Kaipātiki Local Board

OPEN MINUTES

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 21 March 2018 at 4:00pm.

present

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant
Members	Paula Gillon
	Ann Hartley, JP
	Kay McIntyre, QSM	Until 5.45pm, Item C1
	Anne-Elise Smithson
	Adrian Tyler
	Lindsay Waugh

ALSO PRESENT

Councillor

Richard Hills

From 5.31pm, Item 13

Kaipātiki Local Board 21 March 2018

1          Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number KT/2018/16

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 February 2018, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11        Notices of Motion

Under Standing Order 2.5.1 and 2.5.2 a Notice of Motion has been received from Chaiperson John Gillon for consideration under item 12.

12

Notice of Motion - Public Workshops

Chairperson John Gillon was in attendance to address the board in support of this item.

Resolution number KT/2018/17

MOVED by Chairperson J Gillon, seconded by Member A Smithson:

That the Kaipātiki Local Board:

a) will hold all Local Board workshops and briefings open to the public, as of 1 April 2018.

b) note that individual workshop and briefing agenda items may be closed to the public at the request of the Chair, where:

i. the issue would most likely be discussed in a confidential part of a business meeting, or

ii. the Chair has received and has accepted advice from relevant council staff that holding a briefing item in a closed session may be in the best interest of the local board and the community at that point in time.

c) request that information about upcoming workshops/briefings are publicised on the Auckland Council website and usual social media channels.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler

Against Member A Hartley Member K McIntyre Member L Waugh

Abstained

The motion was declared carried by 5 votes to 3.

CARRIED

13

Auckland Transport Monthly Update

Marilyn Nicholls, Elected Member Relationship Manager, was in attendance to address the board in support of this item.

A copy of the tabled emails from Samantha Wilson and Dale Anthony regarding T3 operating times on Onewa Road and Lake Road has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Resolution number KT/2018/18

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) note the Auckland Transport Monthly Update Kaipatiki Local Board March 2018.

b) look forward to receiving advice on potential Transport Capital Fund projects as nominated at the boards 7 March 2018 workshop.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Hartley Member K McIntyre Member A Smithson Member A Tyler Member L Waugh

Against

Abstained

The motion was declared carried by 8 votes to 0.

CARRIED

Resolution number KT/2018/19

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

c) thank Auckland Transport for temporarily deferring the extension of the Onewa Road/Lake Road transit lanes in response to concerns from the public.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Hartley Member K McIntyre Member A Smithson Member A Tyler

Against

Abstained Member L Waugh

The motion was declared carried by 7 votes to 0.

CARRIED

Resolution number KT/2018/20

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

d) disagree  with a ‘blanket approach’ to introducing transit lane time-extensions Auckland-wide, instead of times optimized for the local general traffic and public transport passenger requirements.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler

Against Member A Hartley Member K McIntyre Member L Waugh

Abstained

The motion was declared carried by 5 votes to 3.

CARRIED

Resolution number KT/2018/21

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

e) is disappointed with the lack of data provided to the Kaipātiki Local Board against the introduction of daytime clearways on the Onewa Rd/Lake Rd transit lanes and the potential flow-on benefits of removing parked cars for buses and cyclists outside of transit lane times.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler

Against Member A Hartley Member K McIntyre Member L Waugh

Abstained

The motion was declared carried by 5 votes to 3.

CARRIED

Resolution number KT/2018/22

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

f) request that Auckland Transport investigate No Stopping At All Times (NSAAT) markings on Onewa Road/Lake Road in the inward (city-bound) transit lanes, to ensure that buses and cyclists no longer need to manoeuvre around parked vehicles outside of transit lane hours.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler

Against Member A Hartley Member K McIntyre

Abstained Member L Waugh

The motion was declared carried by 5 votes to 2.

CARRIED

Resolution number KT/2018/23

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

g) request that Auckland Transport provide further information and data to the Kaipātiki Local Board on the destination and circumstances of Onewa Road/Lake Road commuters prior to any change to the transit lane times; noting that there are a large number of motorists who cannot move to public transport for a variety of reasons (including those who do not work in the city centre; those who need a vehicle during work hours; those who need to drop off/pick up children before/after work; those who have negotiated alternative work hours to avoid congestion when transit lanes are active, etc) who may be unfairly delayed, inconvenienced or stressed by the proposed transit lane time-extensions.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler

Against Member A Hartley Member K McIntyre Member L Waugh

Abstained

The motion was declared carried by 5 votes to 3.

CARRIED

Resolution number KT/2018/24

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

h) receive the emails submitted to the Chair for tabling at the meeting from Dale Anthony and Samantha Wilson regarding T3 operating times on Onewa Road and Lake Road.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler

Against Member A Hartley Member K McIntyre

Abstained Member L Waugh

The motion was declared carried by 5 votes to 2.

CARRIED

Resolution number KT/2018/25

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

i) request that this resolution number KT/2018/18 – KT/2018/24 be circulated to the appropriate Auckland Transport officers and the Auckland Transport Board of Directors. 

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Hartley Member K McIntyre Member A Smithson Member A Tyler Member L Waugh

Against

Abstained

The motion was declared carried by 8 votes to 0.

CARRIED

Attachments

a     Email from Dale Anthony

b     Email from Samantha Wilson

14	Appointment of Local Board Member to Local Government New Zealand Zone One Committee
	Resolution number KT/2018/26 MOVED by Chairperson J Gillon, seconded by Member P Gillon: That the Kaipātiki Local Board: a)      appoint Deputy Chairperson Danielle Grant as the local board’s representative to the Local Government New Zealand Zone One Committee. CARRIED

15

2018 Local Government New Zealand Conference and Annual General Meeting

Resolution number KT/2018/27 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a)      nominate Deputy Chairperson Danielle Grant to attend the Local Government New Zealand 2018 Conference and Annual General Meeting in Christchurch from Sunday 15 July to Tuesday 17 July 2018. b)      confirm that Local Government New Zealand 2018 Conference and Annual General Meeting attendance,  including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy. c)      note that any members who wish to attend the Local Government New Zealand 2018 Conference and Annual General Meeting must provide their names to the Kura Kāwana project team by Friday 13 April to ensure that they are registered with Local Government New Zealand. CARRIED

16	Local Board Services Monthly Report - March 2018
	Paul Edwards, Senior Local Board Advisor, was in attendance to address the board in support of this item.
	Resolution number KT/2018/28 MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: a) approve the request to repurpose the $10,000 allocated to the Le Roys Bush and Little Shoal Bays Charitable Trust in September 2016 (resolution number KT/2016/121) originally for the site restoration role to fund the following: i.    public liability insurance (for the value of $5 million) and professional indemnity insurance (for the value of $2 million); ii.   rental costs for space to store pest control materials and equipment and to make better contact with the public to promote the pest control message more widely; and iii.  contestable funding for bush groups to apply for via the VIP process for: 1.   assistance with kauri dieback protection projects; and 2.   assistance with installing signage in reserves for purposes related to bush restoration. b)      support the Manager Land Advisory Services, Stakeholder and Land Advisory, Community Facilities, exercising their delegation to execute landowner approval for the Island Bay Progressive League Incorporated to install a memorial plaque on a stone boulder, at the applicant’s cost, commemorating Frederik Andersen, within Island Bay Reserve at the location defined in Attachment B within the agenda report. c)      note that $96,913 of operational budget will be made available in the 2018/2019 financial year to be used for arts and culture purposes as part of the return and redistribution of the Shore Exhibition Trust grant that was provided under the Auckland Regional Service Trust grants scheme to the Shore Exhibition Centre Trust prior to the amalgamation of council. d) request that as part of the 2018/2019 ACE (Arts, Community and Events)  work programme, staff advise how the budget referenced in resolution number KT/2018/21 c) above can used towards implementing arts and culture initiatives, programmes and events as outlined in the local board plan with a preference for those initiatives, programmes and events that create an enduring positive impact in the community. CARRIED

17

Kaipatiki Local Board Chairperson's Report

Chairperson John Gillon was in attendance to address the board in support of this item.

A copy of the no camping signage at Sylvan Park, Milford has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

A copy of the Kaipātiki Community Facilities Trust, Proposed Dog Park Signage Memo has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Resolution number KT/2018/29

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) note the chairperson’s report.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Hartley Member K McIntyre Member A Smithson Member A Tyler Member L Waugh

Against

Abstained

The motion was declared carried by 8 votes to 0.

CARRIED

Resolution number KT/2018/30

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

b) request an urgent update on the status of the following resolutions passed at the 15 February 2017 business meeting of the Local Board:

i. resolution number KT/2017/20: “That the Kaipātiki Local Board:
 f) request officers investigate the following potential projects and report back on the possibility of them being delivered as part of the 2016/2017 or 2017/2018 work programmes using locally driven initiative capital budget:
iii. Shepherds Park – the addition of an all-access playground module and shade sail”.

ii. resolution number KT/2017/21: “That the Kaipātiki Local Board:

f) request officers investigate the following potential projects and report back on the possibility of them being delivered as part of the 2016/2017 or 2017/2018 work programmes using locally driven initiative capital budget:
iv. Inwards Reserve – addition of a shade sail”

iii. Resolution number KT/2017/21: “That the Kaipātiki Local Board:

f) request officers investigate the following potential projects and report back on the possibility of them being delivered as part of the 2016/2017 or 2017/2018 work programmes using locally driven initiative capital budget
v. Little Shoal Bay – addition of a shade sail”.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Hartley Member K McIntyre Member A Smithson Member A Tyler

Against

Abstained Member L Waugh

The motion was declared carried by 7 votes to 0.

CARRIED

Resolution number KT/2018/31

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

c) note that the resolutions in resolution number KT/2018/30 b) above are independent of the shadesail investigation adopted in May 2017.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Hartley Member K McIntyre Member A Smithson Member A Tyler

Against

Abstained Member L Waugh

The motion was declared carried by 7 votes to 0.

CARRIED

Resolution number KT/2018/32

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

d) request an update from officers on the status of the five bicycle repair stations that were allocated funding in June 2017 (KT/2017/78), noting that the Rangatira Rd bus shelters funded in the same resolution were installed earlier this year.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Hartley Member K McIntyre Member A Smithson Member A Tyler

Against

Abstained Member L Waugh

The motion was declared carried by 7 votes to 0.

CARRIED

Resolution number KT/2018/33

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

e) request a meeting between the Chairperson and Deputy Chairperson with relevant  staff from council’s Legal Services department in order to understand the implications that the contractual arrangements between council and the artist responsible for the public artworks at Zion Hill Reserve may (or may not) have on local board allocated decision-making in relation to local parks and reserves.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler

Against Member A Hartley Member K McIntyre Member L Waugh

Abstained

The motion was declared carried by 5 votes to 3.

CARRIED

Resolution number KT/2018/34

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

f) request that officers report back on the commercial activity occurring at the northern carpark at A.F. Thomas Reserve, including commercial use of carpark and leasing of carparks, and why the Kaipātiki Local Board have not been requested for landowner consent.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member K McIntyre Member A Smithson Member A Tyler

Against

Abstained Member A Hartley Member L Waugh

The motion was declared carried by 6 votes to 0.

CARRIED

Resolution number KT/2018/35

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

g) request that planting options for the roundabout at Verrans Corner, Birkdale and Akoranga Drive, Northcote is reported back to the Kaipātiki Local Board, acknowledging that plants that depend on irrigation will be unsuitable.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Hartley Member K McIntyre Member A Smithson Member A Tyler Member L Waugh

Against

Abstained

The motion was declared carried by 8 votes to 0.

CARRIED

Resolution number KT/2018/36

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

h) request that officers report back on removing the restrictions to entering AF Thomas Reserve from Terrylyn Drive and the northern carpark in order to restore access for pedestrians and commuters.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Hartley Member A Smithson Member A Tyler

Against

Abstained Member K McIntyre Member L Waugh

The motion was declared carried by 6 votes to 0.

CARRIED

Resolution number KT/2018/37

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

i) request an update on  the status of clause (e) of the following resolution (KT/2014/178) passed at the 10 September 2014 business meeting of the Local Board, when adopting the recommendations of the Kaipatiki Hearing Panel decision report titled “Hearing Panel Report on Dog Access Rules in the Kaipatiki Local Board Area 2014”:“e) note that a specific project to be progressed is the erection of a gate at the entrance to the track at the south western corner of Telephone Road Reserve”.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Hartley Member K McIntyre Member A Smithson Member A Tyler Member L Waugh

Against

Abstained

The motion was declared carried by 8 votes to 0.

CARRIED

Resolution number KT/2018/38

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

j) request that project information signs (including a map showing all stages) are installed in Eskdale Reserve/Birkenhead Domain prior to work commencing, to explain to park users the changes that will be happening to the tracks over the next few years.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Hartley Member K McIntyre Member A Smithson Member A Tyler

Against

Abstained Member L Waugh

The motion was declared carried by 7 votes to 0.

CARRIED

Resolution number KT/2018/39

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

k) request that Little Shoal Bay, Island Bay, Hinemoa Park (Birkenhead Wharf) and Manuka Reserve be included in council’s SafeSwim programme, and that this resolution be forwarded to the Environment and Community Committee for tabling at the April 2018 meeting.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler

Against

Abstained Member A Hartley Member K McIntyre Member L Waugh

The motion was declared carried by 5 votes to 0.

CARRIED

Resolution number KT/2018/40

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

l) request a copy of the Planning Tribunal ruling regarding the Little Shoal Bay Reserve boatyard area and license to occupy.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler

Against

Abstained Member A Hartley Member K McIntyre Member L Waugh

The motion was declared carried by 5 votes to 0.

CARRIED

Resolution number KT/2018/41

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

m) request that “No camping or sleeping overnight” signs are installed at both carpark areas in Little Shoal Bay Reserve, as per the signs at Sylvan Park, Milford.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Member A Tyler

Against Member L Waugh

Abstained Deputy Chairperson D Grant Member A Hartley Member K McIntyre Member A Smithson

The motion was declared carried by 3 votes to 1.

CARRIED

Resolution number KT/2018/42

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

n) request costings for the Clarence Road to Little Shoal Bay Reserve steps to be replaced, noting that the currently planned renewal is not for a full replacement.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler Member L Waugh

Against

Abstained Member A Hartley Member K McIntyre

The motion was declared carried by 6 votes to 0.

CARRIED

Resolution number KT/2018/43

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

o) request that signs be installed at the Council Terrace and Maritime Terrace vehicle entrances to the Little Shoal Bay Reserve to the effect of “You are now entering a reserve”.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member K McIntyre Member A Smithson Member A Tyler

Against Member L Waugh

Abstained Member A Hartley

The motion was declared carried by 6 votes to 1.

CARRIED

Resolution number KT/2018/44

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

p) request that the condition of the Windy Ridge Reserve and Portsea Place Reserve playground equipment is reassessed (if required), and reported back to the Local Board with renewal and/or repainting options.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Deputy Chairperson D Grant Member A Smithson Member A Tyler

Against Member A Hartley

Abstained Member K McIntyre Member L Waugh

The motion was declared carried by 5 votes to 1.

CARRIED

Resolution number KT/2018/45

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

q) allocate $1590 to the Kaipātiki Community Facilities Trust from the Community Response budget line of the local board’s operational locally driven initiatives funding for the purpose of dog education signage and brochures for the dog exercise area at Manuka Reserve and other sites, as per the tabled document.

A division was called for, voting on which was as follows:

For Chairperson J Gillon Member P Gillon Member A Smithson Member A Tyler

Against Member A Hartley Member L Waugh

Abstained Deputy Chairperson D Grant Member K McIntyre

The motion was declared carried by 4 votes to 2.

CARRIED

Attachments

a     No Camping Signage - Sylvan Park, Milford

b     Kaipātiki Community Facilities Trust - Proposed Dog Park Signage Memo

18	Members' Reports
	Deputy Chairperson Danielle Grant was in attendance to address the board in support of her written report.
	Resolution number KT/2018/46 MOVED by Deputy Chairperson D Grant, seconded by Member A Smithson: That the Kaipātiki Local Board: a) note the report from Deputy Chairperson Danielle Grant. CARRIED
	Member Anne-Elise Smithson was in attendance to address the board in support of her written report.
	Resolution number KT/2018/47 MOVED by Member A Smithson, seconded by Member A Tyler: That the Kaipātiki Local Board: b) note the report from Member Anne-Elise Smithson. CARRIED

19	Governing Body and Independent Maori Statutory Board Members' Update
	Councillor Richard Hills provided a verbal update to the board.
	Resolution number KT/2018/48 MOVED by Chairperson J Gillon, seconded by Member L Waugh: That the Kaipātiki Local Board: a)      note the Governing Body and Independent Maori Statutory Board members’ verbal updates. CARRIED

20	Workshop Records - Kaipātiki Local Board, held on 14 February 2018 and 28 February 2018
	Resolution number KT/2018/49 MOVED by Member K McIntyre, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a)      note the records for the Kaipātiki Local Board workshops held on Wednesday 14 February 2018 and Wednesday 28 February 2018. CARRIED

21	Governance Forward Work Calendar
	Resolution number KT/2018/50 MOVED by Member K McIntyre, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a)      note the Kaipātiki Local Board governance forward work calendar – March 2018. CARRIED

22        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

23        Procedural motion to exclude the public

Resolution number KT/2018/51

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Birkenhead Main Street Upgrade Project - Stage Two

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains information about ongoing negotiations for the tender prior to contract award, including information provided by the tenderer. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains information about ongoing negotiations for the tender prior to contract award, including information provided by the tenderer.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

5.44pm            The public was excluded.

7.23pm            The public was re-admitted.

7.24 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................