Minutes of Finance and Performance Committee

Finance and Performance Committee

17 April 2018

1 Apologies

Resolution number FIN/2018/46

MOVED by Cr W Walker, seconded by Deputy Chairperson D Simpson:

That the Finance and Performance Committee:

a) accept the apology from Cr G Sayers for absence on council business; Mayor P Goff and Cr E Collins for absence; Cr C Darby and Member D Taipari for lateness on council business.

CARRIED

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number FIN/2018/47

MOVED by Deputy Chairperson D Simpson, seconded by Chairperson R Clow:

That the Finance and Performance Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 March 2018 as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

Precedence of Business

Resolution number FIN/2018/48

MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:

That the Finance and Performance Committee:

a) agree that Items 6 - Local Board Input and 6.1 – Local Board Input – Whau Local Board regarding Avondale’s redevelopment and land sales be accorded precedence at this time.

CARRIED

6 Local Board Input

6.1	Local Board Input - Whau Local Board regarding Avondale's redevelopment and land sales
	Cr M Lee joined the meeting at 9.40 am.
	Tracy Mulholland, Whau Local Board Chair was present and spoke to the item. A copy of Ms Mulholland’s submission was tabled at the meeting, has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number FIN/2018/49 MOVED by Chairperson R Clow, seconded by Cr C Casey: That the Finance and Performance Committee: a) receive and thank Whau Local Board Chair, Tracy Mulholland for her presentation regarding Avondale’s redevelopment and land sales. CARRIED
	Attachments a 20180417 - Finance and Performance Committee - Item 6.1 - Whau Local Board regarding Avondale's redevelopment and land sales - submission

5 Public Input

5.1	Public Input - Janet Charman regarding Highbury Triangle and the 3 Guys site in Avondale
	IMSB Member D Taipari joined the meeting at 10.04 am.
	Janet Charman was present and spoke to the item and tabled information. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number FIN/2018/50 MOVED by Deputy Chairperson D Simpson, seconded by Cr C Casey: That the Finance and Performance Committee: a) receive and thank Ms Janet Charman for her presentation regarding the Highbury Triangle and the 3 Guys site in Avondale. CARRIED
	Attachments a 20180417 - Finance and Performance Committee - Item 5.1 - Public Input - Janet Charman regarding Highbury Triangle and the 3 Guys site in Avondale - a decent Avondale Infrastructure b 20180417 - Finance and Performance Committee - Item 5.1 - Public Input - Janet Charman Deputation

5.2	Public Input - Silvia Spieksma on behalf of Avondale Community Action regarding Avondale public land sales
	Silvia Spieksma on behalf of Avondale Community Action was present and spoke to the item. A PowerPoint presentation was provided. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number FIN/2018/51 MOVED by Cr C Casey, seconded by Cr L Cooper: That the Finance and Performance Committee: a) receive and thank Silvia Spieksma, Avondale Community Action for her presentation regarding local knowledge and community vision being embedded in terms and conditions on any Avondale public land sales. CARRIED
	Attachments a 20180417 - Finance and Performance Committee - Item 5.2 - Silvia Spieksma on behalf of Avondale Community Action regarding Avondale public land sales - presentation

5.3	Public Input - Sandra Murray regarding the sale of council-owned land in Avondale
	Cr C Darby joined the meeting at 10.33 am.
	Sandra Murray was present and spoke to the item.
	Resolution number FIN/2018/52 MOVED by Cr C Casey, seconded by Deputy Chairperson D Simpson: That the Finance and Performance Committee: a) receive and thank Sandra Murray for her presentation regarding the sale of council-owned land in Avondale. CARRIED

6	Local Board Input (Continued)

6.2

Local Board Input - Franklin Local Board regarding the Corporate Property Portfolio Strategy

Resolution number FIN/2018/53

MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:

That the Finance and Performance Committee:

a) agree that Item 6.2 – Local Board Input – Franklin Local Board regarding the Corporate Property Portfolio Strategy be deferred until the next meeting of the Finance and Performance Committee scheduled to be held on Tuesday, 15 May 2018.

CARRIED

6.3

Local Board Input - Papakura Local Board regarding the Corporate Property Portfolio Strategy

Resolution number FIN/2018/54

MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:

That the Finance and Performance Committee:

a) agree that Item 6.3 – Local Board Input – Papakura Local Board regarding the Corporate Property Portfolio Strategy be deferred until the next meeting of the Finance and Performance Committee scheduled to be held on Tuesday, 15 May 2018.

CARRIED

6.4

Local Board Input - Henderson-Massey Local Board regarding the Corporate Property Portfolio Strategy

Resolution number FIN/2018/55

MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:

That the Finance and Performance Committee:

a) agree that Item 6.4 – Local Board Input – Henderson-Massey Local Board regarding the Corporate Property Portfolio Strategy be deferred until the next meeting of the Finance and Performance Committee scheduled to be held on Tuesday, 15 May 2018.

CARRIED

6.5

Local Board Input - Hibiscus and Bays Local Board regarding the Corporate Property Portfolio Strategy

Resolution number FIN/2018/56

MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:

That the Finance and Performance Committee:

a) agree that Item 6.5 – Local Board Input – Hibiscus and Bays Local Board regarding the Corporate Property Portfolio Strategy be deferred until the next meeting of the Finance and Performance Committee scheduled to be held on Tuesday, 15 May 2018.

CARRIED

6.6

Local Board Input - Waitākere Ranges Local Board regarding the Corporate Property Portfolio Strategy

Resolution number FIN/2018/57

MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:

That the Finance and Performance Committee:

a) agree that Item 6.6 – Local Board Input – Waitākere Ranges Local Board regarding the Corporate Property Portfolio Strategy be deferred until the next meeting of the Finance and Performance Committee scheduled to be held on Tuesday, 15 May 2018.

CARRIED

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

Corporate Accommodation Disposal Recommendation, Corporate Property Portfolio Strategy

Resolution number FIN/2018/58

MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:

That the Finance and Performance Committee:

a) agree that Item 9 – Corporate Accommodation Disposal Recommendation, Corporate Property Portfolio Strategy be deferred until the next meeting of the Finance and Performance Committee scheduled to be held on Tuesday, 15 May 2018.

CARRIED

Unlock Panmure

Note: Changes to the original recommendations were incorporated with the agreement of the meeting.

Resolution number FIN/2018/59

MOVED by Cr J Bartley, seconded by Deputy Chairperson D Simpson:

That the Finance and Performance Committee:

a) approve the disposal of the following properties with the objective of contributing strategically and financially to the outcomes of the Unlock Panmure High Level Project Plan objectives of urban regeneration, urban renewal and housing:

i. 59 Mountain Road, Mount Wellington (Lots 67 DP 35427, NA914/60);

ii. 59a Mountain Road, Mount Wellington (Section 1 SO 500055, CFR 797578);

iii. 3 Mountwell Crescent, Mount Wellington (Section 3 SO 471986, CFR 672276);

iv. 7 Mountwell Crescent, Mount Wellington (Section 6 SO 471986, CFR 672277);

v. 3 Kings Road, Panmure (Lots 1 & 2 DP 120243, NA69C/662, NA69C/663);

vi. 15 Forge Way, Mount Wellington (Lot 5 DP 189494, NA119A/744);

vii. 7 and 9 Jellicoe Road, Mount Wellington (Section1-2 SO 458625, CFR 618285);

viii. 30-34 Potaka Lane, Panmure (Lot 1 DP 33816, NA881/95);

ix. 486-492 Ellerslie-Panmure Highway, Mt Wellington (Lot 8 DP 12992and Lot 4 DP 39291 and Lot 2 DP 61745, NA18A/739 (part-cancelled));

x. 516 Ellerslie-Panmure Highway, Mount Wellington (Lot 48 DP 20306, NA616/17 (part-cancelled));

xi. Former 528 Ellerslie-Panmure Highway, Mount Wellington (legal road status, currently vacant and partially sealed);

xii. 530 Ellerslie-Panmure Highway, Mount Wellington (Section 17 SO 471986, CFR 672278);

xiii. 532-534 Ellerslie-Panmure Highway, Mount Wellington (Section 19 SO 471986, CFR 672280);

xiv. 535 Ellerslie-Panmure Highway, Mount Wellington (Section 29 SO 471986, CFR 672282);

xv. 536 Ellerslie-Panmure Highway, Mount Wellington (Section 21 SO 471986, CFR 672281);

xvi. 7-11 Queens Road, Panmure (Part Lot 2, Lot 3 & Lot 4 DP 36382, NA968/241 (part-cancelled), NA957/203);

xvii. 39-41 Queens Road, Panmure (Lot 18 DP 36382, Lot 19 DP 36382, Lot 21 DP 36382, NA1159/22, NA943/294, NA952/269);

xviii. 11-13 Lagoon Drive, Panmure (Lot 3-4 DP 20487, NA2C/740);

xix. 16 Lagoon Drive, Panmure (Lot 20 DP 36382, NA1054/224);

xx. 20 Lagoon Drive, Panmure (Lot 22 DP 36382, NA951/277);

xxi. 22 Lagoon Drive, Panmure (Lot 15-17 DP 57965 and Part Lot 23 DP 36382, NA13D/444);

xxii. 26 Lagoon Drive, Panmure (Lot 1 DP 38838, NA1025/92);

xxiii. 28 Lagoon Drive, Panmure (Lot 2 DP 38838, NA1186/83);

xxiv. 30 Lagoon Drive, Panmure (Lot 2 DP 66584, NA24A/425);

xxv. 32-34 Lagoon Drive, Panmure (Lot 1 DP 75845, Part Lot 11 DP 54283, NA32B/817, NA8A/911);

xxvi. 1-19/10 Basin View Lane, Panmure (LOT 2 DP 92844);

xxvii. 23 Domain Road, Panmure (Lot 1 DP 92844, NA49B/888); and

xxviii. 28-30 Pilkington Road, Mount Wellington (Lots 30 and 31 DP 52157, NA7A/1476, NA7A/1477 (cancelled)), parking reserve, subject to the Reserves Act 1977;

b) note clause a) above is subject to the conclusion of any required statutory processes.

c) note clause a) above is subject to agreement with the Maungakiekie-Tāmaki local board and Auckland Transport that properties listed vi)-xxviii) are not required for transport purposes.

d) agree that final terms and conditions be approved under the appropriate delegations.

CARRIED

Disposal recommendations report April 2018

IMSB Member T Hohneck left the meeting at 10.58 am

IMSB Member T Hohneck returned to the meeting at 11.07 am.

Resolution number FIN/2018/60

MOVED by Cr A Filipaina, seconded by Chairperson R Clow:

That the Finance and Performance Committee:

a) approve, subject to the satisfactory conclusion of any required statutory processes, the disposal of the land at 156 Blockhouse Bay Road, Avondale, comprised of an estate in fee simple more or less being Section 2 SO 487786 contained in computer freehold register CFR 755822.

b) approve, subject to the satisfactory conclusion of any required statutory processes, the disposal of approximately 110m²(subject to survey) at 2A Stokes Road, Mt Eden, comprised of an estate in fee simple more or less being Allotment 124 Section 6 Suburbs of Auckland contained in computer freehold register NA1061/16.

c) approve, subject to the satisfactory conclusion of any required statutory processes, the disposal of land at 570 Great South Road, Papatoetoe, comprised of an estate in fee simple more or less being Lot 2 DP 40086 contained in computer freehold register NA19A/591.

d) approve, subject to the satisfactory conclusion of any required statutory processes, the disposal of land at 139 Kolmar Road, Papatoetoe, comprised of an estate in fee simple more or less being Part Lot 2 DP 88139 contained in computer freehold register NA45C/983 (part-cancelled).

e) approve, subject to the satisfactory conclusion of any required statutory processes:

i) the revocation of the reserve status of the land at 22R Clyde Road, Ōtara, more or less being Lot 183 DP 50724 contained in computer freehold register NA41D/928;

ii) the disposal of the land at 22R Clyde Road, Ōtara, more or less being Lot 183 DP 50724 contained in computer freehold register NA41D/928.

f) approve, subject to the satisfactory conclusion of any required statutory processes:

i) the revocation of the reserve status of the land at 66R Hallberry Road, Mangere East, more or less being Lot 125 DP 49579 contained in computer freehold register NA35D/1304;

ii) the disposal of the land at 66R Hallberry Road, Mangere East, more or less being Lot 125 DP 49579 contained in computer freehold register NA35D/1304.

g) agree that final terms and conditions be approved under the appropriate delegations.

CARRIED

12	Approval of the Museum of Transport and Technology levy 2018/2019
	Cr Sir J Walker joined the meeting at 11.08 am. Cr A Filipaina retired from the meeting at 11.22 am.
	Michael Spraggon – Deputy Chair of the MOTAT Board, Michael Frawley – Chief Executive/Museum Director MOTAT, and Wayne Schache – General Manager, Business Services MOTAT were present for this item. Gary Troup – Regional Facilities Auckland Board member; Chris Brooks – Chief Executive; Paul Brewer – Chief Operating Officer; and Maree Laurent – Director Partnerships were also present.

	Resolution number FIN/2018/61 MOVED by Deputy Chairperson D Simpson, seconded by Chairperson R Clow: That the Finance and Performance Committee: a) approve the total levy applied for by the Museum of Transport and Technology of $13,973,339 for 2018/2019. CARRIED

13	Approval of Auckland War Memorial Museum levy 2018/2019
	Note: Changes to the original motion were incorporated with the addition of clause c), with the agreement of the meeting.
	Cr P Hulse left the meeting at 11.35 am.
	Dr William Randall – Chair of the AWMM Board; Dr David Gaimster - Director – AWMM; and Megan McSweeney – Director Business, External Affairs and Tourism AWMM were present for this item. Gary Troup – Regional Facilities Auckland Board member; Chris Brooks – Chief Executive; Paul Brewer – Chief Operating Officer; and Maree Laurent – Director Partnerships were also present.

	Resolution number FIN/2018/62 MOVED by IMSB Member D Taipari, seconded by Deputy Chairperson D Simpson: That the Finance and Performance Committee: a) approve the total levy applied for by the Auckland War Memorial Museum of $31,504,000 for 2018/2019, noting that this is an increase of 2.5 per cent from 2017/2018. b) note the improved provision of information by Auckland War Memorial Museum during development of its Annual Plan 2018/2019, but request that the Museum improves the transparency of its financial information so that Aucklanders are better informed about the link between expenditure and outcomes, and what is driving cost increases. c) give a vote of thanks to Dr William Randall for his 17 years of service, with 10 years as Chair of the Auckland War Memorial Museum Board. CARRIED

The meeting adjourned at 11.45 am and reconvened at 11.59 am.

Cr R Hills and IMSB Member T Hohneck were not present when the meeting reconvened.

Cr P Hulse returned to the meeting at 11.59am.

14	Approval of Auckland Regional Amenities Funding Act levy 2018/2019
	Note: Changes to the original motion were incorporated with the addition of clause d), with the agreement of the meeting.
	IMSB Member T Hohneck returned to the meeting at 12.04 pm. IMSB Member D Taipari left the meeting at 12.11 pm.

	Resolution number FIN/2018/63 MOVED by Deputy Chairperson D Simpson, seconded by Chairperson R Clow: That the Finance and Performance Committee: a) approve the total levy applied for by Auckland Regional Amenities Funding Board of $14,602,000 for 2018/2019. b) note that the ARAFA Board intends to return $350,000 to Auckland Council, consisting of retained earnings from interest and under-spend of the annual $315,000 administration budget. c) request that the Funding Board review the: (i) the funding requirements for its annual administration of the Funding Board current level of $315,000. (ii) an appropriate level of total accumulated reserves that should be held by the Funding Board. d) request staff to report back in August 2018 on options to manage council’s potential financial exposure arising from the current ARAFA levy system. CARRIED

15	Proposed Shareholder Comments on Draft Council-Controlled Organisation Statements of Intent
	A PowerPoint presentation was provided and a copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note: Changes to the original motion were incorporated under clause b), with the agreement of the meeting.
	Cr R Hills returned to the meeting at 12.14 pm. IMSB Member T Hohneck retired from the meeting at 12.59 pm.

	The meeting adjourned for lunch at 12.59 pm and reconvened at 1.29 pm. Cr Sir J Walker was not present when the meeting reconvened.

	IMSB Member D Taipari returned to the meeting at 2.00 pm.
	Resolution number FIN/2018/64 MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson: That the Finance and Performance Committee: a) approve the proposed shareholder comments on the draft statements of intent 2018 - 2021 for the six substantive council-controlled organisations contained in this report. b) agree that the mayor, deputy mayor, and the chairs of the Committees of the Whole may finalise the letters to be sent to council’s six substantive council-controlled organisations containing the shareholder comments, and approve amendments and editorial changes to the shareholder comments, provided they are in line with the resolutions of this committee or any other approved council policy. c) note any comments provided by the Māngere-Ōtāhuhu Local Board and the Howick Local Board on the draft statements of intent 2018 - 2021 for Māngere Mountain Education Trust and the Contemporary Art Foundation. d) delegate authority to the Manager, CCO Governance and External Partnerships to finalise the shareholder feedback on Māngere Mountain Education Trust, Contemporary Art Foundation and Community Education Trust Auckland. CARRIED
	Attachments a 20180417 - Finance and Performance Committee - Item 15 - Proposed Shareholder Comments on Draft Council-Controlled Organisation Statements of Intent - Presentation

Budget update April 2018

Resolution number FIN/2018/65

MOVED by Cr P Hulse, seconded by Deputy Mayor BC Cashmore:

That the Finance and Performance Committee:

a) approve up to $740,000 of additional expenditure in FY 2017/2018 ($655,000 in operating expenditure and $85,000 in capital expenditure) to manage kauri dieback, particularly relating to measures in the Hunua Ranges Regional Park and the Waitākere Ranges Regional Park.

b) note that two additional full-time equivalent employees and out-sourced contractors will be required to manage the closures for the remainder of FY 2017/2018.

c) note that if either of the proposed Long-term Plan 2018-2028 environmental protection options is adopted, any additional expenditure to give effect to the closures from FY 2018/2019 onwards will need to be prioritised above previously planned activities for kauri dieback work, such as track improvements, upgrades, landowner support, hygiene station upgrades and washdown facilities.

CARRIED

Finance and Performance Committee - Information Report - 17 April 2018

Resolution number FIN/2018/66

MOVED by Deputy Chairperson D Simpson, seconded by Chairperson R Clow:

That the Finance and Performance Committee:

a) receive the information report – 17 April 2018.

CARRIED

18 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.09 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Cr Ross Clow
Deputy Chairperson	Cr Desley Simpson, JP
Members	Cr Josephine Bartley
	Cr Dr Cathy Casey
	Deputy Mayor Bill Cashmore
	Cr Linda Cooper, JP
	Cr Chris Darby	From 10.33 am, Item 5.3
	Cr Alf Filipaina	Until 11.22 am, Item 12
	Cr Richard Hills
	IMSB Member Terrence Hohneck	Until 12.59 pm, Item 15
	Cr Penny Hulse
	Cr Mike Lee	From 9.40 am, Item 6.1
	Cr Daniel Newman, JP
	Cr Sharon Stewart, QSM
	IMSB Chair David Taipari	From 10.04, Item 5.1
	Cr Sir John Walker, KNZM, CBE	From 11.08 am, Item 12 Until 1.29 pm, Item 15
	Cr Wayne Walker
	Cr John Watson

Members	Cr Fa’anana Efeso Collins
	Cr Christine Fletcher	For leave of absence
	Mayor Hon Phil Goff, CNZM, JP
	Cr Dick Quax	For leave of absence
	Cr Greg Sayers