
available to implement much need portfolio change.
Tātaritanga me ngā tohutohu / Analysis and advice
9. 50
Centreway Road, Orewa comprises two buildings known as Pacific and Tasman
buildings. The property provides 7,876m2 of office accommodation,
Local Board offices and Customer Service Centre on a 19,305m2
site.
10. The
property was purchased by Rodney County Council in 1974 from the Crown.
11. We
have received legal advice from external advisors that, “The Property
is subject in part (being that part of the land that was formerly held in
certificate of title NA75D/681 (Lot 1 DP 129390 and part Allotment 672 Parish
of Waiwera)) to section 27B of the State-Owned Enterprises Act 1986 which:
· provides
for the resumption of land on the recommendation of the Waitangi Tribunal; and
· does
not provide for third parties, such as the owner of the land, to be heard in relation
to the making of any such recommendation.”
12. Further
advice in mitigation of this from our legal advisors was that, “We
expect the risk of the land being acquired and transferred to Maori is likely
to be low…”
13. The Auckland Unitary Plan zoning is Mixed Use Zone. It has a 2017
capital valuation of $28,800,000.
14. The
council-owned site at 50 Centreway Road, Orewa is not likely to be
subject to offer back obligations to the former owner under section 40 of the
Public Works Act 1981.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
15. Corporate
Property attended a workshop with the Hibiscus and Bays Local Board regarding
the sale of 50 Centreway Road in February 2018. The Hibiscus and Bays Local
Board advised that, should the property be approved for sale, that any future
spoke model in Orewa ensure access to council staff by the local board and
community. The local board further requested Corporate Property investigate
opportunities for the local board in the Browns Bay site to make the local
board more easily accessible to the community.
16. The
Hibiscus and Bays Local Board also provided informal advice that should this
property be approved for sale, it would like Panuku Development Auckland
(Panuku)to investigate if a health care provider would be interested in this
site for provision of medical services to the community.
17. A
second workshop scheduled with the Hibiscus and Bays Local Board in mid-March,
will capture further feedback.
18. This report provides the local board with an opportunity to
formalise its views regarding future options.
Tauākī whakaaweawe Māori / Māori impact
statement
19. Fourteen mana whenua iwi authorities were contacted regarding the
potential sale of 50 Centreway Road, Orewa on 4 December 2017. The following
feedback was received, noting that some feedback received is commercially
sensitive and cannot be included in this report:
a) Ngāti
Wai
No feedback received for
this site.
b) Ngāti
Manuhiri
No feedback received for
this site.
c) Te
Runanga o Ngāti Whatua
No feedback received for
this site.
d) Ngāti
Whatua o Kaipara
No feedback received for
this site.
e) Ngāti
Whatua Ōrākei
Ngāti Whatua
Ōrākei has expressed potential commercial interest in this property.
f) Te
Kawerau a Maki
No feedback received for
this site.
g) Ngāi
Tai ki Tāmaki
No feedback received for
this site.
h) Te
ākitai - Waiohua
No feedback received for
this site.
i) Ngāti
Te Ata - Waiohua
Ngāti Te Ata has
expressed a potential commercial interest and a desire to develop the property
noting its close proximity to the beach, park, supermarkets and other
amenities.
j) Ngāti
Paoa
No feedback received for
this site.
k) Ngaati
Whanaunga
No feedback received for
this site.
l) Ngāti
Maru
No feedback received for
this site.
m) Ngāti
Tamatera
No feedback received for
this site.
n) Te
Patukirikiri
No feedback received for
this site.
Ngā ritenga ā-pūtea / Financial implications
20. It
is proposed that the capital receipts from the sale of surplus Corporate
Property properties contribute to the Corporate Property Portfolio Strategy so
that the proposed new network can be implemented and self-funded. This will
provide efficiencies to the Corporate Property network.
Ngā raru tūpono / Risks
21. If
the sites identified in the Corporate Property Portfolio Strategy that are
surplus to the council’s corporate accommodation requirements are not
approved for sale, there is a strong risk to the successful implementation of
the Corporate Property Portfolio Strategy which would not be self-funded and
need to be funded separately.
Ngā koringa ā-muri / Next steps
22. Following
receipt of the Hibiscus and Bays Local Board’s
resolutions, the Corporate Property Portfolio Strategy will be presented to the
Finance and Performance Committee, along with an intended recommendation to
divest of this site. If the committee approves the proposed disposal of the
site, Corporate Property will work with Panuku who will seek to divest of the
site in a manner that provides an optimal outcome and return to council. Funds
realised will be ring-fenced to ensure the successful implementation of the
Corporate Property Portfolio Strategy.
23. The
terms and conditions of any disposal would be approved under appropriate
financial delegation.
Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
|
Authors
|
Stephen Greenhough – Project Director
|
|
Authorisers
|
Kevin Ramsay - General Manager Corporate Finance and
Property
Lesley Jenkins - Relationship Manager
|
|
Hibiscus and
Bays Local Board
21 March 2018
|
|
Auckland Transport Update to the
Hibiscus and Bays Local Board for March 2018
File No.: CP2018/02949
Te take mō te pūrongo / Purpose of the report
1. To
respond to resolutions and requests on transport-related matters, provide an
update on the current status of the Local Board’s Transport Capital Fund
projects, a summary of consultation material sent to the local board and
information on transport-related matters of specific application and interest
to the Hibiscus and Bays Local Board and its community.
Whakarāpopototanga matua / Executive summary
2. This
particular report provides updates and information on:
· Update on the Local Board’s Transport Capital Fund Projects;
· Penlink;
· Whangaparaoa Dynamic Laning Project;
· Regional Land Transport Plan 2018;
· March Madness;
· Consultations on regulatory processes;
· Traffic Control Committee results;
· Issues Raised by Elected Members.
|
Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) notes the Auckland Transport Update to the Hibiscus and Bays Local
Board for March 2018.
|
Horopaki / Context
Update on the Hibiscus and Bays Local Board
Transport Capital Fund Projects
3. A
summary of the Hibiscus and Bays Local Board’s current allocation is
shown in the table below:
|
Hibiscus
and Bays Local Board Transport Capital Fund Financial Summary
|
|
Total
Funds Available
in current political term
|
$3,076,390
|
|
Amount
committed to
date on projects approved for design and/or construction
|
$ 743,805
|
|
Remaining
Budget
|
$2,332,585
|
4. The
remaining budget shown above comprises $1,643,883 that must be spent before 30
June 2019 and $688,702 that may be spent before 30 June 2020.
5. The
$739,774 committed to date on projects approved for design or construction
comprises funding allocated to Project 091, Mairangi Bay Art Walk; Project 411,
Torbay Revitalisation; and funding recently allocated to Project 558, Orewa
Pedestrian Crossings (see paragraph 9. below).
6. Construction
of Project 558, the upgrade of four crossings at the intersections of Hibiscus
Coast Highway / Moana and Moenui Avenues, has been affected by unforeseen
delays with the tendering process, due to its unique design and the need for
skilled labourers to be involved in its delivery.
7. The
revised timeline for the work is therefore:
· market tender to close 23 March 2018;
· construction to start early April 2018; and
· construction completed early May 2018.
8. Rough
order costs for the following projects requested by the local board at its
meeting on 15 November 2017 (HB/2017/187) will be provided to members for
further discussion at a workshop in April:
· completion of the portion of Stage 3 of the Orewa Boulevard Project
from Empire Road to Riverside Road;
· construction of Stage II of the Torbay Parking project on the
Auckland Council Reserve located at 1022 Beach Road, Torbay;
· implementation of Slow Zones in the town centres of Mairangi Bay,
Browns Bay, Silverdale and Torbay;
· modification of seven of the fourteen existing bench seats in the
area between 292 and 350 Hibiscus Coast Highway, Orewa;
· raising the existing zebra crossing located adjacent to 419 Beach
Road, Mairangi Bay, by approximately 150mm;
· a bike rack at Gulf Harbour, adjacent to the ferry terminal.
9. Recommendations
to progress those projects members wish to proceed with may then be considered
at the April meeting of the local board.
Penlink
10. At
its meeting on 13 December 2017 the Hibiscus and Bays Local Board resolved to
(HB/2017/205):
a) request Auckland Transport to update the existing
business case for a four-lane Penlink option, including high occupancy vehicles
and public transport in this option, and report this back to the local board.
11. Members
were advised on 27 February 2018 that Auckland Transport (AT) staff had met
informally with Member Parfitt late in 2017 to clarify the request.
12. It
had been hoped to provide a response at the local board’s meeting
scheduled for 21 March 2018. However, it has been necessary to obtain advice
about the use of public transport in relation to a transport network that
includes Penlink. The results of this work may be influential in supporting the
case for Penlink funding so it is important that a thorough and credible
analysis be completed.
13. Staff
were therefore not in a position to provide a response at this meeting but will
do so as soon as possible.
Whangaparaoa Road Dynamic Laning Project
14. AT
extended the operation of dynamic lanes on Whangaparaoa Road during the
afternoon (PM) peak by an additional hour (4pm to 7pm) from Monday, 26 February
2018. The previous hours were 4pm to 6pm.
15. The
dynamic lane concept, similar to tidal flow lanes, uses the existing road
network more efficiently for the movement of people and vehicles. It makes use
of traffic control devices and an adaptive LED light system to create an extra
lane for vehicles travelling in the peak direction.
16. Data
collected since the start of the trial on 24 January 2018 has shown a positive
improvement to the PM peak traffic flow on Whangaparaoa Road. Travel times have
reduced and there is less queuing on Hibiscus Coast Highway, which is also
having a positive impact on the flow of traffic heading towards Orewa.
17. Extending
the PM peak duration will allow customers to gain the most value from the
system, particularly during March when congestion throughout Auckland is
historically at its highest level.
18. The
principle goal with this trial is to ensure that the system operates as
expected, not only in terms of driver behaviour but also in terms of the
infrastructure and back-end technology that makes it possible.
19. Key
highlights of the trial have been:
· driver behaviour has generally been excellent;
· both the start and end transition areas have operated smoothly;
· road users have largely demonstrated a high level of confidence and
understanding of how the system works;
· observations of the system to date indicate that increased gaps have
been provided, managing concerns for right turning vehicles along the trial
area and for pedestrians to cross; and
· the period before 6pm experienced free flow conditions while after
6pm vehicle flow quickly changed to a continuous line of slow moving traffic.
20. The
start of the morning (AM) peak trial is still set to commence from 18 April
2018. Although the impact on AM peak travel times is not expected to be as
significant as the afternoon peak, due to there being only one existing left
turn lane as well as Auckland bound queuing on Hibiscus Coast Highway, some
improvement is expected.
21. To
help with the AM peak flow on Whangaparaoa Road, work is being done to enable
left turn movement from the traffic lights at the Hibiscus Coast Highway
intersection. However, it is not expected that the improvement to travel times
will be as obvious as during the PM peak.
22. If
the trial is successful, AT will continue to operate dynamic lanes on
Whangaparaoa Road and investigate its introduction in other parts of Auckland.
23. For
more information on the trial visit: https://at.govt.nz/projects-roadworks/whangaparaoa-road-dynamic-lane-control-trial/
Regional Land Transport Plan (RLTP) 2018
24. The
Regional Land Transport Plan (RLTP) is a plan of how transport delivery
agencies intend to respond to growth and other challenges facing Auckland over
the next 10 years. It includes a 10-year prioritised delivery programme
of transport services and activities.
25. AT
prepares the draft RLTP jointly with the NZ Transport Agency and
KiwiRail. It is a statutory plan describing how these agencies intend to
respond to growth and other challenges facing Auckland over the next ten years.
It will include a ten-year, prioritised delivery programme of transport
services and activities.
26. The
original intention was to consult on the plan alongside Auckland
Council’s Long-term Plan (LTP). However, consultation for the RLTP
has been disengaged from the LTP and moved into April 2018 to ensure it is
informed by, and strongly aligned with, the Government’s soon to be
released Policy Statement on Transport and a refreshed Auckland Transport
Alignment Project.
March Madness
27. AT
has a plan to ensure its public transport services can cope with the increased
numbers of customers in late February and March 2018, the time of the year
known as ‘March Madness’. As with the same period last year,
provision is being made for extra spaces on key routes and adding capacity
where it is needed, with all services being monitored throughout the
period.
28. Staff
have built on the work done in March 2017, matching the number of seats added
previously and in some cases adding more. There will be 99 double deckers operating
on various routes which will help with demand and, while staff are confident
customers will be able to get on the services provided, there may be some
queuing, some people will need to stand and in some cases the first buses might
be full.
29. Provisions
made on the bus network for this year and in 2017 include:
· Significant additional capacity was provided on key corridors prior
to March 2017 of 56 more city-bound bus trips each morning peak (~5,400
spaces), equivalent to five percent more capacity and up to 34 percent on some
corridors. This, along with greater capacity provided in June and
December 2017 as part of full service network upgrades in West and East
Auckland, provides a good base for March 2018 annual transport demand
peak.
· A total of 99 double deckers will be operating as part of the 1300
fleet that add to capacity and customer experience. No double decker buses
operated in Auckland only a few years ago, and around 70 double deckers were in
service in March 2017.
· Overall an extra 4,600 additional seats per day on the North Shore
compared to the standard timetable, the majority of which will be temporary
unless ongoing demand warrants further permanent capacity:
o Northern
Express (NEX) - additional 10 double decker buses from 12 February 2018 will be
operating until mid-April under the Explorer brand, an additional 3000 more
seats per day compared to the standard 2017 timetable.
o The 881
service has changed to a limited stop service and is promoted as a
‘University Express’. A further 700 seats have been added, the same
as last March.
o An
additional 850 seats per day will be provided from 19 February to 20 May 2018
on routes 973, 974 and 950 Birkenhead services via eight additional trips using
new double decker buses. This is 250 seats per day more than March last year.
· The Airporter route 380 service between Manukau / Airport / Onehunga
was doubled in frequency from December 2017.
· New bus networks have been rolled out in the west, south and east,
which provide significant additional capacity.
· In the central corridors, additional capacity added prior to March
2017 is considered sufficient, together with the additional trips on the 625
and 299 services.
· Operators and AT will be monitoring daily demand and capacity and
moving capacity to respond to excess demand where possible.
· In the past year AT has added 2.6 kilometres of bus lanes
and extended bus and transit lane hours on five key corridors.
30. Provisions
made on the rail network with the addition of 1,200 spaces in March 2017 during
the morning peak mean that there is still some capacity available, although
some services will be busy. During peak, all services on the Western,
Eastern and Southern Lines will be six-car sets.
31. Close
monitoring of all ferry services will be undertaken, in particular on the
Hobsonville and West Harbour services, with additional capacity for the
shoulder peak to be potentially available if necessary through the provision of
a shuttle bus service between Hobsonville and West Harbour.
32. Overall,
public transport totaled 91.1 million boardings for the 12 months to December
2017, an increase of 7.4 percent or 6.3 million boardings on the 12 months to
December 2016. Rail boardings totaled 20.4 million, an increase of 12.3 percent
or 2.2 million boardings; bus boardings totaled 64.5 million, an increase of
6.5 percent or 3.9 million boardings; and ferry boardings totaled 6.2 million,
an increase of 2.1 percent or 0.1 million boardings on the 12 months to
December 2016.
33. Cycling
counts also continue to grow, with the carrying capacity of protected cycleways
now 4500 people per hour. Auckland Central Business District cordon cycle
counters recorded 173,000 for March last year (about 5,500 per day) which is
normally the busiest month of the year because of good weather and students
cycling. An additional 5.2 kilometres of cycleways has been added to the
regional cycle network since July 2017.
34. An
overall network snapshot of levels of congestion on the roading network for the
first two weeks of February 2018 compared to the same period last year for the
morning peak hour is shown in the table below:
|
|
Feb-17
|
Sep-17
|
Feb-18
|
|
Congestion Level of
Service
|
32%
|
25%
|
30%
|
|
Average Speed
|
33
|
35
|
33
|
Note: Congestion level of service
is, simply put, the percentage of the arterial network that operates at travel
speed of slower than half the posted speed limit (i.e. slower than 25km/h for
50km/h roads) for the peak hour 7:30am to 8:30am. Average speed is the average
over the arterial network.
35. February 2018 is therefore slightly better than the same time last
year, though the first two weeks of March is expected to become slightly worse,
peaking to an expected 33% of the network being considered congested in March.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
Consultations on Regulatory Processes
36. A
proposal to remove the slip lane and signalise the West Hoe Road/Hibiscus Coast
Highway intersection in Orewa, to improve safety at the intersection, reduce
crossing distance for pedestrians and improve left turn tracking from Hibiscus
Coast Highway into West Hoe Road, was forwarded to Hibiscus Coast subdivision
members on 2 February 2018. Member Fitzgerald commented on AT removing slip
lanes when there were other issues important to ratepayers that could be
addressed. No other objections were received.
37. Documentation
describing a proposal to install angle parking in Watea and Wairere Roads,
Torbay, was forwarded to members on 28 February 2018 with a request for
feedback no later than 14 March 2018.
38. Documentation
describing a proposal to construct a footpath on Hibiscus Coast Highway, Orewa,
extending from Puriri Avenue to Arundel Reserve, was forwarded to Hibiscus
Coast subdivision members on 1 March 2018 with a request for responses no later
than 14 March 2018. The proposal included additional pedestrian crossing
facilities, some parking and possible tree removal, and is part of a
region-wide programme to improve pedestrian safety walking connections between
residential areas and key destinations. Members Parfitt and Fitzgerald advised
that they were supportive of the proposal, Member Fitzgerald requesting that
good crossing points for mobility scooters and walkers be included because of
the high numbers of elderly people living in Orewa.
39. Documentation
describing a proposal to construct a footpath on Rishworth Avenue,
Whangaparaoa, extending from 2 Rishworth Avenue to its intersection with Wade
River Road, was forwarded to Hibiscus Coast subdivision members on 1 March 2018
with a request for responses no later than 14 March 2018. This proposal
includes additional pedestrian crossing facilities, retaining walls and parking
restrictions, and is part of a region-wide programme to improve pedestrian
safety and walking connections between residential areas and key destinations.
Member Fitzgerald responded that she was supportive of the proposal.
40. Documentation
describing a proposal to install No Stopping at all Times (NSAAT) restrictions
on Weatherly Road and Glamorgan Drive, Torbay, to improve visibility for
drivers approaching the bend and reduce conflict with oncoming traffic, was
forwarded to East Coast subdivision members on 2 March 2018 with a request for
responses no later than 16 March 2016.
Traffic Control Committee Results
41. Decisions
made by AT’s Traffic Control Committee in relation to regulatory
processes relevant to the Hibiscus and Bays Local Board during January and
February 2018 are listed below:
|
Decision
|
Report Type
|
Nature of Restriction
|
Decision
|
|
Whangaparaoa
Road, Red Beach
|
Permanent
Traffic and Parking changes
|
No
Stopping At All Times restrictions (NSAATs)
|
Carried
|
|
Hibiscus
Coast Highway/ Moenui Avenue/ Moana Avenue, Orewa
|
Permanent
Traffic and Parking changes
|
NSAATs,
Angle Parking, Motorcycle Only Parking, Edge Line, Flush Median, Shoulder
Marking, Give-Way, Pedestrian Crossing
|
Carried
|
|
Laurie
Street/ Walton Street/ Bay Street, Red Beach
|
Permanent
Traffic and Parking changes
|
NSAATs,
Give-Way
|
Carried
|
|
Duncansby
Road, Stanmore Bay
|
Permanent
Traffic and Parking changes
|
NSAATs,
Stop Control
|
Carried
|
Issues Raised by Elected Members
42. The
following list summarises issues raised by elected members and local board
services staff to 5 March 2018:
|
|
Location
|
Issue
|
Status
|
|
1
|
Mairangi Bay Town Centre
|
Pavers in Mairangi Bay Town Centre
|
A trial to confirm the effectiveness of a treatment process
recommended by Horizon International, the suppliers of pavers installed in
the retail centre of Mairangi Bay to improve their skid resistance is being
undertaken. The results of the trial will determine any future treatment and
members will be provided with further information at the conclusion of the
trial.
|
|
2
|
Glenvar Road/East Coast Road/Lonely Track
Roads, Torbay
|
Request for information regarding crashes
at the intersection of Glenvar Road/East Coast Road/Lonely Track Roads,
Torbay.
|
MP for East Coast Bays, Erica Stanford, asked for information on
the reported accidents at the intersection of Glenvar Road/East Coast
Road/Lonely Track Roads, Torbay, over the past twelve months, and details of
the number of fatalities at the intersection over the past ten years. On 8
February 2018, the MP's Office was advised that NZTA’s crash database
showed there had been no fatalities over the last ten years; one serious
accident involving a motorcycle that had lost control; nine minor incidents;
and 28 non-injury crashes. Two of these crashes happened in 2017, one a
head-on collision involving speed and failure to give way, and the other a
minor, rear end incident. Neither of these crashes resulted in injury.
|
|
3
|
1022 Beach Road, Torbay
|
Request for NSAAT restrictions and
installation of a one-way system at 1022 Beach Road, Torbay.
|
Member Parfitt asked for the installation of NSAAT restrictions on
the service lane at 1022 Beach Road, Torbay, along the length of the building
located at 1028 Beach Road, to make it easier for vehicles exiting angle
parking recently installed. Member Parfitt also asked for consideration of a
one-way system being installed on the service lane, with the entry point at
1022 Beach Road and the exit point between the properties 1042 and 1054 Beach
Road, noting that there is also the option to turn left and drive through the
community hall's car park. Referred to Traffic Engineering.
|
|
3
|
Wade River Road and Link Crescent,
Whangaparaoa
|
Request for safety improvements at the
intersection of Wade River Road and Link Crescent, Whangaparaoa.
|
Member Parfitt asked on 25 February 2018 that safety at the
intersection of Wade River Road and Link Crescent, Whangaparaoa, be
investigated, suggesting that the owner of the property whose shrubs block
visibility for those turning right be asked to trim these. Referred to
Traffic Engineering.
|
|
4
|
East Coast Road, Mairangi Bay
|
Request for pedestrian crossing on East
Coast Road, Mairangi Bay.
|
Member Parfitt asked for the installation of a pedestrian crossing
on East Coast Road near Kowhai Road, Mairangi Bay, on 26 February 2018. A
resident has suggested that there should be a crossing where drivers are
forced to stop somewhere between Constellation Drive and Tristram Avenue so
that space would be created for cars to turn onto East Coast Road from side
streets and for pedestrians to cross. Referred to Traffic Engineering.
|
|
5
|
Whangaparaoa Road, Red Beach
|
Request for a bus stop and bus shelters
on Whangaporaoa Road, Red Beach.
|
Member Fitzgerald asked on 28 February 2018 if it would it be
possible to install a bus stop on a flat area opposite the Waitemata Health
complex on Whangaparaoa Road; and whether any of the bus stops along the
stretch of road involved in the Dynamic Laning trial on Whangaparaoa Road
will be provided with bus shelters before winter. Referred to PT Facilities.
|
Tauākī whakaaweawe Māori / Māori impact
statement
43. No
specific issues with regard to impacts on Māori
are triggered by this report and any engagement with Māori
will be carried out on an individual project basis.
Ngā ritenga ā-pūtea / Financial implications
44. All
proposed schemes are subject to prioritisation, funding and consultation.
Ngā raru tūpono / Risks
45. All
proposed schemes are subject to risk analysis and no specific issues have been
triggered by this report.
Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
|
Authors
|
Ellen Barrett – Elected Member Relationship Manager,
Auckland Transport
|
|
Authorisers
|
Jonathan Anyon – Elected Member Relationship
Team Manager, Auckland Transport
|
|
Hibiscus and
Bays Local Board
21 March 2018
|
|
New road name in the Orewa Developments
Limited subdivision at 264 West Hoe Heights, Orewa
File No.: CP2018/02985
Te take mō te pūrongo / Purpose of the report
1. To seek approval for a new road name in the Orewa Developments
Limited subdivision at 264 West Hoe Heights, Orewa.
Whakarāpopototanga matua / Executive summary
2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming
across the Auckland Region.
3. The applicant, Orewa Developments
Limited, has submitted the following names
for a 290 residential lot staged subdivision at 264 West Hoe Heights, Orewa:
· Crozier Place
· Polheim Place
|
Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) approve the new road name of Crozier Place
for the Orewa Developments Limited subdivision
at 264 West Hoe Heights, Orewa., in accordance with
section 319(1)(j) of the Local Government Act 1974.
|
Horopaki / Context
4. A 290 residential lot staged subdivision has
been approved at 264 West Hoe Heights, Orewa, and the council reference is
R61238.
5. Names
have been approved for stages one and three and a name is now required for
stage 1E.
6. The
proposed road name was an alternative name for the previous stage of the
subdivision.
7. A condition of the subdivision consent was to suggest to council a name for the newly constructed road.
Tātaritanga me ngā tohutohu / Analysis and advice
8. Auckland
Council’s road naming criteria typically require that road names reflect:
· A historical or
ancestral linkage to an area;
· A particular
landscape, environment or biodiversity theme or feature; or
· An existing (or
introduced) thematic identity in the area.
9. By way of background the applicant decided to name the subdivision
‘Aurora Views’. The ‘aurora’ are stars and
constellations that are visible from both the Arctic and Antarctic regions. The
proposed road names in this instance, have been selected for their particular
relevance to Antarctic landmarks. Cape Crozier is the most easterly point of
Ross Island in Antarctica.
10. An
alternative name provided is Polheim Terrace. Polheim was Amundsen’s name
for his camp at the South Pole.
11. Land
Information New Zealand has confirmed the proposed and alternative names are
acceptable and no duplicates exist.
12. All
iwi in the Auckland area were written to and invited to comment. Ngati Manuhiri
replied and requested that several names be used and these have now been used
on the earlier stage.
13. The proposed new names are deemed to meet the council’s road
naming guidelines.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
14. The decision sought for this report does not trigger any significant
policy and is not considered to have any immediate impact on the community.
Tauākī whakaaweawe Māori / Māori impact
statement
15. The applicant has corresponded with local iwi who has given their
support for Crozier Place.
Ngā ritenga ā-pūtea / Financial implications
16. The applicant has responsibility for ensuring that appropriate
signage will be installed accordingly once approval is obtained for the new
road name.
Ngā raru tūpono / Risks
17. There are no significant risks to council as road naming is a
routine part of the subdivision development process with consultation being a
key part of the process.
Ngā koringa ā-muri / Next steps
18. Approved
road names are notified to Land Information New Zealand who records them on
their New Zealand wide land information database which includes street
addresses issued by councils.
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Crozier Place Locality Map
|
59
|
|
b⇩
|
Crozier Place Scheme Plan
|
61
|
Ngā kaihaina / Signatories
|
Authors
|
Frank Lovering – Seniior Subdivision Advisor,
Orewa
|
|
Authorisers
|
Trevor Cullen - Team Leader Subdivisions, Northern
Resource Consenting and Compliance
Lesley Jenkins - Relationship Manager
|
|
Hibiscus and
Bays Local Board
21 March 2018
|
|
|
Hibiscus and Bays
Local Board
21 March 2018
|
|
|
Hibiscus and Bays
Local Board
21 March 2018
|
|
New Road name in the Matvin Group
Limited subdivision at 1 Hibiscus Coast Highway, Silverdale
File No.: CP2018/02992
Te take mō te pūrongo / Purpose of the report
1. To seek approval for a new road name in the Matvin Group Limited
subdivision at 1 Hibiscus Coast Highway, Silverdale.
Whakarāpopototanga matua / Executive summary
2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming.
3. The applicant, Matvin
Group Limited, has submitted the following road names for the Matvin Group Limited subdivision at 1
Hibiscus Coast Highway, Silverdale:
· Alberto Lane
· Weta Lane
|
Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) approve the new road name of Alberto Lane for
the Matvin Group Limited subdivision at 1 Hibiscus Coast Highway, Silverdale,
in accordance with section 319(1)(j) of the Local Government Act 1974.
|
Horopaki / Context
4. A seven-lot commercial subdivision has been approved at 1
Hibiscus Coast Highway, Silverdale, and the council reference is R65628.
5. The short road initially provides access into the new Z service
station at Silverdale.
6. When the adjoining land is developed the road will be extended to
provide access to further subdivided land.
7. A condition of the subdivision consent was to suggest to council a
name for the newly constructed road.
Tātaritanga me ngā tohutohu / Analysis and advice
8. Auckland
Council’s road naming criteria typically require that road names reflect:
· a
historical or ancestral linkage to an area;
· a
particular landscape, environmental or biodiversity theme or feature; or
· an
existing (or introduced) thematic identity in the area.
9. The
director of Matvin Group has chosen the name Alberto Lane as this has special
meaning to him.
10. The
developer has struggled to find any other acceptable and unused names so
contacted the Silverdale Historical Society and the local iwi for suggestions.
11. Although
the developer has twice contacted the historical society he has not received a
reply.
12. Iwi
suggested Weta Lane as the Weta is a large insect that is well known to us. The
developer does not wish to use this name as some people are uncomfortable with
wetas. Also there is a Weta Road at Hobsonville so it is not acceptable to use.
13. Although
the proposed new name Alberto is similar to Albert and Alberta, Land
Information New Zealand confirms it is both unique and acceptable.
14. Ngati
Manuhiri has been consulted and has suggested the alternative name.
15. The proposed name is deemed to meet the council’s road naming
guidelines.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
16. The decision sought for this report does not trigger any significant
policy and is not considered to have any immediate impact on the community.
Tauākī whakaaweawe Māori / Māori impact
statement
17. The applicant has corresponded with local iwi who has suggested the
alternative name
Ngā ritenga ā-pūtea / Financial implications
18. The applicant has responsibility for ensuring that appropriate
signage will be installed accordingly once approval is obtained for the new
road name.
Ngā raru tūpono / Risks
19. There are no significant risks to council as road naming is a
routine part of the subdivision development process with consultation being a
key part of the process.
Ngā koringa ā-muri / Next steps
20. Approved
road names are notified to Land Information New Zealand who records them on
their New Zealand wide land information database which includes street
addresses issued by councils.
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Alberto Lane Locality Map
|
65
|
|
b⇩
|
Alberto Lane Scheme Plan
|
67
|
Ngā kaihaina / Signatories
|
Authors
|
Frank Lovering – Senior Subdivision Advisor,
Orewa
|
|
Authorisers
|
Trevor Cullen - Team Leader Subdivisions, Northern
Resource Consenting and Compliance
Lesley Jenkins - Relationship Manager
|
|
Hibiscus and
Bays Local Board
21 March 2018
|
|
|
Hibiscus and Bays
Local Board
21 March 2018
|
|
|
Hibiscus and Bays
Local Board
21 March 2018
|
|
Revising the local board Standing Orders
File No.: CP2018/02733
Te take mō te pūrongo / Purpose of the report
1. To
consider and adopt revised Standing Orders for local board meetings.
Whakarāpopototanga matua / Executive summary
2. Standing
Orders are the rules for conduct and procedure at meetings. They are used to
help meetings run smoothly and in accordance with relevant legislation, to
ensure the integrity of the decision-making process, and to help elected
members and members of the public understand how they can participate.
3. The
current local board Standing Orders were set by the Auckland
Transition Agency on 27 October 2010. It is now timely to revise them to ensure
they remain a clear, relevant and practical tool for local
board meetings.
4. At
its meeting on 28 May 2015, the Governing Body resolved to amend its Standing
Orders on the basis of work undertaken by a political working party.
5. The
revised Standing Orders have a simplified layout, are written in a plain
language style, and contain a summary and process diagram at the front for ease
of reference during a meeting.
6. A
working group of Democracy Advisors has assessed each provision of the current
(generic) local board Standing
Orders against the corresponding revised governing body Standing Orders. For
each local board standing order
they considered whether to retain the current wording, use the revised
Governing Body wording or to have a combination of the two.
7. A
draft set of revised local board Standing Orders is set
out in Attachment A for local boards’
consideration. It is based on the recommendations of the Democracy Advisor
working group and follows the revised Governing Body
Standing Orders in terms of style.
8. The
more significant suggested changes include new provisions for
electronic attendance at meetings, dealing with conflicts due to the
non-financial interests of members, processes for Governing Body and Māori
input and enabling use of New Zealand Sign Language at meetings.
9. This report recommends that local boards consider and adopt the
revised Standing Orders in Attachment A.
10. Any
changes to a local board’s Standing Orders
requires a majority vote of not less than 75 per cent of members present.
|
Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays Local
Board:
a) adopts the standing orders detailed in Attachment A to the agenda
report, entitled “Auckland Council Standing Orders of the Local
Board”, in replacement of its current standing orders.
|
Horopaki / Context
Background
11. Standing
Orders are the rules for conduct and procedure at meetings. They are used to
help meetings run smoothly and in accordance with relevant legislation, to
ensure the integrity of the decision-making process, and to help elected
members and members of the public understand how they can participate.
12. The
Governing Body Standing Orders were compiled in 2010 by
the Auckland Transition Agency from legacy council standing orders and the NZ
Standards Model Standing Orders. Local Board Standing Orders
were modelled on the Governing Body Standing Orders.
13. A
political working party was set up in November 2013 to review the Governing
Body’s Standing Orders. The working party’s
findings were reported back to the Governing Body at its 28 May 2015 meeting
(Attachment B).
14. Recent
amendments to the Local Government Act 2002 (the Act) allowed additional
changes to be considered by the working party. These changes included a
provision to allow members to attend meetings via audio or
audiovisual link.
15. At
its 28 May 2015 meeting, the Governing Body adopted an amended set of Standing
Orders which have a simplified layout, are written in a plain
language style, and contain a summary and process diagram at the front for ease
of reference during a meeting. It was resolved at
this meeting to forward the report to all local boards, drawing their
attention to the suggestion to provide for councillor participation at local
board meetings in their Standing Orders.
16. Over the last 18 months, a working group of local board Democracy Advisors
has assessed each provision of the current (generic) Local
Board Standing Orders against the corresponding revised
Governing Body Standing Orders. For each local board standing order they considered whether to retain the current
wording, use the revised Governing Body wording or to have a combination of the
two.
17. A revised set of Local Board Standing Orders has been developed as an outcome of this work
(Attachment A) which is in accordance with the recommendations of the Democracy
Advisor working group. The revised Local Board Standing Orders follow a similar format to
the Governing Body Standing Orders with a simplified layout, a plain language
style, and a summary and process diagram at the front for ease of reference
during a meeting.
18. Key substantive changes from the current Local
Board Standing Orders are summarised below. They aim to
ensure the Local Board Standing
Orders are up to date, fulfil Auckland Council’s legal obligations and
are practical and useful for business meetings.
19. Many
standing orders reflect provisions in legislation. In some
cases the wording of the standing order may have been changed to a plain
language style but the intention of the standing order remains the same. These
standing orders are usually indicated by a reference underneath to the relevant
clause in legislation. These standing orders may not be suspended.
Key changes
20. Key substantive suggested
changes from the current Local Board Standing Orders are set out below.
|
Issue
|
Suggested
changes
|
Purpose of
suggested change
|
Reference in
the revised LB Standing Orders
|
|
Quorum
|
Provision for
the Chairperson to extend the 30 minute waiting time for a quorum, at the
start of a meeting, by another 10 minutes - where members are known to be
travelling to the meeting but are delayed due to unusual weather or traffic
congestion.
Change in the
waiting time for a quorum to be reestablished (where, after a meeting
starts, member(s) leave and there is no longer a quorum) from 20 minutes
to 10 minutes.
|
Assists smooth
running of meeting and ensures
consistency with
GB Standing Orders
|
3.1.4 and 3.1.6
|
|
Record of a
workshop
|
Deletion of the
requirement for the chairperson to sign-off the record of a workshop.
Record of
workshop proceedings will be circulated.
|
Assists smooth
running of meeting
|
12.1.4
|
|
Public excluded business not to be
disclosed
|
Clarification on
situations where the duty of non-disclosure of information, at a meeting
where the public were excluded, does not apply - namely where:
· a meeting has resolved to make the
information publically available
· there are no grounds under the Local
Government Official Information and Meetings Act 1987 for withholding the
information when requested
· the information is no longer
confidential.
|
Clarification
and ensures consistency with GB Standing Orders
|
7.4.3
|
|
Languages
|
Amendments to
allow New Zealand Sign Language (as well as English and Māori) to be
used by members and in deputations, presentations and public forum.
Two clear
working days’ notice must be provided when an address is not in English
(this is the same as the notice period required under the current local board
Standing Orders and the governing body Standing Orders).
The Governing
Body input and Māori input sections also provide for addressing the
meeting in New Zealand Sign Language, English or Māori.
|
Recognition of
NZ Sign Language as an official language
|
1.1.2, 5.1.5,
6.1.5, 7.6.1, 7.7.5 and 7.8.4.
|
|
Minutes
|
Clarification of
what meeting minutes are to record.
|
Clarification
|
8.1.2
|
|
Agendas
|
Clarification
that agendas can be sent electronically, and that names of local board and
committee members are to be on each agenda.
|
Clarification
|
2.4.1
7.3.3
|
|
Non-financial
interests
|
Suggested new
provision regarding procedure for dealing with non-financial interests of
members. If a member considers that there is a conflict of interest for an
item, they may not take part in the discussions about or vote on the relevant
matter.
|
Helps ensure
robust, legally defensible decisions and consistent with GB Standing Orders
|
1.3.8
|
|
Repeat Notices
of Motion
|
Suggested amendment that a Notice of Motion that the
local board or a committee has considered twice and rejected within the
previous six months may be refused by the Chairperson. (There is no longer
the option for a further notice - prior to the expiration of the original
period of 6 months - where signed by a majority of all members.)
|
Assists smooth
running of meetings and ensures
consistency with
GB Standing Orders
|
2.5.8
|
|
Procedural
motions
|
Suggested new provision that the Chairperson has
discretion about whether to allow any other procedural motion that is not
contained in these Standing Orders.
|
Assists smooth
running of meeting and ensures
consistency with
GB Standing Orders
|
1.7.12
|
|
Urgent items
|
Suggested change in title, from ‘Major items
of business not on the agenda may be dealt with (extraordinary
business)’ to ‘Urgent items of business not on the agenda may be
dealt with (extraordinary business)’.
This provision sets out when items not on an agenda
may be considered. The suggested change in title aims to help clarify the
types of issues that fall under this provision and better reflect the purpose
of the provision.
Text has also been added clarifying that extraordinary
business may be brought before a meeting by a report of the Chief Executive
or Chairperson. Where the matter is so urgent a written report is not
practical, the report may be verbal.
|
Clarification
|
2.4.5 and
Appendix D
|
|
Governing body
input
|
A proposed section on Governing Body input sets out
that a Governing Body member may provide input at meetings via speaking
rights on items at the discretion of the chair and a report on the agenda for
a Governing Body member to provide a general update on matters of interest to
the board. This can include reporting on regional matters of interest to the
local board or any matter the Governing Body member wishes to raise.
This section aims to be more flexible than the
current local board SO 3.9.14, by applying to Governing Body members in
general rather than ward councillors for the local board area.
Whilst the right for Governing Body members to speak
as a deputation has also been retained, the Governing Body input section
enables a more flexible/permissive option, given it does not require the
authorisation of a governing body resolution. Use of the process for
Governing Body deputations will be appropriate for more formal circumstances,
where the Governing Body member is representing the views of the Governing
Body as a whole.
The suggested notice period is seven clear working
days, to enable sufficient time for it to appear on the agenda.
However, this is at the discretion of the Chairperson and can be shortened if
necessary.
The suggested speaking time is five minutes, in
accordance with provisions in the Governing Body Standing Orders.
|
More permissive
input provisions
|
Part 5
|
|
Order of
business
|
Clarification that the order of business for an
extraordinary meeting should be limited to items relevant to the purpose of
the meeting. The Chairperson may allow governing body, Māori and public
input that is relevant to the purpose of the meeting.
The items listed in this section have been amended
to fit with the order of business generated by Infocouncil.
|
Clarification
and ensures consistency with GB Standing Orders
|
2.4.2
|
|
References to
working parties and briefings
|
These have been taken out, as these forums tend to
be less formal and not covered by Standing Orders.
|
Relevance
|
|
|
Public forum
|
Suggested changes clarifying that:
· public forum may not be required at the
inaugural meeting, extraordinary meetings or a special consultative procedure
· members may not debate any matter raised
during the public forum session that is not on the agenda for the meeting, or
take any action in relation to it, other than through the usual procedures
for extraordinary business if the matter is urgent. The meeting may refer the
matter to a future meeting, or to another committee, or to the Chief
Executive for investigation
· Māori or New Zealand Sign Language
can be used at public forum, as long as two clear working days’ notice
is provided. Where practical, council will arrange for a translator to be
present
· the Chairperson may direct a speaker to a
different committee and prohibit a speaker from speaking if he or she is
offensive, repetitious or vexatious, or otherwise breaches these standing
orders.
|
Clarification
|
7.8
|
|
Suspension of
standing orders
|
A provision has been included for a member to move a
motion to suspend standing orders as a procedural motion. The member must
name the standing orders to be suspended and provide a reason for suspension.
If seconded, the chairperson must put it without debate. At least 75 per cent
of the members present and voting must vote in favour of the suspension, and
the resolution must state the reason why the SO was suspended.
It should be noted that some SOs reflect provisions
in legislation so cannot be suspended. These are usually indicated by a
reference underneath the SO to the relevant clause in legislation.
|
To assist the
smooth running of meetings and ensure consistency with GB Standing Orders
|
1.7.11
|
|
Notice to be
seconded
|
A notice of motion delivered to the Chief Executive
must be signed by another member of the meeting as a seconder – unless
member is giving notice of motion to revoke or alter a previous resolution.
|
Consistency with
GB Standing Orders
|
2.5.2
|
|
Chairperson
discretion
|
The discretion of the Chairperson has been clarified
and made as consistent as possible in Standing Orders relating to Governing
Body input, Māori input, public forum and deputations.
|
Clarification
and consistency
|
Parts 5 and 6,
7.7 and 7.8
|
|
Māori
responsiveness
|
Suggested provisions for representatives of
Māori organisations to provide input at local board or committee
meetings via speaking rights during relevant items. The main purpose of the
provisions is to recognise the special status of Māori and increase the
council’s responsiveness to Māori.. The provisions also provide
more flexibility than the deputations process, which restricts the number of
deputation members that may address the meeting.
The suggested notice period is seven clear working
days, to enable sufficient time for such an item to appear on the
agenda. However, this is at the discretion of the chair and can be
shortened if need be.
|
Recognition of
the special status of Māori and IMSB’s role under section 85
of the Local Government (Auckland Council) Act 2009
|
Part 6 and
4.2.2
|
|
Working days /
clear working days
|
The term “clear working days” has been
used throughout the document, to refer to the number of working days
prescribed for giving notice. It excludes the date of service of that notice
and the date of the meeting itself. This is in accordance with
legislation (Local Government Act 2002, Local Government Official Information
and Meetings Act 1987 and the Interpretation Act).
|
Clarification
and consistency
|
|
|
Governing body
input, Māori input, public forum, deputations
|
The provisions in these sections have been made as
consistent as possible and, where appropriate, in accordance with the
Governing Body Standing Orders.
Legal advice has been followed regarding the
subjects a speaker may not speak about and the questions which can be put to
speakers.
|
Clarification
|
|
|
New appendices
|
New appendices have been added, setting out who must
leave the meeting when the public is excluded and how business is brought
before a meeting.
Provisions in the current local board Standing
Orders relating to workshops have been placed in an appendix, given their
exemption from Part seven of the Local Government Official Information and
Meetings Act 1978.
|
Clarification
|
Appendices B-D
|
|
Electronic
attendance at business meetings
|
Recent changes to the Local Government Act 2002 now
allow members to attend meetings by audio or audio-visual means in certain
situations.
There are a number of restrictions for this
provision in the legislation including that relevant technology is available
and of suitable quality, all those participating can hear each other and
there is no reduction in accountability or accessibility of the member in
relation to the meeting. Members attending meetings by electronic link may
vote but are not counted as part of the quorum.
The revised Standing Orders contain provisions to
enable members to attend meetings by electronic link, where the member is
representing the council at a place that makes their physical presence at the
meeting impossible or impracticable, to accommodate the member’s
illness or infirmity or in emergencies.
This provision will only apply where the technology
is available.
|
Allows members
to attend meetings whilst away on council business, or during illness or
other emergency.
|
3.3
|
|
Membership of
committees
|
In accordance with section 85 of the Local
Government (Auckland Council) Act 2009, a clause has been included
acknowledging that the Independent Māori Statutory Board must
appoint a maximum of two people to sit as members of committees that deal
with the management and stewardship of natural and physical resources.
|
Clarification
|
4.2.2
|
|
Powers of
delegation
|
Clause 36D of schedule 7 of the Local Government Act
2002 identifies who a local board may delegate decision-making to, and the
powers a local board cannot delegate.
This clause does not include the power to delegate
to other subordinate decision-making bodies or more than one member of a
local board. Therefore references to subordinate decision-making bodies have
been removed.
|
Clarification
|
Part 4
|
Key differences from the governing body standing
orders
21. The revised Local Board Standing Orders contain some points of
difference with the Governing Body Standing Orders. Key points of difference are in the areas of
refreshment breaks, petitions, notices of motion, and public input.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe / Local impacts and local board views
22. This
report provides information and a revised set of Standing Orders for local board consideration and adoption.
Tauākī whakaaweawe Māori / Māori impact
statement
23. The
Local Board Standing Orders
deal with meeting procedure. They provide for Māori to be spoken at
business meetings and for deputations, presentations and petitions to be in
Māori. They also enable:
· Māori to
participate on local board
committees, even if they are not members of the relevant local board. See current local board SO 2.9.2 which states:
“members of a committee or subcommittee may, but need not be, elected
members of the Local Board”. As such, non-members may be appointed to
committees or subcommittees if they have relevant skills, attributes or
knowledge.
· the suspension of Standing Orders, which can be useful to flexibly
incorporate tikanga at meetings.
24. New suggested provisions relating to Māori in the revised Standing Orders include:
· a section on Māori
input, to recognise the special status of Māori and encourage their input at local board meetings. This is in accordance with advice from Te Waka Angamua
and work being undertaken by some local boards on a co-design process with mana whenua to improve Māori input into
local board decision-making
· clarifying
that the Independent Maori Statutory Board (IMSB) must appoint a maximum of two
people to sit as members of committees that deal with
the management and stewardship of natural and physical resources (in accordance
with the Local Government (Auckland Council) Act 2009, section 85)
· providing for Māori to be spoken at public forum, and by the Governing Body or Māori organisations providing input, as
long as two clear working days’ notice is given of the intention to do
so.
25. Including
these provisions recognises the special status of Māori under Te Tiriti o Waitangi and Local
Government Act 2002 requirements to provide opportunities and processes for
Māori to contribute to decision-making processes.[1] It is also in
accordance with the goals of council’s Māori Responsiveness
Framework, Whiria Te Muka Tangata. In particular, to foster
more positive and productive relationships between council and Māori, and
contribute to Māori well-being by developing strong Māori
communities.
Ngā koringa ā-muri / Next steps
26. Changes
to Standing Orders requires a majority vote of not less than 75% of members
present (s27(3) Schedule 7, Local Government Act 2002).
27. If approved, the revised Standing Orders
will come in to effect immediately.
28. Copies of the revised Standing Orders will be provided to all local board members, where local boards choose to adopt changes.
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Revised local board standing orders
|
77
|
|
b⇩
|
Governing Body Political Working Party's finding
|
137
|
Ngā kaihaina / Signatories
|
Authors
|
Blair Doherty - Kaipatiki Local Board Democracy
Advisor
|
|
Authorisers
|
Carol McKenzie-Rex – Acting General Manager
Local Board Services
Lesley Jenkins - Relationship Manager
|
|
Hibiscus and
Bays Local Board
21 March 2018
|
|
|
Hibiscus and Bays
Local Board
21 March 2018
|
|
|
Hibiscus and Bays
Local Board
21 March 2018
|
|
2018 Local Government New Zealand
Conference and Annual General Meeting
File No.: CP2018/02958
Te take mō te pūrongo / Purpose of the report
1. To inform local boards about the Local
Government New Zealand Annual Conference and General Meeting in Christchurch
Sunday from 15 July 2018 to Tuesday 17 July 2018 and to invite local boards to nominate elected members to attend.
Whakarāpopototanga matua / Executive summary
2. The Local Government New Zealand Annual Conference and General
Meeting take place at Christ’s College from 12 noon on Sunday 15 July
2018 to 1pm on Tuesday 17 July 2018.
3. Local
board members are invited to attend the conference. In 2018, with the venue in
Christchurch and given the cost of elected member attendance, staff recommend
that one member per local board attend.
4. In
addition to the official delegates, Local Government New Zealand requires prior
notice of which local board members plan to attend the Annual General Meeting.
Members wishing to attend are asked to register their intention with the Kura
Kāwana programme by Friday 13 April 2018, so that this information can be
provided to Local Government New Zealand.
|
Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) nominates one elected member to attend the Local Government New
Zealand 2018 Conference and Annual General Meeting from Sunday 15 July 2018
to Tuesday 17 July 2018.
b) confirms that conference attendance including travel and
accommodation will be paid for in accordance with the current Auckland
Council Elected Member Expense Policy.
c) notes that any members who wish to attend the Local Government New
Zealand Annual General Meeting must provide their names to the Kura
Kāwana project team by Friday 13 April 2018 to ensure
that they are registered with Local Government New Zealand.
|
Horopaki / Context
5. This
year the Local Government New Zealand (LGNZ) conference and Annual General
Meeting (AGM) will be held at Christ’s College, Christchurch, from Sunday
15 July 2018 to Tuesday 17 July 2018. The AGM will commence at 12.00pm on
Sunday 15 July 2018 with the conference programme commencing at 4.15pm on
Sunday 15 July 2018 and concluding at 1.00pm on Tuesday 17 July 2018.
6. The
conference programme has the theme “We are firmly focused on the
future: Future-proofing for a prosperous and vibrant New Zealand”.
The full programme is attached as Attachment A.
7. The
AGM takes place on the first day of the conference. The LGNZ constitution
permits the Auckland Council to appoint four delegates to represent it at the
AGM, with one of the delegates being appointed as presiding delegate.
8. Elected
members who hold LGNZ roles are:
|
Mayor Phil Goff
|
Metro Sector representative on
the National Council
|
|
Councillor Penny Hulse
|
Chair of Zone One and Zone One
representative on National Council, Member Conference Committee
|
|
Deputy Mayor Bill Cashmore
|
Auckland Council
representative on Regional Sector
|
|
Councillor Wayne Walker
|
Auckland Council
representative on Zone One
|
|
Councillor Alf Filipaina
|
LGNZ Te Maruata Roopu
Whakahaere
|
|
Councillor Richard Hills
|
Member Policy Advisory Group
|
|
Waitemata Local Board Chair
Pippa Coom
|
Member Governance and Strategy
Advisory Group
|
9. Traditionally
the four AGM delegates have been the Mayor, the Chief Executive and two
Governing Body members who hold LGNZ roles.
10. The
Governing Body will consider an item on AGM attendance at its meeting on 23
March 2018 which includes the recommendation that Mayor Phil Goff be the
presiding delegate and the other three delegates be comprised of either:
· two
members of the Governing Body who hold a formal representation role with LGNZ
and the Chief Executive; or
· one
member of the Governing Body who holds a formal representation role with LGNZ
and the Chief Executive, and a local board member.
11. Delegates
in 2017 were:
· Mayor
Phil Goff
· Deputy
Mayor Bill Cashmore
· Councillor
Penny Hulse
· Local
board chairperson Pippa Coom
12. The
Governing Body will also consider an item on conference attendance at its
meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff
and the other Governing Body members chosen to be the delegates to the AGM be
approved to attend the conference, and that other councillors be chosen to
attend so that up to a total of six Governing Body members can attend the
conference.
Tātaritanga me ngā tohutohu / Analysis and advice
13. Local
board members are invited to attend the conference. In 2018, with the venue in
Christchurch and given the cost of elected member attendance, it is recommended
that one member per local board attend.
14. This
means that a maximum of 27 Auckland Council elected members would attend the
conference.
15. Delegates
who attend are encouraged to report back to their local boards.
16. In
addition, local board members can attend the AGM as observers, or as a delegate
(depending on the Governing Body decision), provided their names are included
on the AGM registration form, which will be signed by the Mayor.
17. LGNZ requires prior notice of which local board members plan to
attend the AGM. Members wishing to attend are asked to register their intention
with the Kura Kāwana programme by Friday 13 April 2018 so that this
information can be collated and provided to LGNZ.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
18. The
LGNZ Annual conference has relevance to local board members and their specific
roles and responsibilities.
Tauākī whakaaweawe Māori / Māori impact
statement
19. The
LGNZ National Council has a sub-committee, Te Maruata, which has the role of
promoting increased representation of Māori as elected members of local
government, and of enhancing Māori participation in local government
processes. It also provides support for councils in building
relationships with iwi, hapu and Māori groups. Te Maruata provides
Māori input on development of future policies or legislation relating to
local government. Councillor Alf Filipaina is a member of the
sub-committee. Te Maruata will hold a hui on 14 July 2018.
Ngā ritenga ā-pūtea / Financial implications
20. The
normal registration rate is $1,410 (early bird) or $1,510 (standard).
21. Costs
of attendance for one member from each local board are to be met from the
elected members’ development budget as contained in the Kura Kawana
Programme.
Ngā raru tūpono / Risks
22. The
key risk is of delayed decision making impacting costs – the sooner the
registration for the nominated local board member can be made, the more likely
it is that Auckland Council can take advantage of early bird pricing for the
conference and flights.
Ngā koringa ā-muri / Next steps
23. Once members
are confirmed to attend, the Kura Kāwana programme will co-ordinate and
book all conference registrations, as well as requests to attend the AGM.
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Conference Programme
|
151
|
Ngā kaihaina / Signatories
|
Authors
|
Linda Gifford, Kura Kāwana Programme Manager
|
|
Authorisers
|
Kerri
Foote, Local Board Services Improvements Manager
Louise Mason, General Manager Local Board Services
|
|
Hibiscus and
Bays Local Board
21 March 2018
|
|
|
Hibiscus and Bays
Local Board
21 March 2018
|
|
Additions to the 2018 Hibiscus and Bays
Local Board Business Meeting Schedule
File No.: CP2018/03242
Te take mō te pūrongo / Purpose of the report
1. Seeking
approval for two meeting dates to be added to the 2018 Hibiscus and Bays Local
Board meeting schedule in order to accommodate the 10-year Budget 2018-2028
timeframes.
Whakarāpopototanga matua / Executive summary
2. The
Hibiscus and Bays Local Board adopted the 2018 meeting schedule on Wednesday,
15 November 2017.
3. At
that time the specific times and dates for meetings for local board decision
making in relation to the local board agreement as part of the 10-year Budget
2018-28 were unknown.
4. The
local board is being asked to approve two meeting dates as additions to the
Hibiscus and Bays Local Board meeting schedule so that the 10-year Budget
2018-2028 timeframes can be met.
|
Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) approve
two meeting dates to be added to the 2018 Hibiscus and Bays Local Board
meeting schedule to accommodate the 10-year Budget 2018-28 timeframes as
follows:
i) Thursday,
3 May 2018 at 4.30pm
ii) Thursday,
7 June 2018 at 4.30pm
b) note
the venue for both meetings will be the Council Chamber, Orewa Service
Centre, 50 Centreway Road, Orewa.
|
Horopaki / Context
5. The
Local Government Act 2002 (LGA) and the Local Government Official Information
and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting
schedules.
6. In summary, adopting a meeting schedule helps meet the requirements
of:
· clause
19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local
board member of the time and place of meetings. Such notification may be
provided by the adoption of a schedule of business meetings.
· sections
46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at
least two working days before a meeting and that local
board meetings are open to the public.
7. The
Hibiscus and Bays Local Board adopted its business meeting schedule at its
Wednesday, 15 November 2017 business meeting.
8. The timeframes for local board decision making in relation
to the local board agreement which is part of the 10-year Budget 2018-28 were
unavailable when the meeting schedule was originally adopted.
9. The local board is being asked to make decisions in early
May and early June to feed into the 10-year Budget 2018-2028 process.
These timeframes are outside the local board’s normal meeting cycle.
Tātaritanga me ngā tohutohu / Analysis and advice
10. The
board has two choices:
i) Add
the two meetings as additions to the meeting schedule.
or
ii) Add
the two meetings as extraordinary meetings.
11. For
option one, statutory requirements allow enough time for these meetings to be
scheduled as additions to the meeting schedule and other topics may be
considered as per any other ordinary meeting. However there is a risk that if
the 10-year Budget 2018-2028 timeframes change or the information is not ready
for the meeting there would need to be an additional extraordinary meeting
scheduled anyway.
12. For
option two, only the specific topic 10-year Budget 2018-2028 may be considered
for which the meeting is being held. There is a risk that no other policies or
plans with similar timeframes or running in relation to the 10-year Budget
2018-2028 process could be considered at this meeting.
13. Since
there is enough time to meet statutory requirements, staff recommend approving
these meetings as additions to the meeting schedule as it allows more
flexibility for the board to consider a range of issues.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
14. This report requests the local board’s decision to schedule
two additional meetings and consider whether to approve them as extraordinary
meetings or additions to the meeting schedule.
Tauākī whakaaweawe Māori / Māori impact
statement
15. There is no specific impact for Māori arising from this
report. Local boards work with Māori on projects and initiatives of shared
interest.
Ngā ritenga ā-pūtea / Financial implications
16. There
are no financial implications in relation to this report apart from the
standard costs associated with servicing a business meeting.
Ngā raru tūpono / Risks
17. There are no significant risks associated with this report.
Ngā koringa ā-muri / Next steps
18. Implement the
processes associated with preparing for business meetings.
Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
|
Authors
|
Vivienne Sullivan - Local Board Democracy Advisor
|
|
Authorisers
|
Lesley Jenkins - Relationship Manager
|
|
Hibiscus and
Bays Local Board
21 March 2018
|
|
Ward Councillors Update
File No.: CP2018/02227
Te take mō te pūrongo / Purpose of the report
1. The
Hibiscus and Bays Local Board allocates a period of time for the Ward
Councillors, Councillor Wayne Walker and Councillor John Watson, to update them
on the activities of the Governing Body.
|
Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) Thank
Councillors Walker and Watson for their update.
|
Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
|
Authors
|
Vivienne Sullivan - Local Board Democracy Advisor
|
|
Authorisers
|
Lesley Jenkins - Relationship Manager
|
|
Hibiscus and
Bays Local Board
21 March 2018
|
|
Governance Forward Work Calendar
File No.: CP2018/02230
Te take mō te pūrongo / Purpose of the report
1. To
present the local board with a governance forward work calendar.
Whakarāpopototanga matua / Executive summary
2. This
report contains the governance forward work calendar: a schedule of items that
will come before the local board at business meetings and workshops over the
next 12 months.
3. The
calendar aims to support local boards’ governance role by:
· ensuring advice on
agendas and workshop material is driven by local board priorities
· clarifying what
advice is required
· clarifying the
rationale for reports.
4. The
calendar will be updated every month. Each update will be reported back to
business meetings. It is recognised that at times items will arise that
are not programmed. Local board members are welcome to discuss changes to the
calendar.
|
Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) Receive
the Governance Forward Work Calendar.
|
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Governance Forward Work Calendar
|
163
|
Ngā kaihaina / Signatories
|
Authors
|
Vivienne Sullivan - Local Board Democracy Advisor
|
|
Authorisers
|
Lesley Jenkins - Relationship Manager
|
|
Hibiscus and
Bays Local Board
21 March 2018
|
|
|
Hibiscus and Bays
Local Board
21 March 2018
|
|
Record of Workshop Meetings
File No.: CP2018/02229
Whakarāpopototanga matua / Executive summary
1. The
Hibiscus and Bays Local Board held workshop meetings on 15 February and 1 March
2018.
|
Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) Endorse
the records of the workshop meetings 15 February and 1 March 2018.
|
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Workshop Record, 15 February 2018
|
169
|
|
b⇩
|
Workshop Record, 1 March 2018
|
171
|
Ngā kaihaina / Signatories
|
Authors
|
Vivienne Sullivan - Local Board Democracy Advisor
|
|
Authorisers
|
Lesley Jenkins - Relationship Manager
|
|
Hibiscus and
Bays Local Board
21 March 2018
|
|
|
Hibiscus and Bays
Local Board
21 March 2018
|
|
