Papakura Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura on Wednesday, 28 March 2018 at 4.30pm.

 

present

 

Chairperson

Brent Catchpole

 

 

 

Deputy Chairperson

Felicity Auva'a

 

 

 

Members

Bill McEntee

 

 

 

 

Michael Turner

 

 

 

 

Katrina Winn

 

 

 

 

ABSENT

 

Member

Hon. George Hawkins, QSO

 

 

Councillor

Sir John Walker, KNZM, CBE

 

 

 

ALSO PRESENT

 

Councillor

Daniel Newman, JP

 

 

 

 

 

 

 

 

 

 


Papakura Local Board

28 March 2018

 

 

 

1          Welcome

 

Felicity Auva’a, Deputy Chairperson, led the meeting in prayer.

 

 

2          Apologies

  

Resolution number PPK/2018/28

MOVED by Deputy Chairperson B Catchpole, seconded by Member MV Turner:  

That the Papakura Local Board:

a)         accept the apologies from Member Hon. George Hawkins, QSO,  and Cr Sir John Walker, KNZM, CBE, for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number PPK/2018/29

MOVED by Member W McEntee, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 28 February 2018, including the confidential section, as a true and correct record.

 

CARRIED

 

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 


 

 

8          Deputations

 

8.1

Deputation - 25th Anniversary of the Friends of Kirks Bush - Margaret Gane

 

Margaret Gane, Muriel Nacey and Terry Beazer were in attendance representing the Friends of Kirks Bush. Margaret also tabled a photograph of Kirks Bush and a chronology of Kirks Bush Timeline. A copy of these documents is available on the Auckland Council website as an attachment to the minutes.

 

 

Resolution number PPK/2018/30

MOVED by Member K Winn, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)            thank Margaret Gane, Muriel Nacey and Terry Beazer, representing the Friends of Kirks Bush, for their presentation regarding:

 

i)          the 25th anniversary of the Friends of Kirks Bush celebration on 18 November 2018, and to

 

ii)         request funding for an extension of the boardwalk at the Rosehill end of Kirks Bush.

 

b)            request Parks staff to work with the Friends of Kirks Bush to progress the extension of the boardwalk at the Rosehill end of Kirks Bush ensuring contact has been made by 15 April 2018.

 

c)            request staff to  investigate the status and the balance of the Kirks Bush Trust fund and advise the Friends of Kirk’s Bush accordingly.

 

d)            request staff investigate options to assist the Friends of Kirks Bush with the 25th Anniversary celebrations.

 

CARRIED

 

Attachments

a     Kirks Bush Chronology

b     Kirks Bush Photo

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

10.1

Extraordinary business - confidential item - Papakura Youth Scholarship 2017/2018 report

 

 

 

Resolution number PPK/2018/31

MOVED by Deputy Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

 

a)            consider an extraordinary confidential item, as item C2, regarding Papakura Youth Scholarship 2017/2018 report, noting the following reasons for urgency:

 

i)          an administrative error has been discovered in relation to a recipient, which if left to the next business meeting would unfairly disadvantage a candidate.

 

CARRIED

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Councillors' Update

 

Resolution number PPK/2018/32

MOVED by Deputy Chairperson B Catchpole, seconded by Member W McEntee:  

That the Papakura Local Board:

a)         receive the Ward Councillors update from Cr Daniel Newman regarding:

i)          Fletchers Waiata Shores development – road alignment issues with Conifer Grove.

 

ii)            Sale of strategic assets by Panuku. Papakura is not in “transform” or “unlock” and asset sales therefore go back into the regional budget. The value proposition is required as to  why Manurewa and Papakura should be in the Panuku programme.

 

iii)           Draft Long-term Plan - regional fuel tax -  lack of clarity around the projects that will be funded, for example, Mill Road corridor and rail grade separation projects at Walters Road and Takanini.

CARRIED

 

 

13

Corporate Accommodation Disposal Recommendation - 35 Coles Crescent, Papakura

 

Resolution number PPK/2018/33

MOVED by Member W McEntee, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)            do not endorse Corporate Property’s recommendation to the Finance and Performance Committee to dispose of 35 Coles Crescent, Papakura because:

 

i)             35 Coles Crescent was gifted for civic use and has significant historic connection with the community.

 

ii)            the sale of the property will limit the ability to optimise or co-locate in the future other council services for a Papakura cultural civic heart. For example co-locating the Library, Art Gallery, Museum, service centre and local board office into one location.

 

iii)           the sale of this property will deplete the number of council owned properties in Papakura, which will undermine the ability for Papakura to become a Panuku “unlock” location in the future to fully realise the Metropolitan Centre zoning status.

 

iv)           the playground and reserve that form part of the property title, are being well-used by the local community and the board would like them to be retained.

 

v)            there is a 100 year time capsule buried in the reserve area, creating a special historical connection to the site, in both the Māori and European context.

 

vi)           Centennial House was gifted to the community and must be retained on the current site for community use.

 

vii)         further investigation is required and options for the site must be identified and analysed such as the retention of the land on a lease-hold basis.

 

viii)        a new location has not been identified for a service centre and local board office meaning the board cannot evaluate at present, the impact of the disposal of the site on its community.

 

b)            request that the Governing Body postpone a decision on the disposal of 35 Coles Crescent until such time that options for the site have been fully investigated and analysed, and potential future sites for the service centre and local board office have been developed, noting that a sale cannot proceed until 2021.

 

c)            request the Chairperson, Deputy Chairperson and Member George Hawkins to attend the April Finance and Performance Committee meeting to present the board’s case for the need to retain and optimise the 35 Coles Crescent property.

 

CARRIED

 

 

14

Papakura Town Centre CCTV upgrade

 

Resolution number PPK/2018/34

MOVED by Deputy Chairperson B Catchpole, seconded by Member K Winn:  

That the Papakura Local Board:

a)            approve a financial contribution of $160,000 from the current local board capital project fund, to support the proposed locally driven initiative for the Papakura Business Association to upgrade the existing public places safety camera system (CCTV), noting the following reasons for the decision:

i)             this project aligns with the Papakura Local Board Plan priorities

ii)            gives effect to some of the BECA report safety recommendations around the town centre

iii)           there has been a lot of research and analysis to substantiate the need for safety initiatives

iv)           the current system is not fit for purpose and this purchase will future proof the CCTV system to enable other areas to be incorporated.

 

CARRIED

 

 

15

Auckland Transport monthly update

 

Resolution number PPK/2018/35

MOVED by Member W McEntee, seconded by Member MV Turner:  

That the Papakura Local Board:

a)            note the information contained in the Auckland Transport update for March 2018 report.

b)            request the Local Board Relationship Manager to meet with the Auckland Transport Elected Member Relationship management staff to discuss the quality and content of reporting required to meet the board’s expectations.

 

CARRIED

 

 

16

New Road Name Approval for the residential subdivision by Karla Group Incorporated and Karaka Harbourside Estate Limited at 135 and 143 Pararekau Road, Hingaia.

 

Resolution number PPK/2018/36

MOVED by Member W McEntee, seconded by Member MV Turner:  

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974:

a)            approve the road names ‘Francesco Drive’  and ‘Brianna Place’ proposed by the applicant, for the new roads created by way of subdivision at 135 and 143 Pararekau Road, Hingaia.

 

CARRIED

 

17

Approval for three new road names in the Amplexus Limited subdivision at 201 Walters Road, Papakura

 

 

 

MOVED by member B McEntee, seconded by Chairperson B Catchpole:

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974:

a)      approve the following three new road names for the new roads within the residential subdivision at 201 Walters Road, Papakura:

i)        Road 1 -   Aagam Street

ii)       Road 2 -   Survila Street

iii)      JOAL -     Bliss Court

 

 

 

 

MOVED by Deputy Chairperson F Auva'a, seconded by member K Winn:

Deputy Chairperson, F Auva'a, moved an amendment to the original recommendation as follows:

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974:

a)         approve the following three new road names for the new roads within the residential subdivision at 201 Walters Road, Papakura:

i)          Road 1 -          Opoka Street

ii)         Road 2 -          Survila Street

iii)            JOAL -            Bliss Court

CARRIED

 

 

 

Resolution number PPK/2018/37

MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn:  

The Chairperson put the substantive motion.

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974:

a)      approve the following three new road names for the new roads within the residential subdivision at 201 Walters Road, Papakura:

i)       Road 1 -   Opoka Street

ii)      Road 2 -   Survila Street

iii)     JOAL -     Bliss Court

CARRIED

 

 

18

2018 Local Government New Zealand Conference and Annual General Meeting

 

Resolution number PPK/2018/38

MOVED by Member F Auva'a, seconded by Member K Winn:  

That the Papakura Local Board:

a)      nominate Brent Catchpole, the Chairperson, and Felicity Auva’a, Deputy Chairperson as an alternate, to attend the Local Government New Zealand 2018 Conference and Annual General Meeting from Sunday 15 July 2018 to Tuesday 17 July 2018 being held in Christchurch.

b)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c)      note that any members who wish to attend the Annual General Meeting must provide their names to the Kura Kāwana project team by Friday 13 April 2018 to ensure that they are registered with Local Government New Zealand.

 

CARRIED

 

Members Bill McEntee and Michael Turner requested their vote against the above resolution be recorded

 

 

19

Papakura Local Board Governance Forward Work Calendar - March 2018

 

Resolution number PPK/2018/39

MOVED by Member W McEntee, seconded by Member K Winn:  

That the Papakura Local Board:

a)      note the Governance Forward Work Calendar as at 20 March 2018.

 

CARRIED

 

 

20

Papakura Local Board Achievements Register for the 2016-2019 Political Term

 

Resolution number PPK/2018/40

MOVED by Member W McEntee, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      receive the report entitled “Papakura Local Board Achievements Register 2016-2019 Political Term”.

 

CARRIED

 

 

21

For Information: Reports and Information referred to the Papakura Local Board

 

Resolution number PPK/2018/41

MOVED by Member W McEntee, seconded by Member MV Turner:  

That the Papakura Local Board

 

a)      note the following information was circulated to members:

 

No.

Report Title

Date sent to Members

Governing Body Committee or Forum or Local Board

 

1

Quarterly Health Safety & Wellbeing performance update

7 March 2018

Audit and Risk Committee

 

CARRIED

 

 

22

Papakura Local Board Workshop Records

 

Resolution number PPK/2018/42

MOVED by Member W McEntee, seconded by Member K Winn:  

That the Papakura Local Board:

a)      note the records for the Papakura Local Board workshops held on:

i)       Wednesday, 21 February 2018

ii)      Wednesday, 7 March 2018

iii)     Wednesday 14 March 2018

 

CARRIED

  

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 


 

 

24        Procedural motion to exclude the public

Resolution number PPK/2018/43

MOVED by Member K Winn, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Te Ākitai Waiohua – Treaty Settlement Proposal

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report contains information provided by the Crown to council in confidence on the understanding the information is negotiation sensitive between Hapū / Iwi and the Crown. If confidential information is made available, it will prejudice both those negotiations and the provision of similar information to council in the future.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Extraordinary business - Papakura Youth Scholarships

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains names of scholarship applicants.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

7.31pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

8.22pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Te Ākitai Waiohua – Treaty Settlement Proposal

 

It was resolved inter alia as follows in the confidential section of the meeting.

 

 

That the Papakura Local Board:

e)      agree that the decisions and report relating to the Te Ākitai Waiohua – Treaty Settlement Proposal will not be restated in the open section of the minutes until advised by the Crown that the obligation of confidentiality is removed.

 

  

 

C2

Extraordinary business - Amendment to Papakura Youth Scholarship 2017/2018 report

 

It was resolved inter alia as follows in the confidential section of the meeting.

 

 

That the Papakura Local Board:

b)            approve the restatement of resolutions a)  in the open section of the minutes once the applicant has been advised of the outcome, and the report remain in the confidential section

 

 

8.22 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................