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Strategic
Procurement Committee
07 March 2018
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
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5.1
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Public Input - Dr Grant Hewison, Waitemata
Low Carbon Network
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Dr Grant
Hewison and Sarah Thomson of the Waitematā Low Carbon Network will
present regarding item 10, Fleet Update.
A document was tabled. A copy
has been placed on the official minutes and is available on the Auckland
Council website as a minutes attachment.
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Deputy
Chairperson R Clow entered the meeting at 10.02 am.
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Resolution number STR/2018/3
MOVED by Chairperson BC Cashmore, seconded by Cr C Casey:
That the Strategic
Procurement Committee:
a) receive
the public input from Dr Grant Hewison and Sarah
Thomson and thank them for their attendance.
CARRIED
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Attachments
a 7 March 2018, Strategic Procurement Committee - Item 5.1
- Public Input-
Waitemata Low Carbon Network, tabled document
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6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
8 Notices
of Motion
There were no
notices of motion.
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10
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Information report: Fleet update
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Resolution
number STR/2018/5
MOVED by Cr C Casey, seconded by Cr P Hulse:
That the Strategic
Procurement Committee:
a)
receive this information report.
b)
request that staff create a business plan that includes support
for the Auckland Council group passenger car fleet being replaced with full electric
or plug-in hybrid vehicles to meet the C40 fossil fuel aspirations.
CARRIED
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11
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Update on Capital Projects over $5 million
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Resolution
number STR/2018/6
MOVED by Cr P Hulse, seconded by Deputy Chairperson R
Clow:
That the Strategic
Procurement Committee:
a) note
the information contained in this report, on the updated summary of currently
agreed capital projects, enables transparency on the topic due for discussion
in the public excluded part of the meeting.
b) note
that the confidential report contains information that could prejudice
council's position with suppliers.
CARRIED
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12
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ICT Hardware Procurement Strategy
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Resolution
number STR/2018/7
MOVED by Chairperson BC Cashmore, seconded by Deputy
Chairperson R Clow:
That the Strategic
Procurement Committee:
a) note
the information in this report enables transparency on the ICT Hardware
Procurement Strategy due for discussion in the public excluded part of the
meeting.
b) note
that confidential report contains information which if released would have
negative impact on council’s ability to deliver the best value for
ratepayers.
CARRIED
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14 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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15 Procedural
motion to exclude the public
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Resolution
number STR/2018/9
MOVED by Chairperson BC Cashmore, seconded by
Cr D Newman:
That the
Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 ICT
Hardware Procurement Strategy
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information about how we will approach and
negotiate with the market. Releasing this information would negative impact
our ability to deliver the best value for the ratepayers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 Update
on Capital Projects over $5 million
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that could prejudice council's
position with suppliers.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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11.00am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.54pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
11.54pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
