Agenda of Ōrākei Local Board

Ōrākei Local Board

15 March 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Glendowie Community Centre 5

8.2 Deputation - The Landing 6

9 Public Forum 6

9.1 Public Forum - Frisbee Golf 6

9.2 Public Forum - Stonefields Community Centre 6

10 Extraordinary Business 7

11 Notices of Motion 7

12 Ōrākei Quick Response and Tree Protection, Round Two 2017/2018 grant allocations 9

13 Minor changes to the Ōrākei Local Board consultation content 57

14 Auckland Council’s Quarterly Performance Report: Ōrākei Local Board for quarter two, 1 October - 31 December 2017 (Covering report) 65

15 Draft Ōrākei Local Board Progress and Achievements Report July 2016 - December 2017 67

16 Tamaki Drive Precinct Event Guidelines 69

17 ATEED six-monthly report to the Ōrākei Local Board 95

18 Appointment of Local Board Member to Local Government New Zealand Zone One Committee 111

19 2018 Local Government New Zealand Conference and Annual General Meeting (Covering report) 115

20 Chairman's report - Colin Davis 117

21 Board Member Report – Kit Parkinson 125

22 Board Member Report - Troy Churton 209

23 Board Member Report – Carmel Claridge 253

24 Board Member Report - Toni Millar 267

25 Board Member Report – Ros Rundle 271

26 Board Member Report – David Wong 281

27 Governance Forward Work Calendar 285

28 Ōrākei Local Board Workshop Notes 291

29 Resolutions Pending Action 301

30 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Ōrākei Local Board meeting held on Thursday, 15 February 2018, be confirmed as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Glendowie Community Centre

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the Board during the Deputation segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Reverend Pauline Stewart will be in attendance to provide an update on the proposed development of Glendowie Community Centre.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Reverend Pauline Stewart for her attendance and presentation.

8.2 Deputation - The Landing

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the Board during the Deputation segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Donna Tamaariki from Ōrākei Water Sports will be in attendance to discuss The Landing with the Board.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Donna Tamaariki, Ōrākei Water Sports for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Frisbee Golf

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the Board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Haydn Shore will be in attendance to present a proposal for the possible installation of a frisbee golf course in Waiatarua Reserve and the benefits this could have to the community.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) Thank Haydn Shore for his attendance and presentation.

Attachments

a Presentation - Frisbee Golf.................................................................. 311

9.2 Public Forum - Stonefields Community Centre

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. David Ealson will be in attendance to provide an update on the Stonefields community hall project to the Board.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank David Ealson for his attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Ōrākei Local Board

15 March 2018

Ōrākei Quick Response and Tree Protection, Round Two 2017/2018 grant allocations

File No.: CP2018/01999

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Ōrākei Quick Response, Round Two 2017/2018.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Ōrākei Quick Response, Round Two 2017/2018 (see Attachment B).

3. The Ōrākei Local Board adopted the Ōrākei Local Grants Programme 2017/2018 on 20 April 2017 (see Attachment A). The document sets application guidelines for contestable community grants.

4. The Ōrākei Local Board has set a total community grants budget of $220,000 for the 2017/2018 financial year. A total of $107,780 was allocated between Local Grant Round One and Quick Response Round One, leaving a total of $112,220 to be allocated between Quick Response Round Two, Local Grant Round Two and Tree Protection Round Two.

5. Thirteen applications were received for Ōrākei Quick Response, Round Two 2017/2018, requesting a total of $27,138. Three applications were received for Ōrākei Tree Protection, Round Two 2017/2018, requesting a total of $2,725.

Ngā tūtohunga / Recommendations

That the Ōrākei Local Board:

a) agree to fund, part-fund or decline each application in Ōrākei Quick Response, Round Two, listed in Table One.

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
QR1812-201	Ellerslie Combined Probus Club	Towards microphone hire fees for monthly meetings that bring together retired community members.	$720.00	Eligible
QR1812-202	Remuera Chinese Association Incorporated	Towards venue hire charges, and a fan, for twice weekly meetings for retired Chinese immigrants.	$3,000.00	Eligible
QR1812-203	Saint Heliers and Community Support Trust	Towards the purchase of 2 Apple Macbook Air laptops for their Programme Coordinators.	$3,000.00	Eligible
QR1812-206	Eastern Bays Toy Library	Towards the annual rental costs of Glendowie Community Centre.	$2,600.00	Eligible
QR1812-208	The Parenting Place	Towards the costs of delivering 50 mental health presentations (wages, training, transport) to 5000 students across 6 schools and the purchase of 800 drug and alcohol education handbooks.	$3,000.00	Eligible
QR1812-210	Sophie Stanhope	Towards the hire of tables, chairs, music and gazebo plus the event permit for the Ocean Festival.	$1,000.00	Eligible
QR1812-212	Kohimarama Tennis Club Inc	Towards the purchase of a 12 months’ supply of tennis balls for the club and community.	$3,000.00	Eligible
QR1812-213	NZ Barok Incorporated	Towards St. Luke's Church venue hire, administration fees, musician fees and PR.	$3,000.00	Eligible
QR1812-215	Mens Shed Auckland East Inc	Towards first aid training and fire extinguishers	$1,515.00	Eligible
QR1812-216	Sarah Bowman	Towards the purchase of 20 fruit trees, compost and fertiliser for a school garden.	$994.00	Eligible
QR1812-218	Ellerslie Theatrical Society Incorporated	Towards the cost of printing publicity materials - flyers, programmes and billboards - for 4 plays.	$3,000.00	Eligible
QR1812-219	Mr M Parsotam	Towards the venue hire fees for hosting community yoga classes at the Ōrākei Community Centre.	$1,000.00	Eligible
QR1812-220	Youthline Auckland Charitable Trust	Towards a portion of the overall phone bill to cover the costs of operating the helpline.	$1,309.00	Eligible
Total			$27,138.00

b) agree to fund, part-fund or decline each application in Ōrākei Tree Protection Grant Round Two 2017/2018

Application ID	Name	Requesting funding for	Amount requested	Eligibility
TRE1812-202	Jean Nicholas	Dutch Elm tree trimming	$1,000.00	Eligible
TRE1812-203	Tian Zheng Xu	Totara tree trimming	$230.00	Eligible
TRE1812-205	Kirstine Jancys	Oak tree trimming	$1,495.00	Eligible
Total			$2,725

Horopaki / Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Ōrākei Local Board adopted their grants programme for 2017/2018 on 20 April 2017 and will operate two quick response and two local grants rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōrākei Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

13. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14. A summary of each application received through Ōrākei Quick Response, Round Two and Ōrākei Tree Protection, Round Two is provided (see Attachment B).

Tauākī whakaaweawe Māori / Māori impact statement

15. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. One organisation applying in this round has indicated their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

16. The allocation of grants to community groups is within the adopted Long Term Plan 2015 -2025 and local board agreements.

17. The Ōrākei Local Board has set a total community grants budget of $220,000 for the 2017/2018 financial year. A total of $107,780 was allocated for Local Grant Round One and Quick Response Round One, leaving a total of $112,220 to be allocated between Quick Response Round Two, Local Grant Round Two and Tree Protection Round Two.

18. In Ōrākei Quick Response Round Two 2017/2018, thirteen applications were received, requesting a total of $27,138. In Ōrākei Tree Protection Round Two 2017/2018, three applications were received, requesting a total of $2,725.

Ngā raru tūpono / Risks

19. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

20. Following the Ōrākei Local Board allocating funding for quick response round two and the tree protection grant round two, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	2017/2018 Ōrākei Local Board Community Grant Programme	13
b ⇩	2017/2018 Ōrākei Quick Response Round Two Grant Applications	17

Ngā kaihaina / Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

15 March 2018

Minor changes to the Ōrākei Local Board consultation content

File No.: CP2018/01582

Te take mō te pūrongo / Purpose of the report

1. To note minor changes to the Ōrākei Local Board content that is to be included in the consultation document and supporting information for the 10-year Budget 2018-2028 consultation.

Whakarāpopototanga matua / Executive summary

2. Consultation on the 10-year Budget 2018-2028 (long-term plan) is taking place from 28 February – 28 March 2018. Local boards will be consulting on their areas of focus and advocacy for their 2018/2019 Local Board Agreement. The Local Board Agreement is part of the budget setting process for the first year of the 10-year Budget 2018-2028.

3. The Ōrākei Local Board agreed its local consultation content at its business meeting on Thursday, 14 December 2017, and delegated authority to the Chairman to approve minor changes.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) note the following minor changes, to the Ōrākei Local Board content that is to be included in the consultation document and supporting information document for the 10-year Budget 2018-2028 consultation:

i) Addition of the key advocacy point to the consultation document - ‘Advocate for and partially funding a walking and cycling linkage from Gowing Drive in Meadowbank, joining to the Glen Innes to Tamaki Drive Shared Path and to connect communities and provide a safe alternative route for school students.’

ii) Removal of ‘visitors to’ in the fifth priority in the consultation document and the supporting information document

iii) Addition of ‘Construction of the’ in the second paragraph under ‘Our key advocacy project’ in the supporting information document

iv) Change of wording from ‘purchase of land’ to ‘planning of the link’ in the third paragraph under ‘Our key advocacy project’ in the supporting information document.

Horopaki / Context

4. The 10-year Budget sets out the priorities and funding for council activities that are planned over a 10-year period. It includes financial and non-financial information for the whole Auckland Council group. The Long-term Plan is reviewed and consulted on every three years.

5. As part of the 10-year Budget 2018-2028 process, the council is required to produce a consultation document. This will cover any significant or important issues proposed to be included in the 10-year Budget 2018-2028. The consultation document and supporting information will also include information on local board issues and priorities.

Tātaritanga me ngā tohutohu / Analysis and advice

6. The Ōrākei Local Board agreed its local consultation content at its business meeting on Thursday, 14 December 2017. As part of that report the local board delegated authority to the Chairman to approve any final minor changes required following review by council’s legal team and/or Audit NZ. These are any changes to the local consultation content for the 10-year Budget 2018-2028 prior to publication, including online consultation content. The resolution stated that any changes that are made should be reported to the next business meeting.

7. The following changes have been requested to ensure clarification for the public on the key advocacy and priority points of the Ōrākei Local Board for consultation:

· Addition of the key advocacy point to the consultation document - ‘Advocate for and partially funding a walking and cycling linkage from Gowing Drive in Meadowbank, joining to the Glen Innes to Tamaki Drive Shared Path and to connect communities and provide a safe alternative route for school students.’

· Removal of ‘visitors to’ in the fifth bullet pointed priority in the consultation document and the supporting information document

· Addition of ‘Construction of the’ in the second paragraph under ‘Our key advocacy project’ in the supporting information document

· Change of wording from ‘purchase of land’ to ‘planning of the link’ in the third paragraph under ‘Our key advocacy project’ in the supporting information document.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

8. Local boards will have further opportunities to provide information and views as council progresses through the 10-year Budget 2018-2028 process.

Tauākī whakaaweawe Māori / Māori impact statement

9. There are no Māori impacts from the minor changes that have been made to the local consultation content.

Ngā ritenga ā-pūtea / Financial implications

10. There are no financial implications from the minor changes that have been made to the local consultation content.

Ngā raru tūpono / Risks

11. The Chairman has asked for the addition of the key advocacy item and minor change to the fifth priority to the consultation material on the basis of the risk to the public not fully understanding what the Local Board is consulting on under the 10 year-budget.

Ngā koringa ā-muri / Next steps

12. The governing body approved the consultation document, supporting information and consultation process for the 10-year Budget 2018-2028 on 21 February 2018.

13. Following consultation, the governing body and local boards will make decisions on the 10-year Budget 2018-2028 and Local Board Agreements 2018/19.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Consultation Document Ōrākei	61
b ⇩	Supporting Document Ōrākei	63

Ngā kaihaina / Signatories

Author	Haley King - Local Board Engagement Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

15 March 2018

Tamaki Drive Precinct Event Guidelines

File No.: CP2018/02385

Te take mō te pūrongo / Purpose of the report

1. To adopt the Tamaki Drive Precinct Event Guidelines.

Whakarāpopototanga matua / Executive summary

2. At the request of the Ōrākei Local Board the Tamaki Drive Precinct Event Guidelines were developed by staff, in consultation with the local board, to provide a reference document for event facilitation.

3. The purpose of the document is to formalise previous agreements regarding events within the Tamaki Drive Precinct and outline the facilitation process for the area.

4. The guidelines will serve as a reference tool for staff at Auckland Council and Auckland Tourism, Events and Economic Development (ATEED) to assess event applications through the event facilitation process.

5. Staff have consulted with key local stakeholders and considered the feedback through the development of the document.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) adopt the Tamaki Drive Events Precinct Guidelines document for implementation by the Auckland Council Event Facilitation and Auckland Tourism, Events and Economic Development (ATEED) Major Events teams.

Horopaki / Context

6. In 2015 the Ōrākei Local Board identified, in a number of workshops, the need for a reference document to be developed to support decision making on event applications within the Tamaki Drive Precinct.

7. The Tamaki Drive Precinct has been identified in section 2.0 Tamaki Drive Precinct – Scope of the guidelines document and includes:

·	Dingle Dell Reserve;	·	Mission Bay Beach;	·	Selwyn Reserve;
·	Glover Park;	·	Ōrākei Domain;	·	The Landing;
·	Hapimana Reserve;	·	St Heliers Bay Beach;	·	Watene Reserve.
· ·	Kohimarama Beach; Madills Farm Reserve;	·	St Heliers Bay Reserve: Vellenoweth Green;

8. Staff developed the guidelines in response to the high demand for many of the open spaces within the precinct to be used for events (Attachment A).

9. The purpose of the guidelines is to:

· assist applicants seeking event approval within the Tamaki Drive Precinct

· assist Auckland Council staff, including ATEED, to process and manage event applications

· inform stakeholders and other interested parties of the event permitting process.

10. The guidelines also support the Tamaki Precinct Master Plan. The plan was adopted in 2013 to consolidate events to key locations and provide event ready spaces for local activities. A key driver of the Tamaki Drive Master Plan is to consolidate and manage events. The Tamaki Drive Precinct Event Guidelines implements this driver.

Tātaritanga me ngā tohutohu / Analysis and advice

11. Staff consulted with key precinct stakeholder groups in October 2016. The following organisations were given the opportunity to comment on the draft document:

· Mission Bay Business Association

· Mission Bay and Kohimarama Residents Association

· St Heliers Village Association

· St Heliers/Glendowie Residents Association

· Ōrākei Community Association

· Ngāti Whātua Ōrākei.

12. Through the consultation process on the draft guidelines there were no major objections to the document. Some concerns were raised regarding the number of events and road closures within the precinct. The inclusion of a restriction of road closures occurring on Tamaki Drive on consecutive weekends was withdrawn after discussions with the Chairman.

13. ATEED have been involved at various stages throughout the development of the guidelines and have not expressed any objection. As the document outlines the event facilitation process, and does not limit or restrict activity within the precinct, the guidelines present minimal impact on ATEED’s processes and delivery.

14. Staff collated and considered the feedback received in the development of the document.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. The guidelines reflect the following 2017 Ōrākei Local Board Plan outcome:

· our local parks and open space areas are valued and enjoyed.

16. Multiple workshops have been held with the local board throughout the development of the guidelines between 2015 and 2017. There have also been additional meetings with the Chairman in late 2017 and early 2018 to finalise the document content.

Tauākī whakaaweawe Māori / Māori impact statement

17. Through the consultation process Ngāti Whātua Ōrākei were given the opportunity to provide feedback, however feedback was not received.

18. Māori communities are likely to benefit from events activating within the precinct, alongside other groups in the community.

19. The guidelines apply to Ngāti Whātua Ōrākei land within the precinct. Staff will consult with Ngāti Whātua Ōrākei, as per the event facilitation process, if an event is to take place on Māori land. Those areas are Michael Joseph Savage Memorial Park and Okahu Bay.

20. Ngāti Whātua Ōrākei will also be consulted if an event goes through the resource consent process. The need for a resource consent could be triggered by the duration of the event being on site (including pack-in/out), possible noise levels and/or light emissions.

Ngā ritenga ā-pūtea / Financial implications

21. The guidelines do not present any financial constraints, benefits or return.

Ngā raru tūpono / Risks

22. There are no perceived risks presented by the guidelines.

23. The guidelines intend to outline the event permitting process that is undertaken by staff to provide clarity to both event applicants, internal staff and stakeholders and local board members

Ngā koringa ā-muri / Next steps

24. Once adopted by the local board, council’s event facilitation team and ATEED’s major events team will utilise it to assess and manage any future events in the Tamaki Precinct area.

25. Staff will reference the guidelines through the event facilitation process which is undertaken to issue event permits to applicants.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Tamaki Drive Precinct Event Guidelines	73

Ngā kaihaina / Signatories

Author

Mikaela Kornman - Events Facilitator

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

15 March 2018

Chairman's report - Colin Davis

File No.: CP2018/02643

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Recommendations

a) That the report be received.

b) That the Ōrākei Local Board’s feedback on the CABx review be formally endorsed.

Portfolio Lead: Arts, Events and Libraries; Heritage

Other (alternate portfolio holder): Resource Consenting and Regulatory; Civil Defence and Emergency Management

Ōrākei Local Board Office

I have been working with staff to expedite the re-establishment of the Board’s official office within its own electorate area. I have discussed this concern with the appropriate manager at Panuku Development Auckland and Council’s property staff. Taking into account negotiations with a landlord and the delay while the premises are fitted out in accordance with the legislative and Council’s requirements, the Council’s property staff estimate re-location could be as late as July (2018), which I and Board members do not find acceptable.

Resource Consenting and Regulatory

As approved by the Board at its meeting on 15 February, I have submitted the Board’s feedback on the application for resource consent for a retirement village development at 188-226 St Johns Road and 55-57 Ripon Crescent, Meadowbank, and the Board’s response regarding the Council’s proposal to schedule Spooner Cottage (The Anchorage), 347 Tamaki Drive under Plan Change 7 to the Auckland Unitary Plan. I am looking at another application about which the Board’s lead portfolio holder has declared an interest. I have also received a complaint regarding planning approval for a child care centre in Ōrākei.

Feedback on the CABx

During 2017 all Local Boards were invited to provide feedback on the review of Citizens Advice Bureaux, which includes a review of the Council’s contract with CABx and funding. The Ōrākei Local Board has made feedback which was included in the agenda and considered with other local boards’ feedback by the Governing Body’s Environment and Community Committee on 20 February 2018.

Arts

On 15 June 2017 the Board approved the arts, community and events work programme, which included $20,000 for a utility box artwork programme. The project has slowed down. I have arranged for a meeting of the various parties to expedite the process for the boxes, in particular in the St Heliers Village, as a place-making project.

Board members have informally agreed to an amended artwork on a suitable box outside the Ōrākei Bay Village in Ōrākei Road, Remuera. The Board’s strategic broker has also identified a further site in Mission Bay.

There has been no update by the Council’s heritage team on engaging contractors to restore the rare 90-year old heritage ventilation pipe in the St Heliers commercial area. It is hoped that this work will be done at the same time as the utility box artwork project.

Events

As resolved by the Board on 3 August 2017, I have been working with staff to edit and update the draft Tamaki Drive Precinct Events Guidelines. The revised draft Guidelines will be on this agenda with a staff report, for approval, having had initial approval by Board members at a recent Board workshop.

The recent Round the Bays event has highlighted the poor signage intended to restrict parking. While there was some signage correctly stating the days and times for the parking restrictions, other signage did not, as shown in the photographs attached. The signage was put out on Friday for the event on the following Sunday. Although the draft Guidelines addresses this issue, I did observe people on Friday and Saturday looking at the non-specific signs and not parking in places where they could legitimately do so, thereby impacting negatively on the local businesses. I would like to see this type of sign illustrated in the Guidelines as one which the Board does not support.

Heritage

(1) Tamaki Drive Searchlights

I am working with the project manager on the draft signage prepared by a design company. A further illustration is being sourced before final approval is given

(2) Heritage Projects

The draft inventory of sites of heritage significance in the Board’s area is progressing and growing. There are opportunities for more informative signage to be installed.

Work is also progressing on the revision of the Board’s WWI Roll of Honour which was compiled in 2014 at the start of the World War One centenary commemoration.

(3) ANZAC Day

Planning work, which I am coordinating, is proceeding with the civic events team and other key participants regarding the 2018 ANZAC Day service at St Heliers.

Communications

The Board’s eighth (January-February) e-newsletter was published and the decision digests from the Board’s February business meeting were also sent to those on the Board’s stakeholder list. The Board’s communications advisor is also using other media outlets to inform residents of the Board’s activities.

Activities (since 2 February 2018)

As well as assisting with a range of citizens’ enquiries, attending meetings, and involvement with other community activities, including Board business through emails and phone calls during the Christmas/New Year recess and holiday, I have also attended the following to date:

6 February the Vice-regal Garden Party at Government House to celebrate Waitangi Day.

8 February the Chair and Deputy Chair catch-up with staff.

8 February the Ōrākei Local Board workshop various topics.

9 February a meeting with the Deputy Chair and the Ōrākei Ward Governing Body Member to discuss local issues with regional affects.

12 February a meeting with Council staff regarding the relocation of the Board’s office to within its electoral area.

12 February the local boards chairs’ forum.

12 February a meeting of Remuera Rotary at which I was guest speaker,.

13 February an on-site meeting at the Mission Bay fountain with the Deputy Chair and staff regarding continued unauthorised use of the fountain area and possible health risks.

13 February the transport portfolio briefing.

13 February a briefing regarding The Landing.

15 February the Ōrākei Local Board business meeting.

19 February a meeting of the Mayoral Advisory Panel regarding the proposed WWI memorial in the Domain.

19 February the sub-regional cluster meeting of local board members.

19 February the meeting of the St Heliers Village Association.

19 February the meeting of the St Heliers/ Glendowie Residents Association.

20 February the meeting of the Governing Body’s Environment and Community Committee.

20 February the community services monthly portfolio briefing.

20 February the community facilities monthly portfolio briefing.

21 February a briefing on cricket facilities.

21 February an on-site meeting at Kohimarama Bowling Club with the President and executive members of the Club to view the painting of the building which had been facilitated by a grant from the Board.

21 February the Sacred Heart College athletics event.

22 February the Chair and Deputy Chair catch-up with staff.

22 February the Ōrākei Local Board workshop various topics.

22 February the medal presentation event at the Auckland War Memorial Museum.

23 February the Chinese New Year celebration at the Remuera shopping centre.

25 February a social gathering of residents at Wilson’s Beach.

26 February a consultation briefing for local board members regarding the Council’s Auckland Plan 2050 and 10-year budget proposals.

27 February the transport portfolio briefing.

27 February a meeting with the Deputy Chair and Board member Claridge and staff regarding the future use of the former Mission Bay Bowling Club site.

28 February a filmed interview requested by the Council’s communications team regarding the Board’s priorities for the forthcoming budget process as listed in the Council’s Have Your Say documents.

28 February an initial meeting with representatives of local businesses and members of the Maungakiekie-Tamaki Local Board to facilitate the possible formation of a Lunn Avenue business association.

28 February playing by invitation at the Kohimarama Bowling Club’s social bowling evening.

1 March a meeting with the project manager regarding the signage relating to the restoration of the Tamaki Drive searchlight emplacements.

1 March the Ōrākei Local Board workshop various topics.

3 March Have Your Say events at the Ōrākei Bay Village, Remuera, and the Meadowbank Shopping Centre.

3 March an on-site inspection at St Heliers to observe the Round the Bays event on the Village and Vellenoweth Green.

Attachments

No.	Title	Page
a ⇩	Feedback from the Ōrākei Local Board on the CABx review	121
b ⇩	Photographs	123

Signatory

Author

Colin Davis – Chairman, Ōrākei Local Board of the Auckland Council

Date: 3 March 2018

Ōrākei Local Board

15 March 2018

Board Member Report – Kit Parkinson

File No.: CP2018/02652

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Parks and Reserves and Community Leases

Other (alternate portfolio holder): Environment

Other Appointments (Lead): Friends of Madills Farm Incorporated, Friends of Tahuna Torea

Michaels Avenue Reserve Community Liaison Committee, Ngāti Whātua Ōrākei Reserves Board, Ōrākei Basin Advisory Group (Chair Oct 2017 to Oct 2018), Tāmaki Drive Protection Society, Tūpuna Maunga o Tāmaki Makaurau Authority

Other Appointments (Alternate): Mission Bay Business Association, Mission Bay-Kohimarama Residents Association Incorporated, East City Community Trust

Parks and Reserves

2. Attended Zirka Circus held on Ngahue Reserve within our ward on Waitangi Day

3. Churchill Park Pine trees fell on path, Ross Dunlop advised, Arborists visiting site.

4. Positive result from Auckland Transport (AT) on Patteson Ave Bus stop, AT Metro has reviewed its routes in the last couple of days and the proposed bus stop outside 35 Patteson Ave is no longer going ahead under this project. AT will proceed with cutting the kerb back at the corner of Nihill and Patteson but will leave the existing bus stop as is and where is for now

5. Update on Kepa Bush Track and signage projects: evaluation meeting held in February 2018, contractor for physical path works still to be appointed. Signage design has started.

6. Constituent enquiry re the development of a playground in the reserve that runs between Lonsdale Street and Derby Downs, Ellerslie. (Derby Downs Domain) Hayley is following this up.

7. Met with Rod Sheridan and officers to discuss the community need for having Tagalad Reserve (the land previously leased to Mission Bay Bowling Club) to remain a reserve for community use.

8. Met with Bill Harding to discuss issues with cumulative growth of sand hills on the foreshore from mission Bay through Kohimarama and St Heliers Beach. Some as high as 600mm in Selwyn Reserve.

9. Along with Chair Colin Davis we met with Auckland Cricket (Ian Laxon and Nick Albright) to discuss cricket requirements within the ward.

10. Met with Jonathan Kumar to discuss his proposal for installing lockers at some beaches for day trippers to use for storing valuables, he is now discussing with officers and formulating a proposal.

11. Inspected the Night market that was approved to be held in Selwyn Reserve on the 24^th February, there were very few stands there and it seemed to not be promoted very well, but there were no disturbances reported.

12. Urban Polo made the decision on the Wednesday before the Saturday event to move the event from Shore Road fields to Ellerslie Race course inner fields due to the water logged state of the shore Road fields. All reports were that the event was very successful and the new location was well received.

Leases

13. Progressed Mens Shed lease at last Board meeting, Board discussed Ōrākei Tennis proposed Lease area with leasing staff and provided direction.

Michaels Avenue Reserve Community Liaison Committee

14. Attended meetings scheduled for this period.

15. Attended meetings scheduled for this period. Reserve Board member Renata Blair will be coming to the Ōrākei Local Board to request an alcohol ban be extended over all of Okahu Bay and environs to stop the issues with intoxicated people in the valley.

16. Attended meetings scheduled for this period.

Activities: 4th February 2018 to 2nd March 2018

Date	Activities
7 February	Graeme Dingle Foundation meeting
8 February	Chair/Deputy Chair meeting Ōrākei Local Board Workshop Madills Farm lighting
9 February	Meeting with Stonefields Chairman Ōrākei Ward discussion Tūpuna Maunga o Tāmaki Makaurau Authority Hui
12 February	Agenda run through Newmarket Streamside Assistance update Ngāti Whātua Ōrākei Reserves Board Hui
13 February	Mission Bay Fountain Auckland Transport Update The Landing – Okahu Bay update Mission Bay Business Association
14 February	Stonefields Community Centre Men’s Shed meeting at Waiatarua Reserve Carpark – Abbotts Way
15 February	Discussion on submission to hearing regarding resource consent Ōrākei Local Board Business Meeting
16 February	Presentation skills full day training
17 February	Love Your Maunga 2018 – Māngere Mountain
19 February	Regional/Sub-Regional cluster workshop
20 February	Ōrākei walking application Parks Portfolio – Community Services Parks Portfolio – Community Facilities Leases Portfolio Ngahue Reserve Sea Waiheke Investor meeting
21 February	Auckland Cricket Club meeting
22 February	Chair/Deputy Chair meeting Ōrākei Local Board Workshop
23 February	Remuera Business Association’s Chinese New Year event
26 February	Safe Swim Briefing Skype Briefing on 10-year Budget, Auckland Plan Refresh, Regional Pest Management Plan, Waste Minimisation and Management Plan Ellerslie new Brand Launch
27 February	Auckland Transport update 9 Tagalad Road
1 March	The Landing Review Ōrākei Local Board Workshop
2 March	Hospice visit

Attachments

No.	Title	Page
a ⇩	Ngāti Whātua Ōrākei Reserves Board Agenda - 12 February 2018	129
b ⇩	Ngāti Whātua Ōrākei Reserves Board Minutes - 12 February 2018	189
c ⇩	Ngāti Whātua Ōrākei Reserves Board Attachments - 12 February 2018	197

Signatory

Author

Kit Parkinson - Ōrākei Local Board Councillor

Date: 5 March 2018

Ōrākei Local Board

15 March 2018

Board Member Report - Troy Churton

File No.: CP2018/02172

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendations

a) That the report be received.

b) That the Ōrākei Local Board conduct a minimum three month trial of starting every second workshop at 3pm to finish around 5pm or soon thereafter.

Portfolio Lead: Resource Consenting and Regulatory

Snapshot of Planning and Regulatory Matters

2. Examples of planning/regulatory files inputs recently include:

- Cross check of 30 unit development at Kupe Street, granted as a special housing area previously

- Cross check of residential development high on Mount Hobson 231A Remuera Road and cross check of driveway activity at 4 Victoria Avenue serving rear Remuera Rd site

- Status update on Ōrākei Point development – awaiting final internal peer reviews before decision whether to notify is made by planners

- Notification requests for: 349 Tamaki Drive building renovations, 23 Auckland Rd 14 home development,

- Referring certain residential matter to Colin and David, namely further application by Rawhiti Retirement Village ( care facility) developers to demolish a character home on Ara Street and erect a 4 apartment development proposing it to be integrated to the adjacent village/care development

- Liaising with AT and Carmel regarding strong belief about an AT proposal to take all parking from north side of Remuera Road through Victoria Ave area – and similar liaison regarding local complaints on parking flaws at Buttle and Arney Road intersection.

Retirement Village related developments

3. I have asked that RMA Commissioners, at their regular quarterly forum, discuss the true nature of the retirement village proposal they may have before them and ensuring they are assessing it properly. The Independent Hearing Panel for the Unitary Plan says retirement villages are "essentially a residential activity" with "complimentary activities”.

4. At the forum I will propose Panel members should discuss whether they appreciate any thresholds for complimentary activities that tip the nature of a proposal beyond "essentially residential".

5. Separately, panel members should discuss health care components of a retirement villages because care rooms that are certified by DHBs to be able to handle full time needs assessed care do NOT come under retirement village regime, they come under Health and Disability regime.

6. As such I believe they are not essentially residential but are essentially health care / hospital like. This is relevant because some retirement villages will be proposed for example, as 25% genuine independent living apartments while having 75% care suites. I query whether it is correct to assess that sort of composition as a residential activity.

7. Panel members should discuss whether they, if faced with that sort of proposal, have the accurate assessment information they need and whether they were in actual fact being asked to grant consent to a 24/7 care operation in the nature of a hospital or live-in clinic . They should discuss whether they are considering a full time business with additional service effects to be placed in a residential zone (staff, traffic movements and do on) that would be different - rather than 'essentially residential"

Aviation nuisance above Remuera / Ōrākei - cumulative effects

8. I have met with a resident in Remuera who is a commercial pilot and has suggestions to raise at future ACNN meetings. In response to a localised email enquiry asking locals to let me know if they noticed or had concerns about the increase in either commercial or smaller helicopter types of traffic, every response noticed increases and a majority were disturbed. A minority wanted more speed control from cars in their streets!

Local Board Workshop – format and timing changes

9. A few fellow Board Members express their frustration with some of the following aspects of weekly workshops: some of the low importance information-only items, the number of Council staff attending.

10. In email exchanges with Phil Wilson and Karen Lyons, assisted by Adam Milina, during March 2017, I agreed to disagree with their view of costs associated to workshops across all local boards based on assumptions about the number of hours and personnel costs.

11. However what is clear is that a lot of money and time can be saved by supporting what I have been raising consistently through this term (and previous). It is not about quantity of hours or workshops, but about quality. I have lost count of the examples of our spending 30 minutes on something that has no board governance implication or is something beyond what we can influence and requiring 5 minutes

12. Again I propose that OLB trial having every second Thursday workshop start at 3pm and finish at 5pm or so soon thereafter. Once the Board moves back to a new office, this start also facilitates a few Board members not having to break inner city parking needs or needing to return to the CBD afterwards.

Other matters

13. General attendances at various community meetings: local resident associations, Chinese new year celebrations, local library events, meeting local Councillor Simpson and so on.

Attachments

No.	Title	Page
a ⇩	ANCCG Meeting presentation	211

Signatory

Author

Troy Churton - Ōrākei Local Board Member

Date: 26 February 2018

Ōrākei Local Board

15 March 2018

Board Member Report – Carmel Claridge

File No.: CP2018/02689

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That Auckland Transport be requested to provide options to the Board for a median barrier and urban design solutions, including denser planting in verges and signage, to deter dangerous pedestrian crossing from the eastern end of Selwyn Reserve over Tamaki Drive to the café precinct area.

c) That Auckland Transport be requested to identify a location for a designated loading zone within close proximity to the Tamaki Drive / Patteson Ave intersection in Mission Bay to service supply and delivery requirements of local businesses.

d) That Auckland Transport be requested to provide a design for the narrowing of the intersection at St Johns Rd/ Felton Matthew Avenue, including a facility to enable a safe right hand turn into traffic flow from Felton Matthew and a safe crossing facility for pedestrians and cyclists.

e) That Auckland Transport be requested to advise the Board on the cost/ feasibility of providing a comprehensive and holistic plan for the escalating congestion issues in the Ellerslie Business Precinct, with a focus on traffic movement along Ladies Mile/ Main Highway and within proximity to Ellerslie Train Station.

f) That Auckland Transport be requested to reinvestigate the installation of broken yellow lines across the intersection at Arney Rd/ Buttle Street, Remuera and on one side of Buttle Street to deter congestion, illegal parking, enhance pedestrian safety, and enable access for emergency vehicles and rubbish trucks.

g) That Auckland Transport be requested to provide site options and a rough order of costs for the installation of a permanent bike rack on/ or near vicinity to the Meadowbank Train Station platform within sightline of the CCTV camera.

h) That Auckland Transport be requested to advise the Board whether funding is available and provide rough order of costs for establishing signage for street to street walkways as follows in the St Johns Park area:

· Peart View to St Johns Road

· Worley Place to Norman Lesser Drive

· Kissling Place to College Road

· Waikato Place (next to property 12) to College Road

· Pyatt Crescent (next to property 16) to Gerard Way

· Norman Lesser Drive (next to property 156) to College Road

· Allen Johnston Place to Hoani Glade

· Colonel Barton Glade to St Johns Road

· Norman Lesser Drive (next to property 94) to St Johns Road

i) That Auckland Transport be requested to provide options for the installation of broken yellow lines in Hilltop St, Remuera and at the intersection of Hilltop Street and Maungarei Street to indicate legal parking zones, enable vehicle visibility in and out of the intersection, and to improve the currently dangerous pedestrian environment.

j) That the Ōrākei Local Board’s submission on the proposed pedestrian refuge, Tamaki Drive, Kohimarama (attachment A of the report) be formally endorsed.

Portfolio Lead: Environment and Transport

Other (alternate portfolio holder): Parks and Reserves, Community Leases

Transport

Mission Bay Business Area

1. Pedestrian Safety

Pedestrian safety in the extremely popular Mission Bay café precinct is becoming a matter of serious concern. Unfortunately, increasing numbers of people are crossing from Selwyn Reserve and the carpark on the seaward side of Tamaki Drive to the café strip without using the pedestrian crossing facilities at the signaled traffic lights. They are endangering not only their own safety but that of other road users. Owners of the businesses on Tamaki Drive report near misses on a daily basis. Ros Rundle and I met on site and in the brief time we were there witnessed no less than 6 examples of jaywalking- including crossings by the elderly and people with young children. Unless something is done to deter informal cross points across this increasingly busy stretch of road it is only a matter of time before there is a fatal accident. It is important we work together with Auckland Transport and business owners to deter this dangerous pedestrian behavior. The verges between the pavement and the road that should create a barrier preventing an informal cross point contain planting that is too low and is being trampled over. The planting on the opposite side of the road is also neither high nor dense enough to create a physical barrier to prevent people simply walking through it. Solutions are required to create and urban environment to ensure safety for all users - denser planting on verges, signage, and possibly even the installation of some sort of median strip infrastructure to deter crossing. To that end I will be seeking options from AT on how this problem can be addressed working in conjunction with business owners.

2. Loading Zone Requirement

During business hours parking in the Mission Bay business area is at a premium. Business owners are facing increasing difficulty of access for their suppliers. Previous requests have been made informally that Auckland Transport consider the installation of a loading zone within a short distance of the Tamaki Drive/Patteson Ave intersection to service the needs of those businesses. Given that this area is shortly to undergo a consultation on parking zones it is timely that a specified loading zone be identified to enable feedback from both those business owners requesting this and the community.

Felton Matthew Rd / St Johns Rd Intersection

This is an extremely dangerous ‘wide mouth’ intersection that poses difficulty for traffic turning right out of Felton Matthew across traffic flow on the busy arterial St Johns Rd. It is also near to impossible to cross in safety from a pedestrian perspective, and is a cyclists’ nightmare. In one week alone I witnessed 3 collision accidents involving vehicles attempting the right hand turn manoevre. The problems exiting the intersection particularly at peak hour traffic times cause a long back log of traffic on Felton Matthew Ave.

Ellerslie Village

The Ellerslie Business Association and Ellerslie Residents’ Association continue to express concerns about the problematic traffic flow through the Ellerslie township. The recent withdrawal of the AT proposal to install an additional pedestrian crossing at a point locals indicated would exacerbate traffic flow problems was heartening. However, at some point a more holistic approach needs to be taken to address the increasing congestion in this area. With the new bus network roll out and the continued drive to encourage the use of public transport the pressures on this business area will only increase as population and patronage of the Ellerslie Train Station grows. The current layout of crossings, pinch points around carpark entrances/exits and the problematic sight lines turning right from Ladies Mile onto the Main Highway all contribute to an urban environment that is no longer adequate to cope with usage.

Arney Rd/ Buttle St Issues

This intersection has been notorious for poor parking practices for a long time. Due to the lack of parking time restrictions and proximity to Newmarket Train Station and bus routes on Remuera Rd, both Arney Rd and Buttle St have become sites for commuters looking for free all day parking. The problem has been exacerbated recently due to the closure of the 277 carpark in Newmarket. There is also considerable chaos at school pick up/drop off times with daily examples of vehicles parked illegally over residents’ driveways and on the intersection bend. Pedestrian safety is compromised and the visibility when trying to exit Buttle St has become dangerously low. Residents have been in contact with Auckland Transport and the initial investigation by traffic engineers has not provided a solution to the problem.

Hilltop Street Issues

Hilltop Street is a narrow cul-de-sac on the eastern side of College Rifles grounds in Remuera. Residents have been experiencing problems with parked vehicles leaving insufficient room ( even when legally parked ) to utilize the turning circle at the end of the street or enable rubbish trucks to make a collection. The street is also having escalating issues with visitor parking. Cars are being regularly parked across driveways or too close to the intersection to enable safe and visible ingress/egress to the street. Auckland Transport have been to visit the site but determined that there is no ‘identified problem’ despite photographic evidence having been provided to them by residents. I have arranged a meeting on site with residents on Monday 5^th March to ascertain their preferred solution. A verbal resolution may be sought at the business meeting pending the outcome of that meeting.

Problem/Unsafe parking practices – including but not limited to:

· Parking within 1m of driveways.

· Obstruction of driveways.

· Parking within 6m of intersection of Hilltop St / Maungerei Road obscuring visibility.

· Parking on footpath (2 wheels on footpath)

· Parking in the turning circle obstructing turning vehicles, in particular rubbish trucks.

· Parking on the grass berms.

· Situations where vehicles parked legally on both sides of the cul de sac nonetheless leave insufficient room for residents to enter or exit their driveway.

Ladies Mile Pedestrian Crossing

The proposed installation pedestrian crossing on Ladies Mile, following negative feedback from both the Ellerslie Residents’ Association and Ellerslie Business Association and after input from the Board the proposed Ladies Mile pedestrian crossing will no longer be proceeding, and AT have cancelled the project.

Disabled Parking Request

A request was received for a constituent for an additional disabled car park on Tamaki Drive adjacent to Kohimarama Beach. For safety reasons disabled parks are not installed on Tamaki Drive. There is however an option to consider the relocation of the existing disabled car park on Averill Ave to the opposite side of the road where there is existing angled parking. This would necessitate the removal of at least two existing angled spaces. Attached is the response from Auckland Transport relating to this matter (attachment B).

Meadowbank Train Station Wayfinding / Bike Racks

On February 28th the Meadowbank St Johns Residents’ Association and Bike Eastern Suburbs held a “Bike to Train” event – putting up signage throughout the MSJ & Meadowbank area to encourage and guide cyclists to the Meadowbank Train Station. The first 100 people to arrive at the station between 7am-9am by bike were rewarded with a free coffee and slice. This event was run using Regional Bike Funds and the OLB was not financially involved. Despite the effects of the train strike, I have received reports that the event was a success and the BES group have been encouraged by AT to run the event again next time extending it for a week and utilising the station platform. Approval will be needed from KiwiRail for the use of the platform.

St Johns Park Walkways

Throughout the St Johns Park area there are a number of street to street pathways serving as pedestrian routes to main thoroughfares and useful connectors to access the arterial St Johns Rd, College Rd and Ngahue Drive. These pathways will become vital for providing links to the new bus network routes as the existing service the 635 is to be discontinued leaving NO service along Panapa Drive and Norman Lessor Drive. Public transport users will be suing these pathways in increasing numbers to access those services that will instead be running more frequently along St Johns Rd/Remuera Rd and the new route along Ngahue Drive. Some of these pathways are currently not in good condition. The fencing along many of them is in disrepair and the surfacing is cracked and potentially a trip hazard. There is also quite a lot of graffiti that needs cleaning up. As more of our residents take up public transport as a mode of getting around we must ensure that the supporting infrastructure supports them. These pathways need to feel safe, and be pleasant places for our people to be in. There also needs to be signage indicating where the pathways are going – identifying the road they connect to, the distance to the nearest bus stop and a time indicator. The Meadowbank St Johns Residents’ Association have expressed an interest in developing a wayfinding project for this area and we should work alongside them to formulate a plan to upgrade these pathways, keeping them better maintained, and providing much needed signage.

St Johns Walkways

· Peart View to St Johns Road

· Worley Place to Norman Lesser Drive

· Kissling Place to College Road

· Waikato Place (next to property 12) to College Road

· Pyatt Crescent (next to property 16) to Gerard Way

· Norman Lesser Drive (next to property 156) to College Road

· Allen Johnston Place to Hoani Glade

· Colonel Barton Glade to St Johns Road

· Norman Lesser Drive (next to property 94) to St Johns Road

Nihill Crescent Bus Stop

Residents of Selwyn Ave opposing the relocation of the bus stop from Nihill Crescent to Selwyn Ave have been advised that Auckland Transport have, after meeting and exchanging dialogue with the Board, agreed to upgrade the existing stop. There will no longer be a relocation of the bus stop to Selwyn Ave. A good outcome for our community and a safer option.

McFarland St Resealing

Resealing of the street is required. AT have acknowledged that the incorrect surfacing material or treatment was used when last done and has undertaken to remedy the problem of loose chips and uneven, rutted surfacing. Residents of this street remain frustrated. 2 letter box drops have been received on 2 separate dates advising that works to reseal were to commence the following day. Cones were put out down the street, only to have the works cancelled and the cones then removed. This has now happened twice. Auckland Transport’s explanation has been that delays have occurred due to ‘severe weather events’ – but residents are unhappy given that the resealing was to have been done when the weather was quite settled. I hope to see this matter resolved by the time the report is received and keep a watching brief as I use this road frequently.

Pedestrian Refuge – Tamaki Drive, Kohimarama

Feedback from the Board was provided to Auckland Transport for the proposed pedestrian refuge on the southern side of Tamaki Drive, Kohimarama. A copy of the feedback is attached to this report (attachment A).

Intersection UpGrade Consultation

Consultation feedback from the Board was provided to Auckland Transport for intersection improvements in the Ward on the following sites:

· Ngaiwi Street

· Selwyn Ave

· Nihill/Patterson

· Morrin Street

· Tamaki Drive

Improvements were generally supported by the Board on the basis that they provided significant safety improvements at those intersections for all road users. However, part of the improvement process at one intersection included the relocation of an existing bus stop from Nihill Cres that had the potential to create serious safety issues along the stretch of Selwyn Avenue where it was to be moved. Further discussions took place with Auckland Transport representatives and a meeting was held on site. Following concerns raised by residents and supported by the Board, Auckland Transport has agreed that the existing stop is to be retained on Nihill Cres and its relocation will no longer form part of the intersection upgrade work which will now be limited to reconfiguration of kerbing to allow ease of bus turning into Patteson Ave traffic.

Environment

Newmarket Stream Restoration Project

The scheduled update meeting for the Newmarket Stream Restoration Project was held in the Waitemata Local Board offices on 12th Feb. Representatives from both local boards, Healthy Waters and Gecko Trust the contactor delivering the project were in attendance. The focus for the project is built on the living neighbourhoods model, seeking to build capacity within the community to restore health to the stream and embankments and ensure care for the stream is ongoing into the future. The project aims to increase biodiversity, enhance safety for children around the stream, make it better known amongst the community, and enable better accessibility. A specific target is to improve the waterflow to 1 litre/second ( across an average given the disparate readings that may occur according to weather patterns ) There will also be a push for better riparian planting in stream environs. To date there are now 50 households engaged to various levels in the project. A Workshop is planned to inform community participants on how to conduct bird counts. Collated data on H2O quality and progress reporting is to be provided to the Boards on a regular basis to ensure value of investment in this project.

Eastern Songbird Project

Autumn is trapping season and there is a currently a push to see as many traps established as possible. John Laurence has advised that 154 rattraps have been distributed. 21 Possum traps are in place, and a further 10 resettable traps established. Hotspot areas have already been identified with 17 possums caught in one street in Ōrākei to date. Discussions are ongoing with the Men’s Shed who have received an order to supply 600 traps. The Mission Bay Kohimarama Residents’ Association are working alongside the Eastern Songbird Project and Mens’ Shed and have distributed 50 traps through their catchment area from their stock of 100 with a reported 30 rats caught. I have undertaken to assist Alan Minson in getting those remaining traps out into the community and will work together with him to present to the other Residents’ Associations within the Ward over the next 6 weeks to do so.

Waiatarua Reserve Wetland Walk

The outer perimeter walk around the Waiatarua Reserve is one of the featured walks on the new #AklWalks site. Of the walks on the site 6 are either situated within or partially transverse the Ōrākei Ward. It is good to see our Parks & Reserves featured although it is disappointing that the internal Wetland Loop Walk within Waiatarua appears to have dropped of the maintenance schedule and is now in parts completely obscured by kikuyu overgrowth, or the concreted surfacing completely deteriorated. The bird watching outlets, in the middle section of the wetlands are almost completely obscured by weeds.

HAVE YOUR SAY EVENTS – SATURDAY 3RD March

A good response from the public from our events on the Auckland Plan and 10 Year Budget Consultation at the Ōrākei Bay Village and Meadowbank Shopping Centre, with many forms being taking away for consideration and filling in, and some completed at the tables on the day. Thanks to assisting staff who have advised that 140 Feedback forms were distributed.

Activities:

Date	Activities
8^th February	OLB Workshop Ōrākei Residents’ Association Meeting Attendance
12^th February	Elected Member Briefing @135 Albert St Newmarket Stream Restoration project Meeting – Waitemata Local Board offices.
13^th February	Meadowbank St Johns Residents’ Association Meeting Attendance and update on Local Board issues.
15^th February	Ōrākei Local Board Business Meeting attendance
16^th February	Presentation Skills Workshop (Full Day)
20^th February	Community Services Update Community Facilities Update
23^rd February	Chinese New Year Celebrations – Remuera
26^th February	Local Board Briefing 2-4pm @ 135 Albert St Ellerslie Business Association Brand Launch attendance
27^th February	Auckland Transport Meeting @ Ōrākei Community Centre Meeting to discuss Mission Bay Bowling Club site 135 Albert St On site meeting Mission Bay with Ros Rundle to discuss pedestrian Safety issues on Tamaki Drive
28^th February	Participation in Bike to Train Day – Meadowbank St Johns Residents’ Association / Bike Eastern Suburbs project.
1^st March	Ōrākei Local Board Workshop
3^rd March	10 Year Budget Consultation Ōrākei Bay Village 11am- 1pm Meadowbank Shopping Centre 3pm- 5pm

Attachments

No.	Title	Page
a ⇩	Feedback from the Ōrākei Local Board on the Proposed Pedestrian Refuge, Tamaki Drive, Kohimarama	261
b ⇩	Auckland Transport Response – Disabled Parking on Tamaki Drive	263
c ⇩	Pictures	265

Signatory

Author

Carmel Claridge - Ōrākei Local Board Councillor

Date: 5th March 2018

Ōrākei Local Board

15 March 2018

Board Member Report - Toni Millar

File No.: CP2018/02700

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That the Ōrākei Local Board requests the Auckland Emergency Management Department to develop a system to efficiently record the real cost of emergency management services for all areas of Council and Auckland Transport, including the loss of amenity usage which would include the cost of clean-up and all repairs.

c) That the Ōrākei Local Board requests the Auckland Emergency Management Department to prepare very simple guidelines for the public for Emergency Management in relation to high tide events, covering:

i. Who is responsible to protect private property from sea water and unusually high tides

ii. What Auckland Council Community Facilities do in high tide events

iii. What Auckland Transport do in high tide events

iv. Where Aucklanders go for information during a high tide event.

Portfolio Lead: Civil Defence and Emergency Management

Alternate Portfolio Holder: Transport, Heritage; Arts, Events and Libraries

Civil Defence and Emergency Management

2. OLB CDEM Workshop confirmed for 22^nd March at CDEM HQ at Bledisloe.

3. Attended the Civil Defence and Emergency Management Group Committee meeting.

Points of interest include:

· Not all Council phones receive CDEM alerts. This needs to be rectified. Local Board Members’ phones need to be assessed for their reception of CDEM alerts.

· Preparedness: 85% of Aucklanders believe they have an understanding of what is needing to be done if there is a disaster in their area. 61% of residents believe they have access to necessary Emergency Management items needed to survive. This raises the question – Do people actually know what to do? Do people actually have EM items at hand?

· Safe Swim Alerts are working well. They provide time information for people wishing to swim, especially after storms.

Tamaki Drive and foreshore areas need to be prepared for increasing numbers of High Tides https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/AnalysisAndAdvice.aspx

There is a responsibility of land owners who own land in flood zones. Aucklanders need to check their LIMs [Land Information Memorandum]…. With Increasing severe weather events and extreme high tides it is the responsibility of land owners to protect their properties as much as possible from tidal encroachment.

Council is not is the Sand Bag business.

It would be impossible for Council to provide sand bags to the entire shoreline of its area.

Owners must start to keep their own sand bags; strong walls to withstand the seawater and have effective pumps in place for below surface flooding.

Barriers can also be made by filling garden bags with soil from your garden.

More work is needed to educate Aucklanders of their responsibilities.

Auckland Council need a comprehensive costing system to cost CDEM events

4. Councillor John Watson, at the March CDEM meeting, requested Council increase their rigor in tracking the true cost of ‘events’ to council. Costings need to include:

· Costs to alert public to ‘events’

· Costs incurred during the ‘event emergency’

· Costs and timelines for repair of damages which occur during ‘event emergencies’

Thus provide Council and the public an ‘all up’ cost of CDEM emergencies.

· Such Costings would need to include a report to the public on what degree of responsiveness the Council provides.

The Ōrākei Local Board welcomes the true costings of emergency events, which would assist greatly in accurate Council budgets.

Round the Bays – 4 March

5. The Round the Bays organisation this year was of a very high standard. Entertainment and refreshment supplies along the route were well received by entrants. There was a really happy atmosphere for all, making for a most entertaining event for entrants and local residents alike.

The re-opening of Tamaki Drive was undertaken in a very orderly and polite manner – stragglers were politely asked to move to the footpaths.

Rubbish collection was a community effort along with paid staff.

Many people used public transport. 28 buses at Madills Farm alone.

Activities: 3 February 2018 to 4 March 2018

Date	Activities
5 February	Reported Computer malfunctions continuing
8 February	Ōrākei Local Board Workshop Glendowie Point Justice of the Peace training
13 February	Meadowbank St Johns Residents’ Assoc. at St Chads, Meadowbank. Kevin Kevany presenting on Aircraft flight paths.
14 February	Further consultation with residents re Parson’s Field proposed development and effects on St Johns Bush
15 February	Discussion on submission to hearing regarding resource consent for Parson’s Field, St Johns Road application. Ōrākei Local Board Business Meeting
19 February	Regional/Sub-Regional Cluster Workshop
22 February	OLB Workshop
27 February	Transport [AT] update – Ōrākei Community Centre1
28 February	Civil Defence and Emergency Management Group Committee Meeting. L2 Town Hall.
28 February	Combined OLB and Tamaki Maungakiekie Local Boards meeting at The Flying Moa with Local Businesses. Looking at forming a Business Association. There was good interest.
1 March	Computer with IS staff to endeavour to resolve ‘Fatal Error Occurred’ OLB Workshop
3 March	Ōrākei Bay Village – Public Consultation on 10 year plan
4 March	Round the Bays

Attachments

There are no attachments for this report.

Signatory

Authors

Toni Millar - Ōrākei Local Board Councillor

Date: 5 February 2018

Ōrākei Local Board

15 March 2018

Board Member Report – Ros Rundle

File No.: CP2018/02683

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That the Ōrākei Local Board formally endorse the Ōrākei Business Awards for 2018 in principle to host a business awards process and event as part of the 18/19 ATEED work programme as detailed in attachment A.

c) Recommend that Auckland Transport include in their new cleaning contract the entire BID area of St Heliers as detailed in attachment B.

Portfolio Lead: Economic Development

Other (alternate portfolio holder): Community

Economic Development

Mission Bay Business Association

Attended meeting

Discussion regarding streetscape safety has been referred to the traffic engineers for further investigation. Suggestion to plant taller plants where the low grasses/flaxes are at present as a short term solution.

On-going issues with the tree lights in Selwyn Reserve

Bikes racks which were supposed to be going in at end of February are still with the contractor who will install soon.

BBQ signage installed in Selwyn Reserve

The new compacting bins are working better, the public are using them which has reduced the requirement for extra green bins.

Night market approved for 24 February – There did not appear to be many stall holders at the market.

Many complaints regarding people driving onto Selwyn Reserve and camping. The rocks are being shifted and there is a request in to Community Facilities to install bollards.

Fountain will have no swimming signage going up shortly.

Parking consultation will begin soon for Mission Bay.

Remuera Business Association

Chinese New Year celebration on 23 February. Lantern judging by Member Wong and Peter Thompson. Barfoot and Thompson major sponsor of the event. The event was excellent with much entertainment. See attachment for photos.

There is a new walking app produced by Auckland Council called Auckland Paths, there are several walks within the Ōrākei Ward area featured and the Remuera Walk will soon be featured.

Remuera streetscape - Some plants have been replaced in the pots

- The street flags need to be replaced and a quote has been forthcoming

On-going fairy lights maintenance required

Road works at the top of Victoria Avenue were finished during the month of January

EV chargers still being considered and will be followed up.

Noted that there are 400 car park spaces in Remuera

There are two new businesses in Remuera, Barber Co and Jones Family Health Centre.

There are several businesses looking for premises and these are being followed up.

Ellerslie Business Association

The Ladies Mile crossing project has been put on hold indefinitely.

The EBA new branding was launched at the end of February

“Ellerslie Village – Discover and Connect”

Their Vision - To be the town centre of choice that embraces being a modern and contemporary village. It is a place where businesses, residents and workers want to love, work and play and it becomes known as an iconic place where visitors will want to stop, visit and enjoy.

Discussion regarding the parking consultation for Ellerslie which is to start shortly and the suggestion that the congestion and lack of traffic flow for Ellerslie be looked at.

New restaurant in Ellerslie called Little Lamb has opened.

St Heliers Business Assocation

Informal discussion with Chairman and Treasurer.

No official meeting as no quorum present.

Community

Ōrākei Community Association

A very informative evening at the Ōrākei RSA about “The Landing”.

Power point presentation by Andrew from the Landing

CAB - Remuera

Member Wong and myself met with Simon and Tess at the Remuera CAB for our CAB update

There is the on-going concerns regarding the uncertainty of their office.

It was noted that

1. Rental housing remains the highest category of enquiry at the Remuera Branch

2. Conditions of Work enquiries are the fastest growing category of enquiry

3. Standard form enquiries that require a full interview are increasing whereas short form enquiries are decreasing.

Activities:

Date Activities

February

8 Citizen’s Advice Bureau Update in Remuera

Community Facilities meeting

Ōrākei Local Board Workshop

Ōrākei Community Association monthly meeting

12 LTP Discussion update

13 Remuera Business Association monthly meeting

Auckland Transport update meeting

Mission Bay Business Association monthly meeting

15 Summerset Retirement meeting with Council Planners

Ōrākei Local Board Business Meeting

16 All day “Presentation” course

19 St Heliers Village Business Association monthly meeting

Ellerslie Business Association meeting

20 Community Services update meeting

Community Facilities update meeting

22 Ōrākei Local Board workshop

23 Chinese New Year celebration in Remuera

24 Night market Mission Bay

26 Skype meeting Swimsafe

OLB video for member

Skype meeting for Pre-consultation for Auckland Plan

Ellerslie Business Meeting for the new brand launch

27 Auckland Transport update

Meeting in Mission Bay with Carmel Claridge regarding street safety

28 Inaugural meeting for the possibility of setting up a Business Association in Lunn Avenue

March

1 Ōrākei Local Board Workshop

3 Consultation for the 10 year Budget and Annual Plan at Ōrākei Bay Village

Consultation for the 10 year Budget and Annual Plan at Meadowbank Mall

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board Business Awards for 2018	275
b ⇩	Auckland Transport and St Heliers Business Improvement District	277
c ⇩	Photographs	279

Signatory

Authors

Rosalind Rundle - Ōrākei Local Board Councillor

Date: 5 March 2018

Date	Activities
13 Feb 2018	Remuera Chinese New Year Lantern school competition judging
15 Feb 2017	Elected member – briefing on consultation; Albert Street
15 Feb 18	OLB workshop – 135 Albert Street
19 Feb 18	Attended ECCT Board Trust meeting
22 Feb 18	Debrief on Summerset retirement complex with Council officers OLB Business meeting – St Chads
23 Feb 18	Remuera Chinese New Year Festival
28 Feb 18	Auckland Council Citizenship ceremony
1 March	Debrief on 19 Ara St – with Council planner & OLB Chair
1 March	OLB workshop
6 March	Mission Bay – Kohi Residents Association
7 March	Have your Say – St Heliers library

Chairperson	Colin Davis, JP
Deputy Chairperson	Kit Parkinson
Members	Troy Churton
	Carmel Claridge
	Toni Millar, QSM, JP
	Ros Rundle
	David Wong

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards