Agenda of Waiheke Local Board

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 22 February 2018 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Waiheke Local Board

22 March 2018

Waiheke Local Board’s 2017/2018 pest management and ecological restoration budget allocation

File No.: CP2018/00285

Te take mō te pūrongo / Purpose of the report

1. To approve the allocation of the remaining 2017/2018 pest management and ecological restoration budget (totalling $15,000) towards a mustelid control programme led by the Waiheke Collective.

Whakarāpopototanga matua / Executive summary

2. In 2017, the Waiheke Local Board approved its 2017/2018 local environment work programme, including the allocation of $40,000 towards community-led pest management and ecological restoration.

3. Following this approval, staff worked with Waiheke community groups to better understand the ecological restoration gaps and, in September 2017, a workshop was held with the local board to discuss more specific, recommended funding allocations.

4. To date, the pest management and ecological restoration budget has contributed $10,000 towards the giant kōkopu project at Awaawaroa, and $15,000 towards a facilitator for the Waiheke Collective.

5. On 1 March 2018, a further workshop was held with the local board to discuss the remaining $15,000 of this budget. Two options were provided for the board’s consideration, as follows:

· option one: $15,000 contribution towards delivery costs of the mustelid control project in 2018

· option two: $15,000 for a health and safety seminar and support for community groups and small contractors undertaking ecological restoration work on Waiheke.

6. A further option of allocating the budget towards the current local grants funding round was suggested by local board members, however there are risks in that if the grant budget is not assigned to specific projects by May 2018, then the budget cannot be carried forward to future financial years.

7. For the reasons outlined in this report, it is recommended that the board approves the allocation of the $15,000 to the Waiheke Collective, as a contribution towards the delivery costs of their mustelid control programme (option one).

8. The Waiheke Collective, established in September 2017, is a collaboration between Waiheke community groups and individuals committed to the ecological restoration on Waiheke. The Waiheke Collective includes representation from the Hauraki Gulf Conservation Trust, Hauraki Gulf Islands Forest and Bird, QEII covenant landowners, Waiheke Resources Trust, Waiheke Rat Busters, and operational support staff from the Department of Conservation and Auckland Council. The Waiheke Collective is championing the Predator Free Waiheke project which aims to free Waiheke of rats and mustelids by 2025.

9. The Waiheke Local Board has expressed a desire for a more inclusive and cohesive approach to ecological restoration on Waiheke, and the Waiheke Collective is a community-led initiative that responds to this. Funding of the mustelid control programme will provide an opportunity for the community to implement and lead this community approach to predator control.

10. Following the local board’s approval of this budget allocation, the board will receive updates on the delivery of this project through the Infrastructure and Environmental Services quarterly performance reports.

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a) approve the allocation of $15,000 from the 2017/2018 pest management and ecological restoration budget to the Waiheke Collective, as a contribution towards delivery costs of the mustelid control programme.

Horopaki / Context

11. On 6 April 2017, a workshop was held with the Waiheke Local Board to discuss the options for allocation of the local environment work programme. Based on these discussions, the board allocated $40,000 of its 2017/2018 locally driven initiatives budget to support the delivery of a community-delivered, pest management and ecological restoration programme. The local environment work programme was approved on the 1 June 2017 (resolution WHK/2017/77).

12. The delivery of this programme is in line with the Waiheke Local Board Plan 2014 outcome of ‘treasured islands, coastlines, wetlands and marine areas’, and in particular the local board’s goal to ‘improve our natural areas through ecological restoration projects to enhance biodiversity’.

13. The local board’s pest management and ecological restoration budget will deliver a community-led pest management programme specific to Waiheke. The aim of the programme is to support biodiversity and biosecurity initiatives in a targeted manner, and to also build on the community support that the board is already providing through funding grants.

14. On 7 September 2017, a workshop was held with the local board to discuss the options for allocation of the $40,000 budget. Staff provided ten options for the board’s consideration and recommended the allocation of their pest management budget to deliver on the following community pest management objectives:

· support community capacity building and the facilitation of a collaborative island wide pest management approach

· support ecological restoration in priority locations in a coordinated manner

· expand and build on existing projects – halos and buffers.

15. The local board agreed the following budget allocations:

· $10,000 towards the Awaawaroa giant kōkopu protection programme for a community-led animal pest control project

· $15,000 towards a facilitator for the Waiheke Collective, to provide support in developing a community vision and action plan for Waiheke ecological restoration.

16. Of the $40,000 budget, $15,000 remains unallocated. A further workshop was held on 1 March 2018, where two options were provided as follows:

· option one: $15,000 contribution towards delivery costs of the mustelid control project in 2018

· option two: $15,000 for a health and safety seminar and support for community groups and small contractors undertaking ecological restoration work on Waiheke (further information on this option has been provided in Attachment A).

17. Staff recommended option one, the contribution of the unallocated budget towards the Waiheke Collective’s mustelid control programme. At its 1 March 2018 workshop, the board supported this option in principle, however it was noted that a community grant funding round had recently opened, and depending on the amount of funding requested through this process, the board may choose to allocate the $15,000 towards applications that cannot be supported through the available grants budget.

2016/2017 mustelid control pilot

18. Since discussions with the local board in September 2017, the Waiheke community has progressed the formation of the Waiheke Collective – a community-based stakeholder group which aims to bring unity, shared goals and commonality to the environmental community on Waiheke.

19. The Waiheke Collective has commenced a facilitated process to establish an action plan for ecological restoration on Waiheke.

20. In the current financial year, the Waiheke Collective received $40,000 through Auckland Council’s Regional Environment and Natural Heritage Grants, to assist in funding a mustelid control programme. They have also been selected to submit a full proposal to Predator Free 2050 Limited for the funding of Predator Free Waiheke.

21. In the 2016/2017 financial year, a mustelid control pilot led by the Hauraki Gulf Conservation Trust was undertaken for six months on Waiheke. Over this time, five stoats, 70 rats and 53 hedgehogs were trapped.

22. Although few mustelids were caught in this pilot, this was not unexpected, as mustelids have large territories and are already known to exist in low numbers on Waiheke. Mustelid control requires patience and persistent control. The presence of even one stoat can cause significant damage to vulnerable wildlife.

23. Further investment in mustelid control is required to build on the positive results of the pilot study and to contribute towards building capacity within the community to positively identify mustelids, report sightings and be involved in trapping. In the current financial year, the Waiheke Collective is looking to use innovations to minimise the costs of the programme, which may include using satellite nodes to indicate when traps have been set off.

24. The Waiheke Collective members have met with council staff to review the pilot study and a copy of these review notes (see Attachment B) and recommendations were presented to the local board at their 1 March 2018 workshop.

Tātaritanga me ngā tohutohu / Analysis and advice

25. The allocation of the remaining pest management and ecological restoration budget ($15,000) is required as soon as possible to ensure the intended local board ecological outcomes are achieved within the 2017/2018 financial year.

26. Staff recommend that the remaining $15,000 is allocated to the Waiheke Collective towards operational costs of their mustelid control project. This will be administered via a non-contestable grant managed by Environmental Services and reported on in the quarterly performance reports.

27. The allocation of the remaining budget towards this programme provides complimentary support to the current pest-free Waiheke aspirations, and is in alignment with the community pest management objectives agreed by the local board on 7 September 2017.

28. The mustelid programme directly contributes to ecological restoration and, by being led and implemented by the Waiheke Collective, empowers the local community to be active stewards of Waiheke’s biodiversity. This mustelid programme also aligns with the Waiheke Local Board Plan 2017 objective to ‘restore and protect our natural environment in partnership with the community’.

29. The programme will be led and implemented by the Waiheke Collective, and will use locally-based contract trappers and community volunteers to assist with on-the-ground delivery.

30. The mustelid control programme is considered to be the best allocation of remaining budget for the following reasons:

· the project has been selected by the Waiheke Collective as a collaborative approach to animal pest control and has support and buy-in from the key community pest control groups on Waiheke

· the project is based on a pilot study undertaken in 2016/2017 – the lessons of which have been incorporated into the current mustelid control programme. The project is being led by members of the Waiheke Collective who will work alongside council staff to review and revise the programme. The programme will be integrated into the island-wide management plan for Predator Free Waiheke to ensure best practice delivery

· the mustelid control programme is proposed to expand coverage to include key high value biodiversity areas along the eastern coast of Waiheke. Selection of these sites will be based on the results of the coastal bird surveys funded by the local board in the 2016/2017 and 2017/2018 financial years

· the mustelid control programme has been allocated $40,000 for the 2017/2018 financial year from the council’s Regional Environment Natural Heritage fund towards operational costs, including the purchase of traps and support for a trapping team. The programme has been costed by the Waiheke Collective as requiring approximately $60,000 per year to implement, therefore there is a shortfall of $20,000, and they may need to scale back the project if this additional funding cannot be secured. Scaling back options may include less area coverage or a reduction in the number of months that traps are actively checked or open

· an additional contribution from the Waiheke Local Board of $15,000 will enable a more complete roll-out of the programme and enable the trapping team to be employed for a full 12 months. Allocation of local board budget to support existing projects which are being delivered in a prioritised and coordinated manner achieves greater outcomes than small scale funding of isolated project.

31. The Waiheke community has collectively committed to this programme, the outcomes of which will contribute towards the Waiheke Local Board’s long-term goal of Waiheke being predator free.

32. The decision that the local board makes for this budget does not require a commitment towards an approach for next financial year, as this will be addressed through the 2018/2019 work programming process, alongside other funding options.

Alternative option of allocating budget towards local grants

33. The Waiheke Local Board currently supports community-led pest control initiatives through the board’s local grants programme. At the 1 March 2018 workshop, board members expressed interest in the option of reallocating budget towards additional local grants. The board may choose to reallocate budget to increase the funding available in the second 2017/2018 local grant round. Applications for this funding round are currently open and close on 6 April 2018, and decisions on the local grants will be made by the local board in May 2018. Local grants are above $4,000 in value with no set maximum value that applicants can apply for.

34. Applications for quick response funding round three opened on 1 March 2018 and close on 26 March 2018, and decisions around these grants will be made in April 2018. Quick response grants range between $500 and $4,000 in value.

35. The reallocation of the $15,000 from the pest management budget towards the local board’s grants budget would bring the available grants budget for round two to a total of $34,781.

36. In order to use this budget to support local grant applications within the 2017/2018 financial year, staff would require a commitment from the board to fund specific grant application projects in May 2018. Any funding not committed to a specific project through the grants process in this financial year cannot be carried forward into future financial years.

37. Due to this risk, staff recommend the allocation of the $15,000 pest management budget towards the mustelid control programme as, if the budget allocation is approved at the March 2018 local board meeting, the programme can be delivered within the current financial year, and there is minimal risk that the budget would not be spent within this financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

38. The proposed mustelid control project aligns with the Waiheke Local Board Plan 2014 outcome of ‘treasured islands, coastlines, wetlands and marine areas’, and in particular the local board’s goal to ‘improve our natural areas through ecological restoration projects to enhance biodiversity’.

39. As a community-led programme, the mustelid control programme strongly aligns to a focus of the Waiheke Local Board Plan 2017 objective to ‘restore and protect our natural environment in partnership with the community’.

40. At its 7 September 2017 workshop, the Waiheke Local Board indicated its support in principle for the ecological restoration work undertaken by community groups on Waiheke.

41. At its 1 March 2018 workshop, the local board indicated its support in principle for the mustelid control programme, and the opportunity to financially support this community-led project with funding from the board’s 2017/2018 pest management and ecological restoration budget. However, the board also indicated that they may also consider reallocating the remaining funds from the 2017/2018 pest management and ecological restoration budget towards the community grants round in March 2018 to allow funding of other community projects.

Tauākī whakaaweawe Māori / Māori impact statement

42. The wider community, including Ngāti Paoa representatives, will be consulted as part of the direction setting for the mustelid control project. Opportunities for collaborative delivery of individual projects by community, council and iwi, will be further investigated. Ngāti Paoa representatives are active members of the Waiheke Collective.

43. Community grants provide opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making, in the allocation of community grants, the Auckland Council Community Grants Policy supports the principle of delivering positive outcomes for Māori.

Ngā ritenga ā-pūtea / Financial implications

44. One of the proposed project options can be funded through existing budgets, as this will see the allocation of $15,000 from the local board’s 2017/2018 pest management and ecological restoration budget. Should a decision not be reached and budget remains unallocated beyond March 2018, the 2017/2018 pest management and ecological restoration budget will be underspent.

45. Alternatively, the board may choose to reallocate the remaining budget towards community grants in the March 2018 funding round. This reallocation will still require a formal resolution from the local board. Financial risks associated with allocating this budget towards local grants have been outlined in the ‘Risks’ section below.

Ngā raru tūpono / Risks

46. If no decision is reached on the allocation of this budget at the board’s 22 March 2018 business meeting, it is unlikely that the budget will be spent and a project will be delivered by Environmental Services within the 2017/2018 financial year. The delivery of the giant kōkopu project will not be impacted by a decision around the $15,000 unallocated budget.

47. The allocation of the budget towards the current local grants funding round was suggested by local board members at the 1 March 2018 workshop, however there are risks in that if the grant budget is not assigned to specific projects by May 2018, then the budget cannot be carried forward to future financial years.

48. If the board decides not to fund the mustelid control programme, then the programme will still proceed using the Regional Environment and Natural Heritage funding received this financial year, however it will be processing at a reduced delivery level, as the Regional Environment and Natural Heritage funding does not cover the full delivery costs. Reduced delivery would mean a reduction in the area to be covered in trap lines and also possibly include reductions in the period the trapping team will be actively employed.

49. The expected environmental outcomes of the mustelid control programme are more clearly defined than the outcomes that may be delivered by potential grant-funded projects which are not defined at this time.

Ngā koringa ā-muri / Next steps

50. Following the allocation of this budget towards the Waiheke Collective’s mustelid control programme, staff will work with the Waiheke Collective to ensure spend within the financial year as well as ensuring that any learnings and improvements from the pilot study are incorporated.

51. Funding will be allocated to the Waiheke Collective (as project lead and implementer) as a one-off, non-contestable grant overseen by Environmental Services. The project will be delivered over a 12 month period, from February 2018 to February 2019.

52. Regular updates on the mustelid control programme will be provided to the Waiheke Local Board through the council’s quarterly performance reports.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Additional information on option two - Waiheke community health and safety seminar	15
b ⇩	Mustelid control pilot review summary (in support of option one)	17

Ngā kaihaina / Signatories

Authors

Miranda Bennett – Ecologist

Sam Hill – Biodiversity Team Manager (Central/South)

Authorisers

Gael Ogilvie – General Manager Environmental Services

Barry Potter - Director Infrastructure and Environmental Services

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

Waiheke Local Board

22 March 2018

Auckland Transport Waiheke Local Board update - March 2018

File No.: CP2018/02647

Te take mō te pūrongo / Purpose of the report

1. To seek approval for new Local Board Transport Capital Fund Projects, respond to resolutions and requests on transport-related matters and provide transport related information on matters of specific application and interest to the Waiheke Local Board and its community.

Whakarāpopototanga matua / Executive summary

2. This report covers matters of specific relevance for the Waiheke Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector.

3. In particular, this report covers:

· Regional Land Transport Plan (RLTP) 2018 update

· Update on the trial of changes to passenger vehicle operations at Matiatia

· Update to the bus new network - Waiheke

· Update to the bus new network - Central

· Ferry and Wharf Strategy

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a) note the Auckland Transport Waiheke Local Board update - March 2018.

Horopaki / Context

Regional Land Transport Plan (RLTP) 2018

4. The Regional Land Transport Plan (RLTP) is a plan of how transport delivery agencies intend to respond to growth and other challenges facing Auckland over the next ten years. It includes a ten year prioritised delivery programme of transport services and activities.

5. Auckland Transport prepares the draft RLTP jointly with the NZ Transport Agency and KiwiRail. It is a statutory plan describing how these agencies intend to respond to growth and other challenges facing Auckland over the next ten years. It will include a ten-year, prioritised, delivery programme of transport services and activities.

6. The original intention was to consult on the plan alongside Auckland Council’s Long-term Plan. However, the consultation has been “decoupled” and moved into April to ensure it is informed by, and strongly aligned with, the Government’s soon-to-be released Policy Statement on Transport and a refreshed Auckland Transport Alignment Project.

Matiatia Trial Update

7. Auckland Transport has resolved the contract issues mentioned in the February 2018 report.

8. The area above with the hatched lines will become new pay and display parking. The delay at the time of this report was in ordering and installing the correct signage and a parking machine. This will provide 38 car parks, replacing the 31 removed to install the turnaround area outside the Harbourmaster’s area.

9. There have been some delays getting signage made and Auckland Transport expects this to be resolved by the end of March. Regardless of the outcome of the trial, these parking spaces will remain.

10. Auckland Transport is working on a permanent solution and will present preliminary options to the board at their April 2018 workshop.

New Bus Network Waiheke

11. Auckland Transport is proposing changes to the routes and timetables for Waiheke public bus services. Feedback on these proposed changes is open from 19 March to 20 April 2018. We want as many Waiheke residents, other property owners and visitors as possible to have their say about the proposed routes and timetables.

12. The proposed new routes have been developed in consultation with the local board and the Waiheke bus company. But they are proposals: public feedback is critical to help us make the right decisions.

13. In the week beginning 19 March, a freepost information brochure, with a feedback form, will be delivered to all mail boxes on the island as well as to the home addresses of non-resident property owners. As well as this hard-copy feedback form there is also an online version, and a tailored version for organisations to give their members’ views on the proposals.

14. Auckland Transport will advertise the public consultation with posters around the island and on ferries, via newspaper advertising and through social media. We will also hold public information events at different venues through the feedback period. Residents and visitors will be able to ask questions of our team so they can complete their feedback forms with the information they need. Please see the consultation poster attached.

New Bus Network Central

15. The New Network for Auckland’s central suburbs will be implemented on Sunday 8 July 2018. Many bus services will change, with new route numbers and new routes. New frequent bus services along Tamaki Drive (the Tamaki Link), Remuera Rd (route 75), and Manukau Rd (route 30) will be introduced. These buses will operate at least every 15 minutes from 7am, seven days a week.

16. These changes will not affect the City Link, Inner Link, Outer Link, buses to West Auckland (routes 18, 110, 195, 209, 132, 133, 134, 125, 125X), buses to Mangere (routes 309, 309X), or bus route 70 (to Auckland City Hospital, Newmarket, Ellerslie, Botany). The 321 Hospitals bus route and number will remain the same but will get an improved timetable. School buses to central suburb schools that are operated by Auckland Transport will change at the beginning of term 3 (23 July 2018).

Tātaritanga me ngā tohutohu / Analysis and advice

18. There is no analysis or advice to contribute to this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

Waiheke Wharf update

17. January reported patronage for the island:

· Matiatia – 244,417 versus 273,886 in January 2017

· Whole island – 307,153 versus 345,294 in January 2017

Please note the numbers for February will be available for the April report.

Quay Street Seawall Repair works

18. Works are progressing in the repair of the scour identified in the seawall adjacent to the historic Ferry Building. Customer and operational impact has been kept to a minimum, but works are now expected to be completed in March. The reason for the delay is the complexity of the works which are being completed, which is using a ‘world first’ approach and methodology.

Ferry Futures Strategy

19. Work continues with Arup to assist in the review of the current ferry strategy for Auckland. The review covers many aspects of ferry service provision and will not be limited to existing service provision. As part of the data and knowledge collation for this review, stakeholders across the business will be approached for high-level input on areas which could be investigated further at a later date. A local board discussion workshop was held on Thursday 15 March.

Tauākī whakaaweawe Māori / Māori impact statement

20. There is significant interest to Ngati Paoa in regards to the changes at Matiatia, these interests are considered and consulted on with each project as required.

Ngā ritenga ā-pūtea / Financial implications

21. Transport capital fund update

Project Name	Problem or Opportunity Being Addressed	Current Status
Walking/Cycle paths – The causeway to Shelley Beach	There is insufficient connection from the path by the boat yard towards Shelley Beach Road. Requirement for a shared path to improve school walking and cycling connections.	‘Rough Order of Cost’ requested by the Waiheke Local Board in 2016. Request from the board to review and reduce the cost as it is too high for the boards budget.
Precinct Plan for Ostend.	The development of the countdown has created greater traffic to Ostend area. The request was to look at improvements to pedestrian and cycling facilities and traffic flow.	‘Rough Order of Cost’ approved by Waiheke Local Board in December 2016. ‘Draft Design’ presented to the Waiheke Local Board in June and August 2017 Consultation to begin mid-August 2017. Putiki Road improvements will be included in the maintenance rehabilitation job in the current financial year. Funded by Auckland Transport. Design will begin once consultation has been received.
Speed reduction – Driver feedback signs	There are concerns for the speeds on Waiheke roads. Due to the nature of the island, there is little or no options for engineering solutions. This is an affordable and effective way to manage speed.	Rough Order of Cost’ approved by Waiheke Local Board in August 2017.
Matiaita Keyhole Changes

22. Financial Update

Ngā raru tūpono / Risks

23. All risks are managed within the individual project.

Ngā koringa ā-muri / Next steps

24. N/A

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Consultation poster for Waiheke new bus network.	29

Ngā kaihaina / Signatories

Author	Melanie Dale, Elected Member Relationship Manager, Auckland Transport
Authoriser	Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Waiheke Local Board

22 March 2018

2018 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2018/02973

Te take mō te pūrongo / Purpose of the report

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual conference and General meeting (AGM) in Christchurch Sunday 15 July to Tuesday 17 July 2018 and to invite local boards to nominate elected members to attend.

Whakarāpopototanga matua / Executive summary

2. The Local Government New Zealand Annual conference and General meeting take place at Christ’s College from 12 noon on Sunday 15 July to 1pm on Tuesday 17 July 2018.

3. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, staff recommend that one member per local board attend.

4. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April so that this information can be provided to LGNZ.

Ngā tūtohunga / Recommendations

That the Waiheke Local Board:

a) nominate one elected member to attend the Local Government New Zealand 2018 Conference and Annual General Meeting from Sunday 15 July to Tuesday 17 July 2018.

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team by Friday 13 April to ensure that they are registered with Local Government New Zealand.

Horopaki / Context

5. This year the LGNZ conference and AGM will be held at the Christ’s College, Christchurch, from Sunday 15 July to Tuesday 17 July 2018. The AGM will commence at 12.00pm on Sunday 15 July 2018 with the conference programme commencing at 4.15pm on Sunday 15 July and concluding at 1.00pm on Tuesday 17 July.

6. The conference programme has the theme “We are firmly focused on the future: Future-proofing for a prosperous and vibrant New Zealand”. The full programme is attached as Attachment A.

7. The AGM takes place on the first day of the conference. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

8. Elected members who hold LGNZ roles are:

Mayor Phil Goff	Metro Sector representative on the National Council
Councillor Penny Hulse	Chair of Zone One and Zone One representative on National Council, Member Conference Committee
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector
Councillor Wayne Walker	Auckland Council representative on Zone One
Councillor Alf Filipaina	LGNZ Te Maruata Roopu Whakahaere
Councillor Richard Hills	Member Policy Advisory Group
Waitemata Local Board Chair Pippa Coom	Member Governance and Strategy Advisory Group

9. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles.

10. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

· two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

· one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member.

11. Delegates in 2017 were:

· Mayor Phil Goff

· Deputy Mayor Bill Cashmore

· Councillor Penny Hulse

· Local board chair Pippa Coom

12. The Governing Body will also consider an item on conference attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff and the other Governing Body members chosen to be the delegates to the AGM be approved to attend the conference, and that other councillors be chosen to attend so that up to a total of six Governing Body members can attend the conference.

Tātaritanga me ngā tohutohu / Analysis and advice

13. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, it is recommended that one member per local board attend.

14. This means that a maximum of 27 Auckland Council elected members would attend the conference.

15. Delegates who attend are encouraged to report back to their local boards.

16. In addition, local board members can attend the AGM as observers, or as a delegate (depending on the Governing Body decision), provided their names are included on the AGM registration form, which will be signed by the Mayor.

17. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April so that this information can be collated and provided to LGNZ.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The LGNZ Annual conference has relevance to local board members and their specific roles and responsibilities.

Tauākī whakaaweawe Māori / Māori impact statement

19. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold a hui on 14 July 2018.

Ngā ritenga ā-pūtea / Financial implications

20. The normal registration rate is $1,410 (early bird) or $1,510 (standard).

21. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as contained in the Kura Kawana Programme.

Ngā raru tūpono / Risks

22. The key risk is of delayed decision making impacting costs – the sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights.

Ngā koringa ā-muri / Next steps

23. Once members are confirmed to attend, the Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Conference Programme	35

Ngā kaihaina / Signatories

Author

Linda Gifford - Kura Kāwana Programme Manager

Authorisers

Kerri Foote - Local Board Services Improvements Manager

Louise Mason - General Manager Local Board Services

Waiheke Local Board

22 March 2018

Walking Festival 2018 funding

File No.: CP2018/03275

Te take mō te pūrongo / Purpose of the report

1. Seeking the Waiheke Local Board’s approval to allocate $10,000 to support the Waiheke Walking Festival Trust (the trust) to deliver the Waiheke Walking Festival 2018.

Whakarāpopototanga matua / Executive summary

2. The Waiheke Walking Festival was established by Auckland Council in 2010. The Hauraki Gulf Conservation Trust delivered the festival between 2012 and 2016.

3. The Waiheke Walking Festival Trust have governed the festival since 2017.

4. This is a popular free event offering guided walks across the island over nine days. The festival promotes sustainable tourism and highlights the conservation work that has taken place on the island.

5. The trust have applied to the board for $10,000 to support the 2018 event.

6. The board have $20,000 within their Locally Driven Initiatives budget for walking and cycling promotion for 2018/2019.

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a) approve allocation of $10,000 to the Waiheke Walking Festival Trust from the Locally Driven Initiatives budget 2018/2019 (Walking and Cycling promotion) for the Waiheke Walking Festival in November 2018.

Horopaki / Context

7. The Waiheke Walking Festival was established by Auckland Council in 2010 and the governance of the event was passed to the Hauraki Gulf Conservation Trust in 2012. The Waiheke Walking Festival Trust took over the event in 2017.

8. The festival is a vehicle for promoting sustainable tourism by showcasing Waiheke Island as a walking destination in its own right. The festival demonstrates to visitors and the community, the conservation work that is taking place on the Island, and grows the active support we have amongst our community to protect and enhance our natural environment.

9. It is a free event offering guided walks over nine days, with walks that encourage families and individuals of all ages and abilities to enjoy the public walkways and private land that are available during the festival each year.

10. Many of the walks involve the Te Ara Hura walkway, Waiheke’s 100km network of trails, beaches and roadways that loop the island. Council’s parks and community facilities staff support the event and work closely with the trust to determine walking routes.

11. In March 2018 the trust provided the board with an update on the 2017 Festival and outlined the 2018 event including financial details (attachment A). They are seeking a grant of $10,000 from the board to support the 2018 festival.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The board have $20,000 in their locally driven initiatives budget for walking and cycling promotion for 2018/2019.

13. The trust have applied to the board for $10,000 to support the 2018 Waiheke Walking Festival event.

14. The 2017 festival had approximately 1500 walkers, 2200 registrations and 50 walks. The board granted $20,000 towards that event.

15. Attendance for the 2018 festival is expected at a similar level as 2017, therefore a grant of $10,000 would equate to $6.65 per attendee or $4.50 per walk.

16. Over the last year the trust have progressed a number of initiatives to provide enhanced sustainability of the festival. This includes securing a three year partnership sponsorship contract and other additional funding streams such as a patrons programme.

17. In 2018 they also plan to develop an online digital tool that promotes walking on Waiheke year round, secure brochure space at the Matiatia visitor kiosk, and develop an off-season monthly walk programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The Waiheke Local Board has supported the Waiheke Walking Festival since its establishment in 2010.

19. The event aligns with the aspirations of the board to develop walking, cycling and riding networks across the island which promote our natural environment, and encourages social cohesion.

20. Feedback from the board in 2017 was that $20,000 was a fairly high investment per attendee and they would like see consideration of how this could be improved.

21. To ensure the event’s sustainability in 2018 the trust have secured sponsorships, developed a patrons’ programme and submitted funding applications to Lotteries and Foundation North.

Tauākī whakaaweawe Māori / Māori impact statement

22. The trust have been working with Ngati Paoa and other local iwi to enrich the quality of the festival with a stronger focus on the cultural history and stories of Waiheke and surrounds.

Ngā ritenga ā-pūtea / Financial implications

23. The board have $20,000 in their locally driven initiatives budget for walking and cycling promotion for 2018/2019.

24. Should the board decide not to allocate funding to this event, other possible alternatives for this budget might include brochure or map reprints, marketing or supporting events promoting walking and cycling.

25. As requested by the board, council parks staff are also working with a local cycling group to coordinate a cycling festival. Further details will be reported in April.

Ngā raru tūpono / Risks

26. Without the support of the board there may be a risk that the event has insufficient funds to continue.

Ngā koringa ā-muri / Next steps

27. Following the board’s decision the trust will be notified and any approved funding will be processed.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waiheke Walking Festival Trust presentation to Waiheke Local Board March 2018	43

Ngā kaihaina / Signatories

Author	Janine Geddes - Senior Local Board Advisor Waiheke
Authoriser	Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

Waiheke Local Board

22 March 2018

Additions to the 2016-2019 Waiheke Local Board meeting schedule

File No.: CP2018/03262

Te take mō te pūrongo / Purpose of the report

1. Seeking approval for two meeting dates to be added to the 2016-2019 Waiheke Local Board meeting schedule in order to accommodate the 10-year Budget 2018-2028 timeframes.

Whakarāpopototanga matua / Executive summary

2. The Waiheke Local Board adopted the 2016-2019 meeting schedule on 24 November 2016.

3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the 10-year Budget 2018-28 were unknown.

4. The board is being asked to approve two meeting dates as additions to the Waiheke Local Board meeting schedule so that the 10-year Budget 2018-2028 timeframes can be met.

Ngā tūtohunga / Recommendations

That the Waiheke Local Board:

a) approve two meeting dates to be added to the 2016-2019 Waiheke Local Board meeting schedule to accommodate the 10-year Budget 2018-28 timeframes as follows:

· Thursday, 3 May 2018, 5.15pm

· Thursday, 7 June 2018, 5.15pm.

b) note the venue for both meetings will be the Waiheke Local Board office, 10 Belgium Street, Ostend, Waiheke.

Horopaki / Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Waiheke Local Board adopted its business meeting schedule at its 24 November 2016 business meeting.

8. The timeframes for local board decision making in relation to the local board agreement which is part of the 10-year Budget 2018-28 were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early May and early June to feed into the 10-year Budget 2018-2028 process. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The board has two choices:

i) Add the two meetings as additions to the meeting schedule.

ii) Add the two meetings as extraordinary meetings.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the 10-year Budget 2018-2028 timeframes change or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled anyway.

12. For option two, only the specific topic 10-year Budget 2018-2028 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the 10-year Budget 2018-2028 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend approving these meetings as additions to the meeting schedule as it allows more flexibility for the board to consider a range of issues.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. This report requests the board’s decision to schedule two additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori / Māori impact statement

15. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea / Financial implications

16. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono / Risks

17. There are no significant risks associated with this report.

Ngā koringa ā-muri / Next steps

18. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author	Safia Cockerell - Democracy Advisor - Waiheke
Authoriser	Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

Chairperson	Paul Walden
Deputy Chairperson	Cath Handley
Members	Shirin Brown
	John Meeuwsen
	Bob Upchurch

No.	Title	Page
a ⇩	20180222 Waiheke Local Board Workshop proceedings	57
b ⇩	20180301 Waiheke Local Board Workshop proceedings	59
c ⇩	20180308 Waiheke Local Board Workshop proceedings	61