Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

21 March 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Communities Against Alcohol Harm 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Auckland Emergency Management Update on the Otahuhu Fire 7

13 Manukau Ward Councillors Update 9

14 Local Board Leads and Appointments Report 11

15 Chairpersons Report and Announcements 13

16 Auckland Transport Update March 2018 15

17 New Road Name Approval for the residential subdivision by Oaks Project Limited at 630 Massey Road, Mangere 25

18 New Road Name Approval for the residential subdivision by Mohan Parbhu and Lilavati Parbhu at 1A & 3 Prangley Avenue, Mangere 29

19 Minor changes to the Mangere-Otahuhu Local Board consultation content 33

20 2018 Local Government New Zealand Conference and Annual General Meeting 41

21 Additions to the 2016-2019 Māngere-Ōtāhuhu Local Board meeting schedule 49

22 Governance Forward Work Calendar 53

23 Māngere-Ōtāhuhu Local Board Workshop Notes 59

24 Consideration of Extraordinary Items

PUBLIC EXCLUDED

25 Procedural Motion to Exclude the Public 67

C1 Te Ākitai Waiohua Treaty Settlement 67

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 February 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Communities Against Alcohol Harm

Te take mō te pūrongo / Purpose of the report

1. Glenn McCutcheon, Chair from Communities Against Alcohol Harm Inc, would like to update the local board on their activities over the last 6 months regarding alcohol licensing objections and gambling poker machines advocacy.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) thanks Glenn McCutcheon for his attendance and update.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Māngere-Ōtāhuhu Local Board

21 March 2018

Local Board Leads and Appointments Report

File No.: CP2018/02706

Te take mō te pūrongo / Purpose of the report

1. This item allows the local board members an opportunity to present verbal and written updates on their leads and appointments meetings.

Organisation	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Lemauga Lydia Sosene
Mangere Bridge BID	Tauanu’u Nick Bakulich	Lemauga Lydia Sosene
Mangere Town Centre BID	Tafafuna’i Tasi Lauese	Makalita Kolo
Mangere East Village BID	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua
Otahuhu Business Association	Christine O’Brien	Makalita Kolo
South Harbour Business Association BID	Carrol Elliott	Makalita Kolo
Aircraft Noise Community Consultative Group	Tafafuna’i Tasi Lauese	Tauanu’u Nick Bakulich
Tamaki Estuary Environmental Forum	Carrol Elliott	Togiatolu Walter Togiamua
Youth Connections South Local Governance Group (3 members)	Christine O’Brien, Makalita Kolo, Lemauga Lydia Sosene	Tauanu’u Nick Bakulich (appointed 15 March 2017)
Maori input into local board decision-making political steering group (1 lead, 1 alternate)	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ambury Park Centre	Christine O’Brien	Lemauga Lydia Sosene
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Local Board Leads
Infrastructure and Environmental Services lead	Carrol Elliott	Lemauga Lydia Sosene
Arts, Community and Events lead	Tafafuna’i Tasi Lauese	Togiatolu Walter Togiamua/ Christine O’Brien
Parks, Sport and Recreation lead and Community Facilities	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua/ Tafafuna’i Tasi Lauese
Libraries and Information Services lead	Christine O’Brien	Togiatolu Walter Togiamua/ Makalita Kolo
Local planning and heritage lead – includes responding to resource consent applications on behalf of board	Togiatolu Walter Togiamua (Planning) Carrol Elliott (Heritage)	Lemauga Lydia Sosene
Transport lead	Lemauga Lydia Sosene	Carrol Elliott/ Makalita Kolo
Economic development lead	Christine O’Brien	Togiatolu Walter Togiamua
The Southern Initiative Joint Steering Group	Lemauga Lydia Sosene	Togiatolu Walter Togiamua (appointed 17 May 2017)
Liquor Licence Hearings – Delegation to represent	Tauanu’u Nick Bakulich (appointed 17 May 2017)
Manukau Harbour Forum	Carrol Elliott (appointed 19 April 2017)	Togiatolu Water Togiamua (appointed 19 April 2017)

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the verbal and written updates from the local board members.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers

Māngere-Ōtāhuhu Local Board

21 March 2018

Auckland Transport Update March 2018

File No.: CP2018/03299

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to; respond to requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the local board and, provide transport related information on matters of specific application and interest to the Mangere-Otahuhu Local Board (MOLB) and its community.

Whakarāpopototanga matua / Executive summary

2. A decision is not required this month but the report contains information about the following matters:

· The wider ‘context’ or a summary of strategic projects or issues effecting the MOLB’s area.

· An update on Auckland Transport projects that are being delivered in the MOLB area including a Local Board Transport Capital Fund update.

· A summary of consultation for future Auckland Transport activities.

· Discussion of associated risks and engagement issues.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receives Auckland Transport’s March 2018 update report.

Horopaki / Context

3. The key strategic transport issue currently for the MOLB is the development of the Regional Land Transport Programme (RLTP).The RLTP is Auckland Transport’s budget. It is set by Auckland Council in discussion with the New Zealand Transport Agency. It includes a 10-year prioritised delivery programme of transport services and activities.

4. Auckland Transport prepares the draft RLTP jointly with the New Zealand Transport Agency and KiwiRail. It is a statutory plan describing how these agencies intend to respond to growth and other challenges facing Auckland over the next ten years.

5. The original intention was to consult on the plan alongside Auckland Council’s Long Term Plan. However, the consultation has been “decoupled” and moved into April to ensure it is informed by, and strongly aligned with, the Government’s soon to be released Policy Statement on Transport and a refreshed Auckland Transport Alignment Project.

6. The MOLB has scheduled workshops already to work together with Auckland Transport and council support staff to develop their submission.

AT’s actions against advocacy plans

7. This section provides a regular report about how Auckland Transport is supporting the MOLB advocacy initiatives. The local board’s advocacy initiatives are recorded in the MOLB Local Board Plan. In this month’s report the MOLB’s advocacy initiatives from the 2016-19 term have been recorded in the table below.

Table 1: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
A well-connected area, part of a great, affordable public transport network that makes it easy for all to move around.	Deliver projects with the governing body and Auckland Transport including: · Improving street connections between the Ōtāhuhu bus/train station and town centre · Upgrading the street environment around Māngere East shopping area and community facilities · Completing the Māngere town centre bus station upgrade · Support walking and cycling connections around popular parks like Walter Massey and Māngere Centre	Auckland Transport has a range of projects underway supporting this initiative including: · Continuing to deliver Auckland Council’s Otahuhu Streetscape work. · Work on the section of Route 32 that will run from Mt Wellington to Otahuhu is currently being consented and work is planned to start in April. · The MOLB and council plan to develop the Mangere-East Town Centre continues to progress through the Long Term Plan process. · Auckland Transport still aims to improve the amount of shelter at the Mangere Town Centre Bus Station.
Attractive, accessible and safe cycle ways and walkways.	Champion and support the Ōtāhuhu Portage route project to open the area for recreation, walking and cycling.	Being reviewed.
	Implement Norana path walkway and fund priority Local Paths projects	Being reviewed.
	Continue supporting Te Ara Mua-Future Streets and identify options to increase use of cycle ways and walkways	Last month a detailed plan for ‘activation’ was reported to the MOLB and this month as per the plan we will be running an Adult Drop-in Bike Skills & Maintenance sessions at Mangere Centre Park on 15 March 2018. Participants can learn to ride or build their cycling confidence and also learn some bike maintenance skills.
	Partner with Te Wānanga o Aotearoa to use digital technology to popularise and increase use of new paths.	Being reviewed.
Safe, attractive and well-maintained streets for all.	Develop and deliver improvements to Bader Drive, e.g. a roundabout at the Idlewild Road intersection and road widening near Māngere town centre.	Auckland Transport is currently supporting the MOLB to deliver two LBTCF projects on Bader Drive both projects are progressing well.

Tātaritanga me ngā tohutohu / Analysis and advice

8. A number of transport related issues are discussed in this part of the report. Analysis and advice about Local Board Transport Capital Fund Projects is followed by discussion of the other local Auckland Transport projects.

Local Board Transport Capital Fund

9. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver projects that they believe are important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor. Although projects running through parks can be considered if there is a transport outcome.

10. The MOLB’s funding in this term is approx. $ 2.9 million.

11. Early in this electoral term the MOLB started identifying possible projects and planning workshops have been held and reported on previously. Then on 31 January 2018 the MOLB workshopped initial Local Board Transport Capital Fund projects with Auckland Transport.

12. The current progress of all projects is summarised in the table below:

Table 1: Local Board Transport Capital Fund Projects

General Overview
Projects	Current Status	Problem or Opportunity Being Addressed
Upgrading the footpaths in and around the Mangere East Town Centre.		Currently ‘on hold’ pending Auckland Council decision. ‘Rough Order of Cost’ approx. $700,000 - 1,000,000.
Building a two lane roundabout at the intersection of Bader Drive and Idyllwild Road		Project in design. Rough Order of Costs: (21 June 2017) $700,000 - $1 million.
Widening Bader Drive in front of the Cosmopolitan Club		Project in design. Rough Order of Costs: (21 June 2017) $200,000
Ashgrove Reserve Cycle Route		Project ‘on hold’ for MOLB to re-assess priorities. Rough Order of Costs: (16 August 2017) $400,000
Vine Street Shop road upgrade		Project not supported at this time and will not be reported on from next month.
Detailed Project Progress Report
*Upgrading the footpaths in and around the Mangere East Town Centre* This project is currently ‘on hold’ while the LTP discussion takes place. When council’s position regarding the re-development is ratified the next steps can be confirmed/
*Building a two lane roundabout at the intersection of Bader Drive and Idlewild Ave* Preliminary design is completed and has been shown to MOLB. Formal consultation with teams in Auckland Transport (i.e. Road Safety, Traffic Operations, Public Transport) is starting and should be completed in a few weeks. The Rough Order of Cost has been reviewed by the design contractor and indications are that project is within the current approved budget. After internal review is finished the design will be reviewed, modified where required and finalized. It is expected work will start in the 2018/19 year.
*Widening Bader Drive in front of the Cosmopolitan Club* Formal consultation with teams in Auckland Transport (i.e. Road Safety, Traffic Operations, Public Transport) was done in December 2017. The comments received are being worked through and incorporated into the final design by the contractor. The final design and ‘Firm Cost Estimate’ are expected in a couple of weeks. A traffic control resolution is required and is being prepared as part of the detail design. safety audit is required and this needs to be undertaken by another supplier. We believe that we are on track to deliver the project by July 2018.
*Ashgrove Reserve Cycle Route* This project is still ‘on hold’ awaiting an MOLB workshop to check progress and confirm priorities.
*Vine Street Shop road upgrade* Project was workshopped with the MOLB and it was decided not to pursue it at this time. From next month it will be deleted from reporting.

Proposed New Local Board Transport Capital Fund Project – Bus Shelters and Seats

13. The MOLB is currently developing project to improve bus facilities in the local area. The MOLB is identifying a list of potential sites for new shelters or seats. When this list is finished it will be submitted to Auckland Transport who will provide an estimated cost and advice on options if applicable. The MOLB will need to pass a ‘resolution’ to request a quote but this can be done when the list is finalised.

Mangere Bridge ‘Safer Community’

14. It has been reported that Auckland Transport is delivering a new road safety initiative by concentrating road safety funding in certain areas. This programme is called ‘Safer Communities’. It means that road safety programmes in these areas will get more funding and deliver larger more transformational projects. The areas are selected based on need and a variety of other social factors.

15. Mangere-Bridge has been prioritised for this initiative. Details of the proposed engineering relating to project are not available yet because they have not been developed but in late 2017 the MOLB was briefed by the team. The briefing was specifically about the information gathered during consultation with local stakeholders and the technical research that had been done.

16. Early, this year the project team worked through the data and started to plan the design programme. Currently outline concepts are being developed ready for a design workshop. The project team has requested that the MOLB is involved in the design process.

Mangere Bridge Community Safety Concerns

17. Late last year concerns were raised by the Police and local community about late night drinking and anti-social behaviour at the old Mangere Bridge particularly near the boat ramp. Auckland Transport and Auckland Council staff have met with Police on three separate occasions. Working together these agenices have developed a plan to respond to this issue.

18. The following steps have been taken already:

· Better lighting in the area – Auckland Transport has increased the wattage of the bulbs, changed the times that they dim and may add some extra lights if required.

· Liquor Ban Signage on Poles – Auckland Council’s Community Facilities Team have installed signs.

19. There are a couple of actions being undertaken that will involve more work and take longer.

· Actions that will require further work: ‘Liquor Ban’ signs on the road and footpath - Police have also asked for markings on the road and/or footpath so that it is absolutely clear that the area is liquor free. Auckland Transport Maintenance Team have tentatively approved painting markings and have offered to organise delivery but the work cannot be funded from a ‘transport budget’. A quote for the work will be compiled for MOLB to consider funding the work. AT will organise delivery. At the time this report was written the quote was not available.

· ‘No Parking’ restriction – At last month’s public meeting the MOLB resolved to request that Auckland Transport investigates a ‘No Parking’ restriction on the Mangere Bridge. The initial suggestion was for the time limit was between 10pm and 5am but all the details will be confirmed through a thorough investigation of the area and issues. Auckland Transport staff are currently working on the proposal and should be able to report back with possible options within the next month or two.

20. In summary the MOLB has worked together with Police, Auckland Transport and Auckland Council to develop a coordinated response to this issue. Both Auckland Council and Auckland Transport have moved quickly and are working on other ideas to support the Police’s response.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

21. Local impacts and local board views have been included in ‘Tātaritanga me ngā tohutohu / Analysis and advice’.

Traffic Control Commitee

22. Traffic Control Committee (TCC) decisions from December and January are included in the table below.

Table 2: Traffic Control Committee Decisions February 2018

Road

Area

Activity

Decision

Coronation Road

Mangere

Temporary Traffic and Parking restrictions

Carried

Tauākī whakaaweawe Māori / Māori impact statement

23. In this reporting period one project has required iwi liaison. The Mangere Bridge Safer Community.

24. Auckland Transport has identified and contacted relevant iwi and will involve iwi in the design process.

Ngā ritenga ā-pūtea / Financial implications

25. With regards to transport the MOLB’s only budget implications are related to the Local Board Transport Capital Fund. The current financial status of the MOLB’s Local Transport Capital Fund is recorded below.

Mangere-Otahuhu Local Board Transport Capital Fund financial summary
Total funds available in current political term	$1,822,303
Committed to ‘design’ or ‘construction’ in this term.	$ 1,200,000
Amount Available	$ 622,303

Ngā raru tūpono / Risks

26. No significant risks have been identified.

Ngā koringa ā-muri / Next steps

Consultations

27. Auckland Transport provides the MOLB with the opportunity to comment on transport projects being delivered in this Local Board Area.

28. In this reporting period, one project was put forward for comment by the MOLB.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Summary of Consultation information	23

Ngā kaihaina / Signatories

Authors

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 March 2018

New Road Name Approval for the residential subdivision by Oaks Project Limited at 630 Massey Road, Mangere

File No.: CP2018/02548

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to seek approval from the Mangere-Otahuhu Local Board, for a new road name for the new road created by way of subdivision at 630 Massey Road, Mangere.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names “Otaimako Place” (applicant’s preferred road name), “Taotaoroa Way” and “Wharepuni Place” were determined to meet the road naming policy criteria.

4. Local iwi groups were consulted and Ngati Paoa and Ngati Tamatera deferred to other Iwi to comment. Te Akitai Waiohua suggested the names “Otaimako Place”, “Taotaoroa Way” and “Wharepuni Place” as they refer to places in the Mangere area. Ngai Tai Ki Tamaki, Ngati Te Ata Waiohua and Te Ahiwaru Waiohua supported the suggested names provided by Te Akitai Waiohua. No responses were received from the other iwi groups.

5. The name ”Otaimako Place” proposed by the Applicant and the names “Taotaoroa Way” and “Wharepuni Place” are recommended for approval to the Local Board.

Ngā tūtohunga / Recommendation/s

That the Mangere-Otahuhu Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for the approval, the road name “Otaimako Place” proposed by the Applicant, for the new road created by way of subdivision at 630 Massey Road, Mangere while noting that “Taotaoroa Way” and “Wharepuni Place” also meet the road naming criteria.

Horopaki / Context

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for council’s approval.

7. The road to be named is a short cul-de-sac private road to serve a new 36 lot subdivision. The subdivision was granted consent under resource consent 52010, SP12794 (BUN60081533 – LUC60291550 & SUB60300646).

8. The Applicant has proposed the following names for consideration for the road created as part of the development at site address.

Preference	Proposed New Road Name	Meaning
New Road
Preferred Name	Otaimako Place	The river that runs on the opposite side of Pukaki River
First Alternative	Toatoaroa Way	The name of the land between the Pukaki Crater and Te Pane o Mataaho
Second Alternative	Wharepuni Place	The original principal house at the settlement of Pukaki called Makaurau

Figure 1: Locality Plan

Figure Two: Location and Layout of new Roads

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

11. All names proposed by the Applicant meet the road naming guidelines.

12. The proposed suffixes “Place” and “Way” are appropriate in this circumstance, as the road is a short enclosed roadway (cul-de-sac). Other suffixes also meet the definition, being “Close” and “Court”. The Applicant’s preference was “Place”.

13. As the Applicant’s preferred names “Otaimako Place” meets the criteria, it is recommended for consideration for approval while noting that the names “Taotaoroa Way” and “Wharepuni Place” are also appropriate as they comply with all the criteria of the road naming guidelines.

14. No consultation has been undertaken with Land Information New Zealand.

15. Local Iwi groups were contacted by email to seek feedback on the proposed names. The reasons received were as follows:

· Ngati Paoa deferred to other Iwi to comment;

· Ngati Tamatera deferred to other Iwi to comment;

· Te Akitai Waiohua suggested the names “Otaimako Place”, “Taotaoroa Way” and “Wharepuni Place” which the Applicant adopted;

· Ngai Tai Ki Tamaki supported the suggested names provided by Te Akitai Waihoua

· Ngati Te Ata Waiohua supported the suggested names provided by Te Akitai Waiohua

· Te Ahiwaru Waiohua supported the suggested names provided by Te Akitai Waiohua

· No responses were received from the other Iwi Groups

16. New Zealand Post was consulted and indicated that all the names provided are acceptable from their perspective.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The decision sought from the Mangere-Otahuhu Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

18. The decision sought from the Mangere-Otahuhu Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Ngā raru tūpono / Risks

20. The decision sought from the Mangere-Otahuhu Local Board for this report is not considered to have any legal or legislative implications.

Ngā koringa ā-muri / Next steps

21. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Romel Layco – Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 March 2018

New Road Name Approval for the residential subdivision by Mohan Parbhu and Lilavati Parbhu at 1A & 3 Prangley Avenue, Mangere

File No.: CP2018/02553

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to seek approval from the Mangere-Otahuhu Local Board, for a new road name for the new road created by way of subdivision at 1A & 3 Prangley Avenue, Mangere.

Whakarāpopototanga matua / Executive summary

3. Following assessment against the road naming criteria, the road names “Tutau Lane” (applicant’s preferred road name), “Anchor Lane” and “Parbhu Lane” were determined to meet the road naming policy criteria.

4. Local Iwi groups were consulted and Ngati Whatua Orakei deferred to Te Akitai Waiohua to comment. Te Akitai Waiohua suggested the name “Tutau Lane” which the Applicant adopted as it relates to the nearby area at the airport and is linked to Waokauri creek and Pukaki crater when it was a tidal lagoon for waka. Ngai Tai Ki Tamaki were happy to support Te Akitai Waiohua on their proposed name. Te Ahiwaru Waiohua were happy to support the suggested name “Tutau Lane”. Ngati Tamaoho supported Te Akitai Waiohua’s proposed name of “Tutau Lane”. Ngati Te Ata Waiohua has no objection to the name “Tutau Lane”. No responses were received from the other Iwi groups.

5. The name ”Tutau Lane” proposed by the Applicant and the names “Anchor Lane” and “Parbhu Lane” are recommended for approval to the Local Board.

Ngā tūtohunga / Recommendation/s

That the Mangere-Otahuhu Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for the approval, the road name “Tutau Lane” proposed by the Applicant, for the new road created by way of subdivision at 1A & 3 Prangley Avenue, Mangere while noting that “Anchor Lane” and “Parbhu Lane” also meet the road naming criteria.

Horopaki / Context

7. The road to be named is a short L-shaped cul-de-sac private road to serve a new 8 lot subdivision. The subdivision was granted consent under resource consent 50600, SP12388 (BUN60081369, LUC60290151 & SUB60299145).

8. The Applicant has proposed the following names for consideration for the road created as part of the development at site address.

Preference	Proposed New Road Name	Meaning
Driveway I
Preferred Name	Tutau Lane	Maori name for anchor. The adjacent Pukaki crater was a place for local Iwi to anchor and berth waka in the time past.
First Alternative	Anchor Lane	The English equivalent name of the prepared name of the private road
Second Alternative	Parbhu Lane	The developer’s family name

Figure 1: Locality Plan

Figure Two: Location and Layout of new Roads

Tātaritanga me ngā tohutohu / Analysis and advice

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

11. All names proposed by the Applicant meet the road naming guidelines.

12. The proposed suffix “Lane” is appropriate in this circumstance, as the road is a short enclosed roadway (cul-de-sac). Other suffixes also meet the definition, being “Close”, “Court” and “Way”. The Applicant’s preference was “Place”.

13. As the Applicant’s preferred names “Tutau Lane” meets the criteria, it is recommended for consideration for approval while noting that the names “Anchor Lane” and “Parbhu Lane” are also appropriate as they comply with all the criteria of the road naming guidelines.

14. No consultation has been undertaken with Land Information New Zealand.

15. Local Iwi groups were contacted by email to seek feedback on the proposed names. The response received were as follows:

· Ngati Whatua Orakei deferred the matter to Te Akitai Waiohua;

· Te Akitai Waiohua opposed the name “Parbhu Lane” which was the preferred name offered by the Applicant and suggested the name “Tutua Lane” instead which the Applicant adopted;

· Ngai Tai Ki Tamaki were happy to support Te Akitai Waiohua on their proposed name;

· Te Ahiwaru Waiohua were happy to support the suggested name “Tutau Lane”

· Ngati Tamaoho supported Te Akitai Waiohua’s proposed name of “Tutau Lane”

· Ngati Te Ata Waiohua has no objection to the name “Tutau Lane”

· No responses from other Iwi groups were received.

16. New Zealand Post was consulted and indicated that “Tutau Lane” is acceptable from their perspective.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The decision sought from the Mangere-Otahuhu Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

Ngā ritenga ā-pūtea / Financial implications

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Ngā raru tūpono / Risks

20. The decision sought from the Mangere-Otahuhu Local Board for this report is not considered to have any legal or legislative implications.

Ngā koringa ā-muri / Next steps

21. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Romel Layco – Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 March 2018

Minor changes to the Mangere-Otahuhu Local Board consultation content

File No.: CP2018/03301

Te take mō te pūrongo / Purpose of the report

1. To note minor changes to the Māngere-Ōtāhuhu Local Board content that was included in the consultation document and supporting information for the 10-year Budget 2018-2028 consultation.

Whakarāpopototanga matua / Executive summary

2. Consultation on the 10-year Budget 2018-2028 (long-term plan) is taking place from 28 February – 28 March 2018. Local boards will be consulting on their areas of focus and advocacy for their 2018/2019 Local Board Agreement. The Local Board Agreement is part of the budget setting process for the first year of the 10-year Budget 2018-2028.

3. The Māngere-Ōtāhuhu Local Board agreed their local consultation content at their business meeting on 13 December 2017, with delegated authority to the local board chair to approve minor changes at the request of the council’s legal team and/or Audit NZ.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) note the minor changes in the local consultation document and supporting information for the 10-year Budget (Attachments A and B to this report)

Horopaki / Context

4. The 10-year Budget sets out the priorities and funding for council activities that are planned over a 10-year period. It includes financial and non-financial information for the whole Auckland Council group. The Long-term Plan is reviewed and consulted on every three years.

5. As part of the 10-year Budget 2018-2028 process, the council is required to produce a consultation document. This will cover any significant or important issues proposed to be included in the 10-year Budget 2018-2028. The consultation document and supporting information will also include information on local board issues and priorities.

Tātaritanga me ngā tohutohu / Analysis and advice

6. The Māngere-Ōtāhuhu Local Board agreed their local consultation content at their business meeting on 13 December 2017. As part of that report the local board delegated authority to the local board chair to approve any final minor changes required following review by council’s legal team and/or Audit NZ. These are any changes to the local consultation content for the 10-year Budget 2018-2028 prior to publication, including online consultation content. The resolution stated that any changes that are made should be reported to the next business meeting.

7. The council’s legal team Audit NZ reviewed the 10-year Budget 2018-2028 Consultation Document and Supporting Information.

8. A few minor changes were necessary for editorial and format requirements and these are shown below:

Deleted text:

~~“….Examples include promoting local markets and sites, increasing bilingual signage and historical narratives.~~

~~Supporting and championing the Ōtāhuhu Portage route being developed for leisure and recreation - using development contribution funding.~~

See also full documents A and B attached to the report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

9. The minor changes did not result in any substantive change in content approved by the local board. The changes were made by informing and confirming with the Chair.

10. Local boards will have further opportunities to provide information and views as council progresses through the 10-year Budget process.

Tauākī whakaaweawe Māori / Māori impact statement

11. There are no Māori impacts from the minor changes to the local consultation content.

Ngā ritenga ā-pūtea / Financial implications

12. There are no financial implications from the minor changes to the local consultation content.

Ngā raru tūpono / Risks

13. There are no risks associated with this minor change in text.

Ngā koringa ā-muri / Next steps

14. The governing body approved the consultation document, supporting information and consultation process for the 10-year Budget on 21 February 2018.

15. Following consultation, the governing body and local boards will make decisions on the 10-year Budget and Local Board Agreements 2018/19.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Consultation document - changes	35
b ⇩	Supporting information - changes	37

Ngā kaihaina / Signatories

Authors	Rina Tagore - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Local Board	Key priorities
Māngere-Ōtāhuhu	· Promote waste reduction through existing partnerships with Business Improvement Districts so town centres are clean and attractive; monitoring delivery of maintenance contract outcomes and supporting projects that influence behaviour change and build capacity through education of industry and the community. · New toilets, pathway and fitness equipment in Boggust Park · Continue supporting active, healthy lifestyles and free access to swimming pools. · Continuing to improve our local parks and playgrounds so they are safe, attractive and well-used, such as the green areas near Māngere Bridge, Favona and Centre Park. · · Promoting local tourism opportunities and creating gateway to the city, by leveraging local art, craft, culture and enterprise to promote Māori and Pasifika identity and our rich natural environment. ~~Examples include promoting local markets and sites, increasing bilingual signage and historical narratives~~. ~~Supporting and championing the Ōtāhuhu Portage route being developed for leisure and recreation - using development contribution funding~~

Māngere-Ōtāhuhu Local Board

21 March 2018

Māngere-Ōtāhuhu Local Board supporting information

3. Each year we plan the projects and initiatives we will deliver in your local board area. These are based on our 2017 Local Board Plan, which sets our three-year direction for the local board. We are seeking your input on our proposals for the 2018/2019 financial year.

3.1 Māngere-Ōtāhuhu Local Board

Message from the Chair

We recently finalised our three year local board plan in consultation with you. It is my pleasure to present the priorities and proposals for 2018/2019. These proposals are the first year of the new plan and progressing on past achievements.

Good public transport, local paths and safe cycle and pedestrian networks that connect and make it easier to get around are a priority. We want to progress projects in parks and playgrounds and will champion for the historic Ōtāhuhu Portage route project with the potential to open the area for recreation, walking and cycling in the future.

We want to maximise the potential of existing local facilities through coordinated programmes and shared use so that more families and young people use them. Attracting tourism, employment opportunities for local people and our youth is equally important.

You have told us how much you value our natural environment and heritage – and we will work with community groups, business and industry to improve the quality of water in our streams and the Manukau Harbour.

Our investments in and around Ōtāhuhu in recent years have led to many improvements and delivery on projects to improve street connections will continue.

We want to see Māngere East precinct develop into a vibrant community hub through longer term planning and investment. For this we are advocating for a master plan to link existing community assets and address gaps.

See a summary of our draft proposals below. We welcome your views and ideas to progress delivery.

What we propose in your Local Board Area in 2018/2019

In 2018/2019 we plan to invest $15.8 million to renew and develop assets in your local board area and $21.5 million to maintain and operate these assets and provide other local initiatives that you have said are important for our area.

· Promote waste reduction through existing partnerships with Business Improvement Districts so town centres are clean and attractive; monitoring delivery of maintenance contract outcomes and supporting projects that influence behaviour change and build capacity through education of industry and the community.

· Implement Boggust Park concept plan which will see new toilets, pathway and fitness equipment in the park.

· Continue supporting active, healthy lifestyles and free access to swimming pools.

· Continuing to improve our local parks and playgrounds so they are safe, attractive and well-used, such as the green areas near Māngere Bridge, Favona and Centre Park

· Promoting local tourism opportunities and creating gateway to the city, by leveraging local art, craft, culture and enterprise to promote Māori and Pasifika identity and our rich natural environment. Examples include promoting local markets increasing bilingual signage and historical narratives.

Our key advocacy project

There is growth and development taking place in Māngere-Ōtāhuhu and now is the time to ensure coordinated planning links places and communities as they grow. We are advocating to the Governing Body to enhance and improve the Māngere East precinct as a thriving community hub. We are asking for joined up planning and investment that makes the street environment, shopping area and community facilities safe, connected and accessible open areas.

You gave a strong support for the idea in the local board plan and we are advocating to council to take this forward in its 10-year budget, with detailed planning commencing in 2018/2019.

Some of our other topics of advocacy are:

· Investigate heavy rail (and supports light rail link from city to the airport) as the preferred option as the board wants current Auckland strategic long-term transport security for both commuter and industrial heavy freight to be reconsidered.

· In the absence of a Local Alcohol Policy (currently a provisional policy is in operation with Appeals to the Amended Provisional Local Alcohol Policy) the board continues all efforts to support initiatives to minimise harm from alcohol. The board continues to advocate for a framework to monitor the success of the Act in practice and consideration of legislative change: Supporting community voice and empowerment. The board are active participants through the district licensing committee process, and are seeking a framework to monitor the success of the Act in practice and consideration of legislative change.

What do you think?

The board is proposing to continue its policy enabling adults to use the Māngere-Ōtāhuhu swimming pools without charge through a local target rate, estimated to be $31.94 per household this year. We would like your feedback on this policy to support social and public health benefits for our communities.

Have we got our priorities right?

Are there any other priorities you would like us to consider?

Māngere-Ōtāhuhu Local Board

21 March 2018

2018 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2018/02988

Te take mō te pūrongo / Purpose of the report

1. To inform local boards about the Local Government New Zealand Annual Conference and General Meeting in Christchurch Sunday 15 July 2018 to Tuesday 17 July 2018 and to invite local boards to nominate elected members to attend.

Whakarāpopototanga matua / Executive summary

2. The Local Government New Zealand Annual Conference and General Meeting take place at Christ’s College from 12 noon on Sunday 15 July 2018 to 1pm on Tuesday 17 July 2018.

3. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, staff recommend that one member per local board attend.

4. In addition to the official delegates, Local Government New Zealand requires prior notice of which local board members plan to attend the Annual General Meeting. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April 2018 so that this information can be provided to Local Government New Zealand.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) nominates one elected member to attend the Local Government New Zealand 2018 Conference and Annual General Meeting from Sunday 15 July 2018 to Tuesday 17 July 2018.

b) confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) notes that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team by Friday 13 April 2018 to ensure that they are registered with Local Government New Zealand.

Horopaki / Context

5. This year the Local Government New Zealand (LGNZ) conference and Annual General Meeting (AGM) will be held at the Christ’s College, Christchurch, from Sunday 15 July 2018 to Tuesday 17 July 2018. The AGM will commence at 12.00pm on Sunday 15 July 2018 with the conference programme commencing at 4.15pm on Sunday 15 July and concluding at 1.00pm on Tuesday 17 July 2018.

6. The conference programme has the theme “We are firmly focused on the future: Future-proofing for a prosperous and vibrant New Zealand”. The full programme is attached as Attachment A.

7. The AGM takes place on the first day of the conference. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

8. Elected members who hold LGNZ roles are:

Mayor Phil Goff	Metro Sector representative on the National Council
Councillor Penny Hulse	Chair of Zone One and Zone One representative on National Council, Member Conference Committee
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector
Councillor Wayne Walker	Auckland Council representative on Zone One
Councillor Alf Filipaina	LGNZ Te Maruata Roopu Whakahaere
Councillor Richard Hills	Member Policy Advisory Group
Waitemata Local Board Chair Pippa Coom	Member Governance and Strategy Advisory Group

9. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles.

10. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

· two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

· one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member.

11. Delegates in 2017 were:

· Mayor Phil Goff

· Deputy Mayor Bill Cashmore

· Councillor Penny Hulse

· Local board chairperson Pippa Coom

12. The Governing Body will also consider an item on conference attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff and the other Governing Body members chosen to be the delegates to the AGM be approved to attend the conference, and that other councillors be chosen to attend so that up to a total of six Governing Body members can attend the conference.

Tātaritanga me ngā tohutohu / Analysis and advice

13. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, it is recommended that one member per local board attend.

14. This means that a maximum of 27 Auckland Council elected members would attend the conference.

15. Delegates who attend are encouraged to report back to their local boards.

16. In addition, local board members can attend the AGM as observers, or as a delegate (depending on the Governing Body decision), provided their names are included on the AGM registration form, which will be signed by the Mayor.

17. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April 2018 so that this information can be collated and provided to LGNZ.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The LGNZ Annual conference has relevance to local board members and their specific roles and responsibilities.

Tauākī whakaaweawe Māori / Māori impact statement

19. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold a hui on 14 July 2018.

Ngā ritenga ā-pūtea / Financial implications

20. The normal registration rate is $1,410 (early bird) or $1,510 (standard).

21. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as contained in the Kura Kawana Programme.

Ngā raru tūpono / Risks

22. The key risk is of delayed decision making impacting costs – the sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights.

Ngā koringa ā-muri / Next steps

23. Once members are confirmed to attend, the Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Conference Programme	45

Ngā kaihaina / Signatories

Authors

Linda Gifford, Kura Kāwana Programme Manager

Authorisers

Kerri Foote, Local Board Services Improvements Manager

Louise Mason, General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 March 2018

Additions to the 2016-2019 Māngere-Ōtāhuhu Local Board meeting schedule

File No.: CP2018/03241

Te take mō te pūrongo / Purpose of the report

1. Seeking approval for two meeting dates to be added to the 2016-2019 Māngere-Ōtāhuhu Local Board meeting schedule in order to accommodate the 10-year Budget 2018-2028 timeframes.

Whakarāpopototanga matua / Executive summary

2. The Māngere-Ōtāhuhu Local Board adopted the 2016-2019 meeting schedule on 23 November 21016. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the 10-year Budget 2018-28 were unknown.

3. The board is being asked to approve two meeting dates as additions to the Māngere-Ōtāhuhu Local Board meeting schedule so that the 10-year Budget 2018-2028 timeframes can be met.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve two meeting dates to be added to the 2016-2019 Māngere-Ōtāhuhu Local Board meeting schedule to accommodate the 10-year Budget 2018-28 timeframes as follows:

· Wednesday, 9 May 2018, 5.00pm

· Wednesday, 6 June 2018, 5.00pm.

b) note the venue for both meetings will be the Māngere-Ōtāhuhu Local Board office, 93 Bader Drive, Mangere.

Horopaki / Context

4. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

5. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

6. The Māngere-Ōtāhuhu Local Board adopted its business meeting schedule at its 23 November 2016 business meeting.

7. The timeframes for local board decision making in relation to the local board agreement which is part of the 10-year Budget 2018-28 were unavailable when the meeting schedule was originally adopted.

8. The board is being asked to make decisions in early May and early June to feed into the 10-year Budget 2018-2028 process. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu / Analysis and advice

9. The board has two choices:

i) Add the two meetings as additions to the meeting schedule.

ii) Add the two meetings as extraordinary meetings.

10. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However there is a risk that if the 10-year Budget 2018-2028 timeframes change or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled anyway.

11. For option two, only the specific topic 10-year Budget 2018-2028 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the 10-year Budget 2018-2028 process could be considered at this meeting.

12. Since there is enough time to meet statutory requirements, staff recommend approving these meetings as additions to the meeting schedule as it allows more flexibility for the board to consider a range of issues.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. This report requests the board’s decision to schedule two additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori / Māori impact statement

14. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea / Financial implications

15. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono / Risks

16. There are no significant risks associated with this report.

Ngā koringa ā-muri / Next steps

17. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

21 March 2018

Workshop record of the Māngere-Ōtāhuhu Local Board held in the Mangere-Otahuhu Local Board Office, Wednesday 7 February 2018, commencing at 1.00pm

PRESENT

Chairperson: Lemauga Lydia Sosene

Deputy Chairperson: Walter Togiamua

Members: Nick Bakulich

Carrol Elliott (from 1.10pm)

Makalita Kolo

Tafafuna’i Tasi Lauese

Christine O’Brien (until 3.50pm)

Apologies: Carol McKenzie-Rex

Also present: Janette McKain, Daniel Poe, Rina Tagore, Audrey Gan

Member Walter Togiamua opened the meeting in prayer

Timeslot		Topic	Presenter	Governance Role	Purpose
	1.00 - 2.00pm	Arts, Community & Events (ACE) (Community Services) - Work item Business Improvement Districts	Ayr Jones, Manu Pihama, Mary Dawson, Duncan McLaggan, Shirley Samuels	Setting Direction	The board discussed and gave feedback on the funding to BIDs - KPIs, evaluation measures and processes for partnerships (Ref. LTP workshops) as input to draft work programme 18/19.
	2.00 - 2.30pm	Community Facilities Community Leases - Vacancy at ex Fesoasoani Trust building Item 1672 on CF Community Leases Sharepoint Work Programme - Vacancy at Ōtāhuhu Library building (First Floor – vacated by ex Whare Mauri Ora) – Item 1673 on CF Community Leases Sharepoint Work Programme	Tai Stirling	Setting Direction and keeping informed	The board were updated on the groups who expressed an interest in the vacancies and the likely candidates from the board’s perspectives. Action: Officers will report back to the board in March/April.
	2.30 - 3.00pm	Community Places Venue Hire - Fees and charges - Venue Hire, Community Places	Melody Sei, Peter Matvos, Christine Waugh(invite Audrey Gan)	Oversight and Monitoring	The board discussed the following FY19 fees and charges and how they determine priority groups: • Utilisation and other narratives • Priority rates • Fees and charges
	3.00 - 3.45pm	Quarterly Report	Rina Tagore, Audrey Gan, Daniel Poe	Oversight and Monitoring	The board discussed the quarterly report and gave feedback. Action: The report will be on the February 2018 business agenda.
	3.45 - 4.00pm	Relationship Manager Update Summary of information memos: Graffiti Memo	Neil Taylor	Keeping Informed	The board received the Graffiti Memo.

Member Nick Bakulich closed the meeting in prayer.

Māngere-Ōtāhuhu Local Board

21 March 2018

Workshop record of the Māngere-Ōtāhuhu Local Board held in the Mangere-Otahuhu Local Board Office, Wednesday 28 February 2018, commencing at 1.00pm

PRESENT

Chairperson: Lemauga Lydia Sosene

Deputy Chairperson: Walter Togiamua

Members: Nick Bakulich

Carrol Elliott

Makalita Kolo

Tafafuna’i Tasi Lauese

Apologies: Christine O’Brien

Also present: Carol McKenzie-Rex, Janette McKain, Daniel Poe, Rina Tagore

Timeslot		Topic	Presenter	Governance Role	Purpose
	1.00 - 1.45pm	Community Facilities - Operational management and maintenance; - Project Delivery - Community Leases	Nichola Painter, Greg Hannah - Manager Project Delivery Tai Stirling - Community Lease Advisor Scott Malcolm – Senior Maintenance Delivery Coordinator	Keeping Informed	The board had an update on the current Community Facilities Build, Maintain, Renew and Community Leasing Work Programmes. Action: Officers to notify the board regarding the upcoming pool closures for maintenance.
	1.45 - 2.30pm	Auckland Transport - Regional Land Transport Plan	Ben Stallworthy	Setting Direction	The board discussed and gave input on the Regional Land Transport Plan in preparation for the 7 March presentation from the Chair. Board members to forward a list of possible bus shelters to Ben so that a rough order of cost can be in the March business report. Action: Transport officers to meet with the board weekly on Thursdays during discussion time (after 20 March). Liaise with the boards PA/Liaison to set up the meetings.
	2.30 - 3.30pm	Develop a new grants programme for the next financial year 2018/2019	Marion Davies	Setting Direction	The board discussed the new grants programme for the next financial year 2018/2019.
	3.30 - 4.00pm	Relationship Manager Update - Working principles to guide support for local board deputy chairs - Have your say event 6 March 2018	Carol McKenzie-Rex	Keeping Informed	The board discussed the purpose of working principles to provide guidance to staff, local boards chairs, and local board deputy chairs when determining how best to support deputy chairs.

[1] Local boards advocate to the Governing Body for funding for projects that cannot currently be accommodated in local budgets. A key advocacy project has been identified by each local board as its highest priority for consideration in the 10-year budget.

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo
	Tafafuna’i Tasi Lauese, JP
	Christine O'Brien

Timeslot		Topic	Presenter	Governance Role	Purpose
	1.00 - 3.00pm	Arts, Community & Events (ACE) (Community Services) - ACE work programme objectives and measures.	Mary Dawson, Anna Bird, Victoria Mataitonga	Setting Direction	The board discussed the FY19 work programme development; setting of results-based objectives, KPIs and evaluation measures for programmes, partnerships and capacity building. Further Discussion will be held on 28 March Workshop 5.
	3.00 - 3.30pm	Intern Project - Mangere-Otahuhu Local Board funding of BID's from 2015-2017	Zack Fonoti	Keeping Informed	The board were given a perspective of the BID funding throughout the last 3 years (2015/2017).
	3.30 - 4.00pm	Maori Naming of Reserves	Nikora Wharerau - Te Reo Lead, Debra Langton, Jacky Bartley, Lisah Henry		The board discussed the draft Communications Plan and reserves that could be considered for Tranche 1. Action: A report will come back to the board on the list of the reserves to adopt the dual naming (Maori/English) of reserves. A workshop to be set up off site between Mana Whenua and the board to discuss the list of names for the parks, the communication and engagement approach and the historic and contemporary meaning of the Maori names.
	4.00 – 4.15pm	Relationship Manager Update Summary of information memos: Request to notify for an event – Otahuhu Pool and Leisure (Toia)	Carol McKenzie-Rex	Keeping Informed	The board discussed the Otahuhu Pool and Leisure memo request.