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Waitematā
Local Board
20 March 2018
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1 Welcome
Chair Pippa Coom
opened the meeting and welcomed the members of the public in attendance.
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1.1
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Statutory Declaration - Denise Roche
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Denise Roche made an oral declaration and signed a written
declaration, which was attested by Chair Pippa Coom.
The signed
declaration has been attached to the official minutes and is available on the
Auckland Council website as a minutes attachment.
Pursuant to Clause 14 of Schedule 7 of
the Local Government Act 2002, Denise Roche was sworn in as a member of the Waitematā
Local Board.
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Attachments
a Declaration - Member Denise Roche
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1.2
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Maiden Speech – Member Denise Roche
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Member Denise Roche was
given the opportunity to address the meeting and deliver her maiden speech.
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2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
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7.1
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Petition: Petition calling for safer
pedestrian access in Victoria Quarter
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Emily Reeves, resident, was in
attendance to present to the board a petition regarding a call for safer
pedestrian access in Victoria Quarter.
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Resolution number WTM/2018/23
MOVED by Deputy Chairperson S Chambers, seconded by
Member R Thomas:
That the Waitematā Local Board:
a)
recieve the petition from Emily Reeves,
resident, regarding safer pedestrian access in Victoria Quarter.
b)
request staff to refer the petition to
the Development Programme Office for consideration in the allocation of the
targeted rates projects in the Victoria Quarter and Auckland Transport for
consideration for improvements in the road corridor.
CARRIED
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Attachments
a Petition on Safer Pedestrian Facilities for Victoria
Quarter
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8 Deputations
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8.1
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Deputation: Sarah Smuts-Kennedy -
Regenerative Parks
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Resolution
number WTM/2018/24
MOVED by Chairperson P Coom, seconded by Member DR Roche:
That the Waitematā
Local Board:
a)
thank Sarah Smuts-Kennedy for her attendance and presentation about the Regenerative Parks initiative on behalf of
For the Love of Bees.
b)
refer to Community Facilities and request staff report back to
the board on the deliverability of the Regenerative Parks initiative.
CARRIED
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Attachments
a For The Love of Bees
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9 Public
Forum
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9.1
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Public Forum: Damage to the stand of Monterey Pines behind the zoo by
Auckland City Contractors
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Lisa Prager, resident, was in
attendance to present to the board a Public Forum presentation regarding damage
caused by Auckland City contractors to the stand of Monterey Pines located
behind the zoo.
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A document was tabled in support of
this item.
A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution number WTM/2018/25
MOVED by Chairperson P Coom, seconded by Deputy
Chairperson S Chambers:
That the Waitematā
Local Board:
a)
thank Lisa Prager, resident, for her
attendance and Public Forum presentation regarding the damaged Monterey
Pines’ stand behind Auckland Zoo.
CARRIED
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Attachments
a Public Forum Speech - Lisa Prager
b Public Forum - Western Springs Pines Photos
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9.2
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Public Forum: Western Springs
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Gael Baldock, resident, was in
attendance to present to the board a Public Forum presentation regarding
Western Springs.
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Resolution number WTM/2018/26
MOVED by Chairperson P Coom, seconded by Member R Thomas:
That the Waitematā
Local Board:
a)
Thanks Gael Baldock, resident, for her
attendance and Public Forum presentation regarding Western Springs.
CARRIED
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10 Extraordinary
Business
There was no
extraordinary business.
11 Notices of
Motion
There were no
notices of motion.
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12
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Councillor's report
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Secretarial Note: This
item was withdrawn noting Waitematā and Gulf Ward Councillor Mike
Lee’s absence.
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13
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Myers Park - Project Scope Change
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Elisabeth Laird – Development
Programme Analyst and Andrew Taylor, Project Manager, were in attendance to speak
to the report.
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Resolution
number WTM/2018/27
MOVED by Deputy Chairperson S Chambers, seconded by
Member V Tava:
That the Waitematā
Local Board:
a) approve
the proposed change in scope for the Myers Park Stage Two project.
b) endorse
the proposal that additional funding of $2.3 million from the city centre
targeted rate be allocated to the Myers Park Stage Two project.
c) request
staff to forward the board’s resolutions to the Finance and Performance
Committee to inform their decision-making.
d) request
that the Development Project Office complete the Poynton Terrace raised table
between St Kevins Arcade and Myers Park as soon as possible.
CARRIED
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14
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Auckland Transport update – March 2018
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Ben Halliwell,
Auckland Transport Elected Member Relationship Manager, was in attendance to
speak to this report.
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Resolution
number WTM/2018/28
MOVED by Chairperson P Coom, seconded by Member V Tava:
That the Waitematā
Local Board:
a) receive
the report Auckland Transport update – February 2018.
b) note the
completion of the Ponsonby Road pedestrian improvements project and requests
Auckland Transport to undertake a debrief with the board on the management of
the project and associated delivery and consultation issues.
c) note
support for the Federal Street Upgrade Stage 2 and requests Auckland
Transport undertake interim pedestrian improvements prior to construction to
address wait times at the Wellesley Street / Federal Street intersection and
safety of the path connection between Federal Street to Albert Street
(currently being used as an informal shared path by people on bikes).
d) request
Auckland Transport to develop a rough order of cost for including a green bus
shelter roof as part of the Quay Street project for the Waitematā Local
Board to consider funding from the Local Board Transport Capital Fund.
CARRIED
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15
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Waitematā Quick Response Round Three
2017/2018 grant allocations
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Makenzie
Hirz, Senior Communtiy Grants Advisor, was in attendance to speak to this
report.
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Resolution
number WTM/2018/29
MOVED by Member DR Roche, seconded by Deputy Chairperson
S Chambers:
That the Waitematā
Local Board:
a) approve
the following Quick Response Round Two 2017/2018 grant applications as listed
in the table below:
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Applicant/
Application
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Project
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Amount Approved
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Auckland Women's Centre Incorporated
QR1820-301
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Bringing the community together
Towards video equipment that will live-stream the Diversity Forums to
members unable to attend (sick, elderly, single parents).
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$2,043.00
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The Graduate Choir NZ Trust
QR1820-304
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Ave Maria Recital
Towards the performance costs of a Marian music recital, specifically the
Organist and Music Director's fees.
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$500.00
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StarJam Charitable Trust
QR1820-306
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StarJam Music Workshop Programme for
Youth with Disability - Waitemata 2018(1)
Towards the Regional Programme Coordinator's salary, tutor fees and venue
hire costs for 3 music workshops for youth with disability.
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$1,650.00
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St Peter's College Board of Trustees
QR1820-307
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SPC Sustainability 2018
Towards the purchase of three hungrybin worm farms
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$870.00
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Westhaven Radio Sailing
QR1820-308
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Radio Sailing Scales for Weight
Measurements
Towards the purchase of a bench weighing scale for radio yachts for events
at the Westhaven Marina.
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$570.00
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Grey Lynn Business Association Inc
QR1820-311
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Monthly Newsletter reaching business
people in the Grey Lynn Community
Towards the fees to hire someone to prepare, design and distribute the
monthly newsletter from April 2017 to March 2018.
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$1,200.00
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The Auckland Performing Arts Centre
at Western Springs
QR1820-313
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Upgrading studio and dressing room
lights
Towards payment for an electrician to upgrade lighting to LED in 2 studios
and 1 dressing room.
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$1,000.00
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Parnell Community Trust
QR1820-314
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Sustainable Urban Living Workshops
Towards the tutor costsfor
conducting the sustainable living workshops.
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$1,000.00
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Breaking Boundaries
QR1820-316
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LGBT Yoga Workshops
Towards the cost of yoga instructor wages, venue hire, promotional
materials, and catering for LGBTQI yoga workshops.
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$1,035.00
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Deaf Wellbeing Society Incorporated
QR1820-317
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Deaf Wellbeing Arts and Craft
Coordinator
Towards the wages (2 hours/week) for a Deaf Coordinator to help run the
arts and craft lessons for the Deaf at Melville Cricket Pavilion.
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$1,000.00
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New Zealand Dance Festival Trust
QR1820-320
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Tempo Dance Festival 2018 New
Zealand Dance Week Project (CityDance)
Towards artists' fees, production costs and marketing for a dance installation
in the CBD.
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$1,000.00
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New Zealand Dance Advancement Trust
QR1820-321
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Are We There Yet - Senior &
Youth Dance Collaboration with AWMM
Towards studio hire fees, choreography development, dance teacher fees,
costumes and marketing costs for a senior and youth performance.
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$1,500.00
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Life Education Trust Counties Mankau
QR1820-322
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Purchase of Harold puppet &
Karpet Kid teaching resource
Towards the purchase of a Harold puppet which are used to engage with
students.
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$1,150.00
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Youthline Auckland Charitable Trust
QR1820-323
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Supporting Free Youth Helpline
Towards a portion of the overall phone bill to cover the costs of operating
the helpline.
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$1,000.00
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Total
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$15,518.00
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b)
decline the following Quick Response
Round Two 2017/2018 grant applications as listed in the table below:
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Applicant/
Application
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Project
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Amount requested
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Comments
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NZILA Education Foundation
QR1820-305
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Walking Landscapes - Haere Horanuku
Towards photography, text development and IT services for an interactive PDF-based
walking tour guide.
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$3,000.00
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Decline due to there being more
appropriate funds available
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Herne Bay Ponsonby Rackets Club Inc
QR1820-310
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Junior Squash and Tennis Program
Towards coaching fees for Junior Tennis and Squash programmes
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$1,500.00
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Decline due to insufficient
community outcome being demonstrated
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Auckland and District Pipe Band
(Inc)
QR1820-318
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We request support for our hall rent
cost.
Towards 6 months of venue hire for band rehearsals, meetings and storage.
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$1,200.00
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Ineligible – funding for
accommodation costs are precluded for groups that are already provided with a community lease.
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World Beyond War
QR1815-303
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ANZACS in Afghanistan
-Whistleblowers and the Military (Working Title)
Towards event management and speaker fees for a public forum about
"Whistleblowers and the Military."
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$1,500.00
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Decline due to insufficient
community outcome being demonstrated
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CARRIED
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Secretarial Note: The Chair adjourned the meeting
at 3.55pm.
The
Chair reconvened the meeting at 4.05pm.
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16
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City Centre Public Amenities Project
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Amanda Kelly, Specialist Advisor, and
Shamila Unka, Strategic Broker, were in attendance to speak to this report.
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A document was tabled in support of
this item.
A copy has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution
number WTM/2018/30
MOVED by Chairperson P Coom, seconded by Member R Thomas:
That the Waitematā
Local Board:
a) endorse
the City Centre Public Amenities Project – A case for Public Amenities
as Critical Social and Cultural Infrastructure (CCPA) tabled report.
b) confirm
the board’s role as champions in the provision of more and enhanced
city centre amenities including toilets, showers, water fountains and
lockers, which enhance the dignity, health and wellbeing of residents, workers
and visitors.
c) request
City Rail Link Limited review the city rail link station designs to ensure
full public access to the toilet and shower facilities for customers and
general public.
CARRIED
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Attachments
a Tabled report - City Centre Public Amenities Project - A
case for Public Amenities as Critical Social and Cultural Infrastructure
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17
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Corporate Accommodation Disposal Recommendation
- 4-10 Mayoral Drive
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Stephen Greenhough, Project Director,
and Rod Aitken, Head of Corporate Property, were in attendance to speak to
this report.
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A document was tabled in support of
this item.
A copy has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution
number WTM/2018/31
MOVED by Member R Thomas, seconded by Deputy Chairperson
S Chambers:
That the Waitematā
Local Board:
a) receive
the tabled plan of 4-10 Mayoral Drive, Auckland (Bledisloe Car Park).
b) note Corporate Property’s recommendation to the Finance and
Performance Committee to dispose of 4-10 Mayoral Drive, Auckland (Bledisloe
Car Park) and requests the following be considered as part of any Governing
Body decision to sell;
i.
developing
an appropriate development framework for the site
ii.
ensuring the
laneway beside Bledisloe House between Wellesley Street and Aotea Square is of
sufficient width and is retained
iii.
confirmation that no
part of the site is needed for the City Rail Link or high quality public
realm outcomes and amenities
iv.
that Corporate
Property investigates the long term benefits and costs of leasing land and
the net present value of selling the land now or after the City Rail Link is
completed.
CARRIED
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Attachments
a Tabled Plan 4 - 10 Mayoral Drive, Auckland (Bledisloe Car
Park)
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18
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Corporate Accommodation Disposal
Recommendation - 35 Graham Street
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Stephen Greenhough, Project Director,
and Rod Aitken, Head of Corporate Property, were in attendance to speak to
this report.
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A document was tabled in support of
this item.
A copy has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution
number WTM/2018/32
MOVED by Chairperson P Coom, seconded by Deputy
Chairperson S Chambers:
That the Waitematā
Local Board:
a) receive
the tabled plan of 35 Graham Street, Auckland.
b) note Corporate Property’s recommendation to the Finance and
Performance Committee to dispose of 35 Graham Street, Auckland and requests the
following if a decision is made to sell;
i.
that
Corporate Property investigate if the Ministry of Education is interested in
the site for a new city centre public school and establishing a disposal
process that facilitates the government’s purchase of 35 Graham Street
for that purpose.
ii.
that Corporate
Property take steps to ensure the continued protection of the heritage mural
and seawall before any disposal.
CARRIED
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Attachments
a Tabled Plan - 35 Graham Street
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Secretarial Note: Item 20 and 19 were heard in this
order.
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19
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Panuku Development Auckland Local Board
six-monthly update 1 August 2017 - 31 January 2018
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Marieke Numan, Senior Engagement
Advisor, was in attendance to speak to this report.
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Resolution
number WTM/2018/33
MOVED by Chairperson P Coom, seconded by Member A
Avendano Christie:
That the Waitematā
Local Board:
a) receive the Panuku Development Auckland Local Board update for 1
August 2017 to 31 January 2018.
b) confirm
with Land Advisory Services and Panuku Development Auckland the board’s
request for easements with respect to the disposal of 41 Cheshire Street to
provide pedestrian and cycling access for connections from Stanley Street
through to the old Parnell rail tunnel; Parnell Train Station to the Domain
and Parnell Town Centre to Parnell Train Station.
CARRIED
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20
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2018 Local Government New Zealand Conference
and Annual General Meeting
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Trina Thompson, Relationship Manager
Waitematā Local Board, was in attendance to speak to this report.
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Resolution
number WTM/2018/34
MOVED by Deputy Chairperson S Chambers, seconded by
Member DR Roche:
That the Waitematā
Local Board:
a) nominate Chair, Pippa Coom to attend the Local Government New
Zealand 2018 Conference and Annual General Meeting from Sunday, 15 July to
Tuesday, 17 July 2018 as the Waitemata Local Board delegate.
b) note that the Governing Body will be meeting on 22 March 2018 to
consider the Annual General Meeting attendance and appoint delegates, one of
which may be a local board member.
c) endorse Chair, Pippa Coom attending as one of the four Auckland
Council delegates to the Annual General Meeting and attending the Local
Government New Zealand conference as a Member of Local Government New Zealand’s
Governance and Strategy Advisory Group.
d) nominate
member Richard Northey to attend the Local Government New Zealand 2018
Conference and Annual General Meeting from Sunday, 15 July to Tuesday, 17
July 2018 as the Waitematā Local Board delegate to be funded from the
Professional Development budget if necessary.
e) confirm
that conference attendance including travel and accommodation will be paid
for in accordance with the current Auckland Council Elected Member Expense
Policy.
f) note
that any members who wish to attend the Annual General Meeting must provide
their names to the Kura Kāwana project team by
Friday, 13 April 2018 to ensure that they are registered with Local Government New
Zealand.
CARRIED
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21
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Review of the Waitemata Local Board
Portfolio Allocation and Appointments
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Resolution
number WTM/2018/35
MOVED by Chairperson P Coom, seconded by Member V Tava:
That the Waitematā
Local Board:
a) appoint
members as portfolio lead and co-portfolio holder for the following portfolio
areas:
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Local Board Portfolio
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Portfolio Holders
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Lead
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Co-portfolio holder
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Arts, Culture and Events
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Richard Northey
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Shale Chambers
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Community Development
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Denise Roche
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Richard Northey
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Environment and Infrastructure
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Rob Thomas
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Denise Roche
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Parks, Sports and
Recreation
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Shale Chambers
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Adriana Avendaño
Christie
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Economic Development
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Adriana Avendaño
Christie
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Rob Thomas
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Transport
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Pippa Coom
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Vernon Tava
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Planning and Heritage
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Vernon Tava
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Pippa Coom
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b) confirm
the following projects as key projects that may require specific guidance
from portfolio holders, including meetings with staff for set periods as
follows:
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Key Project
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Appointees
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Timeframe
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254 Ponsonby Road
Development
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Pippa Coom, Shale
Chambers, Richard Northey
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Until the project is
delivered
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Newmarket Laneways
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Rob Thomas, Shale
Chambers, Pippa Coom
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For the duration of the
term
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Western Springs Native
Bush Restoration
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Denise Roche, Shale
Chambers, Pippa Coom
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Until the pines are
removed and the restoration planting is underway
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Newmarket Viaduct Youth
Space
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Rob Thomas, Adriana Avendaño
Christie, Shale Chambers
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Until the youth space is
designed, funded, constructed and opened
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Western Springs Precinct
Master Plan
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Vernon Tava, Shale
Chambers, Pippa Coom
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Until the masterplan has
been adopted
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Ponsonby Road Pedestrian
Improvement Project (including MacKelvie Street)
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Completed
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Until the project is
delivered
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Grey Lynn Park Changing
Rooms
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Pippa Coom, Shale
Chambers, Adriana Avendaño Christie
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Until the facility is
designed, funded, constructed and opened
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Central Community
Recycling Centre
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Denise Roche, Shale
Chambers, Adriana Avendaño Christie
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Until the facility is
designed, funded, constructed and opened
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3 Ponsonby Road arts
precinct
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Richard Northey, Shale
Chambers, Denise Roche
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Until project is delivered
or a decision is made not to progress
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Parnell Plan
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Richard Northey, Vernon
Tava, Pippa Coom
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Until completion of the
Parnell Plan
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c) appoint
the following board members to the external organisations and community
groups listed below:
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External organisation
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Appointee
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Alternate
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Heart of the City (BID)
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Shale Chambers
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Denise Roche
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Ponsonby Business
Association (BID)
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Pippa Coom
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K Road Business
Association (BID)
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Richard Northey
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Parnell Business
Association (BID)
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Vernon Tava
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Newmarket Business Association
(BID)
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Rob Thomas
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Pippa Coom
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Uptown Business
Association (BID)
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Adriana Avendaño
Christie
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Grey Lynn Business
Association
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Denise Roche
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Ponsonby Community Centre
Board
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Richard Northey
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Grey Lynn Community
Centre Committee
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Denise Roche
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Friends of Grey Lynn Park
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Adriana Avendaño
Christie
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Local Government New
Zealand
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Pippa Coom
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Richard Northey
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CARRIED
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22
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Addition to the 2016-2019 Waitematā
Local Board meeting schedule
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Trina Thompson, Relationship Manager
Waitematā Local Board, was in attendance to speak to this report.
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Resolution
number WTM/2018/36
MOVED by Chairperson P Coom, seconded by Member A
Avendano Christie:
That the Waitematā
Local Board:
a) approve
a meeting date to be added to the 2016-2019 Waitematā
Local Board meeting schedule to accommodate the 10-year Budget 2018-28 time frames
as follows:
i.
3 May
2018, 10.00am - 12.00 noon
ii.
7 June 2018, 10.00am
– 12.00 noon.
b) note
the venue for the added meeting will be the Waitematā
Local Board office, 52 Swanson Street, Auckland Central.
c) approve
a 4.00pm start time of the Waitematā Local Board meeting on 17 July 2018
to allow time for members to return from the Local Government New Zealand
conference in Christchurch.
CARRIED
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27 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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28 Procedural
motion to exclude the public
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Resolution
number WTM/2018/41
MOVED by Chairperson P Coom, seconded by
Deputy Chairperson S Chambers:
That the
Waitematā Local Board:
a) exclude
the public from the following part of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Te
Ākitai Waiohua - Treaty settlement proposal
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(ii)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to damage the
public interest.
In
particular, the report contains information provided by the Crown to
council in confidence on the understanding the information is negotiation
sensitive between Hapū / Iwi and the Crown. If confidential
information is made available, it will prejudice both those negotiations
and the provision of similar information to council in the future.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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CARRIED
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5.54pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
Restatements
It was resolved
while the public was excluded:
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Motion - To move the Waitematā Local Board meeting back in to open
session
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Resolution number WTM/2018/22
MOVED by Chairperson P Coom, seconded by Deputy
Chairperson S Chambers:
a)
That the Waitematā Local Board
held on Tuesday, 20 March 2018, be moved back in to open session.
CARRIED
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5.59pm The
public was re-admitted.
5.59 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitematā Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
