2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The following are declared interests of elected members of the
Henderson-Massey local board:
|
BOARD
MEMBER
|
ORGANISATION
|
POSITION
|
Updated
|
|
Shane
Henderson (Chairman)
|
Waitakere
Licensing Trust
Waitakere
Badminton
|
Elected Member
Patron
|
13 December
2016
|
|
Peter Chan, JP
(Deputy Chairman)
|
Cantonese
Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Association
NZ-China Business Association
Auckland Chinese Environment Protection Association (ACEPA)
Whau Coastal
Walkway Trust
Auckland Asian
Association
|
Member
Member
Member
Member
Advisor
Trustee
President
|
15 Nov 2016
21 Feb 2017
|
|
Brenda Brady,
JP
|
Safer West
Community Trust
District Licensing Committee
|
Trustee
Member
|
15 Nov 2016
|
|
Matt Grey
|
Zeal
|
CEO
|
15 Nov 2016
21 March 2017
|
|
Paula
Bold-Wilson
|
Community
Waitakere
Henderson
Budgeting Services
Unitec
Institute of Technology
|
Board member
Board member
Employee
|
15 Nov 2016
21 March 2017
|
|
Vanessa
Neeson, JP
|
Village Green Quilters
Ranui Advisory
Group
|
Member
Chairperson
|
15 Nov 2016
17 February
2017
|
|
Warren
Flaunty, QSM
|
Westgate
Pharmacy
NorSGA Properties
Westgate Pharmacy Ltd
The Trusts Community Foundation Ltd
Life North
West Pharmacy
Waitemata
District Health Board
Waitakere Licensing Trust
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Ass.
|
Contractor
Director
Director
Director
Director
Elected Member
Elected Member
Member
Member
|
15 Nov 2016
|
|
Will Flavell
|
Te Atatū Tennis Club
Asia New
Zealand Leadership Network
Rutherford
College
Waitākere
Literacy Board
|
Member
Member
Employee
Board Member
|
15 Nov 2016
|
4 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
6 Item withdrawn
7 Item withdrawn
8 Item withdrwan
9 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
10 Notices of
Motion
There were no
notices of motion.
|
Henderson-Massey
Local Board
03 April 2018
|
|
Corporate
Accommodation Disposal Recommendation - 6 Henderson Valley Road, Henderson
File No.: CP2018/04086
Te take mō te pūrongo / Purpose of the report
1. This report seeks the Henderson-Massey Local Board’s
endorsement for council to recommend to the Finance and Performance Committee
the disposal of one council owned property, which is currently part of the
Corporate Property Portfolio Strategy, in the Henderson-Massey Local Board
area.
Whakarāpopototanga matua / Executive summary
2. Auckland
Council’s Corporate Property team has developed a Corporate Property
Portfolio Strategy, which seeks to contribute to a more efficient Corporate
Property network. This is a self-funding programme of works, which utilises the
capital receipts from the divestment of property that is no longer required by
the Corporate Property network. The council-owned property at 6 Henderson
Valley Road, Henderson has been identified as surplus to council’s
requirements as part of the review of the Corporate Property Portfolio
Strategy. Consultation with impacted council departments,
Panuku Development Auckland (Panuku), iwi authorities and the Henderson-Massey
Local Board has now taken place. Corporate Property recommends disposal of the
site to enable the Corporate Property Portfolio Strategy to be implemented.
3. A
resolution approving the disposal of this site is
required from the Finance and Performance Committee before the proposed
divestment can be progressed.
|
Ngā tūtohunga / Recommendation/s
That the Henderson-Massey
Local Board:
a) endorses Corporate Property’s recommendation to the Finance
and Performance Committee to dispose of 6 Henderson Valley Road, Henderson.
|
Horopaki / Context
4. On 6 August 2017 Regulatory Services
announced that it would create efficiencies through an operating model that
rationalises its teams to work from three major hubs in the North West
(Albany/Westgate), City Centre (Bledisloe House) and the South (Manukau).
Alongside this, Regulatory Services confirmed an approach of delivering more
local services via a number of spokes (drop in spaces) across the region.
5. In
response the organisation’s goal to move to three hubs and a requirement
for local spokes, Corporate Property developed the Corporate Property Portfolio
Strategy, which describes how this organisational change would manifest in the
property network. This includes establishing which locations will be retained
and which were identified as surplus to requirements, and using existing
council buildings such as libraries, leisure centres and local board offices
where space was available for spokes. This strategy identified 6 Henderson
Valley Road, Henderson as surplus to our corporate accommodation requirements
and as a potential site that could be sold to reinvest in the corporate
network.
6. The
sale of the sites in the Corporate Property Portfolio Strategy will contribute
to a more efficient Corporate Property network aligned with the new organisational
requirements and allow the proposed programme of works to be self-funding by
utilising the proceeds of the sale.
7. There
will be no change to customer service centres or local board accommodation
functionality as a result of implementing this proposed strategy. Any local
board office or customer service centre impacted by the proposed closure of a
building, will be relocated to a suitable location within the area, in
consultation with the appropriate local board.
8. Timing is critical in implementing this strategy, due to a number of
major lease expiries over the next few years. Should we miss those lease
expiries, then significant value locked up in any new leases will not be
available to implement much need portfolio change.
Tātaritanga me ngā tohutohu / Analysis and advice
9. 6
Henderson Valley Road, Henderson comprises a low rise multi storey building
that provides 12,535m2 of office accommodation, Local Board offices and
Customer Service Centre on a 16,164m2 site.
10. The
property was the former Waitakere City Council offices and comprises parts of
the Building referred to as ‘Civic’ and ‘Admin’.
11. Parts
of the site including the Council Chamber, the public lobby, the external
artworks and the Japanese Garden are scheduled as having heritage value in the
Unitary Plan.
12. Waitakere
City's sister city Kakogawa, Japan gifted a Japanese garden to Waitakere in
1997. The Japanese garden is located on part of the Property and is not
protected by a registered easement. Corporate Property are discussing with
Panuku that this area be vested as it is not intended that these gardens are
removed, relocated or sold.
13. We
have been given preliminary advice that CRLL and AT are likely to designate
part of the site for CRL related works and a potential future platform
extension. We are currently developing the details of this with AT and CRLL to
ensure that any sale is coordinated with the likely designation.
14. The Auckland Unitary Plan zoning is Metropolitan Centre Zone. It has
a 2017 capital valuation of $57,700,000.
15. The
council-owned site at 6 Henderson Valley Road, Henderson is not likely to be
subject to offer back obligations to the former owner under section 40 of the
Public Works Act 1981.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
16. Corporate
Property attended two workshops with the Henderson-Massey Local Board regarding
the Corporate Property Portfolio Strategy and sale of 6 Henderson Valley Road
in September and December 2017. The Henderson-Massey Local Board provided
informal feedback that it was concerned regarding the potential economic
impacts to Henderson and any deterioration of customer service to the community
resulting from the relocation of Auckland Council staff from the Henderson
area. The Henderson-Massey Local Board further sought assurances that the
heritage nature of the council chamber within the Civic building would be taken
into account in any sale of the property.
17. The
Henderson-Massey Local Board also provided informal advice that, should this
property be approved for sale, outcomes would be in alignment with the
objectives of the Panuku Unlock Henderson projects.
18. This report provides the Board with an
opportunity to formalise its views regarding the site.
Tauākī whakaaweawe Māori / Māori impact
statement
19. 11 mana whenua iwi authorities were contacted regarding the
potential sale of 6 Henderson Valley Road, Henderson on 4 December 2017. The
following feedback was received; noting that some feedback received is
commercially sensitive and cannot be included in this report.
a) Te
Runanga o Ngāti Whatua
No feedback received for
this site.
b) Ngāti
Whatua o Kaipara
No feedback received for
this site.
c) Ngāti
Whatua Ōrākei
Ngāti Whatua
Ōrākei has expressed potential commercial interest in this property.
d) Te
Kawerau a Maki
Te Kawerau a Maki has
expressed significant cultural and commercial interests in the site and
provided feedback that it opposes the proposed disposal
as:
· It
previously relinquished its Treaty claim interest in a portion of the site to
allow the entire site to be developed by Waitakere City Council.
· Te Kawerau a Maki wished to help the WCC realise its desire to
develop the site into a civic centre and so withdrew their claim on the land to
enable Council to proceed.
· As part of the development of this site, Te Kawerau a Maki blessed
the building, carved sacred pou and incorporated cultural designs into the
structure and fabric of the building which is still there today, and even
worked alongside WCC inside the buildings.
· Waitakere
City Council advised Te Kawerau a Maki it would not sell the land, and if it
did Te Kawerau a Maki pou would be returned.
· Te
Kawerau a Maki see the development of this site as
directly tied to the outcome of Te Henga marae and requested that the Council
completes the land swap required to enable the development of the marae.
Te Kawerau a Maki expressed a great deal of frustration with the
lack of progress on the land swap which will enable Te Henga marae to be
developed and want Council to honour the deal and the spirit of the
relationship.
Te Kawerau a Maki seek the return of its pou and designs should the
site be sold and requested some of the proceeds of the sale be used to assist
with the development of the Marae.
Panuku has met with Te Kawerau a Maki representatives a part of the
Unlock Henderson programme to discuss the process for progressing the marae
land swap and these discussions are ongoing.
Corporate Property and Panuku will work with Te Kawerau a Maki
regarding the return of the pou and designs should this property be divested.
The Corporate Property Portfolio Strategy is for all proceeds of
sale realised from the Corporate Property portfolio to be reinvested back into
the Corporate Property network.
e) Ngāi
Tai ki Tāmaki
No feedback received for
this site.
f) Te
ākitai - Waiohua
No feedback received for
this site.
g) Ngāti
Te Ata - Waiohua
Ngāti Te Ata has
expressed a potential commercial interest and a desire to develop the property
noting its close proximity to the train station and city centre.
h) Ngāti
Paoa
No feedback received for
this site.
i) Ngāti
Maru
No feedback received for
this site.
j) Ngāti
Tamatera
No feedback received for
this site.
k) Waikato-Tainui
No feedback received for
this site.
Ngā ritenga ā-pūtea / Financial implications
20. It is
proposed that the capital receipts from the sale of surplus Corporate Property
properties contribute to the Corporate Property Portfolio Strategy so that the
proposed new network can be implemented and self-funded. This will provide
efficiencies to the Corporate Property network.
Ngā raru tūpono / Risks
21. If the sites
identified in the Corporate Property Portfolio Strategy that are surplus to the
council’s corporate accommodation requirements are not approved for sale,
there is a strong risk to the successful implementation of the Corporate
Property Portfolio Strategy which would not be self-funded and need to be
funded separately.
Ngā koringa ā-muri / Next steps
22. Following
receipt of the Henderson-Massey Local Board’s
resolutions, the Corporate Property Portfolio Strategy will be presented to the
Finance and Performance Committee, along with an intended recommendation to
divest of this site. If the committee approves the proposed disposal of the
site, Corporate Property will work with Panuku who will seek to divest of the
site in a manner that provides an optimal outcome and return to council. Funds
realised will be ring-fenced to ensure the successful implementation of the
Corporate Property Portfolio Strategy.
23. The terms and
conditions of any disposal would be approved under appropriate financial
delegation.
Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
|
Authors
|
Stephen Greenhough – Project Director
|
|
Authorisers
|
Kevin Ramsay - General Manager Corporate Finance And Property
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere
Ranges, Whau
|
