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Waitākere
Ranges Local Board
22 March 2018
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1 Welcome
Chairperson
Presland opened the meeting and welcomed everyone present.
2 Apologies
3 Declaration
of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are declared interests of the Waitakere Ranges Local
Board.
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata District Health Board – Elected
Member
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Women’s Health Action Trust – Patron
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New Zealand Society of Genealogists – Member
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New Zealand Military Defence Society – Member
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Cartwright Collective – Member
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Titirangi RSA – Member
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Portage Trust – Member
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West Auckland Trust Services - Director
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Neil Henderson
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Portage Trust – Elected Member
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West Auckland Trust Services (WATS) Board
– Trustee/Director
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Whau River Catchment Trust - Employee
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Greg Presland
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Lopdell House Development Trust – Trustee
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Whau Coastal Walkway Environmental Trust
– Trustee
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Combined Youth Services Trust – Trustee
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Glen Eden Bid - Member
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Steve Tollestrup
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Waitakere Licensing Trust – Elected
Member
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Waitakere Task force on Family Violence
– Appointee
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Saffron Toms
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NIL
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Member
appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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Friends of Arataki Incorporated – Trustee
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Neil Henderson
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Friends of Arataki Incorporated – Trustee
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Rural Advisory Panel - Member
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Steve Tollestrup
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Glen Eden Business Improvement District
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Greg Presland
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Glen Eden Business Improvement District
(alternate)
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Saffron Toms
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Ark in the Park
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There was no
change to the register.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Update from Ward Councillors’
Apologies from
Cr Hulse and Cr Cooper were noted.
8 Deputations
There were no
deputations.
9 Public
Forum
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9.1
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Ken Cowan and Hanneke Bouchier
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addressed the local board in relation to item
13 on agenda (new community lease to Piha Ratepayers’ and
Residents Association Incorporated and approval to enter into a sublease with
Piha Community Library Trust, 21 Seaview Rd, Piha) asking
for support from the board.
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9.2
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Robin Mansfield
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asked for board’s support towards the
costs of hiring of Titirangi War Memorial Hall for 2018 art exhibition.
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9.3
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Mate Marinovich and Steve McDonald
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addressed the local board in regards to
Seniors High tea event hosted by Whau Local Board and requested the board’s support for the wine museum to
preserve history of the area proposed by Assid Corban.
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Resolution
number WTK/2018/10
MOVED
by Chairperson G Presland, seconded by Member N Henderson:
That the Waitākere
Ranges Local Board:
a) receive
public forum submissions from Ken Cowan and Hanneke
Bouchier, Robin Mansfield, Mate Marinovich and Steve McDdonald and
thank them for their attendance.
CARRIED
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10 Extraordinary
Business
There was no
extraordinary business.
11 Notices
of Motion
There were no
notices of motion.
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12
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Auckland Transport Update Report for the Waitakere Ranges Local
Board – March 2018
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Resolution number WTK/2018/11
MOVED
by Member S Coney, seconded by Deputy Chairperson S Toms:
That the Waitākere
Ranges Local Board:
a) receive
the Auckland Transport Update to the Waitakere Ranges Local Board –
March 2018 report.
b) note
its concerns in regards to the urbanisation of the road corridor in the
Waitakere Ranges Heritage Area and request a workshop with senior responsible
staff about the implementation of the endorsed Auckland Transport Waitakere
Ranges Heritage Area design guidelines along with the implementation of the
agreed Auckland Transport community engagement protocols.
CARRIED
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13
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New community lease to Piha Ratepayers’ and Residents
Association Incorporated and approval to enter into a sublease with Piha
Community Library Trust, 21 Seaview Road, Piha
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Resolution number WTK/2018/12
MOVED
by Member S Tollestrup, seconded by Member N Henderson:
That the Waitākere
Ranges Local Board:
a) grant
a new community lease to Piha Ratepayers’ and Residents Association
Incorporated for part of Piha Domain, 21 Seaview Road, Piha (Attachment A) on
the following terms and conditions:
i) term:
10 years commencing 1 April 2018 with one 10-year right of renewal;
ii) rent:
$1.00 plus GST per annum if requested;
iii) the
deed of community lease must be signed and returned to Auckland Council for
counter signing within three calendar months of the date of resolution;
iv) contemporaneously
grant a sublease of part of Piha Domain, 21 Seaview Road, Piha (Attachment B)
to Piha Community Library Trust on terms set out in (c) below.
b) approve
all other terms and conditions in accordance with the Reserves Act 1977 and
the Auckland Council Community Occupancy Guidelines 2012.
c) approve
Piha Ratepayers’ and Residents Association Incorporated granting a
sublease of part of Piha Domain, 21 Seaview Road, Piha (Attachment B) to Piha
Community Library Trust on the following terms and conditions:
i) term:
10 years commencing 1 April 2018 with one 10-year right of renewal less one
day;
ii) maintenance
fee: $500.00 per annum payable to Piha Ratepayers’ and Residents
Association Incorporated at the end of the Trust’s financial year or
some other arrangement as the Piha Ratepayers’ and Residents Association
Incorporated and Piha Community Library Trust may agree;
iii) a deed
of sublease between the parties must be signed and returned to Auckland
Council for counter signing within three calendar months of the date of
resolution.
d) agree
that if the deed of community lease and deed of sublease are not signed and
returned to Auckland Council within three calendar months of the date of this
resolution then Auckland Council staff are to report back to the local
board on future lease options.
CARRIED
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14
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New Road Name Approval for the residential subdivision by
Chopsticks Brother Investment Limited at 619 Swanson Road, Swanson.
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Resolution number WTK/2018/13
MOVED
by Member S Coney, seconded by Member S Tollestrup:
That the Waitākere
Ranges Local Board:
a) pursuant to section 319(1)(j) of the Local Government Act 1974, approve
the proposed road names for the new road constructed within the subdivision
being undertaken by Chopsticks Brother Investment Limited at 619 Swanson
Road, Swanson.
· Tupu Place
b)
request that staff investigate the
establishment of a reference group of experts in Waitakere heritage to
provide advice on possible place names for the future.
CARRIED
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15
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Request for feedback on the proposed kauri dieback management
approach for the Waitākere Ranges
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Resolution number WTK/2018/14
MOVED
by Chairperson G Presland, seconded by Deputy Chairperson S Toms:
That the Waitākere Ranges Local Board:
a) provide the
following feedback:
1.
the second five yearly monitoring
report for the Waitakere Ranges Heritage Area is due out soon. The spread of
kauri dieback from the time of the first monitoring report to the time of the
second has been extensive and urgent action is required to save kauri.
2.
the forested area of Waitakere Ranges
needs to be closed and only coastal beaches, coastal walks without kauri, and
service roads to be left open.
3.
this provides a clear policy direction
and an unambiguous message to the public from council that the forest is
closed.
4.
once that has happened council needs to
take a pause, review the current situation, and create a comprehensive long
term plan for the future of the park to determine where public access can be
provided and how to protect kauri.
5.
the formulation of an overall plan
for the Waitakere Ranges needs to consider a range of factors beyond
kauri dieback, including the impact on visitor management and experience
and the overall environmental protection of the ranges.
6.
all other tracks should remain closed
until this planning work is completed and they are determined to be safe.
This includes the Kitekite Falls track.
7.
we are concerned that if a few tracks
are kept open they will be inundated with visitors with the associated risk
that the tracks will be degraded and ruined. This will make it harder to stop
the spread of Kauri PTA.
8.
there needs to be a process to
determine which tracks can be opened and when. Te Kawarau A Maki
needs to be closely involved in the decision making. The community should
also be involved in this process.
9.
Waitakere Ranges Local Board is seeking
greater involvement in the decision making concerning kauri dieback in the
Waitakere Ranges.
10.
proper enforcement of the closure is
critical.
CARRIED
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17
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2018 Local Government New Zealand Conference and Annual General
Meeting
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Resolution number WTK/2018/16
MOVED
by Member N Henderson, seconded by Deputy Chairperson S Toms:
That the Waitākere
Ranges Local Board:
a) nominate elected member Steve Tollestrup to attend the Local
Government New Zealand 2018 Conference and Annual General Meeting from Sunday
15 July 2018 to Tuesday 17 July 2018.
b) confirm that conference attendance including travel and
accommodation will be paid for in accordance with the current Auckland
Council Elected Member Expense Policy.
c) note that any members who wish to attend the AGM must provide
their names to the Kura Kāwana project team by Friday 13
April 2018 to ensure that they are registered with
Local Government New Zealand.
CARRIED
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18
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Addition to the 2016-2019 Waitākere Ranges Local Board
meeting schedule
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Resolution number WTK/2018/17
MOVED
by Chairperson G Presland, seconded by Member N Henderson:
That the Waitākere
Ranges Local Board:
a) approve
a meeting date to be added to the 2016-2019 Waitākere Ranges
Local Board meeting schedule to accommodate the 10-year Budget 2018-28
timeframes as follows:
· Thursday,
7 June 2018, 10.30am
b) note
the venue for the added meeting will be the Waitākere Ranges
Local Board office, 39 Glenmall Place, Glen Eden.
CARRIED
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20 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
8.19pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
