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Upper Harbour
Local Board
15 March 2018
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2018
Local Government New Zealand Conference and Annual General Meeting
File No.: CP2018/02955
Te take mō te pūrongo / Purpose of the report
1. To inform local boards about the Local
Government New Zealand (LGNZ) annual conference and general meeting (AGM) in
Christchurch, Sunday 15 July to Tuesday 17 July 2018, and to invite local boards to nominate an elected member to attend.
Whakarāpopototanga matua / Executive summary
2. The Local Government New Zealand 2018 Conference and Annual General
Meeting takes place at Christ’s College from 12pm on Sunday 15 July to
1pm on Tuesday 17 July 2018.
3. Local
board members are invited to attend the conference. As the venue for 2018 is in
Christchurch, and given the cost of elected member attendance, staff recommend
that one member per local board attend.
4. In
addition to the official delegates, LGNZ requires prior notice of which local
board members plan to attend the AGM. Members wishing to attend are asked to
register their intention with the Kura Kāwana Programme Manager by Friday
13 April 2018, so that this information can be provided to LGNZ.
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Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board:
a) nominate one elected member to attend the Local Government New
Zealand 2018 Conference and Annual General Meeting in Christchurch, from
Sunday 15 July to Tuesday 17 July 2018.
b) confirm that conference attendance, including travel and
accommodation, will be paid for in accordance with the current Auckland
Council Elected Member Expense Policy.
c) note that any members who wish to attend the Local Government New
Zealand 2018 Conference and Annual General Meeting in Christchurch, must
provide their names to the Kura Kāwana project team by Friday 13
April 2018, to ensure they are registered with Local
Government New Zealand.
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Horopaki / Context
5. This
year, the LGNZ conference and AGM will be held at the Christ’s College,
Christchurch, from Sunday 15 July to Tuesday 17 July 2018. The AGM will
commence at 12pm on Sunday 15 July 2018, with the conference programme
commencing at 4.15pm on Sunday 15 July 2018 and concluding at 1pm on
Tuesday 17 July 2018.
6. The
conference programme has the theme ‘We are firmly focused on the future:
Future-proofing for a prosperous and vibrant New Zealand’. The full
programme is attached as Attachment A.
7. The
AGM takes place on the first day of the conference. The LGNZ constitution
permits the Auckland Council to appoint four delegates to represent it at the
AGM, with one of the delegates being appointed as presiding delegate.
8. Elected
members who hold LGNZ roles are:
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Mayor Phil Goff
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Metro Sector representative on
the National Council
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Councillor Penny Hulse
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Chair of Zone One and Zone One
representative on National Council, Member Conference Committee
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Deputy Mayor Bill Cashmore
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Auckland Council
representative on Regional Sector
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Councillor Wayne Walker
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Auckland Council
representative on Zone One
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Councillor Alf Filipaina
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LGNZ Te Maruata Roopu
Whakahaere
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Councillor Richard Hills
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Member Policy Advisory Group
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Waitemata Local Board
Chairperson Pippa Coom
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Member Governance and Strategy
Advisory Group
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9. Traditionally,
the four AGM delegates have been the Mayor, the Chief Executive and two
Governing Body members who hold LGNZ roles.
10. The Governing
Body will consider an item on AGM attendance at its meeting on 23 March 2018,
which includes the recommendation that Mayor Phil Goff be the presiding
delegate and that the other three delegates be comprised of either:
· two
members of the Governing Body who hold a formal representation role with LGNZ,
and the Chief Executive
· one
member of the Governing Body who holds a formal representation role with LGNZ,
the Chief Executive, and a local board member.
11. Delegates in
2017 were:
· Mayor
Phil Goff
· Deputy
Mayor Bill Cashmore
· Councillor
Penny Hulse
· Local
board chairperson Pippa Coom.
12. The Governing
Body will also consider an item on conference attendance at its meeting on 23
March 2018, which includes the recommendation that Mayor Phil Goff and the
other Governing Body members chosen to be the delegates to the AGM be approved
to attend the conference, and that other councillors be chosen to attend so
that up to a total of six Governing Body members can attend the conference.
Tātaritanga me ngā tohutohu / Analysis and advice
13. Local board
members are invited to attend the conference. As the venue for 2018 is in
Christchurch, and given the cost of elected member attendance, it is
recommended that one member per local board attend.
14. This means
that a maximum of 27 Auckland Council elected members would attend the
conference.
15. Delegates who
attend are encouraged to report back to their local boards on the value and
content of the conference.
16. In addition,
local board members can attend the AGM as observers, or as a delegate
(depending on the Governing Body decision), provided their names are included
on the AGM registration form, which will be signed by the Mayor.
17. LGNZ requires prior notice of which local board members plan to
attend the AGM. Members wishing to attend are asked to register their intention
with the Kura Kāwana Programme Manager by Friday 13 April 2018, so that
this information can be collated and provided to LGNZ.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
18. The LGNZ Annual
conference has relevance to local board members and their specific roles and
responsibilities.
Tauākī whakaaweawe Māori / Māori impact
statement
19. The LGNZ
National Council has a sub-committee, Te Maruata, which has the role of
promoting increased representation of Māori as elected members of local
government, and of enhancing Māori participation in local government
processes. It also provides support for councils in building relationships with
iwi, hapu and Māori groups. Te Maruata provides Māori input on
development of future policies or legislation relating to local government.
Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold
a hui on 14 July 2018.
Ngā ritenga ā-pūtea / Financial implications
20. The
normal registration rate is $1410 (early bird) or $1510 (standard).
21. Costs
of attendance for one member from each local board are to be met from the
elected members’ development budget, as contained in the Kura Kawana
Programme.
Ngā raru tūpono / Risks
22. The key risk
is of delayed decision-making impacting costs. The sooner the registration for
the nominated local board member can be made, the more likely it is that
Auckland Council can take advantage of early bird pricing for the conference
and flights.
Ngā koringa ā-muri / Next steps
23. Once members
are confirmed to attend, the Kura Kāwana programme team will co-ordinate
and book all conference registrations, as well as requests to attend the AGM.
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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LGNZ Conference programme
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9
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Ngā kaihaina / Signatories
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Authors
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Linda Gifford, Kura Kāwana
Programme Manager
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Authorisers
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Kerri Foote, Local Board Services
Improvements Manager
Louise Mason, General Manager Local
Board Services
Eric Perry – Relationship Manager
Local Board Services
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Upper Harbour
Local Board
15 March 2018
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Appointment of Local Board Member to
Local Government New Zealand Zone One Committee
File No.: CP2018/02809
Te take mō te pūrongo / Purpose of the report
1. To
appoint a local board member to the Local Government New Zealand Zone One
committee.
Whakarāpopototanga matua / Executive summary
2. Local board members participate as representatives of the local
board on a number of external
community and national organisations.
3. At
the Upper Harbour Local Board business meeting on 15 November 2016, local board
representatives were appointed to a number of external community and business
organisations.
4. At that time, no appointment was made to Zone One Committee of Local
Government New Zealand Zone One as a separate report was to be prepared
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Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board:
a) appoint
local board member [XXXXX] as the local board’s representative to the
Local Government New Zealand Zone One Committee.
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Horopaki / Context
5. After
the 2016 election Auckland Council appoints elected members from the governing
body and each of the local boards to the Local Government New Zealand Zone One
(i.e. Auckland and Northland) Committee. Some local boards have yet to
appoint their local board representative as the consideration of appointments
was delayed while the number of representatives was confirmed.
6. Each
local board is asked to appoint a representative to the Zone One
Committee. Committee meetings take place four times a year and the venue
for meetings is shared across the entire Zone One area.
7. Further
information on Local Government New Zealand is attached in Attachment A.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
8. This
report seeks the local board’s decision to appoint one or more
representatives to Local Government New Zealand Zone One Committee.
Tauākī whakaaweawe Māori / Māori impact
statement
9. This
report has no specific impact on Māori. It covers the appointment of local
board members to an outside organisation to represent the view of local
communities, including Māori communities.
Ngā ritenga ā-pūtea / Financial implications
10. The venues
for Local Government New Zealand Zone One meetings are shared across the entire
Zone One area and some travel costs may be incurred by local boards as a result
of the appointments.
Ngā raru tūpono / Risks
11. There are no
perceived risks with the local board appointing a local board member to the
Local Government New Zealand Zone One committee
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Local Government New Zealand information
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15
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Ngā kaihaina / Signatories
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Authors
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Cindy Lynch - Democracy Advisor
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Authorisers
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Eric Perry - Relationship Manager
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