I hereby give notice that an extraordinary
meeting of the Governing Body will be held on:
|
Date:
Time:
Meeting Room:
Venue:
|
Monday, 30
April 2018
9.30am
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
|
|
Tira Kāwana / Governing Body
OPEN AGENDA
|
MEMBERSHIP
|
Mayor
|
Hon Phil Goff, CNZM, JP
|
|
|
Deputy Mayor
|
Cr Bill Cashmore
|
|
|
Councillors
|
Cr Josephine Bartley
|
Cr Mike Lee
|
|
|
Cr Dr Cathy Casey
|
Cr Daniel Newman, JP
|
|
|
Cr Ross Clow
|
Cr Dick Quax
|
|
|
Cr Fa’anana Efeso Collins
|
Cr Greg Sayers
|
|
|
Cr Linda Cooper, JP
|
Cr Desley Simpson, JP
|
|
|
Cr Chris Darby
|
Cr Sharon Stewart, QSM
|
|
|
Cr Alf Filipaina
|
Cr Sir John Walker, KNZM, CBE
|
|
|
Cr Hon Christine Fletcher, QSO
|
Cr Wayne Walker
|
|
|
Cr Richard Hills
|
Cr John Watson
|
|
|
Cr Penny Hulse
|
|
(Quorum 11 members)
|
|
|
Sarndra O'Toole
Team Leader Governance Advisors
24 April 2018
Contact Telephone: (09) 890 8152
Email: sarndra.otoole@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
Those powers which cannot legally be delegated:
(a) the
power to make a rate
(b) the
power to make a bylaw
(c) the
power to borrow money, or purchase or dispose of assets, other than in
accordance with the long term plan
(d) the
power to adopt a long term plan, annual plan, or annual report
(e) the
power to appoint a chief executive
(f) the
power to adopt policies required to be adopted and consulted on under the Local
Government Act 2002 in association with the long-term plan or developed for the
purpose of the local governance statement
(g) the
power to adopt a remuneration and employment policy.
Additional
responsibilities retained by the Governing Body:
(a) approval
of long-term plan or annual plan consultation documents, supporting information
and consultation process prior to consultation
(b) approval
of a draft bylaw prior to consultation
(c) resolutions
required to be made by a local authority under the Local Electoral Act 2001,
including the appointment of electoral officer
(d) adoption
of, and amendment to, the Committee Terms of Reference, Standing Orders and
Code of Conduct
(e) relationships
with the Independent Māori Statutory Board, including the funding
agreement and appointments to committees
(f) approval
of the Unitary Plan
(g) overview
of the implementation and refresh of the Auckland Plan through setting
direction on key strategic projects (e.g. the City Rail Link and the
alternative funding mechanisms for transport) and receiving regular reporting
on the overall achievement of Auckland Plan priorities and performance
measures.
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
|
Governing Body
30 April 2018
|
|
ITEM TABLE OF CONTENTS PAGE
1 Affirmation 7
2 Apologies 7
3 Declaration of Interest 7
4 Petitions 7
5 Public Input 7
6 Local Board
Input 7
7 Extraordinary
Business 7
8 Notices of
Motion 8
9 Auckland
Transport Alignment Project Update (Covering report) 9
10 Adoption of Regional Fuel
Tax proposal (Covering report) 11
11 Contributions Policy 2018
Consultation (Covering report) 13
12 Consideration
of Extraordinary Items
1 Affirmation
His Worship the
Mayor will read the affirmation.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Petitions
There will be no
petitions section.
5 Public
Input
There will be no
public input section.
6 Local
Board Input
There will be no
local board input section.
7 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
8 Notices
of Motion
There were no
notices of motion.
|
Governing Body
30 April 2018
|
|
Auckland
Transport Alignment Project Update (Covering report)
File No.: CP2018/04787
Te take mō te pūrongo / Purpose of the report
1. To
seek the Governing Body’s support of the updated Auckland Transport
Alignment Project (ATAP) and endorsement of implementation work with Central
Government.
Whakarāpopototanga matua / Executive summary
2. This
is late covering report for the above item. The comprehensive agenda
report was not available when the agenda went to print and will be provided
prior to the 30 April 2018 Governing Body meeting.
Ngā tūtohunga / Recommendation/s
The recommendations will be provided in
the comprehensive agenda report.
|
Governing Body
30 April 2018
|
|
Adoption of Regional Fuel Tax
proposal (Covering report)
File No.: CP2018/05020
Te take mō te pūrongo / Purpose of the report
1. To
seek Governing Body approval of a draft proposal for Regional
Fuel Tax (RFT), as the basis of public consultation.
Whakarāpopototanga matua / Executive summary
2. This
is late covering report for the above item. The comprehensive agenda
report was not available when the agenda went to print and will be provided
prior to the 30 April 2018 Governing Body meeting.
Ngā tūtohunga / Recommendation/s
The recommendations will be provided in
the comprehensive agenda report.
|
Governing Body
30 April 2018
|
|
Contributions Policy 2018 Consultation
(Covering report)
File No.: CP2018/05874
Te take mō te pūrongo / Purpose of the report
1. To
adopt a draft Contributions Policy 2018 for consultation
Whakarāpopototanga matua / Executive summary
2. This
is late covering report for the above item. The comprehensive agenda
report was not available when the agenda went to print and will be provided
prior to the 30 April 2018 Governing Body meeting.
Ngā tūtohunga / Recommendation/s
The recommendations will be provided in
the comprehensive agenda report.
