Ōtara-Papatoetoe Local Board
OPEN MINUTES
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Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Totara Room, Level 1, Manukau Civic West Annex, 31-33 Manukau Station Road, Manukau on Tuesday, 20 March 2018 at 5.00pm.
Chairperson |
Lotu Fuli |
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Deputy Chairperson |
Ross Robertson, QSO, JP |
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Members |
Apulu Reece Autagavaia |
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Dr Ashraf Choudhary, QSO, JP |
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Mary Gush |
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Dawn Trenberth |
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ABSENT
Member |
Donna Lee |
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Councillor |
E Collins |
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ALSO PRESENT
Councillor |
Alf Filipaina |
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Ōtara-Papatoetoe Local Board 20 March 2018 |
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Chairperson L Fuli led the meeting in prayer.
Resolution number OP/2018/17 MOVED by Chairperson L Fuli, seconded by Member D Trenberth:
That the Ōtara-Papatoetoe Local Board:
a) accept the apology from Member D Lee for absence.
Secretarial Note: An apology from Cr E Collins was noted. |
There were no declarations of interest.
Resolution number OP/2018/18 MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 February 2018, as a true and correct record. |
There were no leaves of absence.
The Board acknowledged the passing of:
a) Derek Williams former long serving and dedicated president of the Papatoetoe Cosmopolitan Club on Monday, 19 February 2018. Funeral service was held at the Manukau Memorial Gardens on Friday, 23 February 2018.
b) Kaumatua Bill Wiki, QSM, JP on Monday, 5 March 2018. Bill Wiki was well known for his commitment to Otara and the wider community. A man of compassion and passionate about all he did. A lion in his community and a servant of the people in the best traditions of true servanthood. He was a former Otara Community Board and East Tamaki Licensing Trust member and was awarded the Queen's Service Medal in 2005 for his long service to the Otara community.
There were no petitions.
8.1 |
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Lincoln Jefferson, General Manager, Life Education Trust Counties Manukau & Ponsonby Eden Roskill made a presentation to the Board on the work Life Education Trust is doing in the local schools. A copy of the presentation has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number OP/2018/19 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board thank Lincoln Jefferson, General Manager, Life Education Trust Counties Manukau & Ponsonby Eden Roskill for his presentation. |
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a Life Education Trust presentation |
8.2 |
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Resolution number OP/2018/20 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board thank Polar Rima and Alex from the Care Ministry for their presentation. |
8.3 |
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Don Manase, Manager, and Shiu Singh, Trustee of the Rongomai Sports Club Trust made a presentation to the Board and tabled documents outlining the damage done by vandals to the Club. A copy of the presentation and documents tabled have been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number OP/2018/21 MOVED by Member M Gush, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) thank Don Manase, Manager, and Shiu Singh, Trustee of the Rongomai Sports Club Trust for their presentation. b) request an immediate report i) on repairing vandal damage at Rongomai Reserve that occurred in August 2017, especially broken windows and door; ii) on the provision of storage; iii) repositioning of floodlights; and iv) improving building security.
Secretarial note: Deputy Chairperson R Robertson declared an interest and abstained from voting on this item. |
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a Rongomai Sports Club Trust Presentation b Rongomai Sport Club vandalism documents |
8.4 |
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Swanie Nelson, on behalf of the residents of Cooper Crescent, Otara made a presentation to the Board and tabled a submission and petition requesting an upgrade to the Cooper Crescent Reserve. A copy of the presentation, submission and petition have been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number OP/2018/22 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) thank Swanie Nelson and the residents of Cooper Crescent, Otara for their submission and petition. b) request Community Facilities to report on the need and opportunities to provide at Cooper Crescent Reserve: i) barbeque and seating; ii) playground upgrade iii) shade v) fitness station vi) connecting path between Cooper Crescent and Whitley Crescent vii) Upgrade basketball half court and volleyball court. c) request Auckland Transport to report back on the outcome of speeding investigations in Everitt Road and whether there are any traffic calming options for the residents. |
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a Cooper Crescent Presentation b Cooper Crescent Park Upgrade Submission c Cooper Crescent Park Upgrade Petition |
There was no public forum.
There was no extraordinary business.
There were no notices of motion.
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Resolution number OP/2018/23 MOVED by Chairperson L Fuli, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board receive the verbal report from the Manukau Ward Councillor A Filipaina. |
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Deputy Chairperson R Robertson and member D Trenberth tabled their written reports. A copy of the tabled reports have been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number OP/2018/24 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board receive the Board Members’ written and oral reports. |
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a Deputy Chairperson R Robertson's Report b Member D Trenberth's Report |
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Resolution number OP/2018/25 MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board receive the Chairperson’s verbal update. |
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Auckland Transport Update – March 2018 to the Ōtara-Papatoetoe local board |
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Resolution number OP/2018/26 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) note the Auckland Transport Update for March 2018. b) request Auckland Transport to investigate and report back on the safety and accessibility of wheelchairs at pedestrian crossings. c) request a rough order costing for a path through Milton Park to provide for walking access to Papatoetoe North School. |
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Ōtara-Papatoetoe Open Space Network Plan: Adoption of key moves and prioritised actions |
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Resolution number OP/2018/27 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) adopt the key moves to guide the development of the Ōtara-Papatoetoe Open Space Network Plan: i. growth – to respond to urban intensification and the changing environment ii. community parks – to respond to the needs and demands of a diverse and unique community iii. connections – to develop walking, cycling routes and green networks that the community value iv. healthy environment – to ensure that the local environment and biodiversity are protected for the future. b) note that a further workshop has been scheduled on 3 April 2018 to discuss and refine the prioritised actions. |
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Variation of community lease at Robert White Park, 49R Pah Road, Papatoetoe |
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Resolution number OP/2018/28 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approve a variation of the community ground lease to Papatoetoe Softball Club Incorporated as follows: i) Section 4 “Use” be amended to delete: “4.3 Monday to Saturday 10:30pm Sunday 8:30pm” and replace with the text: “4.3 Monday to Thursday 10:30pm Friday and Saturday 12.00 am Sunday 8.30pm” |
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Resolution number OP/2018/29 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board approve the developed design (attachment A to the agenda report) for the replacement pedestrian bridge over Ōtara Creek. |
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Corporate Accommodation Disposal Recommendation - 4 Osterley Way, Manukau |
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Resolution number OP/2018/30 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) endorses Corporate Property’s recommendation to the Finance and Performance Committee to dispose of 4 Osterley Way, Manukau. b) request that all funds from this disposal are invested back into the proposed extension of Manukau Civic Building, 31-33 Manukau Station Road, Manukau, and any surplus applied to other projects in the area. |
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Resolution number OP/2018/31 MOVED by Member M Gush, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a) approve funding of $99,779 from the community response fund for the following projects to be completed by 30 June 2018. b) approve an additional work programme for Ōtara library for shelf castors, vinyl film and biopic local stories, as described in the report, with a total budget allocation of $20,000. c) grant $13,779 to Ōtara Business Association Incorporated for the outfitting and reopening of the Ōtara Senior Citizens Lounge at 161 East Tamaki Road, Ōtara. d) amend work programme 1487 Puhinui Stream and Walkway: support volunteers by adding “Support volunteer activity on the area from the Supacentre to Plunket Avenue, $15,000. Request that Ōtara-Papatoetoe Local Board sponsorship be acknowledged.” e) amend work programme 1951 “Hayman Park: refresh masterplan” by deleting the allocated funding of $20,000 and reallocating this to work programme 1087 as amended in recommendation (f). f) amend work programme 1087 Out and About Active parks programme by adding: “deliver 16 free weekly fitness classes in a range of local parks throughout Otara and Papatoetoe, $20,000.” g) approve an additional work programme, “Boroughs Basketball – a series of 8 training sessions at Otamariki Park to increase fitness and develop basketball skills $1600; and 3x3 basketball competition at Otamariki Park $5000.” h) approve an additional work programme, “Skate workshops for teenage girls – a series of 8 workshops to be held in Otara and Papatoetoe to teach skating skills and encourage increased participation, $2400.” i) approve an additional work programme, “Maori Identity stage 1 - to undertake specialist research of existing names of local parks, including involvement with mana whenua, and developing communications materials, $10,000.” j) grant $2000 to the Auckland Teaching Gardens Trust for a Middlemore Teaching Garden Event. k) grant $5000 to Manukau Business Association Incorporated towards its CCTV audit, and advise the association that the local board does not commit to providing financial support for future CCTV development at Manukau. l) amend work programme 1069 to allocate an additional $5,000 for the Samoa Business Network (SBN) to undertake outreach, engagement and promotion work alongside Momentum NZ to deliver a successful Business Resident support programme in Ōtara-Papatoetoe. m) request further information from Kolmar and Gymcity about the possible relocation of Gymcity to Kingswood Reserve and before the local board considers funding, that the Board receive written assurance from Kolmar Trust and Gymcity committing to the project, including a general indication of the site, scale and cost allocation. |
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Resolution number OP/2018/32 MOVED by Member M Gush, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) note the report. b) agree to support the Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill in a submission to Parliament. c) delegate to the Chair to develop and approve the wording of the submission in co-operation with the Governing Body and any other local boards involved. d) request the Regulatory Committee and officers to take all practicable steps to conclude legal proceedings on the Provisional Local Alcohol Policy, and bring the policy into force as soon as possible.
Secretarial Note: Member R Autagavaia declared an interest and did not take part in the decision of this item. |
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2018 Local Government New Zealand Conference and Annual General Meeting |
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Resolution number OP/2018/33 MOVED by Member M Gush, seconded by Chairperson L Fuli: That the Ōtara-Papatoetoe Local Board: a) nominate Members R Robertson and A Choudhary to attend the Local Government New Zealand 2018 Conference and Annual General Meeting from Sunday 15 July to Tuesday 17 July 2018. b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy. c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team by Friday 13 April to ensure that they are registered with Local Government New Zealand. d) note that the attendance of one board member is centrally budgeted and agree to fund the costs of additional attendees out of the local board budget (Community Response Fund). |
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Appointment of Local Board Member to Local Government New Zealand Zone One Committee |
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Resolution number OP/2018/34 MOVED by Deputy Chairperson R Robertson, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board appoint member R Autagavaia as the local board’s representative to the Local Government New Zealand Zone One Committee. |
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Additions to the 2016-2019 Ōtara-Papatoetoe Local Board meeting schedule |
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Resolution number OP/2018/35 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approve two meeting dates to be added to the 2016-2019 Ōtara-Papatoetoe Local Board meeting schedule to accommodate the 10-year Budget 2018-28 timeframes as follows: · Tuesday, 8 May 2018, 12.30pm · Tuesday, 5 June 2018, 12.30pm. b) note the venue for both meetings will be the Woodside Room, Level 1, Manukau Civic, 31-33 Manukau Station Road, Manukau. |
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Resolution number OP/2018/36 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board receive the workshop notes from the workshops held on Tuesday, 13, 20 and 27 February 2018. |
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Resolution number OP/2018/37 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board notes the Governance Forward Work Calendar. |
27 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.57 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................