I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 17 April 2018

4.00pm

Devonport-Takapuna Local Board Chamber
Takapuna Service Centre
Level 3
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Dr Grant Gillon

 

Deputy Chairperson

George Wood, CNZM

 

Members

Mike Cohen, QSM, JP

 

 

Jennifer McKenzie

 

 

Jan O'Connor

 

 

Mike Sheehy

 

 

(Quorum 3 members)

 

 

 

Heather Skinner

Democracy Advisor

 

09 April 2018

 

Contact Telephone:  021 190 5687

Email: heather.skinner@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Devonport-Takapuna Local Board

17 April 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Auckland Transport Monthly Update - April 2018                                                      7

12        Devonport-Takapuna Local Board Community Grants Programme 2018/2019   17

13        Regional Facilities Auckland - Second Quarter 2017/18 Report                            23

14        Local Transport Capital Fund: options for distribution and size of the fund       47

15        Chairpersons' Report                                                                                                  61

16        Elected Members' Reports                                                                                          63

17        Ward Councillors Update                                                                                            65

18        Devonport-Takapuna Local Board - Record of Workshops March 2018              67

19        Governance Forward Work Calendar                                                                        77  

20        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)              A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)             A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 20 March 2018, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Devonport-Takapuna Local Board

17 April 2018

 

 

Auckland Transport Monthly Update - April 2018

 

File No.: CP2018/04334

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The April 2018 Auckland Transport monthly update for the Devonport-Takapuna Local Board is attached.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the Auckland Transport April 2018 monthly update report and thank Marilyn Nicholls, Elected Member Relationship Manager for her presentation and attendance.

 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Auckland Transport Monthly Update - April 2018

9

      

Ngā kaihaina / Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 April 2018

 

 

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Devonport-Takapuna Local Board

17 April 2018

 

 

Devonport-Takapuna Local Board Community Grants Programme 2018/2019

 

File No.: CP2018/05029

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To adopt the Devonport-Takapuna Local Board Community Grants Programme for 2018/2019.

Whakarāpopototanga matua / Executive summary

2.       The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.       The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4.       This report presents the Devonport-Takapuna Local Board Community Grants Programme 2018/2019 for adoption (refer Attachment A).

 

Ngā tūtohunga / Recommendation

That the Devonport-Takapuna Local Board:

a)      adopt the Devonport-Takapuna Local Board Community Grants Programme 2018/2019 as presented at Attachment A to the agenda report.

 

 

Horopaki / Context

5.       The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grants to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6.       The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7.       The local board community grants programme includes:

·           outcomes as identified in the local board plan;

·           specific local board grant priorities;

·      which grant types will operate, the number of grant rounds and opening and closing dates;

·           any additional criteria or exclusions that will apply; and

·           other factors the local board consider to be significant to their decision-making.

8.       Once the local board community grants programme for the 2018/2019 financial year has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

 

Tātaritanga me ngā tohutohu / Analysis and advice

9.       The new Devonport-Takapuna Community Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2018/2019.

10.     The new grant programme includes:

·    new outcomes and priorities from the Devonport-Takapuna Local Board Plan 2017; and

·    the same number of grant rounds for 2018/2019, as are available in 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11.     The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori / Māori impact statement

12.     All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea / Financial implications

13.     The allocation of grants to community groups is within the adopted Long term Plan 2015 -2025 and local board agreements.

Ngā raru tūpono / Risks

14.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri / Next steps

15.     An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Māori and iwi organisations

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Devonport-Takapuna Community Grants Programme 2018/2019

19

     

Ngā kaihaina / Signatories

Author

Marion Davies - Community Grants Operations Manager

Authorisers

Shane King - Operations Support Manager

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 April 2018

 

 


 


 


Devonport-Takapuna Local Board

17 April 2018

 

 

Regional Facilities Auckland - Second Quarter 2017/18 Report

 

File No.: CP2018/04343

 

  

 

Purpose

1.       For the Devonport-Takapuna Local Board to receive the Regional Facilities Auckland (RFA) Second Quarter 2017/18 report.

 

Executive summary

2.       The appended report in Attachment A outlines the RFA’s first quarter work programme, covering the period ending 31 December 2017.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receives the Regional Facilities Auckland Second Quarter 2017/18 report.

 

 

 

 

 

Attachments

No.

Title

Page

a

Regional Facilities Auckland Second Quarter 2017/18 report.

25

     

Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 April 2018

 

 

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Devonport-Takapuna Local Board

17 April 2018

 

 

Local Transport Capital Fund: options for distribution and size of the fund

 

File No.: CP2018/05031

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report seeks formal feedback from the local board on options for the future size and underlying distribution methodology of the local transport capital fund (LTCF) and on the proposal to increase advisory support for the fund from Auckland Transport staff.

Whakarāpopototanga matua / Executive summary

2.       In September 2017, the Governing Body agreed in principle to an increase to the LTCF as an outcome of the governance framework review. Staff were directed to undertake further work with Auckland Transport and local boards on the size of the increase, and the distribution methodology.

3.       The LTCF was established in 2012 and currently sits at $10.8 million. It is allocated on a pure population basis. Two options for the size of funding increase have been modelled: an increase of $6 million and an increase of $10 million.

4.       Staff have also modelled three different distribution options: the current population model, a model applying the Local Boards Funding Policy, and a model that includes a mix of a fixed level of funding per board, along with a variable rate determined by the Local Boards Funding Policy.

5.       Each of the options has been assessed against a set of criteria. The pure population model is not supported by staff, while each of the other two models has merits. On balance, staff recommend that the Local Boards Funding Policy be applied to the distribution of the LTCF, with an additional amount of $10 million being added to the fund. Feedback is sought from local boards on their views and preferences.

6.       It is also recommended that Auckland Transport have funding allocated to provide an increased level of support to local boards in developing and assessing local transport projects.

7.       Final decisions will be made by the Governing Body as part of the 10-year budget process in May.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      endorse an increase to the local transport capital fund of $10 million per annum (inflation adjusted) from 1 July 2018.

b)      endorse distribution of the entire local transport capital fund to be made according to Auckland Council’s Local Boards Funding Policy from 1 July 2018.

c)      endorse Auckland Transport receiving additional funding to provide an increased level of support to local boards in developing and assessing projects for the local transport capital fund.

 

 

Horopaki / Context

8.       The LTCF was established by resolution of the Strategy and Finance Committee (resolution number SF/2012/40) in April 2012. This was to provide local boards with access to funding for transport projects that had strong local significance, but which were unlikely to be prioritised through the regional transport planning process.

9.       Establishment of the fund is consistent with the government’s original policy intent that local boards would have a role in funding local transport projects out of a dedicated local budget (Cabinet Minute (09) 30/10), and that “local boards will have an advisory role with respect to transport services and a budget for the transport elements of ‘place shaping’[1]”.

10.     The objectives of the fund are to:

·        ensure locally important transport projects are given appropriate priority; and

·        provide local boards with more direct ability to influence local transport projects.

11.     Projects must be deliverable, meet transport safety criteria and not compromise the network. Auckland Transport retains responsibility for delivering projects delivered through this funding and the budget remains with Auckland Transport. Depreciation and consequential operating expenditure are also the responsibility of Auckland Transport, as is the core administration of the fund.

12.     The fund was initially set at $10 million per annum which has since been adjusted for inflation, and now sits at $10.8 million. Funding is currently split between local boards on the basis of population, excepting Waiheke and Great Barrier Island local boards, which receive 2 per cent and 1 per cent of the fund respectively. The population figures that the distribution is based on have remained at 2012[2] levels.

13.     At the Governing Body meeting of 28 September 2017, at which the recommendations of the Governance Framework Review Political Working Party were considered, it was agreed (resolution number GB/2017/117) that officers would report back to the Governing Body through the 10-year budget process on options for significantly increasing the LTCF, as well as providing an assessment of options for allocating the additional funding.

14.     This report provides options for the quantum of the proposed increase, the method of allocating the proposed increase among the 21 local boards, and issues relating to the administration of the fund. Workshops have been held with each local board to discuss these proposals and now formal feedback is sought through business meetings. Final recommendations will be made to the Governing Body in May 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

15.     Issues with the LTCF identified through the Governance Framework Review were grouped under three key themes:

·        the overall size, or quantum, of the LTCF;

·        the methodology underpinning its distribution among local boards; and

·        the administration and support provided by Auckland Transport to local boards in relation to developing options and projects for consideration.

Quantum of funding

16.     When the LTCF was initially established at $10 million, the figure was not based on any specific assessment of need, but more on the recognition that smaller, local projects that had a strong place shaping component were unlikely to be funded according to Auckland Transport and New Zealand Transport Agency’s (NZTA) prioritisation formulas.

17.     While the fund took some time to get established, it is now delivering valuable transport related outcomes for communities across Auckland. The LTCF spend forecast in the 2016‑17 financial year was $17 million, as local boards have been able to accumulate funding across years to put towards more significant projects. LTCF funding has delivered 286 projects over the five-year period.

18.     The LTCF contribution to these local projects has also been complemented through the input of additional funds from Auckland Transport (as well as NZTA subsidy) with the value of the work they have delivered to their communities being substantially leveraged through this additional funding.

19.     Staff have modelled the impact of the proposed increase on individual local boards according to a range of distribution models. In doing so, two different levels of increase have been used – the $10 million figure as initially proposed by Auckland Transport, and a lower figure of $6 million.

20.     Neither figure is based on specific needs assessment, but Auckland Transport is of the view that a baseline of approximately $650,000 a year per local board is desirable to give individual boards the resources to support significant local projects. This would require an increase of at least $6 million per annum.

21.     Local boards that have had access to higher levels of funding have generally found it easier to leverage LTCF budget to attract NZTA subsidies and additional Auckland Transport funding, e.g. projects that are being brought forward as a result of LTCF investment. Successful examples include the Half Moon Bay ferry terminal, the Mt Albert Station Bridge and the Māngere Future Streets project.

Distribution methodology

22.     This section provides modelling of three distribution options applied to two levels of overall increase (sub-option A being an increase of $6 million, and sub-option B being an increase of $10 million). The options are:

·        Option 1: status quo – simple population-based distribution of both the existing fund and any additional funding;

·        Option 2: applying the current Local Boards Funding Policy to the distribution of the fund; and

·        Option 3: a model that provides for a fixed level of baseline funding for all boards, as well as a variable component based on the Local Boards Funding Policy.

Population-based distribution

23.     In 2012, the Governing Body elected to distribute the first iteration of the LTCF purely on a population basis, following consultation with local boards[3]. The distribution has not been adjusted to account for population distribution changes since the fund was established.

24.     The option of applying the population-based distribution methodology has been modelled (refer Attachment A) based on Statistics New Zealand 2017 population estimates. As is evident from the modelling, the impact on boards with higher populations is the most significant in terms of an increase in funding, especially if the additional amount is $10 million.

25.     Under this model, however, if the additional amount is $6 million, six boards would still fall short of the $650,000 baseline figure identified by Auckland Transport as being desirable to enable the delivery of viable local transport proposals.

Applying the Local Boards Funding Policy to the LTCF

26.     Following establishment of the LTCF, work was undertaken to develop the current Local Boards Funding Policy, as required under the Local Government (Auckland Council) Act 2009. This policy was adopted in 2014 and uses an allocation methodology incorporating three factors: population (90 per cent), deprivation (5 per cent) and land area (5 per cent). This funding policy is currently applied to locally driven initiatives funding, including the local driven initiatives capital funding, but was not retrospectively applied to the LTCF.

27.     Development of the Local Boards Funding Policy involved significant consultation and engagement with local boards prior to final adoption. There are no current plans to review the policy.

28.     The option of applying the Local Boards Funding Policy to the distribution of the LTCF has been modelled (refer Attachment B). This modelling has been applied to the existing fund and the additional amounts of $6 million and $10 million and is also based on 2017 population estimates.

Fixed and variable costs distribution

29.     As previously noted, Auckland Transport has the view that to deliver transport infrastructure of any significance, a certain level of baseline funding is desirable – around $650,000 per annum per local board, based on practical experience.

30.     Many local boards have achieved significant results with their local transport projects, but transport infrastructure is inherently costly, and costs tend not to vary according to location. For example, a footbridge and walking path in Pukekohe will tend to cost the same as a comparable one in Glenfield.

31.     In considering the distribution methodology for the extended fund, Auckland Transport has put forward the following factors as being relevant:

·        the cost of building transport infrastructure is not directly related to the size of the population it serves;

·        mature areas with high populations tend to already have higher quality and better developed transport infrastructure;

·        the existing Auckland Transport/NZTA criteria for regional transport spending tend to favour, as would be expected, areas of high density and growth; and

·        the physical size of an area tends to have a correlation with the need for transport infrastructure e.g. the number of settlements, town centres.

32.     A distribution model based on a split of fixed and variable costs has also been modelled as an option. The methodology involves 50 per cent of the entire quantum of funding being distributed by an even split (except for Great Barrier and Waiheke Island local boards which receive one third and two thirds of a single share respectively), thus giving all other local boards the same level of core funding. The other 50 per cent of the funding would be distributed according to the Local Boards Funding Policy.

33.     Options have been modelled (refer Attachment C) to apply this fixed/variable costs model to the distribution of the LTCF.

Assessing the options

34.     Each of the three distribution models has elements to recommend it and others that detract from it. In assessing the models, the following assessment criteria have been applied:

·        transparency and ease of understanding for communities and stakeholders;

·        equity and fairness of outcomes across the region;

·        ensuring delivery of good local transport outcomes; and

·        recognising the role of local boards as leaders of place shaping with their communities.

35.     Assessment of the options against these criteria is set out below.

Options 1a and 1b – population-based distribution

36.     These options have been modelled on 2017 Statistics New Zealand population estimates.

37.     A pure population-based approach has the benefit of being objective, transparent and straightforward and means that funding received is proportionate to the number of ratepayers. It was however, recognised at the time that applying this approach to areas of extremely low population (Waiheke and Great Barrier Islands) would result in those boards receiving insufficient funding to achieve anything practical, hence the application of the 1 and 2 per cent formula for the island boards. A similar approach is also used in the Local Boards Funding Policy.

38.     The limitations of this approach are that it does not address either the level of need in a given local board area, or the underlying cost drivers of transport infrastructure. Hence, large areas of low population density with significant roading networks and multiple population centres are funded at the same, or lower, level as smaller urban communities of interest with already well-developed transport infrastructure, but higher population density.

39.     The distribution methodology is simple, transparent, and easy for communities and stakeholders to understand. In terms of delivering equity and fairness, this model delivers the widest differential of funding levels across boards, with the highest funded board receiving 2.78 times the amount of the lowest funded board (excluding the two island boards).

40.     Option 1a also results in six boards receiving less than Auckland Transport’s benchmark identified as desirable for supporting good local transport outcomes in communities. The model limits the potential for those boards to actively implement their role as local place shapers and to leverage additional investment into their projects. This model, and therefore Options 1a and 1b, is not supported by either Auckland Council or Auckland Transport staff.

Options 2a and 2b – Local Boards Funding Policy based distribution

41.     This distribution method involves application of the current Local Boards Funding Policy. The policy is currently applied to distribution of funding for local activities (including local capital expenditure) to local boards, and is based on the following factors: 90 per cent population[4], 5 percent deprivation[5] and 5 per cent land area[6].

42.     Applying the Local Boards Funding Policy is a simple methodology that has a clear rationale, is easily described to the community and is consistent with council’s wider approach to funding local boards. It takes account of multiple factors, delivering a more equitable distribution of funding, especially to boards with lower populations but very large land areas and roading networks.

43.     Reviewing the projects that have been funded from the LTCF to date, it is clear that much of the local boards’ focus has been on ‘people-centred’ transport projects, for example pedestrian safety improvements, walkways and cycleways, footpaths and streetscape improvements. This is consistent with the principles underpinning the Local Boards Funding Policy, i.e. that population is the key driver of need for the funding, but that geography and deprivation also need to be considered.

44.     This distribution methodology evens out the increase in funding across the 21 boards. The boards with a larger land area receive more funding than under the pure population model, and all boards receive the proposed level of baseline funding, but only under the $10 million quantum increase.

45.     Under this model, however, the level of funding that accrues to the more populous boards becomes very substantial in relation to that for the smaller boards, due to the compounding impact of the distribution model. For example, the Howick Local Board would receive over $1.7 million and Henderson-Massey over $1.4 million. Despite these extremes, this option provides an arguably more equitable and nuanced distribution of funding, as well as being consistent with current funding policy.

46.     Its variation between the lowest and highest level of funding is still high, with the highest funded board receiving 2.57 times the amount of the lowest funded board. Under Option 2a, five boards still receive less than Auckland Transport’s desirable benchmark for delivering good local transport outcomes in communities, and it limits the potential for those boards to actively implement their role as local place shapers.

47.     This is the preferred option based on consistency with the existing funding policy, assessment against the criteria and recognition of the population focus of projects delivered using this fund. The preferred option is for the $10 million quantum as better providing for good local transport outcomes and delivering local place shaping.

Options 3a and 3b – fixed and variable cost distribution

48.     This model is more complex and less transparent to communities and stakeholders than the other models. The identification of the benchmark figure is based on Auckland Transport’s experience of administering the fund over the past five years and the learning that has been gained from this, rather than in-depth financial analysis of infrastructure costs.

49.     The results of this distribution are similar to applying the Local Boards Funding Policy, in that a similar number of local boards benefit under each model. However, it is different local boards that benefit from each model. In terms of equity and fairness, this model reduces the difference between the highest funded and lowest funded boards and also brings all boards above the $650,000 benchmark, even under Option 3a ($6 million increase).

50.     The model reduces the impact of population on the distribution of funding however, which is a core component of current funding policy and the focus of the projects delivered using the LTCF. The model performs well against the criteria of enabling the delivery of good local transport outcomes and supporting the role of local boards as place shapers.

Summary of assessment of options

51.     Of the three distribution models assessed, the current model of pure population distribution performed the poorest and is not recommended by either Auckland Council or Auckland Transport staff.

52.     The other two models deliver mixed results against the criteria. On balance, staff recommend that the Local Boards Funding Policy distribution best meets the criteria and is consistent with current funding policy. The final recommendation to the Governing Body will also be informed by feedback from local boards through this process.

Administration of the LTCF

53.     When the LTCF was established in 2012, it was recognised that there would be an impact on Auckland Transport as the fund administrator. While design costs are capitalised within the cost of a specific project, there are also additional costs in developing options, undertaking feasibility studies, assessing proposals and general administration.

54.     It was noted at the time that if each local board proposed three or four projects a year that this could place a considerable burden on Auckland Transport, and it was recommended that this be reviewed at the time the fund was reviewed. Given the proposed increase to the size of the fund, this issue needs to be revisited.

55.     Auckland Transport’s advice on LTCF investment focusses on whether a project put forward by a local board is technically feasible, and whether it is realistic in light of the available funding from the LTCF. During the Governance Framework Review, some local board members raised concerns about the nature and quality of advice received from Auckland Transport in relation to LTCF proposals. Local boards felt that advice was limited to assessing their proposal against criteria, rather than helping them identify and develop high quality proposals.

56.     It is recommended that Auckland Transport be allocated additional operating expenditure funding in support of the LTCF, to be used to develop a more systematic and responsive work programme with local boards around the application of the LTCF. This will include supporting boards to investigate and develop options for projects for consideration. A sum of $500,000 per annum is recommended to support this deliverable.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

57.     Workshops have been held with every local board and a range of initial feedback has been received. Discussion on collective views has also taken place at the Local Board Chairs’ Forum. While some local boards have given early indication of their preferred options, others have reserved the right to engage in further consideration ahead of providing formal feedback.

58.     There was general support for an increase to the fund and for additional funding to be provided to Auckland Transport to provide advice on projects. There were mixed views on options for allocating the fund. As noted in the assessment of options, each of the options for the amount of increase and the distribution methodology affects individual boards differently.

59.     Growth was raised by some boards as a factor that should be considered. Staff’s view is that the population element of each of the models addresses this, as current population is the only reliable indicator of growth. Population estimates are updated and will be applied to the distribution criteria of the fund annually.

60.     As noted in the assessment of options, each of the options for the amount of increase and the distribution methodology affects individual boards differently. A recent presentation to the Local Board Chairs’ Forum noted that it would be helpful for the Governing Body to have a clear preference signalled by the majority of local boards in order to facilitate its decision making.

Tauākī whakaaweawe Māori / Māori impact statement

61.     A move away from a pure population-based distribution model would take into account deprivation and land area factors. Both options 2 and 3 include a deprivation component, although this is greater in option 2. This would have some positive impact on local board areas where there is a higher Māori population.

Ngā ritenga ā-pūtea / Financial implications

62.     The source of the additional funding is not addressed in this report, as it is being considered through the overall budget setting process in the 10-year budget. Essentially however, there are two options that the Governing Body will need to consider:

·        that additional funding comes from rates and/or borrowing; and/or

·        Auckland Transport reprioritises within its existing funding envelope.

63.     The proposed size of the increase to the fund (both options) is not significant enough within the overall transport budget to be able to enable transparent trade-offs at a detailed level e.g. which specific transport projects might not be funded in the Regional Land Transport Plan in a given year if the LTCF is increased.

Ngā raru tūpono / Risks

64.     No significant risks have been identified

Ngā koringa ā-muri / Next steps

65.     Final decisions will be made by the Governing Body as part of the 10-year budget process in May. Any new funding and change to the distribution methodology will be applied from 1 July 2018.

 

 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Population-based distribution modelling

55

b

Local board funding policy distribution

57

c

Fixed and variable cost distribution 50 50

59

     

Ngā kaihaina / Signatories

Author

Linda Taylor - Programme Manager Governance Framework Review

Authorisers

Phil Wilson - Governance Director

Louise Mason - GM Local Board Services

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 April 2018

 

 

PDF Creator


Devonport-Takapuna Local Board

17 April 2018

 

 


Devonport-Takapuna Local Board

17 April 2018

 

 

PDF Creator


Devonport-Takapuna Local Board

17 April 2018

 

 

Chairpersons' Report

 

File No.: CP2018/02760

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       An opportunity is provided for the Chairperson of the Devonport-Takapuna Local Board to provide updates on the projects and issues relevant to the board. 

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson Wood for his verbal report.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 April 2018

 

 

Elected Members' Reports

 

File No.: CP2018/04335

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       An opportunity is provided for the members of the Devonport-Takapuna Local Board to provide updates on the projects and issues they have been involved in since the March meeting.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank members for their verbal reports.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 April 2018

 

 

Ward Councillors Update

 

File No.: CP2018/04337

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The Devonport-Takapuna Local Board allocates a period of time for Ward Councillors,            Cr Chris Darby and Cr Richard Hills, to update the board on activities of the governing body.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      thank Cr Chris Darby for his verbal update to the Devonport-Takapuna Local Board on the activities of the governing body.

b)      thank Cr Richard Hills for his verbal update to the Devonport-Takapuna Local Board on the activities of the governing body.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 April 2018

 

 

Devonport-Takapuna Local Board - Record of Workshops March 2018

 

File No.: CP2018/04338

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this report is to provide a record of Devonport-Takapuna Local Board workshops held during March  2018. 

Whakarāpopototanga matua / Executive summary

2.       At the workshop held on 13th March 2018, the Devonport-Takapuna Local Board was briefed on:

·        Corporate Property Building Strategy (Phase 2)

·        17/18 Transport Work programme

·        17/18 ACE (Events and Community Empowerment) Work Programme

·        Sports Facilities Investment Plan 2018 – 2038

·        Panuku Development Auckland – Community Engagement Approach

·        Ports of Auckland – Draft 30-year masterplan

 

3.       At the workshop held on 20th March 2018, the Devonport-Takapuna Local Board was briefed on:

·    Local Board Grant Programme 2018/2019

 

4.       At the workshop held on 26th March 2018, the Devonport-Takapuna Local Board was briefed on:

·    Panuku Development Auckland – Community Engagement Approach

 

5.       At the workshop held on 27th March 2018, the Devonport-Takapuna Local Board was briefed on:

·    Review draft work programmes for 2018/2019

 

6.       Records of these workshops are attached to this report.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in March 2018. 

 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Workshop Record - 13th March 2018

69

b

Devonport-Takapuna Local Board Workshop Record - 20th March 2018

71

c

Devonport-Takapuna Local Board Workshop Record - 26th March 2018

73

d

Devonport-Takapuna Local Board Workshop Record - 27th March 2018

75

     

Ngā kaihaina / Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 April 2018

 

 

PDF Creator


 

PDF Creator


Devonport-Takapuna Local Board

17 April 2018

 

 

PDF Creator


Devonport-Takapuna Local Board

17 April 2018

 

 

PDF Creator


Devonport-Takapuna Local Board

17 April 2018

 

 

PDF Creator


Devonport-Takapuna Local Board

17 April 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/04340

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on reports to be presented to the board for 2018. 

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by the local board priorities;

·    clarifying what advice is expected and when; and

·    clarifying the rationale for reports.

3.       The calendar also aims to provide guidance to staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The April 2018 governance forward work calendar for the Devonport-Takapuna Local Board is provided as Attachment A.

 

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar – April  2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board - Governance Forward Work Calendar - April 2018

79

     

Ngā kaihaina / Signatories

Author

Heather Skinner - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 April 2018

 

 


 


 


 


 

    

    

 



[1] Cabinet paper:  Auckland Governance: Regional Transport Authority Steven Joyce, Minister of Transport 2009

[2] Based on Statistics NZ 2011 population estimates

[3] There was no formal local board funding policy in place at this time

[4] Based on annually revised estimates from Statistics NZ

[5] Based on Index of Deprivation provided by the Ministry of Health

[6] Excluding Great Barrier and Waiheke