Agenda of Kaipātiki Local Board

I hereby give notice that an ordinary meeting of the Kaipātiki Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 21 March 2018

04:00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

Kaipātiki Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant
Members	Paula Gillon
	Ann Hartley, JP
	Kay McIntyre, QSM
	Anne-Elise Smithson
	Adrian Tyler
	Lindsay Waugh

(Quorum 4 members)

Heather Skinner

Democracy Advisor

14 March 2018

Contact Telephone: 021 190 5687

Email: heather.skinner@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Kaipātiki Local Board

21 March 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Notice of Motion - Public Workshops 7

13 Auckland Transport Monthly Update 9

14 Appointment of Local Board Member to Local Government New Zealand Zone One Committee 37

15 2018 Local Government New Zealand Conference and Annual General Meeting 41

16 Local Board Services Monthly Report - March 2018 49

17 Kaipātiki Local Board Chairperson's Report 67

18 Members' Reports 73

19 Governing Body and Independent Maori Statutory Board Members' Update 81

20 Workshop Records - Kaipātiki Local Board, held on 14 February 2018 and 28 February 2018 83

21 Governance Forward Work Calendar 89

22 Consideration of Extraordinary Items

PUBLIC EXCLUDED

23 Procedural Motion to Exclude the Public 93

C1 Birkenhead Main Street Upgrade Project - Stage Two
93

Kaipātiki Local Board

21 March 2018

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 February 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 and 2.5.2 a Notice of Motion has been received from Chairperson John Gillon for consideration under item 12.

Notice of Motion - Public Workshops

File No.: CP2018/02870

In accordance with Standing Order 2.5.1 and 2.5.2, the following Notice of Motion has been received from Chairperson John Gillon for inclusion on the agenda for the Kaipātiki Local Board meeting being held on Wednesday, 21 March 2018:

Recommendation/s

That the Kaipātiki Local Board:

a) will hold all Local Board workshops and briefings open to the public, as of 1 April 2018.

b) note that individual workshop and briefing agenda items may be closed to the public at the request of the Chair, where:

i. the issue would most likely be discussed in a confidential part of a business meeting, or

ii. the Chair has received and has accepted advice from relevant council staff that holding a briefing item in a closed session may be in the best interest of the local board and the community at that point in time.

c) request that information about upcoming workshops/briefings are publicised on the Auckland Council website and usual social media channels.

Background

1. In order to ensure greater transparency and understanding around the undertaking of council business, I am putting forward the above resolution to open Kaipātiki Local Board workshops/briefings to the public for the first time.

2. While I am not expecting a large audience at each workshop/briefing, this will provide an opportunity for members of the public to view Local Board members workshopping and gathering information from council staff in order to help facilitate decisions at the monthly business meetings.

· Signatures:

Attachments

There are no attachments for this report.

Kaipātiki Local Board

21 March 2018

Appointment of Local Board Member to Local Government New Zealand Zone One Committee

File No.: CP2018/02845

Te take mō te pūrongo / Purpose of the report

1. To appoint a local board member to the Local Government New Zealand Zone One committee.

Whakarāpopototanga matua / Executive summary

2. Local board members participate as representatives of the local board on a number of external community and national organisations.

3. At the Kaipātiki Local Board business meetings held on 23 November 2016 and 21 June 2017, local board representatives were appointed to a number of external community and business organisations.

4. No appointment was made to Zone One Committee of Local Government New Zealand Zone One at either of those meetings, as a separate report was to be prepared

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) appoint one member as the local board’s representative to the Local Government New Zealand Zone One Committee.

Horopaki / Context

5. After the 2016 election Auckland Council appointed elected members from the governing body and each of the local boards to the Local Government New Zealand Zone One (i.e. Auckland and Northland) Committee. Some local boards have yet to appoint their local board representative as the consideration of appointments was delayed while the number of representatives was confirmed.

6. Each local board is asked to appoint one representative to the Zone One Committee. Committee meetings take place four times a year and the venue for meetings is shared across the entire Zone One area.

7. Further information on Local Government New Zealand is attached in Attachment A.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

8. This report seeks the local board’s decision to appoint one or more representatives to Local Government New Zealand Zone One Committee.

Tauākī whakaaweawe Māori / Māori impact statement

9. This report has no specific impact on Māori. It covers the appointment of local board members to an outside organisation to represent the view of local communities, including Māori communities.

Ngā ritenga ā-pūtea / Financial implications

10. The venues for Local Government New Zealand Zone One meetings are shared across the entire Zone One area, and some travel costs may be incurred by local boards as a result of the appointments.

Ngā raru tūpono / Risks

11. There are no perceived risks with the local board appointing a local board member to the Local Government New Zealand Zone One Committee.

Ngā koringa ā-muri / Next steps

12. The venues for Local Government New Zealand Zone One meetings are shared across the entire Zone One area, and some travel costs may be incurred by local boards as a result of the appointments.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local Government NZ	39

Ngā kaihaina / Signatories

Author

Blair Doherty - Kaipatiki Local Board Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Eric Perry - Relationship Manager

Kaipātiki Local Board

21 March 2018

2018 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2018/03281

Te take mō te pūrongo / Purpose of the report

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual conference and General meeting (AGM) in Christchurch which will be held from Sunday 15 July to Tuesday 17 July 2018 and to invite local boards to nominate elected members to attend.

Whakarāpopototanga matua / Executive summary

2. The Local Government New Zealand Annual conference and General meeting is scheduled to take place at Christ’s College in Christchurch from 12 noon on Sunday 15 July to 1pm on Tuesday 17 July 2018.

3. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, staff recommend that one member per local board attend.

4. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana project team by Friday 13 April so that this information can be provided to LGNZ.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) nominate one elected member to attend the Local Government New Zealand 2018 Conference and Annual General Meeting in Christchurch from Sunday 15 July to Tuesday 17 July 2018.

b) confirm that Local Government New Zealand 2018 Conference and Annual General Meeting attendance, including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) note that any members who wish to attend the Local Government New Zealand 2018 Conference and Annual General Meeting must provide their names to the Kura Kāwana project team by Friday 13 April to ensure that they are registered with Local Government New Zealand.

Horopaki / Context

5. This year the LGNZ conference and AGM will be held at the Christ’s College, Christchurch, from Sunday 15 July to Tuesday 17 July 2018. The AGM will commence at 12.00pm on Sunday 15 July 2018 with the conference programme commencing at 4.15pm on Sunday 15 July and concluding at 1.00pm on Tuesday 17 July.

6. The conference programme has the theme “We are firmly focused on the future: Future-proofing for a prosperous and vibrant New Zealand”. The full programme is attached as Attachment A.

7. The AGM takes place on the first day of the conference. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

8. Elected members who hold LGNZ roles are:

Mayor Phil Goff	Metro Sector representative on the National Council
Councillor Penny Hulse	Chair of Zone One and Zone One representative on National Council, Member Conference Committee
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector
Councillor Wayne Walker	Auckland Council representative on Zone One
Councillor Alf Filipaina	LGNZ Te Maruata Roopu Whakahaere
Councillor Richard Hills	Member Policy Advisory Group
Waitemata Local Board chairperson Pippa Coom	Member Governance and Strategy Advisory Group

9. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two governing body members who hold LGNZ roles.

10. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

· two members of the governing body who hold a formal representation role with LGNZ and the Chief Executive; or

· one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member.

11. Delegates in 2017 were:

· Mayor Phil Goff;

· Deputy Mayor Bill Cashmore;

· Councillor Penny Hulse; and

· Waitemata Local Board chairperson Pippa Coom

12. The Governing Body will also consider an item on conference attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff and the other governing body members chosen to be the delegates to the AGM be approved to attend the conference, and that other councillors be chosen to attend so that up to a total of six governing body members can attend the conference.

Tātaritanga me ngā tohutohu / Analysis and advice

13. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, it is recommended that one member per local board attend.

14. This means that a maximum of 27 Auckland Council elected members would attend the conference.

15. Delegates who attend are encouraged to report back to their local boards.

16. In addition, local board members can attend the AGM as observers, or as a delegate (depending on the Governing Body decision), provided their names are included on the AGM registration form, which will be signed by the Mayor.

17. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana project team by Friday 13 April so that this information can be collated and provided to LGNZ.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The LGNZ Annual conference has relevance to local board members and their specific roles and responsibilities.

Tauākī whakaaweawe Māori / Māori impact statement

19. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold a hui on 14 July 2018.

Ngā ritenga ā-pūtea / Financial implications

20. The normal registration rate is $1,410 (early bird) or $1,510 (standard).

21. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as contained in the Kura Kawana programme.

Ngā raru tūpono / Risks

22. The key risk is of delayed decision making impacting costs – the sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights.

Ngā koringa ā-muri / Next steps

23. Once members are confirmed to attend, the Kura Kāwana project team will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Conference Programme	44

Ngā kaihaina / Signatories

Author

Linda Gifford, Kura Kāwana Programme Manager

Authorisers

Kerri Foote, Local Board Services Improvements Manager

Louise Mason, General Manager Local Board Services

Kaipātiki Local Board

21 March 2018

Local Board Services Monthly Report - March 2018

File No.: CP2018/02861

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to provide recommendations for matters requiring the board’s attention in the following areas:

· Environmental Services;

· Parks and Places; and

· Finance.

Whakarāpopototanga matua / Executive summary

2. Correspondence has been received from the Le Roys Bush and Little Shoal Bays Charitable Trust requesting a repurpose of the $10,000 grant approved in September 2016 (Attachment A). The repurpose is to cover the following:

· Public liability insurance (for the value of $5 million) and professional indemnity insurance (for the value of $2 million);

· Rental costs for space to store pest control materials and equipment and to make better contact with the public to promote the pest control message more widely; and

· Contestable funding for bush groups to apply for via the VIP process for:

o assistance with kauri dieback protection projects; and

o assistance with installing signage in reserves for purposes related to bush restoration.

3. An application has been received from the Island Bay Progressive League Incorporated to install a memorial plaque on a stone bolder at Island Bay reserve to recognise Frederik Anderson (Attachment B). Council’s Parks and Places Specialist supports the installation of the memorial. It is therefore recommended that the local board support staff exercising their delegation to execute landowner approval.

4. North Shore City Council administered funding which it held in trust following dissolution of the Auckland Regional Services Trust. A grant from this funding was made to the Shore Exhibition Trust for the purpose of establishing a new exhibition centre in Takapuna, however they have been unable to complete the project. The General Manager Corporate Finance and Property has prepared a memorandum outlining the re-allocation of the $270,000 funding as per the Local Board Funding Policy formula (Attachment C). The approximate allocation to the Kaipātiki Local Board will be $96,913, which will come into the board’s budget at the start of the 2018/19 financial year.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) approve the request to repurpose the $10,000 allocated to the Le Roys Bush and Little Shoal Bays Charitable Trust in September 2016 (resolution number KT/2016/121) originally for the site restoration role to fund the following:

i. public liability insurance (for the value of $5 million) and professional indemnity insurance (for the value of $2 million);

ii. rental costs for space to store pest control materials and equipment and to make better contact with the public to promote the pest control message more widely; and

iii. contestable funding for bush groups to apply for via the VIP process for:

1. assistance with kauri dieback protection projects; and

2. assistance with installing signage in reserves for purposes related to bush restoration.

b) support the Manager Land Advisory Services, Stakeholder and Land Advisory, Community Facilities, exercising their delegation to execute landowner approval for the Island Bay Progressive League Incorporated to install a memorial plaque on a stone boulder, at the applicant’s cost, commemorating Frederik Andersen, within Island Bay Reserve at the location defined in Attachment B within the agenda report.

c) note that $96,913 of operational budget will be made available in the 2018/2019 financial year to be used for arts and culture purposes as part of the return and redistribution of the Shore Exhibition Trust grant that was provided under the Auckland Regional Service Trust grants scheme to the Shore Exhibition Centre Trust prior to the amalgamation of council.

d) request that as part of the 2018/2019 work programme, staff advise how the budget referenced in clause c) above can used towards implementing arts and culture initiatives, programmes and events as outlined in the local board plan.

Horopaki / Context

5. This report addresses matters which require the attention of the Kaipātiki Local Board.

Tātaritanga me ngā tohutohu / Analysis and advice

Pest Free Kaipātiki grant repurpose

6. The Kaipātiki Local Board endorsed and adopted the Pest Free Kaipātiki Strategy at its August 2016 business meeting (resolution number KT/2016/94). At its September 2016 business meeting, the local board received advice as to the next steps required for implementation of the strategy. One of the resolutions was a grant to the Le Roys Bush and Little Shoal Bays Charitable Trust. It was resolved that the local board (resolution KT/2016/121):

h) allocates $10,000 from the Local Community and Events Budget to the Le Roys Bush and Little Shoal Bays Charitable Trust to support the Pest Free Kaipātiki Site Restoration role.

7. Correspondence has been received from the Le Roys Bush and Little Shoal Bays Charitable Trust requesting a repurpose of the grant approved in September 2016 (Attachment A). The main points are summarised below.

8. Due to reasons such as the delayed payment of the grant from Auckland Council to the recipient, outcomes and timing of non-council funding, and increased costs for other activities, the grant funding is yet to be applied to the agreed purpose.

9. As the project has evolved, other funding priorities have arisen. These include the need to hold suitable insurances, storage of pest control materials and equipment, and initiatives to help prevent spread of kauri dieback disease.

10. The request is therefore seeking approval to repurpose the $10,000 grant for the site restoration role to cover the following:

· public liability insurance (for the value of $5 million) and professional indemnity insurance (for the value of $2 million);

· rental costs for space to store pest control materials and equipment and to make better contact with the public to promote the pest control message more widely; and

· contestable funding for bush groups to apply for via the VIP process for:

o assistance with kauri dieback protection projects; and

o assistance with installing signage in reserves for purposes related to bush restoration.

11. The funding will continue to be managed by the Le Roys Bush and Little Shoal Bays Charitable Trust on behalf of Pest Free Kaipatiki.

Frederik Anderson Memorial

12. An application has been received from the Island Bay Progressive League Incorporated to install a memorial plaque on a stone boulder at Island Bay Reserve to recognise Frederik Anderson. Mr Anderson owned and farmed land at Island Bay and gifted it to the community in form of reserve land.

13. The acting Parks and Places Specialist has assessed the application and has prepared a memorandum with their assessment (Attachment B). The main points are summarised below.

14. The Island Bay Progressive League was recently re-incorporated following a meeting on 13 November 2017. The League’s aims are to promote and protect the interests, welfare and well-being of the residents and the wider community. The main project currently is the emplacement of a fitting memorial to Frederik Andersen. The costs of the memorial are to be covered by the Island Bay Progressive League.

15. Considering Frederik Andersen’s connection with the Island Bay area and the community support via the Island Bay Progressive League; the acting Parks and Places Specialist supports the installation of the memorial basalt stone boulder. It is recommended that the local board support staff exercising their delegation to execute landowner approval for the installation of the memorial.

Auckland Regional Services Trust Grant

16. North Shore City Council administered funding which it held in trust following dissolution of the Auckland Regional Services Trust. A grant from this funding was made to the Shore Exhibition Centre Trust for the purpose of establishing a new exhibition centre in Takapuna.

17. The Shore Exhibition Centre Trust were unable to complete the exhibition centre project. The General Manager Corporate Finance and Property has prepared a memorandum outlining the re-allocation of funding (Attachment C). The main points are summarised below.

18. The residual balance of funding is $270,000. The funds will be reallocated based on the current Auckland Council policy, specifically the Community Grants Policy and Local Board Funding Policy. Given the original purpose of this funding, it is appropriate for the funds to be ring-fenced for re-allocation within the boundaries of the former North Shore City Council for arts and culture activities.

19. Applying the formula in the Local Board Funding Policy for locally driven initiatives budgets, the approximate allocation to the Kaipātiki Local Board will be $96,913. The funds will be available to be used in the 2018/2019 financial year with any budget remaining unallocated after this period to go towards savings.

20. It is recommended that the local board request staff come back with advice, ideally as part of the 2018/2019 work programme development, as to how the budget can used for implementing arts and culture initiatives, programmes and events as outlined in the local board plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21. Local board views are sought via this report.

Tauākī whakaaweawe Māori / Māori impact statement

22. There are no specific impacts on Māori arising from this report.

Ngā ritenga ā-pūtea / Financial implications

23. There are no significant financial implications arising from this report.

24. The funding for the Le Roys Bush and Little Shoal Bays Charitable Trust has already been paid to the Trust. Should the local board decide not to approve the re-purpose of the grant, the funding may need to be returned to council.

25. The costs for installing the Frederik Anderson memorial are to be covered by the Island Bay Progressive League.

26. Advice will be sought from the relevant staff as to how the budget can used in 2018/2019 for implementing arts and culture initiatives, programmes and events as outlined in the local board plan.

Ngā raru tūpono / Risks

27. There are no significant risks arising from the recommendations of this report.

Ngā koringa ā-muri / Next steps

28. Local Board Services staff will complete the required documentation should the grant repurpose for the Le Roys Bush and Little Shoal Bays Charitable Trust be approved.

29. The Manager Land Advisory Services will be informed of the local board support or otherwise for staff exercising landowner approval for the installation of the Frederik Anderson memorial.

30. A workshop will be scheduled for the local board to discuss the use of the funding from the reallocated Auckland Regional Services Trust grant in the 2018/2019 financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Pest Free Kaipatiki grant repurpose request	53
b ⇩	Memorandum - Application for Frederik Anderson memorial	55
c ⇩	Memorandum - Auckland Regional Services Trust grant repurpose	63

Ngā kaihaina / Signatories

Author	Paul Edwards - Senior Local Board Advisor - Kaipatiki
Authoriser	Eric Perry - Relationship Manager

Kaipātiki Local Board

21 March 2018

Workshop Records - Kaipātiki Local Board, held on 14 February 2018 and 28 February 2018

File No.: CP2018/02784

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to record the Kaipātiki Local Board workshops held on Wednesday 14 February 2018 and Wednesday 28 February 2018.

Whakarāpopototanga matua / Executive summary

2. At the workshop held on Wednesday 14 February 2018, the Kaipātiki Local Board had briefings on:

· Open space management plans;

· 25R Alfred St;

· Birkenhead War Memorial Master Plan;

· Grant Programmes for 2018/2019; and

· Local Transport Capital Fund.

3. At the workshop held on Wednesday 28 February 2018, the Kaipātiki Local Board had briefings on:

· Pay As You Throw rubbish service rollout;

· Community Places Venue Hire; and

· Empowering Communities Approach;

4. The workshop records are attached to this report.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) note the records for the Kaipātiki Local Board workshops held on Wednesday 14 February 2018 and Wednesday 28 February 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Workshop Record - 14 February 2018	85
b ⇩	Workshop Record - 28 February 2018	87

Ngā kaihaina / Signatories

Author	Blair Doherty - Kaipatiki Local Board Democracy Advisor
Authoriser	Eric Perry - Relationship Manager

Kaipātiki Local Board

21 March 2018

Governance Forward Work Calendar

File No.: CP2018/02783

Te take mō te pūrongo / Purpose of the report

1. To provide an update on reports to be presented to the board over the next 12 months.

Whakarāpopototanga matua / Executive summary

2. The governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local boards’ governance role by:

· ensuring advice on meeting agendas is driven by local board priorities;

· clarifying what advice is expected and when; and

· clarifying the rationale for reports.

3. The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

4. The March 2018 governance forward work calendar for the Kaipātiki Local Board is provided as Attachment A.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) note the Kaipātiki Local Board governance forward work calendar – March 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Governance forward work calendar – March 2018	91

Ngā kaihaina / Signatories

Author	Blair Doherty - Kaipatiki Local Board Democracy Advisor
Authoriser	Eric Perry - Relationship Manager

Kaipātiki Local Board

21 March 2018

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Kaipātiki Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Birkenhead Main Street Upgrade Project - Stage Two

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains information about ongoing negotiations for the tender prior to contract award, including information provided by the tenderer.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information about ongoing negotiations for the tender prior to contract award, including information provided by the tenderer.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.