I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Wednesday, 28 March 2018 4.30PM Local Board
Chambers |
Papakura Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
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Deputy Chairperson |
Brent Catchpole |
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Members |
Felicity Auva'a |
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Hon. George Hawkins, QSO |
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Bill McEntee |
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Michael Turner |
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Katrina Winn |
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(Quorum 3 members)
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Paula Brooke Democracy Advisor
22 March 2018
Contact Telephone: 021 715 279 Email: Paula.Brooke@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Papakura Local Board 28 March 2018 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Deputation - 25th Anniversary of the Friends of Kirks Bush - Margaret Gane 5
9 Public Forum 6
10 Extraordinary Business 6
11 Notices of Motion 6
12 Councillors' Update 7
13 Corporate Accommodation Disposal Recommendation - 35 Coles Crescent, Papakura 9
14 Papakura Town Centre CCTV upgrade 13
15 Auckland Transport monthly update 23
16 New Road Name Approval for the residential subdivision by Karla Group Incorporated and Karaka Harbourside Estate Limited at 135 and 143 Pararekau Road, Hingaia. 35
17 Approval for three new road names in the Amplexus Limited subdivision at 201 Walters Road, Papakura. 39
18 2018 Local Government New Zealand Conference and Annual General Meeting 45
19 Papakura Local Board Governance Forward Work Calendar - March 2018 53
20 Papakura Local Board Achievements Register for the 2016-2019 Political Term 61
21 For Information: Reports and Information referred to the Papakura Local Board 77
22 Papakura Local Board Workshop Records 79
23 Consideration of Extraordinary Items
PUBLIC EXCLUDED
24 Procedural Motion to Exclude the Public 101
Member xxx will lead the meeting in prayer.
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
That the Papakura Local Board: 1. confirm the ordinary minutes of its meeting, held on Wednesday, 28 February 2018, including the confidential section, as a true and correct record.
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At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
There were no notices of motion.
Papakura Local Board 28 March 2018 |
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File No.: CP2018/03328
Te take mō te pūrongo / Purpose of the report
1. To provide an opportunity for Councillors Daniel Newman, and Sir John Walker to update the Board on regional matters of interest.
Ngā tūtohunga / Recommendation/s That the Papakura Local Board: a) receive the Ward Councillors update from: i) Cr Daniel Newman regarding: · ii) Cr Sir John Walker regarding: ·
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Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Authors |
Paula Brooke - Democracy Advisor |
Authorisers |
Manoj Ragupathy - Relationship Manager Manurewa & Papakura |
Papakura Local Board 28 March 2018 |
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Corporate Accommodation Disposal Recommendation - 35 Coles Crescent, Papakura
File No.: CP2018/03467
Te take mō te pūrongo / Purpose of the report
1. This report seeks the Papakura Local Board’s endorsement of the Corporate Property team’s recommendation to the Finance and Performance Committee to dispose of one council owned property in the Papakura Local Board area.
Whakarāpopototanga matua / Executive summary
2. Auckland Council’s Corporate Property team has developed a Corporate Property Portfolio Strategy, which seeks to contribute to a more efficient corporate property network. This is a self-funding programme of works, which utilises the capital receipts from the divestment of property that is no longer required by the corporate property network.
3. The council-owned property at 35 Coles Crescent, Papakura has been identified as surplus to council’s requirements as part of the review of the Corporate Property Portfolio Strategy. Consultation with impacted council departments, Panuku Development Auckland (Panuku), iwi authorities and the Papakura Local Board has now taken place. Corporate Property recommends disposal of the site to enable the Corporate Property Portfolio Strategy to be implemented.
4. A resolution approving the disposal of this site is required from the Finance and Performance Committee before the proposed divestment can be progressed.
Ngā tūtohunga / Recommendation/s That the Papakura Local Board: a) endorses Corporate Property’s recommendation to the Finance and Performance Committee to dispose of 35 Coles Crescent, Papakura. |
Horopaki / Context
5. On 6 August 2017 Regulatory Services announced that it would create efficiencies through an operating model that rationalises its teams to work from three major hubs in the North West (Albany/Westgate), City Centre (Bledisloe House) and the South (Manukau). Alongside this, Regulatory Services confirmed an approach of delivering more local services via a number of spokes (drop in spaces) across the region.
6. In response to the organisation’s goal to move to three hubs and a requirement for local spokes, Corporate Property developed the Corporate Property Portfolio Strategy, which describes how this organisational change would manifest in the property network. This includes establishing which locations will be retained and which were identified as surplus to requirements, and using existing council buildings such as libraries, leisure centres and local board offices where space was available for spokes. This strategy identified 35 Coles Crescent, Papakura as surplus to our corporate accommodation requirements and as a potential site that could be sold to reinvest in the corporate network.
7. The sale of the sites in the Corporate Property Portfolio Strategy will contribute to a more efficient corporate property network aligned with the new organisational requirements and allow the proposed programme of works to be self-funding by utilising the proceeds of the sale.
8. There will be no change to customer service centres or local board accommodation functionality as a result of implementing this proposed strategy. Any local board office or customer service centre impacted by the proposed closure of a building, will be relocated to a suitable location within the area, in consultation with the appropriate local board.
9. Timing is critical in implementing this strategy, due to a number of major lease expiries over the next few years. Should we miss those lease expiries, then significant value locked up in any new leases will not be available to implement much need portfolio change.
Tātaritanga me ngā tohutohu / Analysis and advice
10. 35 Coles Crescent, Papakura comprises a two storey building that provides 1,663m2 of office accommodation, local board offices and a customer service centre on a 5,059m2 site.
11. The property was vested in trust in the members of the Town Board of Papakura on 25 January 1922 and was to be held on trust to erect and maintain ‘public building or buildings and library to be called the Town Hall Buildings for public and charitable and recreative purposes’ and was not “saleable” for a period of 99 years.
12. We have received legal advice from external advisors that from 2021 the property would be “saleable”.
13. The Auckland Unitary Plan zoning for the site is part Metropolitan Centre Zone and part Public Open Space - Informal Recreation Zone. It has a 2017 capital valuation of $3,850,000.
14. The council-owned site at 35 Coles Crescent, Papakura is not likely to be subject to offer back obligations to the former owner under section 40 of the Public Works Act 1981.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
15. Corporate Property and Panuku attended a workshop with the Papakura Local Board regarding the sale of 35 Coles Crescent, Papakura in March 2018.
16. The Papakura Local Board provided informal feedback that there should be a review of whether part of the site can be sub-divided to create a public park on a separate title. This will be reviewed during the due diligence period prior to the sale process commencing. The Papakura Local Board also sought assurances that the time capsule would be preserved.
17. This report provides the board with an opportunity to formalise its views regarding the site.
Tauākī whakaaweawe Māori / Māori impact statement
18. The disposal of 35 Coles Crescent is not expected to have a particular impact on Maori.
19. Staff contacted Ngāi Tai ki Tāmaki, Ngāti Tamaoho, Te ākitai – Waiohua, Ngāti Te Ata – Waiohua, Te Ahiwaru, Ngāti Paoa, Ngaati Whanaunga, Ngāti Maru, Ngāti Tamatera and Waikato-Tainui regarding the potential sale of 35 Coles Crescent on 4 December 2017. None of the iwi authorities provided feedback specifically in relation to the sale of 35 Coles Crescent.
Ngā ritenga ā-pūtea / Financial implications
20. It is proposed that the capital receipts from the sale of surplus corporate properties contribute to the Corporate Property Portfolio Strategy so that the proposed new network can be implemented and self-funded. This will provide efficiencies to the corporate property network.
Ngā raru tūpono / Risks
21. If the sites identified in the Corporate Property Portfolio Strategy that are surplus to the council’s corporate accommodation requirements are not approved for sale, there is a strong risk to the successful implementation of the Corporate Property Portfolio Strategy which would not be self-funded and would need to be funded separately.
Ngā koringa ā-muri / Next steps
22. Following receipt of the Papakura Local Board’s resolutions, the Corporate Property Portfolio Strategy will be presented to the Finance and Performance Committee, along with an intended recommendation to divest of this site. If the committee approves the proposed disposal of the site, Corporate Property will work with Panuku who will seek to divest of the site in a manner that provides an optimal outcome and return to council. Funds realised will be ring-fenced to ensure the successful implementation of the Corporate Property Portfolio Strategy.
23. The terms and conditions of any disposal would be approved under appropriate financial delegation.
Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Authors |
Stephen Greenhough – Project Director, Corporate Property |
Authorisers |
Kevin Ramsay - General Manager Corporate Finance and Property Manoj Ragupathy - Relationship Manager Manurewa & Papakura |
Papakura Local Board 28 March 2018 |
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Papakura Town Centre CCTV upgrade
File No.: CP2018/00463
Te take mō te pūrongo / Purpose of the report
1. To allocate funding to the Papakura Business Association for a proposed upgrade of the public places safety camera system (CCTV) in the Papakura town centre.
Whakarāpopototanga matua / Executive summary
2. The Papakura Business Association has proposed to implement a comprehensive public safety camera (CCTV) upgrade, based on recommendations from the Papakura Town Centre Safety Report 2017 by Beca Limited.
3. The Business Association is now requesting a financial contribution to support the project.
4. The Local Board Funding Policy provides the local board with authority to allocate Locally Driven Initiative (LDI) Capex funding towards community initiated projects.
5. The purpose of CCTV is to enhance the public’s perception of safety, improve the ways crime can be prevented and detected and be a source of intelligence and information for police and council.
6. At the request of staff, the Business Association has provided quotes from three providers.
7. Beca undertook an independent review of all quotes and recommended Clearview Technology Ltd as the preferred supplier.
8. Staff also reviewed the quotes and have compared them to similar installations in other areas of Auckland.
9. Staff recommend that the local board consider making a financial contribution of $160,000 toward supporting the Business Association’s proposal.
Horopaki / Context
10. Papakura is identified in the Auckland Plan as a metropolitan development area and will see significant increase in town centre population as a growing social and economic hub.
11. The 2017/2018 Arts, Community and Events work programme was approved on 7 June 2017. Within the Community-led placemaking: town centre initiatives and economic development activity, the Papakura Local Board allocated $169,000 to support safety, activation and economic development (PPK/2017/110).
12. During 2017/2018 this budget has been spent on:
· funding and agreements with the Papakura Crimewatch Patrols, Neighbourhood Support Papakura and the Māori Wardens
· employing town centre security guards
· supporting the town centre safety coordinator role
· placemaking and innovation initiatives.
13. The local board commissioned a safety review of the Papakura Town Centre as part of a wider scope of safety initiatives to improve safety in the area. The Papakura Town Centre Safety Report 2017 by Beca Limited was received by the local board at a business meeting on 25 October 2017 (PPK/2017/225).
14. A key recommendation from the safety review is an increase in existing CCTV capability. Further to this recommendation staff have advised the local board that the most appropriate owner of a CCTV system would be the Papakura Business Association.
15. The Business Association is identified as the most appropriate owner as it has already invested heavily in, and owns, the current CCTV system in the town centre in partnership with the Papakura Police. The Business Association has spent approximately $160,000 on CCTV since 2011 and incurs ongoing monthly operational costs. The Business Association and the Police also have knowledge of future requirements for the area, such as unsafe hotspots.
16. The Business Association is seeking $215,916.83 from the local board to engage Clearview Technology Limited to install an expanded CCTV system. The proposal from Clearview Limited was identified as the most appropriate proposal based on an independent peer review of three proposals. The Business Association will fund the $27,000 cost to relocate the CCTV box to a new location to support the expanded CCTV system.
17. Staff recommend that a financial contribution of $160,000 be considered. According to the quote from Clearview Technology Limited $160,000 will allow the core infrastructure of the new system to be installed with the ability for the Business Association to fund expansion of the system and add enhanced features in the future if required.
18. The Business Association’s request and the safety review’s recommendations regarding CCTV was discussed with the board at a workshop on 7 February 2018. .
Tātaritanga me ngā tohutohu / Analysis and advice
19. The existing Papakura CCTV server, software and recording equipment is at capacity and needs to be upgraded. Upgrading would allow additional camera sites to be added and provide updated technology to support a wider area network. The future expansion of the current system to other sites outside the main Papakura Town Centre is a key driver of the system upgrade.
20. The new proposal will expand the system with additional cameras, server and software upgrades, license plate recognition capability and video display equipment.
21. Staff requested that the Business Association obtain supplier quotes to support its request. The three quotes received vary between $110,000 (GST exclusive) and $215,000 (GST exclusive).
22. Staff asked Beca to carry out an independent review of the quotes, including analysis of equipment specifications. As a result, Clearview Technology was recommended as the preferred supplier based on technical compliance and completeness of their quote (attachment A).
23. The final cost of the system may change based on any site-specific issues that will be investigated once project is approved. The Business Association will negotiate the scale and the scope of the system to accommodate any cost increases to stay within the available funding.
24. Staff have also considered similar CCTV installations at Henderson Town Centre and Mangere East Village to assist in comparing camera specifications and installation costs in Papakura with these two completed projects.
Options considered
Options |
Risk/Issue and Benefit |
Cost/ Values |
Option 1: status quo - retain existing CCTV system only
(not recommended) |
Risk/Issue · the existing server and recording system is out of date · hotspots outside of the central town centre area are not covered · the current system is not capable of significant increase in connections or providing links to other locations · maintenance costs will increase, and reliability will be compromised as the system ages
Benefit · no financial contribution required.
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$0
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Option 2: Council owns and operates the CCTV system
(not recommended) |
Risk/Issue · council will need to find in-house expertise and staff resource to manage the system · public expectation of public safety outcomes, and ongoing investment in the system can increase when council is the asset owner · there will be duplication of the Business Association’s current system or require decommissioning of the current system
Benefit · council will be the sole decision-maker on the use, expansion or decommissioning of the system.
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Estimated installation cost $150,000 - $170,000
Potential annual operational and maintenance costs
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Option 3: Provide a one off financial contribution of $160,000 to support the proposed locally driven initiative
(recommended) |
Risk/Issue · this option doesn’t fully fund the proposal by Clearview Limited or the request by the Business Association · the local board may be approached by the Business Association for additional capital and operational funding in the future
Benefit · the Business Association’s expertise in operating the CCTV system can be maintained · core infrastructure of an enhanced system can be upgraded immediately with capability for further expansion and enhancements in the future maintained · future requests for contributions can be managed within local board funding priorities and through council’s grants processes · the proposed system and layout will provide Papakura with a significant technology upgrade.
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$160,000 |
Option 4: Fund the entire cost of the system as proposed by Clearview Technology Limited of $215,916.83 – staged over a two year period (not recommended) |
Risk/Issue · this amounts to a significant expenditure and reduces the available budget for other local board activities, locations and priorities · there is a risk of over-investment in today’s system in a rapidly evolving and innovating technology · local board may be approached by the business association for additional funding in the future · additional costs may be incurred if the project is staged – for example rehiring labour and equipment
Benefit · the system will be more future proofed than option 3, and is less likely to require further investment in the near future.
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Two stages $108,000 $108,000
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25. Option three is the preferred option because:
· a single funding contribution will provide the Business Association with sufficient resource to implement a system that is capable of future expansion and enhancement if needed. leverage the first two stages of its installation proposal
· the Business Association has the financial capability to contribute to completion of the project
· the current server and recording system requires upgrade to build future capacity, capability and ensure reliability of the system
· opportunities already exist for the Business Association to explore sponsorship or business contributions to add additional functionality to the system.
26. Option one is not recommended as it contradicts the findings of the town centre safety review commissioned by the local board. Option two is not recommended due to the potential requirement for council to own and manage the CCTV system and the resource and cost implications of this occurring. Option 4 is not recommended on predominantly fiscal grounds.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
27. CCTV enhancement links to the local board outcome: developing a vibrant and prosperous metropolitan centre by implementing strategies to improve safety and security in the town centre and developing a well-planned metropolitan centre.
28. At a workshop on 7 February 2018, local board members sought further direction on how they can best achieve the safety review recommendations in relation to CCTV. The local board indicated general support, in principle, for the development of a comprehensive CCTV system. This included seeking advice regarding the Business Association’s proposal.
29. The Local Board Funding Policy provides the local board with authority to allocate LDI Capex funding towards community-initiated projects and they can grant funds for community assets as a capital grant.
Tauākī whakaaweawe Māori / Māori impact statement
30. Māori have an interest in any local activities in Papakura.
31. The latest New Zealand Crime and Safety Survey carried out in 2014 which collects information on New Zealanders’ feeling of safety and their experiences of crime show that:
· Māori suffer higher rates of victimisation than other groups
· Māori worry about being victimised more than the general population.
32. CCTV’s potential of making public places safer, assisting with the detection and prosecution of offences and improving perceptions of safety may have a more positive impact on Māori as victims as crime compared to the general population.
33. Staff have not consulted specifically with Māori groups for the purposes of this report, but note that the Māori Wardens are a key stakeholder in the board’s safety initiatives in Papakura.
Ngā ritenga ā-pūtea / Financial implications
34. The local board is currently reviewing its LDI Capex budget allocations.
35. The CCTV proposal supports future town centre development and amenity. With ownership and operation of the asset remaining with the Business Association, future exposure to the cost of asset maintenance and operations for the ratepayer is minimised.
Ngā raru tūpono / Risks
36. Key risks associated with the CCTV proposal are outlined below:
Risk |
Mitigation |
If the recommendation of providing $160,000 is accepted, the Business Association is not being fully funded to implement the quote by Clearview Technology Limited. resourced financially to complete the proposed project |
· The proposed contribution will allow core infrastructure to be installed and additional technology upgrades can be added as other funding becomes available · The scope and configuration of the proposed system such as the number and location of cameras can be adjusted to come within the approved funding. |
The quote from the preferred supplier is 15 per cent higher than the median quote |
Clearview Technology provided a comprehensive proposal with all costs addressed as opposed to other, incomplete proposals. The proposal was also subject to an independent review by Beca Limited. |
Quotes provided indicated that exclusions and additional cost may be incurred once the project is initiated |
These amounts are unknown until a full detailed scoping of the costs is undertaken by the successful contractor once the project is approved for implementation. This will be undertaken prior to installation and any cost overruns managed by the Business Association. |
Additional or ongoing cost to council |
All costs are the responsibility of the owner of the system being the Business Association in the first instance. The Business Association could apply for additional local board funding but is subject to a transparent process that balances any competing local board funding priorities. |
Ngā koringa ā-muri / Next steps
37. Auckland Transport (AT) will be engaged as required to carry out field installation around streets, power poles and traffic areas. The Business Association has a relationship with AT to assist with the implementation of the CCTV system. Staff are in conversation with AT who are showing willingness to be involved.
38. Staff are currently engaging with the Business Association, non-governmental organisations, suppliers and council controlled organisations regarding other aspects of town centre security arising from the review.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
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Attachment A - BECA quotes review and recommendation |
19 |
Ngā kaihaina / Signatories
Authors |
Ayr Jones - Team Leader – Community Advisor, Arts, Community & Events |
Authorisers |
Graham Bodman - General Manager Arts, Community and Events Manoj Ragupathy - Relationship Manager Manurewa & Papakura |
28 March 2018 |
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Auckland Transport monthly update – March 2018
File No.: CP2018/03744
Te take mō te pūrongo / Purpose of the report
1. The purpose of this report is to provide an update on the current status of Local Board Transport Capital Fund (LBTCF), respond to resolutions made by the Papakura Local Board and provide transport related information on matters of specific application and interest to the Papakura Local Board and its community.
Whakarāpopototanga matua / Executive summary
2. This month’s report requires no decisions from the local board and provides a summary of information on the following matters:
a. Auckland Transport’s ‘draft Regional Land Transport Plan’
b. progress on the current local boards Transport Capital Fund projects
c. responses to the local board’s resolutions
d. update on the Safer Communities Project in Papakura
e. Takanini Platform Upgrades
f. update on the Papakura Train Station gating project
g. footpath repair on Settlement Road
h. standing item on the new Rollerson Road footpath.
Ngā tūtohunga / Recommendation/s That the Papakura Local Board: a) Note the Auckland Transport update for March 2018
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Horopaki / Context
Regional Land Transport Plan (RLTP)
3. The Regional Land Transport Plan (RLTP) is a plan of how transport delivery agencies intend to respond to growth and other challenges facing Auckland over the next 10 years. It includes a 10-year prioritised delivery programme of transport services and activities.
4. AT prepares the draft RLTP jointly with the NZ Transport Agency and KiwiRail. It is a statutory plan describing how these agencies intend to respond to growth and other challenges facing Auckland over the next ten years. It will include a ten-year, prioritised, delivery programme of transport services and activities.
5. The original intention was to consult on the plan alongside Auckland Council’s Long Term Plan. However, the consultation has been “decoupled” and moved into April to ensure it is informed by, and strongly aligned with, the Government’s soon to be released Policy Statement on Transport and a refreshed Auckland Transport Alignment Project.
6. Currently it is planned to present the RLTP to local boards on the afternoon of Monday 23 April and then on Monday 30 April hold a hearings style event where local boards can speak to members of the Regional Transport Committee. Dates for public events are still being confirmed.
Tātaritanga me ngā tohutohu / Analysis and advice
7. This section covers the analysis and advice related to the Local Board Transport Capital Fund (LBTCF) Projects.
Local Board Transport Capital Fund
8. The Papakura Local Board has discretionary funding available for transport related capital projects in the local board area of approximately $300,000 per annum.
9. The local boards current Local Board Transport Capital Fund projects are summarised in the table below:
Table 1 – Local Board Transport Capital Fund Summary Table
Project Name |
Problem or Opportunity Being Addressed |
Current Status |
Relocation of pedestrian crossing on East Street, Papakura. |
Existing pedestrian crossing seen as a potential safety hazard and located in the wrong position. |
‘Rough Order of Costs’ requested by the Papakura Local Board in May 2017 Investigations including pedestrian counts have been completed. A briefing with the local board was held 22 November 2017 with the proposed locations for crossings. Feedback was received from the local board about the location of the proposed crossing and currently a scheme plan and costings have been completed. The rough order of costs will be presented to the local board at the earliest convenience. |
Raised pedestrian crossing for Wood Street, Papakura. |
Lack of safe pedestrian crossing on Wood Street and speeding. |
‘Rough Order of Costs’ requested by the Papakura Local Board in May 2017 Investigations including pedestrian counts have been completed. A briefing with the local board was held 22 November 2017 with the proposed locations for crossings. Further feedback from elected members regarding the traffic safety of the intersection at Wood/ Menary and Union Streets has also been included as part of this project. The inclusion of installation of ‘No Stopping At All Time’ lines on the corners of this intersection will improve pedestrian and traffic safety. This work is at scheme plan phase and costings have been completed. The scope of works and rough order of costs will be presented via a workshop to the local board at the earliest convenience. |
Signage Plinth at Papakura Train Station. |
Lack of way-finding signage at the Papakura Train Station. |
‘Rough Order of Costs’ requested by the Papakura Local Board in May 2017. An estimate of $15k for a signage plinth at the train station has been provided. Papakura Local Board request that this project be put ‘On hold’ until Electronic Notice Board ‘Rough Order of Costs’ has been established. The local board may wish to progress this project as confirmation that Auckland Transport cannot deliver the ‘Electronic Notice Board’ has been provided. |
Priority Greenway Project 12 from the Papakura Greenways Plan - Elliot Street to Freelance Terrace. |
No off-road cycleway/ pedestrian link to SH1 cycleway / walkway currently under development. |
Rough order of costs requested by the local board in August 2017. ‘Firm estimate of costs' requested by the Papakura Local Board in November 2017. The local board formally resolved at the November 2017 meeting to allocate $1.28m for the design and delivery of 650m by 3m wide boardwalk with handrails and concrete connections at either end, also known as Priority Greenway Project 12, from the Papakura Greenways Plan. This boardwalk will link the existing boardwalk around the Pahurehure inlet to the proposed bridge over State Highway 1, Karaka and the shared pathway currently under construction by New Zealand Transport Agency alongside SH1. Currently the project is being further investigated to consider a proposal by the Pahurehure Inlet Protection Society proposal presented to the local board at the December 2017 business meeting for a modified route around the harbour and inclusion of pontoon links to Longford Park. |
Electronic notice board including maintenance costs. |
Lack of way-finding signage at Papakura Train Station. |
‘Rough Order of Costs’ requested by the Papakura Local Board in August 2017. The provision of this type of signage does not meet the Local Board Transport Capital Fund funding criteria as it does not have a transport related purpose. Subsequently this project cannot be delivered by Auckland Transport.
As noted in an earlier resolution, this project is currently being scoped for delivery by Auckland Council’s Community Facilities team who have been in discussion with AT relating to this project.
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Responses to Local Board resolutions
10. At the 28 February 2018 meeting the Papakura Local Board made a number of resolutions which are responded to in the table below:
Table 2 – responses to local board resolutions
That the Papakura Local Board: |
Resolution number PPK/2018/10 |
b) request staff liaise with Auckland Transport and New Zealand Transport Agency (NZTA) to determine why the board had been given advice to the contrary of that advised by Mr Van Wijk. |
At a workshop on the 7 February 2018, staff advised that at the initial meeting between staff and Mr Van Wijk, no objection was raised to the proposed ramp project.
During the presentation to the local board it was mentioned that on further discussions with Mr Van Wijk which included tree removal, he raised concerns related to the need and feasibility of the ramp project. Subsequently, his view was formally recorded as objecting to the proposal in the consultation report.
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Resolution number PPK/2018/12 |
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b) request Auckland Transport to install yellow hatched lines at the Intersections at Manuroa Road / Great South Road intersection and the Drury round-a-bout, to discourage vehicles moving into the intersection too early. |
Vehicles blocking an intersection can interrupt the entire road network, and encourage rat-running behaviour.
The road code states it is illegal to enter or attempt to cross an intersection unless there is space for your vehicle on the other side. It is therefore considered that the existing road layout is sufficient and there is no need for additional road markings.
Due to the continued road rule compliance challenges we face across the Auckland Region, it is considered that the use of road markings to indicate behaviour that motorists should already be applying may give the impression, that this behaviour is acceptable unless the intersections are marked.
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c) request Auckland Transport investigate and report back on the feasibility of installing pedestrian safety measures to allow pedestrians to cross the eastern side of the Settlement Road / Marne Road round-a-bout.
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This is currently under investigation and will be reported back to the local board by May 2018. |
d) request Auckland Transport develop a parking strategy for the Papakura town centre and its immediate surrounds.
|
This request is currently being considered and an update will be provided to the local board in the April 2018 formal report. |
e) request Auckland Transport provide a rough of order costs for an electronic notice board outside the rail station, library and Farmers. |
As previously advised to the local board, the delivery of electronic signs for promotion of local events cannot be delivered through the Local Board Transport Capital Fund as it fails to meet the criteria for funding as it has no apparent transport purpose.
Discussions with the Auckland Council's Community Facilities team have indicated that they are currently investigating the provision of an electronic signage outside the Papakura Rail Station and Hawkins Theatre.
Auckland Transport and Community Facilities have agreed that it would be more appropriate to direct this resolution to the Community Facilities department of Auckland Council for further investigation.
|
f) request Auckland Transport provide a confirmed time for lodgement of the business case to the New Zealand Transport Agency (NZTA) for the Papakura train station park and ride.
|
As reported at the February 2018 meeting, the expected timing of the lodgement of the NZTA business case for funding is by March 2018.
As noted below, a workshop is to be held on the 4 April 2018 where this information can be confirmed. |
g) request a workshop be organised with the Auckland Transport Park and Ride and Papakura Bus Metro expansion teams to provide clarity on the delays to the Park and Ride project because of the bus station expansion.
|
A workshop has been organised for 4 April 2018 to present the most recent updates on the Papakura Park & Ride and Bus Station expansion at the train station to board members. |
h) request Auckland Transport provide an update on the plans for the Hingaia and Linwood Roads and Hingaia Bridge to deal with the congestion in the area.
|
A workshop is being organised to brief the local board as per their request. Dates will be confirmed shortly. |
i) reiterate its request for Auckland Transport to reduce speed limits on Airfield Road outside the Holy Trinity Catholic School and Walters Road outside Kauri Flats School as it is currently dangerous. |
A workshop was held on the 14 March 2018 with Auckland Transport’s Senior Road Safety Engineer. The issue of the NZTA requirements for a warrant for a variable speed limit and reductions in speed limits were discussed at length.
Options relating to formal advocacy by the local board and through Auckland Transport were discussed for the reduction in speeds around all schools in Auckland.
It was noted that work is taking place on Walters Road and a reduction in the speed will be in place later this year.
A request was also made from board members to investigate the potential for warning signage on Airfield Road to alert drivers to Holy Trinity School.
|
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
Consultation
11. Auckland Transport provides local boards with the opportunity to comment on transport projects being delivered in the Papakura Local Board area.
12. In the reporting period for February 2018, one project was put forward for comment by the Papakura Local Board. The proposal was for the relocation of the bus stop on Great South road, near Gatland Road. This was originally raised by the local board early in 2017.
Traffic Control Committee (TCC) decisions
13. Traffic Control Committee decisions within the Papakura Local Board area are reported on a monthly basis. There were two decisions for the period of February 2018.
Table 2: TCC Decisions
Street name |
Type of Report |
Nature of Restriction |
Committee Decision |
Gum Spear Road, Aero Place, Rere Close, Airfield Road, Biplane Street, Yatterina Avenue, Dalray Avenue, Wairepo Street, Flight Place, Peerless Avenue, Hihi Avenue
|
Permanent Traffic and Parking changes combined
|
Shared Cycle Path, No Stopping At All Times, Lane Arrow Markings, Road Hump, Pedestrian Crossing, Give-Way, Flush Median
|
Approved in Principle
|
Waituarua Drive, Gosper Road, Orford Lane
|
Permanent Traffic and Parking changes combined
|
No Stopping At All Times, Give-Way
|
Approved in Principle
|
Safer Communities project – Papakura
14. Papakura has been selected as one of three locations for the Safer Communities Project to be trialled. The Safer Communities Project seeks to improve road safety in communities and promote active modes of transport by improving pedestrian infrastructure.
15. The Safer Communities Project aims can be summarised simply as:
· making Papakura more ‘walkable’
· improving safety and ease of walking for pedestrians
· making it easier for people to connect with train and buses.
16. This project examines how the active transport network can be developed to support the growth in future population and employment density by:
· investigating and recommending improvements that promote and attract active transport modes.
· focusing on strategic improvements, rather than on specific isolated treatments.
· identifying treatments that could attract new users.
· reducing safety risks for pedestrians and other road users, particularly around schools, transport hubs and town centres.
17. The community feedback from consultation, which was held in October 2017, has been collated and is being used to develop a priority list of projects to improve the ‘walkability’ in and around the Papakura Town Centre. A local board workshop was held on 21 February 2018 where the local board directed that AT present the findings to the Papakura Commercial Project Group.
18. A further workshop was held with leads from the Papakura Commercial Project Group, Auckland Council Parks team and the Integrated Area Plan team.
19. This project is expected to be delivered over the next 2 years.
Takanini Station Platform upgrades
19. An upgrade to the Takanini and Te Mahia Stations is due to start shortly. Works will include a change to the profile of the platform to improve drainage, new lighting and standard shelters which will bring the station into alignment with other stations on the network.
20. A morning blessing of the stations is scheduled for 26 March 2018 and local elected members are invited to attend.
Papakura Train Station gating project
21. Auckland Transport is currently nearing the completion of a region wide programme to install electronic ticket gates at various stations on the rail network. This includes Papakura which as shown in the table below, is set to be operational in June 2018. This is part of a programme to improve public transport safety and security across the rail network. Papakura was reported at 18.5% fare evasion.
22. Works include the installation of fencing and electronic ticket gates at 2 locations on the Papakura station which will be staffed during operational hours. The footbridge access will remain open 24/7.
23. This project has an estimated cost of $1.65M
Footpath repair on Settlement Road
24. A request was received from a member of the public via the chair of the Papakura Local Board to repair the footpath outside Papakura Intermediate on Settlement Road in March 2017. The works were scheduled for July 2017 but unfortunately were not carried out as advised to the local board.
25. The request for the footpath repair was recently raised and contractors have been out to meet with the Principal of the school. The contractors have confirmed that the work will be carried out in April 2018, during the school holidays where it will have the least impact on the activities at the school.
New Rollerson Road footpath
26. Auckland Transport has a list of approximately 500 sections of new footpath for consideration across Auckland.
27. Recently it has been raised that a section of Rollerson Road, Papakura, has a footpath down the western side of the street only. A footpath was not installed when the area was first established.
28. A request for a footpath to be installed the opposite side of the street has been received and is prioritised for investigation and design in 2017/18 and constructed in 2018/19.
Tauākī whakaaweawe Māori / Māori impact statement
29. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.
Ngā ritenga ā-pūtea / Financial implications
30. The Papakura local board’s only budget implication is related to the Local Board Transport Capital Fund. The current financial status of the fund is recorded below.
31. Projects that are adopted by the local board through resolutions at the March 2018 meeting will be reflected in next month's report. .
Table 3 – Transport Capital Fund Summary
Papakura Local Board Transport Capital Fund financial summary |
Total $ |
Total funds available in current political term |
$1,465,381 |
Amount committed to date on projects approved for design and/or construction |
$1,436,237 |
Remaining budget left |
$29,144 |
Ngā raru tūpono / Risks
32. No significant risks have been identified
Ngā koringa ā-muri / Next steps
33. Auckland Transport provides the Papakura Local Board with the opportunity to comment or make requests through resolution on transport projects and issues in the local board area.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
|
AT Map of Relocation of GSR bus stop near Gatland Road |
33 |
Ngā kaihaina / Signatories
Authors |
Kenneth Tuai - Relationship Manager, Auckland Transport |
Authorisers |
Manoj Ragupathy - Relationship Manager Manurewa & Papakura |
28 March 2018 |
|
New Road Name Approval for the residential subdivision by Karla Group Incorporated and Karaka Harbourside Estate Limited at 135 and 143 Pararekau Road, Hingaia.
File No.: CP2018/02885
Te take mō te pūrongo / Purpose of the report
1. The purpose of this report is to seek approval from the Papakura Local Board, for new road names for two new roads created by way of subdivision at 135 and 143 Pararekau Road, Hingaia.
Whakarāpopototanga matua / Executive summary
2. Auckland Council has road naming guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming in Auckland.
3. Following assessment against the road naming criteria, the road names ‘Francesco Drive’ and ‘Brianna Place’ (applicant’s preferred road names) were determined to meet the road naming guidelines criteria.
4. Local iwi groups were consulted and responses were received from Ngati Te Ata, Ngati Tamaoho, Ngati Paoa and Te Akitai Waiohua. Initially, all feedback received was negative and no iwi supported the names. However, after further consultation, most confirmed that they would not object to the names given the consistency with the Italian theme of existing road names.
5. The names ‘Francesco Drive’ and ‘Brianna Place’ proposed by the applicant and the alternative names ‘Sorrento Drive’ and ‘Rosarno Court’ are submitted for approval by the Papakura Local Board.
Horopaki / Context
6. The Auckland Council Road Naming Guidelines allows that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.
7. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.
8. The residential subdivision is located to the east of Pararekau Road and will be serviced by a new road off Pararekau Road.
The applicant has proposed the following names for consideration for the two roads created as part of the development at 135 and 143 Pararekau Road, Hingaia.
Preference |
Proposed New Road Name (Road 1) |
Meaning |
Preferred Name |
Francesco Drive |
This name is in keeping with the Italian naming theme of surrounding roads. |
Alternative Name |
Sorrento Drive |
As above. |
Preference |
Proposed New Road Name (Road 2) |
Meaning |
Preferred Name |
Brianna Place |
This name is in keeping with the Italian naming theme of surrounding roads. |
Alternative Name |
Rosarno Court |
As above. |
Figure 1: Layout of new roads to the east of Pararekau Road.
Tātaritanga me ngā tohutohu / Analysis and advice
9. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines, and all names are considered to meet the assessment criteria.
10. The proposed suffixes of ‘Drive’ and ‘Place’ are considered to be appropriate as they reflect the characteristics of the new roads.
11. As the applicant’s preferred names (‘Francesco Drive’ and ‘Brianna Place’) meet the criteria, they are recommended for approval, while noting that the alternative names (‘Sorrento Drive’ and ‘Rosarno Court’) are also appropriate as they comply with the criteria of the road naming guidelines.
12. The relevant iwi groups were consulted and responses were received from Ngati Te Ata, Ngati Tamaoho, Ngati Paoa and Te Akitai Waiohua. Ngati Paoa deferred interest to other iwi mana whenua with lead cultural interest in the area. Te Akitai Waiohua, Ngati Tamaoho and Ngati Te Ata all objected to the proposed road names as they considered that the names did not truly reflect the heritage and history of Pararekau and suggested a number of Maori names instead, which the applicant did not adopt.
After further discussions with the applicant and amongst themselves, iwi confirmed (with the exception of Ngati Ti Ata) that they would accept the road names in this instance, given that the new names would be consistent with the Italian theme of existing road names. The applicant is still awaiting further response from Ngati Ti Ata.
13. The proposed names were also sent to LINZ and NZ Post for feedback, who confirmed that the road names were acceptable.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
14. The decision sought from the Papakura Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.
Tauākī whakaaweawe Māori / Māori impact statement
15. The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity. Iwi have been consulted and accept the applicant’s suggested names
Ngā ritenga ā-pūtea / Financial implications
16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with council’s administrative charges.
Ngā raru tūpono / Risks
17. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative implications.
Ngā koringa ā-muri / Next steps
18. The Resource Consenting team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.
Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Authors |
Danielle Ter Huurne – Intermediate Planner, Resource Consents |
Authorisers |
Ian Smallburn - General Manager Resource Consents Manoj Ragupathy - Relationship Manager Manurewa & Papakura |
Papakura Local Board 28 March 2018 |
|
Approval for three new road names in the Amplexus Limited subdivision at 201 Walters Road, Papakura.
File No.: CP2018/03282
Te take mō te pūrongo / Purpose of the report
1. To seek approval from Papakura Local Board for three road names for two new public roads and one new private road in the Amplexus Limited subdivision at 201 Walters Road, Papakura.
Whakarāpopototanga matua / Executive summary
2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming.
3. The Applicant, Amplexus Limited, has submitted the following road names:
Label |
Type |
Preferred |
Alternate 1 |
Alternate 2 |
Road 1 |
Street |
Aagam |
Opoka |
Maania |
Road 2 |
Street |
Survila |
Erina |
Kaapuia |
JOAL |
Court |
Bliss |
Mangapu |
Ngaawari |
4. All of the proposed road names are deemed to meet the criteria and are acceptable to Land
Information New Zealand (LINZ).
Horopaki / Context
5. The two new public and one new private roads to be named service 49 lots within the subdivision in accordance with resource consents R/JSL/2016/3898 and R/REG/2017/130 (Groundwater) by Amplexus Limited approved 16/2/2017.
Tātaritanga me ngā tohutohu / Analysis and advice
6. According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road name for local board approval.
7. Auckland Council’s road naming criteria typically requires that road names reflect:
· a historical or ancestral linkage to an area;
· a particular landscape, environmental or biodiversity feature; or
· an existing (or introduced) thematic identity in the area
8. Names need to be easily identifiable and intuitively clear, thus minimising confusion.
9. The one new private road to be renamed service properties within the subdivision and are shown on Attachment A.
10. The Applicant has proposed the road names listed in the table below. All names meet the criteria.
Proposed New Road Names |
Meaning |
Road 1 |
|
Aagam Street (preferred) |
Name of holy book in Jainism, an ancient Indian religion. |
Opoka Street |
Te Akitai/Waiohua Maori Settlement in the mid-19th Century along the Pahurehure coastline |
Maania Street |
Plateau |
Road 2 |
|
Survila Street (preferred) |
Combination of first part of our dad (Suresh) and mom's (Vilas) names. Rationale is to have a lifetime memory for parents by having street name based on their names. |
Erina Street |
The daughter of the Te Akitai/Waiohua Chief Ihaka Wirihana Takaanini. |
Kaapuia Street |
Together (as one). |
JOAL |
|
Bliss Court (preferred) |
Perfect state of happiness |
Mangapu Court |
Te Akitai/Waiohua Maori Settlement |
Ngaawari Court |
Kind |
11. The road naming criteria suggests that the road types could be referred to as:
Owner |
Type |
Guideline Description |
Applicant Preferred |
Public |
Street |
Public roadway in an urban area, especially where paved and with footpaths and buildings along one or both sides. |
Street |
Private |
Court |
Short enclosed roadway |
Court |
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
12. The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads, pursuant to Section 319(1)(j) of the Local Government Act 1974, to boards. A decision is sought from the Papakura Local Board in this report.
13. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.
Tauākī whakaaweawe Māori / Māori impact statement
14. Local iwi were consulted and two replied. Their suggestions are included as alternates.
Ngā ritenga ā-pūtea / Financial implications
15. The cost of processing the approval of the proposed road name (a resource consent condition) is recoverable in accordance with Auckland Council’s administrative charges.
16. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.
Ngā raru tūpono / Risks
17. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the application.
Ngā koringa ā-muri / Next steps
18. Approved road names are notified to LINZ who record them on their New Zealand wide land information database which includes street addresses issued by councils. On completion of the subdivision through meeting all the resource consent conditions, the roads can be legalised and new property titles issued.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
|
Roads Location Plan |
43 |
Ngā kaihaina / Signatories
Authors |
Philip Steven - Senior Subdivision Advisor |
Authorisers |
Ian Smallburn - General Manager Resource Consents |
28 March 2018 |
|
2018 Local Government New Zealand Conference and Annual General Meeting
File No.: CP2018/03314
Te take mō te pūrongo / Purpose of the report
1. To inform local boards about the Local Government New Zealand Annual Conference and General Meeting in Christchurch Sunday 15 July 2018 to Tuesday 17 July 2018 and to invite local boards to nominate an elected member to attend.
Whakarāpopototanga matua / Executive summary
2. The Local Government New Zealand Annual Conference and General Meeting is taking place at Christ’s College from 12 noon on Sunday 15 July 2018 to 1pm on Tuesday 17 July 2018.
3. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, staff recommend that one member per local board attend.
4. In addition to the official delegates, Local Government New Zealand requires prior notice of which local board members plan to attend the Annual General Meeting. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April 2018 so that this information can be provided to Local Government New Zealand.
Horopaki / Context
5. This year the Local Government New Zealand (LGNZ) conference and Annual General Meeting (AGM) will be held at the Christ’s College, Christchurch, from Sunday 15 July 2018 to Tuesday 17 July 2018. The AGM will commence at 12.00pm on Sunday 15 July 2018 with the conference programme commencing at 4.15pm on Sunday 15 July and concluding at 1.00pm on Tuesday 17 July 2018.
6. The conference programme has the theme “We are firmly focused on the future: Future-proofing for a prosperous and vibrant New Zealand”. The full programme is attached as Attachment A.
7. The AGM takes place on the first day of the conference. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.
8. Elected members who hold LGNZ roles are:
Mayor Phil Goff |
Metro Sector representative on the National Council |
Councillor Penny Hulse |
Chair of Zone One and Zone One representative on National Council, Member Conference Committee |
Deputy Mayor Bill Cashmore |
Auckland Council representative on Regional Sector |
Councillor Wayne Walker |
Auckland Council representative on Zone One |
Councillor Alf Filipaina |
LGNZ Te Maruata Roopu Whakahaere |
Councillor Richard Hills |
Member Policy Advisory Group |
Waitemata Local Board Chair Pippa Coom |
Member Governance and Strategy Advisory Group |
9. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles.
10. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:
· two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or
· one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member.
11. Delegates in 2017 were:
· Mayor Phil Goff
· Deputy Mayor Bill Cashmore
· Councillor Penny Hulse
· Local board chairperson Pippa Coom
12. The Governing Body will also consider an item on conference attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff and the other Governing Body members chosen to be the delegates to the AGM be approved to attend the conference, and that other councillors be chosen to attend so that up to a total of six Governing Body members can attend the conference.
Tātaritanga me ngā tohutohu / Analysis and advice
13. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, it is recommended that one member per local board attend.
14. This means that a maximum of 27 Auckland Council elected members would attend the conference.
15. Delegates who attend are encouraged to report back to their local boards.
16. In addition, local board members can attend the AGM as observers, or as a delegate (depending on the Governing Body decision), provided their names are included on the AGM registration form, which will be signed by the Mayor.
17. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April 2018 so that this information can be collated and provided to LGNZ.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
18. The LGNZ Annual conference has relevance to local board members and their specific roles and responsibilities.
Tauākī whakaaweawe Māori / Māori impact statement
19. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold a hui on 14 July 2018.
Ngā ritenga ā-pūtea / Financial implications
20. The normal registration rate is $1,410 (early bird) or $1,510 (standard).
21. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as contained in the Kura Kawana Programme.
Ngā raru tūpono / Risks
22. The key risk is of delayed decision making impacting costs – the sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights.
Ngā koringa ā-muri / Next steps
23. Once members are confirmed to attend, the Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
|
Conference Programme |
49 |
Ngā kaihaina / Signatories
Authors |
Linda Gifford, Kura Kāwana Programme Manager. Local Board Services |
Authorisers |
Kerri Foote, Local Board Services Improvements Manager Louise Mason - GM Local Board Services Manoj Ragupathy - Relationship Manager Manurewa & Papakura |
28 March 2018 |
|
Papakura Local Board Governance Forward Work Calendar - March 2018
File No.: CP2018/03331
Te take mō te pūrongo / Purpose of the report
1. To present the three months Governance Forward Work Calendar to the Board.
Whakarāpopototanga matua / Executive summary
2. This report introduces the Governance Forward Work Calendar: a schedule of items that will come before local boards at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A.
3. The calendar aims to support local boards’ governance role by:
i) ensuring advice on agendas and workshop material is driven by local board priorities
ii) clarifying what advice is required and when
iii) clarifying the rationale for reports.
4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.
Ngā tūtohunga / Recommendation/s That the Papakura Local Board: a) note the Governance Forward Work Calendar as at 20 March 2018.
|
Horopaki / Context
5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.
6. Although the document is new, there are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.
7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards by providing an additional tool to manage workloads and track activities across council departments, and it allow greater transparency for the public.
8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:
i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.
ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.
iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:
Governance role |
Examples |
Setting direction / priorities / budget |
Capex projects, work programmes, annual plan |
Local initiatives / specific decisions |
Grants, road names, alcohol bans |
Input into regional decision-making |
Comments on regional bylaws, policies, plans |
Oversight and monitoring |
Local board agreement, quarterly performance reports, review projects |
Accountability to the public |
Annual report |
Engagement |
Community hui, submissions processes |
Keeping informed |
Briefings, cluster workshops |
9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.
Tātaritanga me ngā tohutohu / Analysis and advice
10. This report is an information report providing the governance forward work programme for the next three months.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
11. All local boards are being presented with Governance Forward Work Calendars for their consideration.
Tauākī whakaaweawe Māori / Māori impact statement
12. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.
Ngā ritenga ā-pūtea / Financial implications
13. There are no financial implications relating to this report.
Ngā raru tūpono / Risks
14. This report is a point in time of the governance forward work calendar. It will be updated monthly. It minimises the risk of the board being unaware of planned topics for their consideration.
Ngā koringa ā-muri / Next steps
15. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
|
Governance Forward Review Calendar as at 20 March 2018 |
57 |
Ngā kaihaina / Signatories
Authors |
Madelon De Jongh - Senior Local Board Advisor |
Authorisers |
Louise Mason - GM Local Board Services Manoj Ragupathy - Relationship Manager Manurewa & Papakura |
Papakura Local Board 28 March 2018 |
|
Papakura Local Board Achievements Register for the 2016-2019 Political Term
File No.: CP2018/03329
Te take mō te pūrongo / Purpose of the report
1. To provide an updated register of achievements of the Papakura Local Board for the 2016-2019 Electoral Term.
Ngā tūtohunga / Recommendation/s That the Papakura Local Board: a) receive the report entitled “Papakura Local Board Achievements Register 2016-2019 Political Term”.
|
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
|
Achievements Register as at 20 March 2018 |
63 |
Ngā kaihaina / Signatories
Authors |
Paula Brooke - Democracy Advisor |
Authorisers |
Louise Mason - GM Local Board Services Manoj Ragupathy - Relationship Manager Manurewa & Papakura |
28 March 2018 |
|
For Information: Reports and Information referred to the papakura Local Board
File No.: CP2018/03733
Te take mō te pūrongo / Purpose of the report
1. Providing an opportunity for the Board to receive reports, resolutions and memorandums that have been referred from Governing Body Committee meetings, forums or other local boards for the information.
2. The information listed below has been received and circulated to members:
No. |
Report Title |
Date sent to Members |
Governing Body Committee or Forum or Local Board
|
|
Quarterly Health Safety & Wellbeing performance update |
07 March 2018 |
Audit and Risk Committee |
Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Authors |
Paula Brooke - Democracy Advisor |
Authorisers |
Louise Mason - GM Local Board Services Manoj Ragupathy - Relationship Manager Manurewa & Papakura |
Papakura Local Board 28 March 2018 |
|
Papakura Local Board Workshop Records
File No.: CP2018/03330
Te take mō te pūrongo / Purpose of the report
1. To attach the records of the Papakura Local Board workshops held on Wednesday, 21 February, Wednesday 07 March and Wednesday 14 March 2018.
Whakarāpopototanga matua / Executive summary
2. Under Standing Order 1.4.2 and 2.15 workshops convened by the local board shall be closed to the public. However, the proceedings of a workshop shall record the names of members attending and a statement summarising the nature of the information received and nature of matters discussed.
3. Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion.
4. This report attaches the workshop record for the period stated below.
Ngā tūtohunga / Recommendation/s That the Papakura Local Board: a) note the records for the Papakura Local Board workshops held on: i) Wednesday, 21 February 2018 ii) Wednesday, 07 March 2018 iii) Wednesday 14 March 2018
|
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩
|
Workshop Record 21 February 2018 |
81 |
b⇩
|
Workshop Record 07 March 2018 |
89 |
c⇩
|
Workshop Record 14 March 2018 |
95 |
Ngā kaihaina / Signatories
Authors |
Paula Brooke - Democracy Advisor |
Authorisers |
Louise Mason - GM Local Board Services Manoj Ragupathy - Relationship Manager Manurewa & Papakura |
Papakura Local Board 28 March 2018 |
|
Exclusion of the Public: Local Government Official Information and Meetings Act 1987
a)
That the Papakura Local Board:
a) exclude the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Te Ākitai Waiohua – Treaty Settlement Proposal
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |
s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest. In particular, the report contains information provided by the Crown to council in confidence on the understanding the information is negotiation sensitive between Hapū / Iwi and the Crown. If confidential information is made available, it will prejudice both those negotiations and the provision of similar information to council in the future. |
s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |