Agenda of Rodney Local Board

I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 15 March 2018

02:00pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

Rodney Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Beth Houlbrooke
Deputy Chairperson	Phelan Pirrie
Members	Brent Bailey
	Tessa Berger
	Cameron Brewer
	Louise Johnston
	Allison Roe, MBE
	Colin Smith
	Brenda Steele

(Quorum 5 members)

Raewyn Morrison

Local Board Democracy Advisor

9 March 2018

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Board Member

Organisation

Position

Brent Bailey

Royal NZ Yacht Squadron

Kaipara College Board of Trustees

Gumboots Early Learning Centre

Member

Parent Representative

Director

Tessa Berger

Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust

The Merchandise Collective

Friends of Regional Parks

Matakana Coast Trail Trust

President

Chairperson

Founder/Director

Committee Member

Member Forum representative

Cameron Brewer

Riverhead Residents & Ratepayers Association

Passchendaele Society Inc.

New Zealand National Party

Cameron Brewer Communications Limited

Spire Investments Limited

Member

Director

Shareholder

Beth Houlbrooke

Sweet Adelines New Zealand (Charitable Trust)
Baddeleys Beach and Campbells Beach Residents and Ratepayers Assn.

Kawau Island Boat Club

Member

Louise Johnston

Blackbridge Environmental Protection Society

Treasurer

Phelan Pirrie

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd

Officer in Charge

Director/Shareholder

Allison Roe

Waitemata District Health Board

Matakana Coast Trail Trust

New Zealander of the Year Awards

Elected Member

Chairperson

Chief Category Judge/Community

Colin Smith

Brenda Steele

Te Uri o Hau Incorporation

Beacon Pathway

Secretary/Beneficiary

Board member

Rodney Local Board

15 March 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Public Transport Users Association 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Matakana Valley Road Amenity Enhancements 9

13 A change of road name in the Kaipara Development Holdings Limited subdivision at Carol Leon Avenue, Punganui 15

14 New road name in the Paul Lim subdivision at 593 Kanohi Road, Kaukapakapa 21

15 New Road name in the Oraha Properties Limited subdivision at 173 Alpine Road, Kaukapakapa 27

16 ATEED six-monthly report to the Rodney Local Board 33

17 2018 Local Government New Zealand Conference and Annual General Meeting 49

18 Ward Councillor Update 57

19 Rodney Local Board Chairperson's Report 59

20 Governance Forward Work Calendar 63

21 Deputation/Public Forum Update 75

22 Rodney Local Board Workshop Records 79

23 Consideration of Extraordinary Items

1 Welcome

2 Apologies

An apology from Member T Berger has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 15 February 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Public Transport Users Association

Te take mō te pūrongo / Purpose of the report

1. Representatives from the Public Transport Users Association will be in attendance to discuss their ‘Trains to Huapai’ campaign.

2. The campaign has been running for several years and seeks to use existing rail lines, stock and stations for an hourly return service between Huapai and Swanson (or Henderson).

3. The Public Transport Users Association state that the initiative has strong public support as evidenced by a recent online survey they conducted which elicited 86.5 per cent support for such a service from 653 respondents. Of those, 54 per cent said they would use the train from Huapai daily, with strong support for trains for transport to work (54 per cent), shopping (11 per cent), education (11percent) or entertainment (22 per cent).

4. The presentation from the Public Transports Users Association will update the local board on latest developments in the campaign.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) thank the representatives from the Public Transport Users Association for their presentation in regard to their campaign for trains to Huapai.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Rodney Local Board

15 March 2018

Matakana Valley Road Amenity Enhancements

File No.: CP2018/00089

Te take mō te pūrongo / Purpose of the report

1. To approve the budget for footpath and roadside amenity enhancement works to be carried out in conjunction with proposed carriageway and stormwater upgrading works in Matakana Valley Road.

Whakarāpopototanga matua / Executive summary

2. Auckland Transport has identified the need for 640m of road rehabilitation works in Matakana Valley Road. The rehabilitation works will be programmed to align with roadside stormwater system upgrades.

3. Health and safety issues with roadside swales have been identified by the community and Rodney Local Board. Healthy Waters and Auckland Transport have committed to resolve these ongoing issues as a matter of urgency.

4. Auckland Council (Healthy Waters) and Auckland Transport are working together to coordinate the road and stormwater upgrades to:

· Address the health and safety issues raised by local community

· Minimise disruption by completing both projects together

· Reduce potential overflows from swales into private property.

5. The business case approval process for these activities is underway.

6. There are opportunities to enhance public amenity (widening footpaths, permeable paving on swale-areas and planting) through local board involvement in the project. Two options to provide for public amenity enhancement were presented at a workshop 23 November 2017 for the local board to consider.

7. At the workshop the local board members indicated support subject to a full reporting of options to a business meeting outlining the full details of the proposal.

Ngā tūtohunga / Recommendation

That the Rodney Local Board:

a) approve $177,300 of their Local Board Transport Capital Fund for amenity enhancement works in Matakana Valley Road – Option 2 being ‘Paved Swales and Additional Length of Widened Footpath’, to be carried out in conjunction with proposed carriageway and stormwater upgrading works.

Horopaki / Context

8. Auckland Transport has identified and programmed rehabilitation of 640m of Matakana Valley Road carriageway (commencing 40m from the Matakana Road roundabout to Awanui Crescent).

9. The roadside stormwater drainage is presently deficient and requires upgrades. Auckland Council (Healthy Waters) and Auckland Transport are working together to co-ordinate the necessary drainage and carriageway rehabilitation works to minimise disruption to the local businesses and community.

10. Auckland Council has received reports from members of the community about health and safety issues relating to the existing open swale drainage system. The matters of concern expressed by the community relate to pedestrian and vehicle safety and parking.

11. Completing the works to improve the carriageway and stormwater collaboratively provides the opportunity to:

· Address the health and safety issues raised by the local community

· Complete two projects at the same time, which reduces total project costs and minimises the period of disruption.

· Ensures Matakana Valley Road remains functional into the future.

· Improves flood resilience.

· Provide enhanced public amenity along the north side of Matakana Valley Road in the form of berm and footpath enhancement through local board funding.

12. The Rodney Local Board requested staff provide options and costs to enhance the public amenity of Matakana Valley Road in conjunction with the stormwater improvement works with a view to funding the enhancements from local board capex budget.

13. Healthy Waters officers subsequently attended a workshop with the local board 23 November 2017 where two options for public amenity enhancements were discussed with the local board.

Option One

14. Option one consisted of a low impact design shallow grass or vegetated swales with a widened footpath and parallel parking barriers (see figure one below).

15. In this option the widening of the footpath to two metres and providing barriers for parallel parking alongside the swale was estimated to cost the local board $38,000. The design and consenting costs to be met by Healthy Waters.

Figure 1: Concept Drawing Option One

Option Two

16. The enhanced public amenity in option two uses paved swales on the northern side of Matakana Valley Road, planting and extending the length of footpath to be widened (see figure two below). Healthy Waters will provide for 100m of footpath improvements and the local board contribution would allow for a further 70m past the commercial area.

17. This option was estimated to cost the local board $177,300 with Healthy Waters providing for the design and consenting costs.

Figure 2: Concept Drawing Option Two

18. Healthy Waters staff advised the local board members at the workshop that both options provided for health and safety and water quality improvements.

19. At the workshop the local board members indicated support subject to a full reporting of options to a business meeting outlining the full details of the proposal.

Tātaritanga me ngā tohutohu / Analysis and advice

20. The public amenity upgrade options on Matakana Valley Road identified in this report are in addition to the reinstatement that would happen as business as usual for a stormwater project of this nature.

21. The roadworks and stormwater upgrade project offers an opportunity to carry out public amenity enhancement works, with significant cost savings to the local board as design and contract administration costs are covered by the main roadworks and stormwater contracts.

22. There will be minimal set-up and site restoration costs associated with the amenity enhancement works.

23. The construction and associated disruption will happen together minimising disruption to the public and businesses in the area.

24. Both options one and two provide for the health and safety and water quality improvements required.

25. Rodney Local Board Plan outcome five is ‘Communities are influential and empowered.’ The local board undertakes to support communities to get involved in the ongoing development of their community spaces and to identify projects that improve the look and feel of their area and create public spaces where people want to go and spend time.

26. Option two is the recommended option as it provides customers and community greater use of outdoor space adjacent to the cafes and shops for seating and delivers the outcomes described in the local board plan. The community in Matakana Village have advocated for greater amenity in the area for some time.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

27. The Rodney Local Board have received complaints and deputations from the local community in Matakana regarding the safety and amenity issues of the current roadside swales in Matakana Valley Road.

28. At a workshop held with the local board 23 November 2017, Healthy Waters staff presented two options to the local board for improving the amenity in Matakana Valley Road in conjunction with the main upgrade projects. The local board members indicated support subject to a full reporting of options to a business meeting outlining the full details of the proposal.

Tauākī whakaaweawe Māori / Māori impact statement

29. No direct consultation with iwi has occurred during the development of this project however consultation with iwi will be carried out during the resource consent process for the project.

30. Mana whenua have raised the issue of water quality through previous council consultations, and this project improves stormwater treatment and the quality of the water currently being discharged from the Matakana Valley Road stormwater system.

Ngā ritenga ā-pūtea / Financial implications

31. The financial contribution required from the Rodney Local Board from their Local Board Transport Capital Fund for the preferred option for amenity enhancement works (option two) is summarised in the table below:

Cost of Option Two Amenity Enhancement Works
70m of 2m wide footpath	$29,300
Public Space Permeable Pavement	$41,000
Aco Drain under Permeable Pavement	$87,000
Planting	$10,400
Protective Barriers	9,600
Total Enhancement Costs	$177,300

32. Design and contract administration costs will be provided by Healthy Waters and Auckland Transport as part of the overall project.

Ngā raru tūpono / Risks

33. A date for the road rehabilitation works has not been formally set by Auckland Transport and the route for the stormwater discharge from the road swales to the Matakana Stream is not yet formalised. As a result the timing of the works cannot be confirmed at the time of writing this report.

34. Business disruption will need to be managed. Engagement with the Rodney Local Board will occur as the detailed design develops and a clear understanding of the construction timeline is known. Through this process the local board will have the opportunity to comment on construction effect mitigation plans.

Ngā koringa ā-muri / Next steps

35. Healthy Waters and Auckland Transport will include the amenity enhancement works within the design of the Matakana Valley Road Carriageway and Stormwater Upgrade project upon approval of the budget by the Rodney Local Board.

36. Ongoing engagement with Rodney Local Board will be programmed as the project develops.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Shaun Jones – Principal Development Planning Healthy Waters

Craig McIlroy – General Manager Healthy Waters

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 March 2018

A change of road name in the Kaipara Development Holdings Limited subdivision at Carol Leon Avenue, Punganui

File No.: CP2018/02545

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Rodney Local Board for approval to change a road name in the Kaipara Development Holdings Limited subdivision at Carol Leon Avenue, Punganui.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The applicant seeks the road name change from Kaukapakapa Views Crescent to Carol Leon Avenue.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) approve the changing of the road name from Kaukapakapa Views Crescent to Carol Leon Avenue, in the Kaipara Development Holdings Limited subdivision at Carol Leon Avenue, Punganui, in accordance with Section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment B to the agenda report.

Horopaki / Context

4. A ten lot rural residential subdivision has been approved at Carol Leon Avenue, Punganui, and the council reference is R66510.

Tātaritanga me ngā tohutohu / Analysis and advice

5. Kaukapakapa Views Crescent which runs off Carol Leon Avenue was named as such because it is a right of way that serves more than five lots and therefore it must have a road name.

6. Several lots which gain access from the right of way were previously addressed off Carol Leon Avenue.

7. It was assumed that the developer had appropriate discussion with the existing owners prior to requesting the new road name.

8. When the new road name was approved the existing owners contacted council and objected for a variety of reasons and suggested that it would be better if it were simply an extension of Carol Leon Avenue.

9. Land Information New Zealand has been consulted and recommends that the right of way be named Carol Leon Avenue as an extension to the current road.

10. The proposed road name is deemed to meet the council’s road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

12. As the proposal is to extend an existing road name iwi consultation is not required.

Ngā ritenga ā-pūtea / Financial implications

13. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

14. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

15. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Carol Leon Avenue Locality Map	17
b ⇩	Carol Leon Avenue Scheme Plan	19

Ngā kaihaina / Signatories

Authors

Frank Lovering – Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivisions, Northern Resource Consenting and Compliance

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 March 2018

New road name in the Paul Lim subdivision at 593 Kanohi Road, Kaukapakapa

File No.: CP2018/02603

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Rodney Local Board for a new road name in the Paul Lim subdivision at 593 Kanohi Road, Kaukapakapa.

Whakarāpopototanga matua / Executive summary

3. The applicant, Paul Lim has submitted the following names for a three lot subdivision at 593 Kanohi Road, Kaukapakapa:

· Sarang Rise

· Aneineden

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) approve the new road name of Sarang Rise for the Paul Lim subdivision at 593 Kanohi Road, Kaukapakapa, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment B to the agenda report.

Horopaki / Context

4. A three lot rural residential subdivision has been approved at 593 Kanohi Road, Kaukapakapa. The council reference is R61542.

5. The two new sites have been created through protection of a wetland and native bush, and planting new native bush.

6. The road accessing the property was previously a legal road but not physically formed. The subdivision consent required that a part of this legal road be formed to provide access to the subdivided lots.

7. A condition of the subdivision consent was to suggest to council a name for the newly constructed road.

Tātaritanga me ngā tohutohu / Analysis and advice

8. The chosen names have special meaning to the developer who is Korean and loves living in New Zealand. He says it is like being in paradise. Sarang Rise, meaning love in Korean, is the preferred choice of the developer.

9. An alternative name is Aneineden Rise which is derived from Adam and Eve in Eden.

10. Ngati Whatua o Kaipara has been consulted. They did not object to the chosen names but commented that they could not understand how the names reflected their unique heritage and offered the following two suggestions.

11. Ngati Whatua o Kaipara have suggested Rere Rise meaning fly, flow, gliding movement, referring to our birdlife using this area as a passage way to the Kaipara Coast, and Ara Rise meaning path, lane, passageway, track, course, route, referring to a passageway for our manu (bird or winged creatures).

12. Both of the names offered by iwi are currently in use in the Auckland area so are not appropriate. Further discussion is being undertaken with iwi and the outcome of this will be reported to the local board on the day.

13. The Land Information New Zealand database has been checked and confirms that both of the developers preferred road names are unique and acceptable.

14. The proposed names are deemed to meet the council’s road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

16. The applicant has consulted with local iwi who has offered suggestions. Unfortunately, these were not acceptable as their proposed names were already in use.

Ngā ritenga ā-pūtea / Financial implications

17. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

18. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

19. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Sarang Rise Locality Map	23
b ⇩	Sarang Rise Scheme Plan	25

Ngā kaihaina / Signatories

Authors

Frank Lovering – Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivisions, Northern Resource Consenting and Compliance

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 March 2018

New Road name in the Oraha Properties Limited subdivision at 173 Alpine Road, Kaukapakapa

File No.: CP2018/02509

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Rodney Local Board for a new road name in the Oraha Properties Limited subdivision at 173 Alpine Road, Kaukapakapa.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The applicant, Oraha Properties Limited have submitted the following name, Osbaldiston Lane, for a seven lot rural residential subdivision at 173 Alpine Road, Kaukapakapa: It is recommended that this name be approved.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) approve the new road name of Osbaldiston Lane for the Oraha Properties Limited subdivision at 173 Alpine Road, Kaukapakapa, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment B to the agenda report.

Horopaki / Context

4. A seven lot rural residential subdivision has been approved at 173 Alpine Road, Kaukapakapa, and the council reference is R60820.

5. The new sites have been created through utilisation of transferable title rights.

6. The subject site is located on the western side of North Crescent in Kaukapakapa. The surrounding area, particularly to the south-west of the site consists of farm holdings interspersed with rural-residential sites. To the south-east of the site is the Kaukapakapa Township.

7. A condition of the subdivision consent was to suggest to council a name for the newly constructed access over the right of way.

Tātaritanga me ngā tohutohu / Analysis and advice

8. The Osbaldistons were an original Kaukapakapa pioneer family, owning all the land the subject site is on and right across Pinchgut Road. They milled the land for kauri after moving there in around 1860. All the other pioneer families in Kaukapakapa have a road named after them, Henley, Dye, Rapson, Hellyer etc but not Osbaldiston as their internal road became known as Pinchgut Rd. The family living in North Crescent adjoining this land are fifth generation Osbaldistons. The original homestead was on proposed Lot 2, where the building site is. Edwin and Dave Osbaldiston, the original settlers’ grandsons were born on the land and still live there below the current house. They would be very happy to have a road named after their family.

9. An alternative name has been offered by a neighbour. He suggested Lesley Drummond Lane after his late sister who lived in the area for about 20 years, although not on this property.

10. Ngati Whatua o Kaipara has been consulted. They understood the rationale for using the name Osbaldiston Lane and were in support of that name.

11. Land Information New Zealand has confirmed that both of the proposed road names are unique and acceptable.

12. The proposed names are deemed to meet the council’s road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

14. The applicant has consulted with local iwi who has confirmed their support for the proposed road name, Osbaldiston Lane.

Ngā ritenga ā-pūtea / Financial implications

15. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

16. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

17. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Osbaldiston Lane Locality Map	29
b ⇩	Osbaldiston Lane Scheme Plan	31

Ngā kaihaina / Signatories

Authors

Frank Lovering – Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivisions, Northern Resource Consenting and Compliance Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 March 2018

ATEED six-monthly report to the Rodney Local Board

File No.: CP2018/02636

Te take mō te pūrongo / Purpose of the report

1. To provide the six-monthly report from Auckland Tourism, Events and Economic Development (ATEED) on their activities in the Rodney Local Board area.

Whakarāpopototanga matua / Executive summary

2. This report provides the Rodney Local Board with highlights of ATEED’s activities in the local board area for the six months from 1 July to 31 December 2017.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) receive the six-monthly report from Auckland Tourism, Events and Economic Development for the period 1 July to 31 December 2017.

Horopaki / Context

3. This report provides the local board with an overview of ATEED activities for discussion.

Tātaritanga me ngā tohutohu / Analysis and advice

4. This report provides the local board with an overview of ATEED activities for discussion.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

5. This report is for information only.

Tauākī whakaaweawe Māori / Māori impact statement

6. Māori, as stakeholders in Council, are affected and have an interest in any report on local activities. However, this performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Māori.

Ngā ritenga ā-pūtea / Financial implications

7. The Local Economic Development work programme progress is reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono / Risks

8. The Local Economic Development work programme progress is reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā koringa ā-muri / Next steps

9. That the report be accepted.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	ATEED six-monthly report from July to December 2017	35

Ngā kaihaina / Signatories

Authors

Michael Goudie, Senior Advisor, Stakeholder Relations (ATEED)

Richard Court, Manager, Operational Strategy and Planning (ATEED)

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Anna Verboeket, Manager Stakeholder Relations

Richard Court, Manager Operational Strategy and Planning (ATEED)

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 March 2018

2018 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2018/02970

Te take mō te pūrongo / Purpose of the report

1. To inform local boards about the Local Government New Zealand Annual conference and General meeting in Christchurch Sunday 15 July to Tuesday 17 July 2018 and to invite local boards to nominate elected members to attend.

Whakarāpopototanga matua / Executive summary

2. The Local Government New Zealand Annual conference and General meeting take place at Christ’s College from 12 noon on Sunday 15 July to 1pm on Tuesday 17 July 2018.

3. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, staff recommend that one member per local board attend.

4. In addition to the official delegates, Local Government New Zealand requires prior notice of which local board members plan to attend the Annual General Meeting. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April so that this information can be provided to Local Government New Zealand.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) nominate one elected member to attend the Local Government New Zealand 2018 Conference and Annual General Meeting from Sunday 15 July to Tuesday 17 July 2018.

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) note that any members who wish to attend the Annual General Meeting must provide their names to the Kura Kāwana project team by Friday 13 April to ensure that they are registered with Local Government New Zealand.

Horopaki / Context

5. This year the Local Government New Zealand (LGNZ) conference and Annual General meeting (AGM) will be held at the Christ’s College, Christchurch, from Sunday 15 July to Tuesday 17 July 2018. The AGM will commence at 12.00pm on Sunday 15 July 2018 with the conference programme commencing at 4.15pm on Sunday 15 July and concluding at 1.00pm on Tuesday 17 July.

6. The conference programme has the theme “We are firmly focused on the future: Future-proofing for a prosperous and vibrant New Zealand”. The full programme is attached as Attachment A.

7. The AGM takes place on the first day of the conference. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

8. Elected members who hold LGNZ roles are:

Mayor Phil Goff	Metro Sector representative on the National Council
Councillor Penny Hulse	Chair of Zone One and Zone One representative on National Council, Member Conference Committee
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector
Councillor Wayne Walker	Auckland Council representative on Zone One
Councillor Alf Filipaina	LGNZ Te Maruata Roopu Whakahaere
Councillor Richard Hills	Member Policy Advisory Group
Waitemata Local Board Chair Pippa Coom	Member Governance and Strategy Advisory Group

9. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles.

10. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

· two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

· one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member.

11. Delegates in 2017 were:

· Mayor Phil Goff

· Deputy Mayor Bill Cashmore

· Councillor Penny Hulse

· Local board chair Pippa Coom

12. The Governing Body will also consider an item on conference attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff and the other Governing Body members chosen to be the delegates to the AGM be approved to attend the conference, and that other councillors be chosen to attend so that up to a total of six Governing Body members can attend the conference.

Tātaritanga me ngā tohutohu / Analysis and advice

13. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, it is recommended that one member per local board attend.

14. This means that a maximum of 27 Auckland Council elected members would attend the conference.

15. Delegates who attend are encouraged to report back to their local boards.

16. In addition, local board members can attend the AGM as observers, or as a delegate (depending on the Governing Body decision), provided their names are included on the AGM registration form, which will be signed by the Mayor.

17. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April so that this information can be collated and provided to LGNZ.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The LGNZ Annual conference has relevance to local board members and their specific roles and responsibilities.

Tauākī whakaaweawe Māori / Māori impact statement

19. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold a hui on 14 July 2018.

Ngā ritenga ā-pūtea / Financial implications

20. The normal registration rate is $1,410 (early bird) or $1,510 (standard).

21. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as contained in the Kura Kāwana Programme. Additional members who wish to attend the AGM will need to utilise their Kura Kāwana training budget. This will consume two years allocation in order to cover the cost of flights and accommodation.

Ngā raru tūpono / Risks

22. The key risk is of delayed decision making impacting costs – the sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights.

Ngā koringa ā-muri / Next steps

23. Once members are confirmed to attend, the Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Conference Programme	53

Ngā kaihaina / Signatories

Authors

Linda Gifford, Kura Kāwana Programme Manager

Authorisers

Kerri Foote, Local Board Services Improvements Manager

Louise Mason - GM Local Board Services

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 March 2018

Governance Forward Work Calendar

File No.: CP2018/02141

Te take mō te pūrongo / Purpose of the report

1. To present to the local board with a governance forward work calendar.

Whakarāpopototanga matua / Executive summary

1. This report contains the governance forward work calendar, a schedule of items that will come before the local board at business meetings and workshops over the coming months until the end of the electoral term. The governance forward work calendar for the local board is included in Attachment A.

2. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

3. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) note the governance forward work calendar as at March 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar as at March 2018	65

Ngā kaihaina / Signatories

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Rodney Local Board

15 March 2018

Deputation/Public Forum Update

File No.: CP2018/02142

Te take mō te pūrongo / Purpose of the report

1. As part of its business meetings Rodney Local Board has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the local board on matters within its delegated authority.

Whakarāpopototanga matua / Executive summary

2. Under Standing Orders there is provision for Deputations/Presentations to the local board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson. Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3. Standing Orders allows three minutes for speakers in Public Forum.

4. Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly. The Rodney Local Board Deputations/Presentations and Public Forum Update is attached as Attachment A.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) note the deputation/public forum update for the Rodney Local Board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Deputation/Public Forum Update	77

Ngā kaihaina / Signatories

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager