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Ōrākei
Local Board
15 March 2018
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Auckland
Council’s Quarterly Performance Report: Ōrākei Local Board for
quarter two, 1 October - 31 December 2017
File No.: CP2018/02846
Te take mō te pūrongo / Purpose of the report
1. To
provide the Ōrākei Local Board with an integrated quarterly
performance report for quarter two, 1 October - 31 December 2017.
Whakarāpopototanga matua / Executive summary
2. This
report includes financial performance, progress against local board key
performance indicators, progress against work programmes, key challenges the
board should be aware of and any risks to delivery against the 2017/2018 work
programme.
3. Of
significance this quarter are
· The
completion of the steps, retaining walls and planting behind the water-ski club
building at Ōrākei Basin, and
· The
official opening of the Stonefields Heritage Trail after many years of
planning.
4. Performance
against the agreed 2017/2018 work programmes is generally tracking positively.
5. All
operating departments with agreed work programmes have provided a quarterly
update against their work programme delivery. The majority of activities are
reported with a status of green (on track) or amber (some risk or issues which
are being managed). The following activities are reported with a status of
“red” (behind delivery, significant risk):
· Various
line items, such as the St Heliers Library refurbishment, the Searchlight
Emplacements Restoration project and the installation of bollards at Fancourt
Reserve are reported as “red”, because the items are duplications
or are proposed to be merged with other projects and their respective budgets
amalgamated with other line items,
· Mangrove
removal at Tahuna Torea Reserve, due to the need to complete monitoring of
Stage One before further work can take place, and
· Release
of a grant for the installation of two artificial hockey fields at Colin Maiden
Park because the Hockey Trust has not yet been granted resource consent for the
project.
6. The overall operating result is 29 per cent behind budget due to
lower operating revenue and expenditure. Revenue
is 17 per cent behind budget mainly due to sports field charges which were
waived for this financial year, offset by improved community facility
revenues. Operating expenditure is 29 per cent behind budget mainly in
the full facility service contract. Capital expenditure is 60 per cent behind
budget in renewals, locally driven initiatives and growth funded projects.
7. The
key performance indicators show a trend of delivery that is meeting the
indicators in some areas with the exceptions being in Parks, Sports and
Recreation, Community Services and Environmental Management.
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Ngā tūtohunga / Recommendation
That the Ōrākei
Local Board:
a) receive
the performance report for the financial quarter ending 31 December 2017.
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Horopaki / Context
8. The
Ōrākei Local Board has an approved 2017/2018 work programme for the
following operating departments:
· Arts,
Community and Events: approved on 15 June 2017
· Parks,
Sport and Recreation: approved on 15 June 2017
· Libraries
and Information: approved on 15 June 2017
· Infrastructure
and Environmental Services: approved on 15 June 2017
· Local
Economic Development: approved on 15 June 2017
· Community
Facilities: Build Maintain Renew; approved on 3 August 2017
· Community
Leases: approved on 3 August 2017.
9. The
work programmes are aligned to the 2017 Ōrākei Local Board Plan.
Tātaritanga me ngā tohutohu / Analysis and advice
Key achievements for quarter two
10. The
Ōrākei Local Board has a number of key achievements
to report from the quarter two period, which include:
· the steps,
retaining walls and planting behind the waterski club at Orakei Basin were
completed
· the funding
agreement for the Auckland Netball Centre has been signed by Auckland Netball
· the allocation
of $107,780 to local community groups through the local contestable grants and
quick response funding rounds
· a very
successful Christmas event, Carols on the Green, was held on Sunday, 3 December
on Vellenoweth Green with an estimated 3,000 people attending; far more than
previous years.
Key project updates from the 2017/2018 work programme
11. The following are progress updates against key projects identified in
the Ōrākei Local Board Plan and/or Local Board Agreement:
· The refurbishment of the St
Heliers Library (ID 2612) is being planned, based on advice from a heritage
assessment which was completed in late 2017.
· Restoration of
the Tamaki Drive searchlight emplacements (ID 2805) is being progressed but may
not be completed this financial year.
· Feeder-links
through Tahapa Reserve (ID 2609) to the Glen Innes to Tamaki Drive Shared Path
are being designed and will be co-ordinated with the construction of Section 2
of the Shared Path later in 2018.
· Auckland
Hockey needs resource consent for two proposed hockey fields at Colin Maiden
Park before it can receive the capital grant for construction (ID 2598) and
confirm the area that will subject to a new lease (ID 2865).
· The upgrade of
fields 3, 4 and 5 and installation of lighting in Colin Maiden Park has been
delayed while the implementation plan is being prepared. (ID 2816, 2009).
· Renewal of the
Anderson Beach seawall (ID 2912) has been investigated by Tonkin and Taylor and
detailed design plans and consents are being prepared to enable works to be
undertaken. Physical works are more likely to occur in 2018/2019.
· A number of
environmental management and enhancement projects will be undertaken in early
2018. (ID 937, 1952, 9152, 1954, 1955, 1957,1958, 1959, 1962, 1963, 2619 and
2620).
· The Michaels
Ave Reserve playground (ID 3411), lease and grant to Ellerslie Sports Club Inc
for the construction of changing rooms and public toilets (ID2602) are all
contingent on confirming the design and location of the clubrooms. Until this
project is completed, it is unlikely that the playground can be upgraded.
· Two lease
contracts are awaiting input or agreement by the clubs: Ōrākei Tennis
Club (ID 1792) and Remuera Parnell Sports Community Charitable Trust (ID 1794).
Key performance indicators
12. The local
board agreements include level of service statements and associated performance
measures to guide and monitor the delivery of local services. This report
provides information on the performance measure year-end outlook for
Ōrākei i Local Board’s measures, showing how performance is
tracking after the second quarter of 2017/2018.
13. The year-end
outlook is that 42 per cent of measures will not achieve target.
14. Currently all
performance measures are being reviewed as part of the development of the
2018-2028 Long-term Plan.
15. For the first
and second quarter the year-end outlook will be provided based on the results
of 2016/2017 or for any changes to the outlook based on results available. More
accurate projections for the year-end outlook will be provided for all
measures. This is because the frequency of most measures is annual as data is
collected through surveys.
16. Attachment D
contains further detailed Key Performance Indictor information.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
17. This report
informs the Ōrākei Local Board of the performance for the quarter
ending 31 December 2017.
Tauākī whakaaweawe Māori / Māori impact
statement
18. Three
projects are likely to involve Mana Whenua and are in the early planning
stages, with works likely to occur in the next financial year. They are:
· Ōrākei
Domain for which the Local Board has received a proposal for a multi-sport
facility from Ngāti Whātua Ōrākei, as well as being planned
in the context of enhancing Ōkahu Bay
· Kepa
Bush, in conjunction with the wider Pourewa Valley and the plan that Ngāti
Whātua Ōrākei is preparing for Pourewa Reserve
· Te
Tauoma – Purchas Hill. The Local Board aims to integrate any park
development proposals with development of the adjoining land by developers and
Ngati Paoa.
19. The Ōrākei
Domain project will contribute to the delivery of one of the key initiatives in
the 2017 local board plan: “Work with Ngāti Whātua
Ōrākei on restorative projects to improve water quality, including in
Ōkahu Bay and its inland catchment”.
Financial performance
20. Operating
revenue is behind budget by $31,000 due to sports field charges which have been
waived for this financial year. However, in Local Community Services revenue
exceeded budget by $35,000 due to increased usage of the Ōrākei Community Centre and the Ellerslie War Memorial and
Leicester Halls.
21. Operating
expenditure is below budget by $1.7 million mainly in Asset Based Services. The
full facility park contract was impacted by the wet winter, resulting in the
reduced expediture. Some locally driven initiatives (LDI) are still in the
planning stages, particularly in the area of Local Parks, Sport and Recreation,
meaning that expenditure is lower than expected for the end of the second
quarter.
22. Capital spend this quarter is $2.9 million under budget in renewals,
LDI and growth-funded projects because some projects are still in the design,
planning and consenting phases.
23. Attachment C contains further detailed financial information.
Ngā ritenga ā-pūtea / Financial implications
24. This report is for information only therefore has no
financial implications.
25. It should be
noted that some budgets for projects shown as “amber” in the work
programme may need to be carried forward to next financial year. Staff will
monitor these and provide a clearer assessment of this situation in the next
quarterly report.
Ngā raru tūpono / Risks
26. The
following risks have been identified by operating departments where the
progress and performance indicator has been reported as “red”
– significantly behind budget/time or achievement of outcomes:
· Mangroves were removed from the area identified as Stage One at
Tahuna Torea Reserve (ID 3366) in December. It is now being monitored to
determine how and when Stage Two can begin. This work is unlikely to be
undertaken before 30 June 2018, but if monitoring of the fish dams is
favourable, further work can take place in late Winter/Spring, and
· Release
of a grant for the installation of two artificial hockey fields at Colin Maiden
Park (ID 2598) because the Hockey Trust has not yet been granted resource
consent for the project and no funding agreement has been signed between the
Council and the Hockey Trust.
Ngā koringa ā-muri / Next steps
27. The Local
Board will receive the next performance update following the end of quarter 3
at 31 March 2018.
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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Snapshot
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11
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b⇩
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WP Update
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13
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c⇩ 
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Financial Performance
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43
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d⇩ 
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Performance Measures
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51
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Ngā kaihaina / Signatories
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Author
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Suzanne Weld - Senior Local Board Advisor Orakei
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Authoriser
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Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
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Ōrākei
Local Board
15 March 2018
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2018 Local Government New Zealand
Conference and Annual General Meeting
File No.: CP2018/02996
Te take mō te pūrongo / Purpose of the report
1. To inform local boards about the Local
Government New Zealand (LGNZ) Annual conference and General meeting (AGM) in
Christchurch Sunday 15 July to Tuesday 17 July 2018 and to invite local boards to nominate elected members to attend.
Whakarāpopototanga matua / Executive summary
2. The
Local Government New Zealand Annual conference and General
meeting take place at Christ’s College from 12 noon on Sunday, 15 July to
1pm on Tuesday, 17 July 2018.
3. Local
board members are invited to attend the conference. In 2018, with the venue in
Christchurch and given the cost of elected member attendance, staff recommend
that one member per local board attend.
4. In addition to the official delegates, LGNZ requires prior notice of
which local board members plan to attend the AGM. Members wishing to attend are
asked to register their intention with the Kura Kāwana programme by
Friday, 13 April so that this information can be provided to LGNZ.
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Ngā tūtohunga / Recommendations
That the Ōrākei
Local Board:
a) nominate one elected member to attend the Local Government New
Zealand 2018 Conference and Annual General Meeting from Sunday, 15 July to
Tuesday, 17 July 2018.
b) confirm that conference attendance including travel and
accommodation will be paid for in accordance with the current Auckland
Council Elected Member Expense Policy.
c) note that any members who wish to attend the AGM must provide
their names to the Kura Kāwana project team by Friday, 13 April 2018 to ensure that they are registered with Local Government New
Zealand.
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Horopaki / Context
5. This
year the LGNZ conference and AGM will be held at the Christ’s College,
Christchurch, from Sunday, 15 July to Tuesday, 17 July 2018. The AGM will
commence at 12.00pm on Sunday, 15 July 2018 with the conference programme
commencing at 4.15pm on Sunday 15 July and concluding at 1.00pm on Tuesday, 17
July.
6. The
conference programme has the theme “We are firmly focused on the
future: Future-proofing for a prosperous and vibrant New Zealand”.
The full programme is attached as Attachment A.
7. The
AGM takes place on the first day of the conference. The LGNZ constitution
permits the Auckland Council to appoint four delegates to represent it at the
AGM, with one of the delegates being appointed as presiding delegate.
8. Elected
members who hold LGNZ roles are:
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Mayor Phil Goff
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Metro Sector representative on
the National Council
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Councillor Penny Hulse
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Chair of Zone One and Zone One
representative on National Council, Member Conference Committee
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Deputy Mayor Bill Cashmore
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Auckland Council
representative on Regional Sector
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Councillor Wayne Walker
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Auckland Council
representative on Zone One
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Councillor Alf Filipaina
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LGNZ Te Maruata Roopu
Whakahaere
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Councillor Richard Hills
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Member Policy Advisory Group
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Waitemata Local Board Chair
Pippa Coom
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Member Governance and Strategy
Advisory Group
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9. Traditionally
the four AGM delegates have been the Mayor, the Chief Executive and two
Governing Body members who hold LGNZ roles.
10. The Governing
Body will consider an item on AGM attendance at its meeting on 23 March 2018
which includes the recommendation that Mayor Phil Goff be the presiding
delegate and the other three delegates be comprised of either:
· two
members of the Governing Body who hold a formal representation role with LGNZ
and the Chief Executive; or
· one
member of the Governing Body who holds a formal representation role with LGNZ
and the Chief Executive, and a local board member.
11. Delegates in
2017 were:
· Mayor
Phil Goff
· Deputy
Mayor Bill Cashmore
· Councillor
Penny Hulse
· Local
board chair Pippa Coom
12. The Governing
Body will also consider an item on conference attendance at its meeting on 23
March 2018 which includes the recommendation that Mayor Phil Goff and the other
Governing Body members chosen to be the delegates to the AGM be approved to
attend the conference, and that other councillors be chosen to attend so that
up to a total of six Governing Body members can attend the conference.
Tātaritanga me ngā tohutohu / Analysis and advice
13. Local board
members are invited to attend the conference. In 2018, with the venue in Christchurch
and given the cost of elected member attendance, it is recommended that one
member per local board attend.
14. This means
that a maximum of 27 Auckland Council elected members would attend the
conference.
15. Delegates who
attend are encouraged to report back to their local boards.
16. In addition,
local board members can attend the AGM as observers, or as a delegate
(depending on the Governing Body decision), provided their names are included
on the AGM registration form, which will be signed by the Mayor.
17. LGNZ requires prior notice of which local board members plan to
attend the AGM. Members wishing to attend are asked to register their intention
with the Kura Kāwana programme by Friday, 13 April 2018 so that this
information can be collated and provided to LGNZ.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
18. The LGNZ
Annual conference has relevance to local board members and their specific roles
and responsibilities.
Tauākī whakaaweawe Māori / Māori impact
statement
19. The LGNZ
National Council has a sub-committee, Te Maruata, which has the role of
promoting increased representation of Māori as elected members of local
government, and of enhancing Māori participation in local government
processes. It also provides support for councils in building
relationships with iwi, hapu and Māori groups. Te Maruata provides
Māori input on development of future policies or legislation relating to
local government. Councillor Alf Filipaina is a member of the
sub-committee. Te Maruata will hold a hui on 14 July 2018.
Ngā ritenga ā-pūtea / Financial implications
20. The
normal registration rate is $1,410 (early bird) or $1,510
(standard).
21. Costs
of attendance for one member from each local board are to be met from the
elected members’ development budget as contained in the Kura Kawana
Programme.
Ngā raru tūpono / Risks
22. The key risk
is of delayed decision making impacting costs – the sooner the
registration for the nominated local board member can be made, the more likely
it is that Auckland Council can take advantage of early bird pricing for the
conference and flights.
Ngā koringa ā-muri / Next steps
23. Once members
are confirmed to attend, the Kura Kāwana programme will co-ordinate and
book all conference registrations, as well as requests to attend the AGM.
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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LGNZ 2018 Conference and Awards Programme
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57
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Ngā kaihaina / Signatories
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Author
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Linda Gifford, Kura Kāwana Programme Manager
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Authorisers
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Kerri Foote, Local Board Services Improvements Manager
Louise Mason, General Manager Local Board Services
Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
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