Agenda of Puketāpapa Local Board

Puketāpapa Local Board

15 March 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputations - Earth Action Trust 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Chairperson's Report, March 2018 7

13 Board Member Reports 13

14 Auckland Transport's Monthly Update 23

15 Urgent Decision - Feedback on the Three Kings Plan change 29

16 Governance Forward Work Programme Calendar 47

17 Record of Puketāpapa Local Board Workshop Notes 51

18 Resolutions Pending Action Schedule 61

19 Albert-Eden-Roskill Ward Councillor Update 67

20 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 15 February 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputations - Earth Action Trust

Te take mō te pūrongo / Purpose of the report

1. To provide an opportunity for the Earth Action Trust to present to the Puketāpapa Local Board.

Whakarāpopototanga matua / Executive summary

2. Granada from the Earth Action Trust will be in attendance to discuss the Trust’s work, the closure in June 2018 of the Repurpose Community Recycling Centre trail project in Onehunga and the proposal for a resource drop-off centre in Puketāpapa.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) thank Granada (Agnes Granada) from the Earth Action Trust for her presentation on the Trust’s work, the closure in June 2018 of the Repurpose Community Recycling Centre trail project in Onehunga and the proposal for a resource drop-off centre in Puketāpapa

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Puketāpapa Local Board

15 March 2018

Auckland Transport's Monthly Update

File No.: CP2018/02623

Te take mō te pūrongo / Purpose of the report

1. This report provides a progress update to the Puketāpapa Local Board (the Board) on its current transport capital fund projects, along with a recommendation that the Board allocate the remainder of its Transport Capital Fund to constructing cycling connection from Mt Roskill Schools Campus to Hillsborough Road.

2. It also provides information on other transport related activities in the Board area, including decisions of Auckland Transport’s (AT) traffic control committee and consultations sent to the Board for comment.

Whakarāpopototanga matua / Executive summary

3. This report recommends that the Board approves AT to proceed with a Transport Capital Fund project - a greenway cycling option described in the Puketāpapa Greenways Review as Option D (with modifications). This is discussed in the Analysis section of this report.

4. This provides an update on the Board’s Transport Capital Fund projects to date, together with financial information.

5. The report includes updates on the Regional Land Transport Plan and Dominion Road bus priority improvements.

6. Any reporting on consultations sent to the Board for feedback is noted along with relevant decisions of AT’s Traffic Control Committee.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) receive Auckland Transport’s monthly update for March 2018

b) allocate funding from its Transport Capital Fund of up to $600,000 for detailed design and construction of Greenway Route D (Roskill Campus to Hillsborough Road), starting at Frost Road.

Horopaki / ContextLocal Board Transport Capital Fund

7. The Puketāpapa Local Board’s projects are summarised in the table below:

Project	Description	Status	Projected Cost
Fearon Park Pathway	A shared path to be constructed through Fearon Park.	This is being managed by Auckland Council Community Facilities. First stage of the greenway path is complete and the second section of the pathway by the playground will be completed by June 2018.	$190,000
Richardson Road carpark realignment and Lighting project	A project to shift parking in the carpark to facilitate the construction of a shared path past the kindergarten. This will complete the missing link in the Mt Roskill safe route scheme.	This project is being delivered by Auckland Council Community Facilities who advise that a consent application is in progress.	$220,000
Keith Hay Park Lighting – Southern Section	Continuing the lighting project from the northern section to the southern end of the park past Noton Road carpark to Richardson Road.	This project is being delivered by Auckland Council Community Facilities who advise that they are in discussions with the affected stakeholders as to their preferred delivery timing. Delivery of this project is likely later in this calendar year.	$350,000
Smart Studs	Installation of flashing studs at the pedestrian zebra on Mt Albert Rd, vicinity of Three Kings Plaza.	Financial resourcing for this project was agreed in February 2018. Project is in design.	$60,000
Greenway Cycling Project	The Board requested further advice from AT in regard to two possible Greenways projects. These are routes C, D in the 2017 revised Greenways report.	Information on Routes C and D was presented to the February 2018 workshop and Route D (modified) is recommended for funding.	$1, 130,000
Tetra Trap Installation	Working to improve water quality in the Oakley Creek catchment area.	Advice from Healthy Waters included installation of 25 tetra traps in catchpits in the Gifford Avenue area. On hold while the Greenway cycle project costs are worked through. On Hold.	$30,000

8. The Board’s priority for spending in this political term was established as extending Greenways connections in its area. AT has provided advice regarding four different routes and these have been discussed in detail with the Board’s Infrastructure and Heritage cluster meetings on 13 December 2017 and 14 February 2018.

9. In February, the the Infrastructure and Heritage cluster narrowed its choice down to one of two routes and these are discussed in the Analysis section below.

10. The Fearon Park project, Richardson Road carpark realignment and lighting as well as the completion of lighting of the pathway in Keith Hay Park are being delivered by Auckland Council’s Community Facilities.

11. At its 15 February 2018 meeting, the Board supported installing flashing studs at the zebra crossing on Mt Albert Road, near Three Kings Plaza. This project has now gone forward for design.

Tātaritanga me ngā tohutohu / Analysis and advice

Greenway Cycling Project – Routes C and D

12. After the Board’s Infrastructure & Heritage cluster meeting on 13 December 2017, four possible cycling routes were discussed and the Board decided to focus on two routes. It requested AT to provide advice on the type of treatments suitable for Routes C and D and a rough order of costs for these two routes.

13. The details below were provided by AT’s in-house designers and represents an overview of treatment that might be required on the routes - though these would need to be confirmed by a more detailed investigation.

Route C, a connection between Monte Cecilia Park and One Tree Hill

14. This route is a total of 1350 metres long.

15. It includes shared paths on Mt Albert Rd and the a combination of traffic calming measures, signs, markings, shared paths, signalised crossings on Peet Avenue, Fernleigh Avenue, Pah Road, Ambury Avenue, Epworth Avenue, Beckenham Avenue and Manukau Road.

16. It recommends relocating the signalised pedestrian crossing on Pah Rd to a preferred position for cyclists and the installation of new signalised crossing on Manukau Road.

17. Risks associated with developing this route include the possibility of significant removal of trees and on-street parking, the difficulty of moving the signalised crossing on Pah Road and of establishing a signalised crossing on Manukau Road.

18. The rough order of costs for this route is $1,340,000.

Route D, a connection between the Mt Roskill Campus in Frost Road to Hillsborough Road

19. The route is a total of 1250 metres long.

20. It includes shared paths on Frost Road and then a combination of traffic calming measures, signs, markings along Britton and Dornwell Roads, shared paths through the laneways and then traffic calming on Hayr Road and Haughey Avenue.

21. It is modified from the route described as Route D in the Greenways revision by avoiding the intersection of Dornwell/Hayr/Mt Albert Roads and instead using an existing laneway connection between Dornwell Street and Haughey Avenue.

22. It avoids the intersection of Dornwell/Hayr/Mt Albert Roads and instead uses an existing laneway connection

23. It incorporates stormwater control and lighting of the two laneways.

24. It does not include a crossing of Hillsborough Road.

25. The Rough Order of costs for this connection is $1,130,000.

Recommendation

26. As Route C poses a number of difficulties in the crossing of major arterials and significant risks such as the potential removal of street trees and on-street parking, it is not recommended for progression at this time.

27. Route D is the preferred option as it would provide a better level of service, connecting to Roskill Schools and the wider network of existing greenways. This route provides the likely highest usage and benefits, linking the schools and the pathway through John Moore Reserve and the Mt Roskill Safe Routes pathways. It will also have synergies with the Safer Communities investigation work currently taking place in this area of Mt Roskill.

28. This project also scored highly when ranked against other possible transport projects in the Puketāpapa area which were considered by the Board.

29. The Board has about $600,000 to allocate and AT recommends that the Board choose to proceed with Route D, beginning in Frost Road and travelling as far as the available funds will allow.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

Regional Land Transport Plan (RLTP)

30. The Regional Land Transport Plan (RLTP) is a plan of how transport delivery agencies intend to respond to growth and other challenges facing Auckland over the next 10 years. It includes a 10-year prioritised delivery programme of transport services and activities.

31. The draft RLTP is prepared jointly by Auckland Transport with the NZ Transport Agency and KiwiRail. It is a statutory plan describing how these agencies intend to respond to growth and other challenges facing Auckland over the next ten years. It will include a ten-year prioritised delivery programme of transport services and activities.

32. The original intention was to consult on the plan alongside Auckland Council’s Long Term Plan. However, as Auckland Transport’s Board has asked for a number of revisions, the consultation has been “decoupled” and moved into April to ensure it is informed by, and strongly aligned with, the Government’s soon to be released Policy Statement on Transport and a refreshed Auckland Transport Alignment Programme.

Dominion Road Bus Priority Measures Consultation

33. Bus priority measures for Dominion Road were consulted on in late 2017 and elements of these measures are due to go ahead in 2018, along with the preparation of the route for double decker buses.

34. AT will be extending the bus lanes along Dominion Road and making them continuous between Horopito Street and Mt Albert Road. When this is work is completed, the operating hours will increase by one hour in the morning and in the evening. City-bound from 7am to 10am (instead of 9am) and south-bound from 4pm to 7pm (instead of 6pm).

The work that was proposed to rationalise bus stops is now on hold until more information on the light rail option for Dominion Road is available.

Traffic Control Committee (TCC) report

35. There was one decision of the Traffic Control Committee that affected the Puketapapa Local Board area in February 2018.

Street/Area	Description	Work	Decision
Hendry Avenue, Hillsborough	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Road Hump, Edge Line	Carried

Consultation Items

36. Auckland Transport provides the Board with the opportunity to comment on transport projects being delivered in its Local Board Area.

37. In this reporting period, no consultations were sent to the Board.

Tauākī whakaaweawe Māori / Māori impact statement

38. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

39. The Puketāpapa Local Board has discretionary funding available for transport related capital projects in its Board area of just over two million dollars.

Financial Summary

Puketāpapa Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,064,658
Amount committed to date on projects approved for design and/or construction	$1,416,815
Budget balance	$647,843

Ngā raru tūpono / Risks

40. Risks relating to the Board’s transport capital fund were discussed above.

Ngā koringa ā-muri / Next steps

41. The next step for the Board is to consider whether it wishes to support the Greenways cycling option D and allocate the Board’s remaining transport capital fund to this project..

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

15 March 2018

Urgent Decision - Feedback on the Three Kings Plan change

File No.: CP2018/00943

Te take mō te pūrongo / Purpose of the report

1. To update the Puketāpapa Local Board (the Board) of the urgent decision signed under delegation on 9 February 2018 for feedback on the Three Kings Plan change.

Whakarāpopototanga matua / Executive summary

2. On 24 November 2016, the Board agreed an urgent decision process where it is not practical to call the full board together and meet the requirement of a quorum. The process delegates authority to the Chair and Deputy Chair to make an urgent decision on behalf of the full board. The process requires any urgent decision made be reported to the full board at the next ordinary business meeting.

3. At the Puketāpapa Local Board meeting on 24 November 2016, the board considered the urgent decisions process and passed resolution PKTPP/2016/216 as follows:

That the Puketāpapa Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo.

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board. CARRIED

4. Feedback from the Board was sought to assist the decision making on whether the plan change is fully notified or notified on a limited basis. The decision for determining if the plan change is to be notified on a limited notification basis is delegated to the Department Manager of Plans and Places at Auckland Council.

5. The matter came to the Board’s attention after the close of the 15 February 2018 meeting agenda and the matter could not be delayed until a subsequent meeting. The Board’s feedback was required by 12 February 2018 as the proposed plan was due to be notified on 15 February 2018 in order to meet the statutory timeframe for processing and notifying a plan change under clause 25(2)(a) of the First Schedule of the Resource Management Act 1991

6. On 9 February 2018, the Board made the following recommendations:

a) note the Board’s longstanding policy to allow as wide a consultation as possible on decisions being made by Auckland Council and therefore

b) recommends full notification of the proposed plan changes to the Three Kings Precinct

If the officer delegated to make this decision deems that full notification is not necessary then:

c) recommends extending the limited notification area proposed by officers to include:

i) St Andrews Rd (West side) 259 to 209

ii) East side of Mt Eden Rd to 872A

7. Details of the urgent decision are included as Attachment A to this report.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board note the decision made under urgency to provide feedback on the Three Kings Plan change notification process:

a) note the Board’s longstanding policy to allow as wide a consultation as possible on decisions being made by Auckland Council and therefore

b) recommends full notification of the proposed plan changes to the Three Kings Precinct

If the officer delegated to make this decision deems that full notification is not necessary then:

c) recommends extending the limited notification area proposed by officers to include:

i) St Andrews Rd (West side) 259 to 209

ii) East side of Mt Eden Rd to 872A

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Approved Urgent Decision - Feedback on Three Kings Plan change	31

Ngā kaihaina / Signatories

Authors	Brenda Railey - Democracy Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Chairperson	Harry Doig
Deputy Chairperson	Julie Fairey
Members	Anne-Marie Coury
	David Holm
	Shail Kaushal
	Ella Kumar, JP