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Hibiscus and
Bays Local Board
21 March 2018
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1 Welcome
The Chairperson
opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
Secretarial Note: Items were taken
in the following order
10 Extraordinary
Business
There was no
extraordinary business.
11 Notices of
Motion
There were no
notices of motion.
Member Mike Willamson present at 4.46pm
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12
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Disposal recommendations report
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Anthony Lewis,
Senior Advisor, Portfolio Review, Panuku Development Auckland, was in
attendance for this item.
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Resolution
number HB/2018/20
MOVED by
Member C Watson, seconded by Member D Cooper:
That the
Hibiscus and Bays Local Board:
a)
request this item be deferred.
A division
was called for, voting on which was as follows:
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For
Member D Cooper
Member G Holmes
Member C Watson
Member M Williamson
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Against
Member C Bettany
Deputy Chairperson J Fitzgerald
Chairperson J Parfitt
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Abstained
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The motion
was declared carried by
4 votes to 3.
CARRIED
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Resolution
number HB/2018/21
MOVED by
Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:
That the
Hibiscus and Bays Local Board:
a)
expresses concern that the local board
has not seen all the Rodney District Council planning documentation that
initially identified the need for 8 Hiwi Crescent, Stanmore Bay, to be
purchased for road widening purposes considered by the Auckland Transport Board
when making the decision to dispose of this asset and requires this material
to be made available to enable the local board to confirm their
feedback.
CARRIED
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14
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Auckland Tourism, Events and Economic Development Six
Monthly Report to Hibiscus and Bays Local Board
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Michael
Goudie, Senior Advisor, External Relations, Auckland Tourism, Events and
Economic Development was in attendance for this item.
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Resolution
number HB/2018/22
MOVED by Chairperson J Parfitt, seconded by Member C
Watson:
That the Hibiscus
and Bays Local Board:
a) notes the Auckland Tourism, Events and Economic Development
six-monthly report for the period 1 July to 31 December 2017.
CARRIED
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Member Vicki Watson present at 5.08pm
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15
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Corporate Accommodation Disposal Recommendation - 50
Centreway Road, Orewa
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Rod Aitken,
Head of Corporate Property and Sharon Coombes, Manager Workplace Strategy and
Partnering were in attendance.
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Resolution number HB/2018/23
MOVED by Member C
Watson, seconded by Member V Watson:
That the Hibiscus and Bays
Local Board:
a)
does not support the disposal of 50 Centreway Road, Orewa.
CARRIED
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Resolution
number HB/2018/23
MOVED by Chairperson J Parfitt, seconded by Deputy
Chairperson J Fitzgerald:
That the Hibiscus and Bays
Local Board:
a)
requests further information from
officers on the full financial implications of the Corporate Accommodation
Disposal Strategy including:
i)
confirmation that a purpose built local
board office/service centre in the Hibiscus and Bays Local Board area will be
operational prior to the sale of 50 Centreway Road, Orewa
ii)
that any location options within the
local board area will be fully discussed and canvassed with the local board
prior to any final decision being made
iii)
that any new property will meet the
local board’s operational requirements and meet the needs of servicing
the local community
iv)
that Corporate Property contact the
Waitemata District Health Board regarding the sale of the property at 50
Centreway Road, Orewa and the potential for any interest in the site for a
future health service facility.
b)
requests that the funds received from
any disposal in the Hibiscus and Bays Local Board area be spent in the local
board area.
c)
expresses concern that while the
disposal timing signaled for 50 Centreway Road, Orewa is for a five to six year
time period, the Corporate Accommodation Disposal Strategy is being unduly
rushed without all the information of the future local board locations being
properly considered and assessed.
CARRIED
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Councillor Watson present at 5.35pm
Dinner adjournment 6.14 – 6.35 pm
Councillor Walker present at 6.35pm
8 Deputations
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8.1
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East Coast Bays Returned Services' Association
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Geoff
Ockleston, Donna Stewart and Julie Windybank from the East Coast Bays RSA, were
in attendance to make a presentation on the resilting of the Oerlikon gun
that is at present being restored by the New Zealand Navy.
A copy of the
tabled document has been placed on the file copy of
the minutes and can be viewed on the Auckland Council website.
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Resolution
number HB/2018/26
MOVED by Chairperson J Parfitt, seconded by Deputy
Chairperson J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) thank
the representatives of the East Coast Bays Returned Services’
Association for their presentation.
CARRIED
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Attachments
a Tabled presentation
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8.2
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Metro Park East Trust Board
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This deputation has
been deferred at the request of the presenters
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9 Public
Forum
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9.1
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Whangaparāoa Community Recycing Centre
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Betsy Kettle of
the Whangaparāoa Community Recycling Centre was in attendance to speak to this
item.
A copy of the
tabled document has been placed on the file copy of
the minutes and can be viewed on the Auckland Council website.
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Resolution number HB/2018/27
MOVED by Chairperson J Parfitt, seconded by Member C
Bettany:
That the Hibiscus
and Bays Local Board:
a) thanks
Betsy Kettle for her presentation.
CARRIED
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Attachments
a Tabled presentation
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Member G Holmes left the meeting at 7.00
pm.
Member C Watson left the meeting at 7.14
pm.
Councillors Wayne Walker and Johh Watson
left the meeting at 7.20pm
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17
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New road name in the Orewa Developments
Limited subdivision at 264 West Hoe Heights, Orewa
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Resolution
number HB/2018/31
MOVED by Member V Watson, seconded by Member D Cooper:
That the Hibiscus
and Bays Local Board:
a) approve the new road name of Crozier Place
for the Orewa Developments Limited
subdivision at 264 West Hoe Heights, Orewa.,
in accordance with section 319(1)(j) of the Local Government Act 1974.
CARRIED
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18
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New Road name in the Matvin Group Limited
subdivision at 1 Hibiscus Coast Highway, Silverdale
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Resolution
number HB/2018/32
MOVED by Chairperson J Parfitt, seconded by Member M
Williamson:
That the Hibiscus
and Bays Local Board:
a) approve the new road name of Alberto Lane for
the Matvin Group Limited subdivision at 1 Hibiscus Coast Highway, Silverdale,
in accordance with section 319(1)(j) of the Local Government Act 1974.
CARRIED
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19
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Revising the local board Standing Orders
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Resolution
number HB/2018/33
MOVED by Chairperson J Parfitt, seconded by Deputy
Chairperson J Fitzgerald:
That the
Hibiscus and Bays Local Board:
a)
adopts the standing orders detailed in
Attachment A to the agenda report, entitled “Auckland Council Standing
Orders of the Local Board”, in replacement of its current standing
orders. with the following amendments:
i)
amend the Governing Body section in the summary on page 4,
bullet point 2 to read:
May speak for up to five minutes on an
item on the agenda and ten minutes when speaking to Governing Body members
report
ii)
remove the words Governing Body Input from clause 2.4.2 Order
of Business
iii)
remove the words “The Independent Maori Statutory Board
must appoint a maximum of two people to sit as members of committees that
deal with the management and stewardship of natural and physical resources
from clause 4.2.2 as this is stated in the legislation
iv)
replace the current text in 5.1.1 Governing Body speaking
rights with:
At
the request of a Governing Body member speaking rights may be agreed at the
beginning of the agenda, at the discretion of the chairperson.
v)
replace the current text in clause 6.1.1, paragraph 1 Maori
speaking rights with:
At
the request of representatives of Maori organisations or their nominees
speaking rights may be agreed at the beginning of the agenda and at the
discretion of the chairperson.
CARRIED
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20
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2018 Local Government New Zealand Conference
and Annual General Meeting
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Resolution
number HB/2018/34
MOVED by Chairperson J Parfitt, seconded by Member V
Watson:
That the Hibiscus
and Bays Local Board:
a) nominates Local Board Member Janet Fitzgerald to attend the Local
Government New Zealand 2018 Conference and Annual General Meeting from Sunday
15 July 2018 to Tuesday 17 July 2018.
b) confirms that conference attendance including travel and
accommodation will be paid for in accordance with the current Auckland
Council Elected Member Expense Policy.
c) notes that any members who wish to attend the Local Government New
Zealand Annual General Meeting must provide their names to the Kura
Kāwana project team by Friday 13 April 2018 to ensure that they are registered with Local Government New
Zealand.
CARRIED
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21
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Additions to the 2018 Hibiscus and Bays
Local Board Business Meeting Schedule
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Resolution
number HB/2018/35
MOVED by Chairperson J Parfitt, seconded by Member M
Williamson:
That the Hibiscus
and Bays Local Board:
a) approve
two meeting dates to be added to the 2018 Hibiscus and Bays Local Board
meeting schedule to accommodate the 10-year Budget 2018-28 timeframes as
follows:
i) Thursday,
3 May 2018 at 4.30pm
ii) Thursday,
7 June 2018 at 4.30pm
b) note
the venue for both meetings will be the Council Chamber, Orewa Service
Centre, 50 Centreway Road, Orewa.
CARRIED
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25 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
7.35 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
