Rodney Local Board Parks and Recreation Committee

OPEN MINUTES

Minutes of a meeting of the Rodney Local Board Parks and Recreation Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Rd, Orewa on Thursday, 15 March 2018 at 03:30pm.

present

Chairperson	Brent Bailey
Deputy Chairperson	Allison Roe, MBE
Members	Beth Houlbrooke
	Louise Johnston
	Phelan Pirrie
	Colin Smith

ABSENT

Members	Tessa Berger
	Cameron Brewer
	Brenda Steele

Rodney Local Board Parks and Recreation Committee 15 March 2018

1          Welcome

The chairperson opened the meeting and welcomed all those in attendance.

2          Apologies

Resolution number RODPC/2018/1

MOVED by Member B Houlbrooke, seconded by Member P Pirrie:

That the Rodney Local Board Parks and Recreation Committee:

a) accept the apologies from Members T Berger, C Brewer and B Steele for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number RODPC/2018/2

MOVED by Member B Houlbrooke, seconded by Member P Pirrie:

That the Rodney Local Board Parks and Recreation Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 14 December 2017, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

8.1	Harbour Sport
	Toni Maree Carnie, Chief Executive, Harbour Sport was in attendance to give an update on the activities of Harbour Sport. Ms Carnie gave a PowerPoint presentation, a copy of which was attached to the agenda and can be viewed on the Auckland Council website.
	Resolution number RODPC/2018/3 MOVED by Member B Houlbrooke, seconded by Member P Pirrie: That the Rodney Local Board Parks and Recreation Committee: a)      thank Toni Maree Carnie, Chief Executive of Harbour Sport, for her update on recent activities of the organisation. CARRIED

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11        Notices of Motion

There were no notices of motion.

12	Renewal and variation of community lease to Sandspit Yacht Club Incorporated at Sandspit Reserve
	Karen Walby (Community Lease Advisor) in attendance for this item.
	Resolution number RODPC/2018/4 MOVED by Member B Houlbrooke, seconded by Member P Pirrie: That the Rodney Local Board Parks and Recreation Committee: a)      grant a renewal of the lease to Sandspit Yacht Club Incorporated for the parcel of reclaimed land legally described as Allotment 435, Parish of Mahurangi, comprising 3140m² at Sandspit Reserve (Attachment A) subject to the following conditions: i)       term – 33 years commencing 1 January 2018 ii)      rent - $10.00 per annum if demanded iii)     all other terms and conditions will accord with the original deed of lease dated 7 September 1984. b)      grant a variation to the renewal of lease to Sandspit Yacht Club Incorporated for the parcel of reclaimed land legally described as Allotment 435, Parish of Mahurangi, comprising 3140m² at Sandspit Reserve to record Crown ownership of the parcel of reclaimed land. c)      grant a variation to the renewal of lease to Sandspit Yacht Club Incorporated for the parcel of reclaimed land legally described as Allotment 435, Parish of Mahurangi, comprising 3140m² at Sandspit Reserve to include a treaty clause to record Crown ownership of the parcel of reclaimed land should it be subject to a future treaty claim. CARRIED

13	Grant of landowner approval, new community lease and licence to occupy to Riverhead Playgroup Incorporated at Riverhead War Memorial Park, 1087 Coatesville-Riverhead Highway
	Karen Walby (Community Lease Advisor) and Raewyn Sendles (Land Use Advisory) in attendance for this item.
	Resolution number RODPC/2018/5 MOVED by Member B Houlbrooke, seconded by Member P Pirrie: That the Rodney Local Board Parks and Recreation Committee: a)      defer the decision to grant landowner approval to Riverhead Playgroup Incorporated to install fencing around 60m² (more or less) of reserve land immediately adjacent to the pavilion at Riverhead War Memorial Park legally described as Lot 2 DP 55325 as detailed in Attachment A to the agenda report until after the completion of the Rodney Local Board Open Space Management Plan, expected to be in October 2019. b)      grant a new community lease under section 73(3) of the Reserves Act 1977 to Riverhead Playgroup Incorporated for the pavilion at Riverhead War Memorial Park legally described as Lot 2 DP 55325  (Attachment B to the agenda report) subject to the following terms and conditions: i.          term – five years commencing 1 April 2018 with one, five year right of renewal ii.         rent - $1.00 plus GST if demanded iii.        maintenance fee - $500.00 per annum iv.        Riverhead Playgroup Incorporated will accommodate the Riverhead Athletics Club’s use of the storeroom within the pavilion by way of a hire agreement v.         the approved community outcomes plan will be attached to the deed of lease vi.        the deed of lease will contain a standard early termination clause to provide for the future recreational needs of the wider community. c)      defer the decision to grant a new community non-exclusive licence to occupy under section 73(3) of the Reserves Act 1977 to Riverhead Playgroup Incorporated for 60m² (more or less) at Riverhead War Memorial Park legally described as Lot 2 DP 55325  (Attachment C to the agenda report) subject to the following terms and conditions until after the completion of the Rodney Local Board Open Space Management Plan, expected to be in October 2019. d)      approve the Riverhead Playgroup Incorporated community outcomes plan as attached to the agenda report (Attachment D to the agenda report). CARRIED

14	Renewal of non-exclusive licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve
	Karen Walby (Community Lease Advisor) in attendance for this meeting.
	Resolution number RODPC/2018/6 MOVED by Member B Houlbrooke, seconded by Member P Pirrie: That the Rodney Local Board Parks and Recreation Committee: a)      grant a renewal of the two non-exclusive licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated on a part of Warkworth Showgrounds Reserve legally described as Section 2 SO 509338 (Attachments A and B to the agenda report) subject to the following: i)       term – one year commencing 1 March 2018 with the option to renew on an annual basis at the complete discretion of the Rodney Local Board ii)      rent - $1.00 plus GST per annum if demanded iii)     a treaty clause will be included in the deeds of renewal to record the underlying Crown ownership iv)     acknowledgement that the non-exclusive licences to occupy are temporary and will no longer be required once the future multi-purpose sports complex is constructed on the site. b)      note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Warkworth Showgrounds Reserve Management Plan adopted 17 June 2004. CARRIED

15

Community Places 2017/2018 hire fee subsidy

Jo Heaven (Rural Halls Advisor, Rodney) in attendance for this item.

Resolution number RODPC/2018/7

MOVED by Member P Pirrie, seconded by Member B Houlbrooke:

That the Rodney Local Board Parks and Recreation Committee:

a) allocate an additional $10,000 to the Locally Driven Initiatives “fees and charges subsidy” operational budget for 2017/2018, to be taken from the Locally Driven Initiatives “community response operating fund”.

b)      allocate $3,017 from the Locally Driven Initiatives operational for 2017/2018 “fees and charges subsidy” budget to subsidise the hall fees and charges for The Lions Club of Kowhai Coast Treemendous display and the Sounds on Screen events as set out below:

Group / Individual hirers name	Venue	Amount
Lions Club of Kowhai Coast	Warkworth Masonic Hall	$1096.50
Urs Bauer (Sounds on Screen)	Warkworth Town Hall	$1920.48
	Grand total	$3016.98

CARRIED

16	Rodney Local Board Parks and Recreation Committee Workshop Records
	Resolution number RODPC/2018/8 MOVED by Member P Pirrie, seconded by Member L Johnston: That the Rodney Local Board Parks and Recreation Committee: a)      note the workshop record for Thursday, 8 February 2018. CARRIED

17        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.10 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board Parks and Recreation Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................