Minutes of Ōrākei Local Board

Ōrākei Local Board

15 March 2018

The Chairman opened the meeting and welcomed those present.

There were no apologies.

Member Wong declared an interest in item 12 - Ōrākei Quick Response and Tree Protection, Round Two 2017/2018 grant allocations.

4 Confirmation of Minutes

Resolution number OR/2018/27

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 15 February 2018, be confirmed as true and correct.

CARRIED

5 Leave of Absence

There were no requests for leave of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Glendowie Community Centre
	Vee Samuel, Manager of the Glendowie Community Centre was in attendance to update the Board on the proposed redevelopment of the community centre which will include the East and Bays Childrens Centre.
	A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2018/28 MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson: That the Ōrākei Local Board thanks Vee Samuel, Glendowie Community Centre Manager for her attendance and presentation. CARRIED
	Attachments a East and Bays Childrens Centre update report for Ōrākei Local Board March 2018

8.2	Deputation - The Landing
	Donna Tamaariki, representing Ōrākei Water Sports Incorporated, a community based waka ama organisation and Awhina Kanohi were in attendance to discuss the proposal to develop a multi-sport paddling centre at the eastern end of The Landing and the vision to relocate the moored boats from Ōkahu Bay to provide an open space and safe haven for water sports and recreational use.
	A powerpoint presentation and documents were tabled in support of this item. A copy of the presentation and supporting documents have been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2018/29 MOVED by Chairman C Davis, seconded by Member T Churton: That the Ōrākei Local Board thanks Donna Tamaariki, Ōrākei Water Sports Incorporated, and Awhina Kanohi for their attendance and presentation. CARRIED
	Attachments a Presentation: The Ōkahu Landing (Eastern End) b Letters of support c Auckland Unitary Plan Independent Hearings Panel - Statement of Evidence of Donna Tamaariki

9 Public Forum

9.1

Public Forum - Frisbee Golf

Haydn Shore was in attendance to present his proposal for the possible installation of a frisbee golf course in Waiatarua Reserve, Meadowbank and the benefits this could have to the community.

Resolution number OR/2018/30

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:

That the Ōrākei Local Board:

a) thanks Haydn Shore for his attendance and presentation.

b) requests the Area Manager Operational Management and Maintenance, Community Facilities and the Head of Services Programme, Parks, Sports and Recreation to work with Haydn Shore to further his concept for a frisbee golf course at Waitatarua Reserve, Meadowbank.

CARRIED

9.2	Public Forum - Stonefields Community Centre
	David Ealson and Barry Goodey were in attendance to provide an update on the Stonefields Community Centre project to the Board.
	A document was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2018/31 MOVED by Chairman C Davis, seconded by Member T Millar: That the Ōrākei Local Board thanks David Ealson and Barry Goodey for their attendance and presentation. CARRIED
	Attachments a Stonefields Community Proposal - Establishment of a Community Centre

9.3	Public Forum - Akarana Marine Sports Trust
	Mark Taylor, Akarana Marine Sports Trust Chairman was in attendance to discuss the World 49er, 49 FX and Nacra Championship event which is proposed to be held at The Landing, Ōkahu Bay in November and December 2019.
	A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2018/32 MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson: That the Ōrākei Local Board: a) thanks Mark Taylor for his attendance and presentation. b) requests the Head of Commercial Leasing and Businesses and the Business Growth and Development Manager to investigate the use of The Landing being made available to host the proposed 49er, 49er FX and Nacra Championship event in November and December 2019. CARRIED
	Attachments a Presentation: 49er, 49er FX and Nacra Championship event

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Ōrākei Quick Response and Tree Protection, Round Two 2017/2018 grant allocations

Resolution number OR/2018/33

MOVED by Chairman C Davis, seconded by Member T Millar:

That the Ōrākei Local Board:

a) approves the following 2017/2018 Ōrākei Local Board Quick Response Round Two grant:

Applicant	Project and Conditions	Allocated
Remuera Chinese Association Incorporated	Towards subsidy of venue hire fees	$1,037

CARRIED

Secretarial note: Member Wong declared an interest to resolution a) above with respect to his association with the Remuera Chinese Association Incorporated and took no part in the discussion or voting on the matter.

Resolution number OR/2018/34

MOVED by Chairman C Davis, seconded by Member D Wong:

That the Ōrākei Local Board:

b) approves the following 2017/2018 Ōrākei Local Board Quick Response Round Two grants:

Applicant	Project and Conditions	Allocated
Ellerslie Combined Probus Club	Towards venue hire and microphone hire fees	$425
Saint Heliers and Community Support Trust	Towards the purchase of one laptop	$1,500
Eastern Bays Toy Library	Towards venue hire	$1,300
The Parenting Place	Towards the costs of delivering 50 mental health presentations to six schools in the local board area	$3,000
Sophie Stanhope	Towards the hire of tables, chairs, music and gazebo plus the event permit for the Ocean Festival	$1,000
Mens Shed Auckland East Inc	Towards first aid training and fire extinguishers	$1,515
Sarah Bowman	Towards the purchase of 20 fruit trees, compost and fertiliser for a school garden	$994
Ellerslie Theatrical Society Incorporated	Towards the cost of printing publicity materials	$500
Youthline Auckland Charitable Trust	Towards the costs of operating the helpline	$1,300
Total:		$11,534

c) approves the following 2017/2018 Ōrākei Tree Protection Grant Round Two grant:

Applicant	Project	Allocation
Kirstine Jancys	Towards Oak tree trimming	$750

d) requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

e) requests that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

f) declines the following 2017/2018 Ōrākei Local Board Quick Response and 2017/2018 Ōrākei Tree Protection Grant Round Two grants noting these applications were either ineligible as they did not meet funding criteria and/or for activities well outside the Ōrākei Local Board area:

Applicant	Project
Kohimarama Tennis Club Inc	Towards the purchase of a 12 months’ supply of tennis balls for the club and community
NZ Barok Incorporated	Towards St. Luke's Church venue hire, administration fees, musician fees and PR
Mr M Parsotam	Towards the venue hire fees for hosting community yoga classes at the Ōrākei Community Centre
Jean Nicholas	Dutch Elm tree trimming
Tian Zheng Xu	Totara tree trimming

g) notes that there is $98,899 remaining in the Local Contestable Grants Fund 2017/2018 for the Ōrākei Local Board.

CARRIED

Minor changes to the Ōrākei Local Board consultation content

Resolution number OR/2018/35

MOVED by Chairman C Davis, seconded by Member C Claridge:

That the Ōrākei Local Board notes the following minor changes, to the Ōrākei Local Board content that is included in the consultation document and supporting information document for the 10-year Budget 2018-2028 consultation:

i) Addition of the key advocacy point to the consultation document - ‘Advocate for and partially fund a walking and cycling linkage from Gowing Drive in Meadowbank, to the Glen Innes to Tamaki Drive Shared Path and across to Kohimarama/Mission Bay, providing a safe alternative route for school students’.

ii) Removal of ‘visitors to’ in the fifth priority in the consultation document and the supporting information document

iii) Addition of ‘Construction of the’ in the second paragraph under ‘Our key advocacy project’ in the supporting information document

iv) Change of wording from ‘purchase of land’ to ‘planning of the link’ in the third paragraph under ‘Our key advocacy project’ in the supporting information document.

CARRIED

Auckland Council’s Quarterly Performance Report: Ōrākei Local Board for quarter two, 1 October - 31 December 2017

Suzanne Weld, Senior Local Board Advisor was in attendance to speak to this report.

Resolution number OR/2018/36

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:

That the Ōrākei Local Board receives the performance report for the financial quarter ending 31 December 2017.

CARRIED

Draft Ōrākei Local Board Progress and Achievements Report July 2016 - December 2017

Hayley King, Local Board Advisor was in attendance to speak to this report.

Resolution number OR/2018/37

MOVED by Chairman C Davis, seconded by Member D Wong:

That the Ōrākei Local Board:

a) approves the draft Ōrākei Local Board Progress and Achievements Report for the period 1 July 2016 to 31 December 2017.

b) delegates authority to the Chairman to approve any final edits to the report prior to publication.

CARRIED

Tamaki Drive Precinct Event Guidelines

Mikaela Otene, Team Leader Event Facilitation was in attendance to speak to this report.

Resolution number OR/2018/38

MOVED by Chairman C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board adopts the Tamaki Drive Precinct Event Guidelines document for implementation by the Auckland Council Event Facilitation and Auckland Tourism, Events and Economic Development (ATEED) Major Events teams, subject to the following amendments:

I. The signage section of the Tamaki Drive Precinct Event Guidelines being updated to include photographic examples of Board approved and not approved temporary event parking signage as showing in item 20: The Chairman’s report – Colin Davis, Attachment B of the agenda.

II. Inclusion of a new section as follows:

3.1 Trading and Events in Public Places Bylaw (2015)

The Trading and Events in Public Places Bylaw was introduced on 1 July 2015. The bylaw manages activities, including events, in public places fairly and consistently across the Auckland region. Event permits are issued by Auckland Council and ATEED under the bylaw. Events that trigger an event permit but operate without one may be in breach of the bylaw. Such action could jeopardise future permit applications or result in bylaw fines imposed.

III. That the map ‘2.0 Tamaki Drive Precinct – Scope’ be amended to correctly show the Board’s western boundary.

CARRIED

ATEED six-monthly report to the Ōrākei Local Board

Chris Lock, Senior Strategic Advisor - Local Boards was in attendance to speak to this report.

Resolution number OR/2018/39

MOVED by Chairman C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board receives the Auckland Tourism, Events and Economic Development (ATEED) six-monthly report period from 1 July 2017 to 31 December 2017.

CARRIED

Appointment of Local Board Member to Local Government New Zealand Zone One Committee

Resolution number OR/2018/40

MOVED by Chairman C Davis, seconded by Member C Claridge:

That the Ōrākei Local Board appoints the Chairman as the Board’s representative to the Local Government New Zealand Zone One Committee.

CARRIED

2018 Local Government New Zealand Conference and Annual General Meeting

Resolution number OR/2018/41

MOVED by Chairman C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board:

a) nominates the Chairman to attend the Local Government New Zealand 2018 Conference and Annual General Meeting from Sunday, 15 July to Tuesday, 17 July 2018.

b) confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) notes that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team by Friday, 13 April 2018 to ensure that they are registered with Local Government New Zealand.

CARRIED

Chairman's report - Colin Davis

The Board’s submission on the Auckland International Airport’s proposed second runway was tabled at the meeting. A copy immediately follows at the end of these minutes.

Resolution number OR/2018/42

MOVED by Chairman C Davis, seconded by Member C Claridge:

a) That the report be received.

b) That the Ōrākei Local Board’s feedback on the CABx review and tabled submission on the Auckland International Airport’s proposed second runway be formally endorsed.

CARRIED

Board Member Report – Kit Parkinson

Resolution number OR/2018/43

MOVED by Deputy Chairman K Parkinson, seconded by Member R Rundle:

That the report be received.

CARRIED

Board Member Report - Troy Churton

Resolution number OR/2018/44

MOVED by Member T Churton, seconded by Member C Claridge:

a) That the report be received.

CARRIED

b) That the Ōrākei Local Board conduct a minimum three month trial of starting every second workshop at 3pm to finish around 5pm or soon thereafter.

A division was called for, voting on which was as follows:

For

Member T Churton

Member C Claridge

Member D Wong

Against

Chairman C Davis

Member T Millar

Deputy Chairman K Parkinson

Member R Rundle

The motion was declared lost by 3 votes to 4.

Board Member Report – Carmel Claridge

Resolution number OR/2018/45

MOVED by Member C Claridge, seconded by Member T Millar:

a) That the report be received.

b) That Auckland Transport be requested to provide options to the Board for urban design solutions, denser planting in verges and signage, to deter dangerous pedestrian crossing from the eastern end of Selwyn Reserve over Tamaki Drive to the café precinct area.

c) That Auckland Transport be requested to identify a location for a designated loading zone within close proximity to the Tamaki Drive/Patteson Ave intersection in Mission Bay to service supply and delivery requirements of local businesses.

d) That Auckland Transport be requested to provide a design for the narrowing of the intersection at St Johns Rd/ Felton Matthew Avenue, including a facility to enable a safe right hand turn into traffic flow from Felton Matthew and a safe crossing facility for pedestrians and cyclists.

e) That Auckland Transport be requested to advise the Board on the cost/ feasibility of providing a comprehensive and holistic plan for the escalating congestion issues in the Ellerslie Business Precinct, with a focus on traffic movement along Ladies Mile/ Main Highway and within proximity to Ellerslie Train Station.

f) That Auckland Transport be requested to reinvestigate the installation of broken yellow lines across the intersection at Arney Rd/Buttle Street, Remuera and on one side of Buttle Street to deter congestion, illegal parking, enhance pedestrian safety, and enable access for emergency vehicles and rubbish trucks.

g) That Auckland Transport be requested to provide site options and a rough order of costs for the installation of a permanent bike rack on/ or near vicinity to the Meadowbank Train Station platform within sightline of the CCTV camera.

h) That Auckland Transport be requested to advise the Board whether funding is available and provide rough order of costs for establishing location signage for street to street walkways as follows in the St Johns Park area:

· Peart View to St Johns Road

· Worley Place to Norman Lesser Drive

· Kissling Place to College Road

· Waikato Place (next to property 12) to College Road

· Pyatt Crescent (next to property 16) to Gerard Way

· Norman Lesser Drive (next to property 156) to College Road

· Allen Johnston Place to Hoani Glade

· Colonel Barton Glade to St Johns Road

· Norman Lesser Drive (next to property 94) to St Johns Road

· Grand Drive (182) to Meadowbank Shopping Centre

· Grand Drive (124) to Rosepark Crescent

· Rosepark Crescent to Lavender Court.

i) That Auckland Transport be requested to provide options for the installation of broken yellow lines in Hilltop St, Remuera and at the intersection of Hilltop Street and Maungarei Street to indicate legal parking zones, enable vehicle visibility in and out of the intersection, and to improve the currently dangerous pedestrian environment.

j) That the Ōrākei Local Board’s submission on the proposed pedestrian refuge, Tamaki Drive, Kohimarama (Attachment A of the report) be formally endorsed.

CARRIED

Board Member Report - Toni Millar

Resolution number OR/2018/46

MOVED by Member T Millar, seconded by Member C Claridge:

a) That the report be received.

b) That the Ōrākei Local Board requests the Auckland Emergency Management Department to develop a system to efficiently record the real cost of emergency management services for all areas of Council and Auckland Transport, including the loss of amenity usage which would include the cost of clean-up and all repairs.

c) That the Ōrākei Local Board requests the Auckland Emergency Management Department to prepare very simple guidelines for the public for Emergency Management in relation to high tide events, covering:

i. Who is responsible to protect private property from sea water and unusually high tides

ii. What Auckland Council Community Facilities does in high tide events

iii. What Auckland Transport does in high tide events

iv. Where Aucklanders go for information during a high tide event.

CARRIED

Board Member Report – Ros Rundle

The Auckland Transport and St Heliers Business Improvement District document (Attachment B) was amended at the meeting. A copy immediately follows at the end of these minutes.

Resolution number OR/2018/47

MOVED by Member R Rundle, seconded by Member D Wong:

a) That the report be received.

b) That the Ōrākei Local Board formally endorse the ‘Ōrākei Business Awards for 2018’ concept in principle to host a business awards process and event as part of the 2018/2019 work programme as detailed in Attachment A.

c) That Auckland Transport be requested to include the entire Saint Heliers Business Improvement District (BID) area in its new cleaning contract as detailed in Attachment B as amended.

CARRIED

Board Member Report – David Wong

Resolution number OR/2018/48

MOVED by Member D Wong, seconded by Deputy Chairman K Parkinson:

That the report be received.

CARRIED

Governance Forward Work Calendar

Resolution number OR/2018/49

MOVED by Chairman C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board draft Governance Forward Work Calendar be noted.

CARRIED

Ōrākei Local Board Workshop Notes

Resolution number OR/2018/50

MOVED by Chairman C Davis, seconded by Member C Claridge:

That the Ōrākei Local Board workshop notes for the workshops held on 1, 8 and 22 February 2018 be noted.

CARRIED

Resolutions Pending Action

Resolution number OR/2018/51

MOVED by Chairman C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board resolutions pending action report be noted.

CARRIED

30 Consideration of Extraordinary Items

There were no extraordinary items.

5.07 pm The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRMAN:................................................................

Chairman	Colin Davis, JP
Deputy Chairman	Kit Parkinson
Members	Troy Churton
	Carmel Claridge
	Toni Millar, QSM, JP
	Ros Rundle
	David Wong