Agenda of Ōrākei Local Board

Apologies from Member T Churton and Member R Rundle have been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That minutes of the Ōrākei Local Board meeting, held on Thursday, 15 March 2018, be confirmed as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Remuera Community Centre

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the Board during the Deputation segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Sue Cooper, Chair of Remuera Heritage will be in attendance to present on the need for a community centre in Remuera.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Sue Cooper, Remuera Heritage for her attendance and presentation.

8.2 Deputation - Grammar TEC Rugby Football Club

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the Board during the Deputation segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Matt Baker, Chairman of Grammar TEC Rugby Football Club will be in attendance to provide an update on the club.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Matt Baker, Grammar TEC Rugby Football Club for his attendance and presentation.

8.3 Deputation - Crossfield Reserve Playground

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the Board during the Deputation segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Hayley Marshall, local resident will be in attendance to discuss her proposal to upgrade the Crossfield Reserve playground.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Hayley Marshall for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Ōrākei Local Board

19 April 2018

Auckland Transport Update to the Ōrākei Local Board – April 2018

File No.: CP2018/05033

Te take mō te pūrongo / Purpose of the report

1. This report:

a) responds to Ōrākei Local Board (the Board) resolutions.

b) provides updates to the Board on the status of its transport capital fund projects and brief updates on other Auckland Transport (AT) projects of interest to the Board.

c) provides general information on AT’s activities in the Board area.

Whakarāpopototanga matua / Executive summary

2. In particular, this report:

a) provides a progress update to the Board on its current transport capital fund projects, along with financial information indicating how much budget the board has remaining in this political term.

b) provides updates to the Board on the status of the roll out of the central new bus network and how the Board can provide input into the Regional Land Transport Plan.

c) responds to Board resolutions regarding advocacy for the Hobson Bay walkway and the request to extend the Saint Heliers Business Improvement District cleaning contract.

d) notes consultation information sent to the Board for feedback and decisions of the Traffic Control Committee as they affect the Board area.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) receives Auckland Transport’s April 2018 update report.

Horopaki / Context

Local Board Transport Capital Fund

3. The Board has discretionary funding available for transport related capital projects of approximately $600,000 per annum.

4. The Board’s current Local Board Transport Capital Fund projects are summarised in the table below:

Project Name	Description	Status	Projected Cost
Shared path - Gowing Drive and Ōrākei Spine	Connect the community to the Glen Innes to Tāmaki Shared Path. Currently no direct north and south link across the Shared Path to local schools, shopping and community facilities	The Board approved up to $2,000,000 of capital funding to the project. The feasibility study commissioned found the link to be technically feasible with a total project cost estimated of $9,770,000. The feasibility study was presented by the Board to the Governing Body on 2 November 2017. This was well received. Further information on council funding and the process will be issued by Auckland Council Finance team. Note: As no formal resolution requesting $2 million of funding through the Local Board Transport Capital Fund (LBTCF), it is not taken into account in the Board Financial Summary below.	$9,770,000
Walkway Connection -Wilsons Beach to Shore Road Reserve	Walkway connection between Wilsons Beach and Shore Road Reserve	The Board allocated $30,000 to enable the development of the concept plans. This project has been handed over to Auckland Council Community Facilities to commence when resources are available.	$30,000
Elwood Place Footpath Extension	Connect the existing footpaths at Elwood Place and the park	A resolution was approved in August 2017 requesting AT to proceed to detailed design and construction. This allows for a two metre wide path, removal of trees, installation of a fence and replanting. It does not allow for relocation of underground services as none are known at this stage. This project has been handed over to Auckland Council Community Facilities to commence when resources are available.	$63,000
537 Selwyn Reserve Walkway	Close the gap in the current walking network in Selwyn Reserve	A resolution was approved in August 2017 requesting AT to proceed to detailed design and construction. It should be noted that all the remaining path along the Mission Bay frontage is concrete with a small area of basalt stone paving just to the west of this site. It may be preferable to look for a concrete solution to match the surrounding area. Neither option allows for relocation of underground services as the position of these are not known at this stage. There are possible consent issues with these works due to the proximity to the adjacent historic pohutakawa trees. This project has been handed over to Auckland Council Community Facilities to commence when resources are available.	$148,000
Selwyn Reserve Cycle Racks	Improve amenities for cyclists in the park	The Firm Estimate of Cost (FEC) for two bike racks in Selwyn Reserve is $5,000. Installation was approved and installation is expected by late February 2018.	$5,000
The Landing Entrance Upgrade	Improved entrance way to “The Landing” on Tāmaki Drive	The design for the Landing has been completed and has a Firm Estimate of Cost (FEC) of $140,000. Construction work for a new marine sports centre at the marina has started with completion due mid 2018. The Landing entrance construction will need to be delayed until completion of the current works.	on-hold

Central New Network

5. The New Network for Auckland’s central suburbs will be implemented on Sunday, 8 July 2018. Many bus services will change, with new route numbers and new routes. New frequent bus services along Tāmaki Drive (the Tāmaki Link), Remuera Rd (route 75), and Manukau Rd (route 30) will be introduced. These buses will operate at least every 15 minutes from 7am, seven days a week.

6. These changes will not affect the City Link, Inner Link, Outer Link, buses to West Auckland (routes 18, 110, 195, 209, 132, 133, 134, 125, 125X), buses to Mangere (routes 309, 309X), or bus route 70 (to Auckland City Hospital, Newmarket, Ellerslie, Botany). The 321 Hospital bus route and number will remain the same but it will get an improved timetable.

7. School buses to central suburb schools that are operated by AT will change at the beginning of term 3 (23 July 2018).

Regional Land Transport Plan (RLTP)

8. The most important strategic project at this time is a development of the Regional Land Transport Plan (RLTP). It is a plan for how transport delivery agencies (Auckland Transport, New Zealand Transport Agency, Kiwi Rail) intend to respond to growth and other challenges facing Auckland over the next 10 years. It includes a 10-year prioritised delivery programme of transport services and activities. Essentially, it is a budget for Auckland’s transport expenditure.

9. It is a statutory plan describing how these agencies intend to respond to growth and other challenges facing Auckland over the next ten years. It will include a ten-year, prioritised, delivery programme of transport services and activities. Auckland Transport prepares the draft RLTP jointly with the New Zealand Transport Agency.

10. Details of the process are as follows:

· RLTP consultation will begin on Monday, 23 April 2018 and close on Sunday, 6 May 2018

· Members from all 21 local boards have been invited to an information, question and answer session on Monday, 23 April 2018

· Each local board will have an opportunity to give verbal feedback on the plan to representatives of the Regional Transport Committee (the decision makers for RLTP) on Monday, 30 April 2018

· There will be a number of public information sessions and the Board will be informed of these as soon as details are confirmed.

Tātaritanga me ngā tohutohu / Analysis and advice

Responding to Resolutions

11. The ‘Resolution’ is recorded below in bold. Auckland Transport’s response is below the ‘Resolution’ in normal font.

Resolution number OR/2018/19

12. That the walkway option across Hobson Bay, on the south side of the railway line, which was assessed as part of the Glen Innes to Tāmaki Drive Stage 4 project, be added to the list of 100 priority projects under the draft Regional Land Transport Plan.

13. The RLTP will be issued around 20 April 2018 with an opportunity for the Board to present to the Transport Committee on 30 April 2018. RLTP consulation is the most appropriate mechanism to advocate for individual projects.

Resolution number OR/2018/45

14. That Auckland Transport be requested to include the entire Saint Heliers Business Improvement District (BID) area in its new cleaning contract as detailed in Attachment B as amended.

15. From October 2018, Auckland Council will be taking over Town Centre cleaning, berm mowing and weed control, from AT. Discussion on the inclusion of the Saint Heliers Business Improvement District, will need to be taken up with Auckland Council as they work to confirm details of the contract.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Consultation Items

16. The Board’s views are considered during consultation on proposed project schemes. The following project proposals were consulted and feedback sought by the Board in February 2018 and March 2018:

· proposed bus stop installation programme on the central network on Stonefields Avenue, Morrin Road and St Heliers Bay Road

· proposal install a pedestrian crossing facility outside 197 Tāmaki Drive in Kohimarama.

Traffic Control Committee report

17. Decisions of the Traffic Control Committee affecting the Ōrākei Local Board area in February 2018.

Street/Area	Description	Decision
Gowing Drive, Tipene Place, Meadowbank	Nsaat, Bus Stop, No Passing	Carried
Main Highway, Ellerslie	No Right Turn, Lane Arrow Markings, Flush Median, Pedestrian Crossing, School Crossing, School Patrol, Traffic Island	Carried

Tauākī whakaaweawe Māori / Māori impact statement

18. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

19. With regards to transport the Ōrākei Local Board’s only budget implications are related to the Local Board Transport Capital Fund. The current financial status of the Local Transport Capital Fund is recorded below.

Ōrākei Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,385,895
Amount committed to date on projects approved for design and/or construction	$821,792
Remaining Budget left	$1,564,103

Ngā raru tūpono / Risks

20. No significant risks have been identified.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Felicity Merrington - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 April 2018

Naming of reserve at 3-5 Tāmaki Drive

File No.: CP2018/04015

Te take mō te pūrongo / Purpose of the report

1. To seek adoption of the preferred name for the reserve located at 3-5 Tāmaki Drive.

Whakarāpopototanga matua / Executive summary

2. Local boards have the authority to name parks and reserves as part of their governance role.

3. The Ōrākei Local Board has adopted its own Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines.

4. The Council owned reserve located at 3-5 Tāmaki Drive is currently unnamed and the Ōrākei Local Board requested investigation of suitable name options to not only reflect the history and culture of the area but to also improve the identity of the reserve.

5. The Ōrākei Local Board has put forward the name Taurapa Reserve for consideration, meaning ‘stern piece of a canoe’ which reflects the shape of the park and location adjacent to the water.

6. Consultation has also been undertaken with mana whenua to establish a name they consider appropriate for the reserve and that reflected both its history and culture. Ngāti Whātua Ōrākei has put forward the name Hakumau Reserve which has been assessed as an appropriate name for the park.

7. There is no formal requirement to undertake public consultation on the naming process, however key stakeholders were given the opportunity to provide input on the proposed naming of the reserve.

8. Both proposed names align with the Ōrākei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines and either would therefore be a suitable name for this park.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) approve Hakumau Reserve as the formal name for the open space at 3-5 Tāmaki Drive, Auckland Central.

Horopaki / Context

9. The small parcel of land at 3 – 5 Tāmaki Drive was created when Tāmaki Drive was constructed. It is a triangle shaped reserve comprised of 7,094 square metres situated adjacent to the Waitematā harbour and Ōrākei basin (site map included in attachment). It was classified as Recreation Reserve in 1979 under the Reserves Act.

10. In 2017, the Board resolved to re-commence the process for naming the presently unnamed reserve in Tāmaki Drive in terms of the Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines (Resolution number OR/2017/87).

11. Currently there is no park identification signage and the local board has requested the investigation of names which reflect the history and culture of the area in order to provide an identity for the reserve.

12. Historically the Outboard Boating Club has occupied part of the recreation reserve by way of a licence to occupy and there is also currently a commercial lease for a Lilliputt mini golf operation.

13. In October 2017 a workshop was held with local board representatives to discuss name options. The preferred names were Tauroto and Taurapa (meaning the stern of a canoe). Specialist advice has identified that Taurapa is the more common and relevant term and therefore the preferred name of Taurapa has been put forward for consideration.

14. Although the board is not required to undertake public consultation on the naming of this reserve, notification emails were sent in November 2017 requesting input from key stakeholder groups including the Outboard Boating Club, Parnell and Remuera Heritage Society and the Tāmaki Drive Protection Society. No feedback was received from these groups.

15. During November and December 2017 consultation on the naming of the reserve was undertaken with mana whenua. Ngāti Whātua Ōrākei put forward the name Hakumau, meaning place where Haku fish were caught.

16. Council is currently undertaking a three year project assessing the Māori naming of Parks and Recreation Facilities. The scope of this project is to identify opportunities for park and facility naming/renaming and engaging with mana whenua to develop Māori names and enhance Auckland’s Māori identity and Māori heritage.

17. The Māori Naming project responds to Auckland Council’s commitment to Māori and the Māori language.

Tātaritanga me ngā tohutohu / Analysis and advice

18. The Ōrākei Local Board identified a preferred name for consideration:

Taurapa – Stern piece of a canoe

19. This is in reference to the shape of the land which looks like the end of a canoe and is also adjacent to the water.

20. Ngāti Whātua Ōrākei proposed the name Hakumau.

21. Before becoming reclaimed land, the area in which the reserve is located was part of the open bay mouth of Waitaramoa. It was a renowned fishing spot for the popular Haku fish, which was considered a prize catch back in those times. Hakumau translates as ‘the place where haku were caught’.

22. This name was suggested as it reflects what the area was used for historically by Māori.

23. The Parks and Reserves, Park Features and Park Facilities Naming policy guidelines for the Ōrākei Local Board area outlines two relevant principles to this reserve naming project that are:

· Proposed names should reflect historical, cultural or existing thematic identity of an area, and recognise the unique characteristics of that area and the community.

· Proposed names can be recognised by looking at the tangata whenua which hold ancestral associations with an area . . . deserving of being recognised, and at the area’s heritage, local history themes and commemoration of a local or national significant event, flora or fauna.

25. Considering the above principles, the name Hakumau, meaning place where Haku fish were caught best reflects the culture and heritage of this reserve.

26. However, both suggested names are in accordance with the naming guidelines and either Taurapa or Hakumau is considered suitable for naming the reserve.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

27. The naming of this park was workshopped with the Local Board in October 2017 and then again in February 2018.

28. Taurapa is the name identified through the two workshops, and which is being presented as one of two options for naming the reserve.

29. The Ōrākei Local Board has its own Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines which have been applied to guide this naming process.

30. The 2017 Ōrākei Local Board Plan outlines a desire to empower partnerships and collaboration with mana whenua. This reflects Auckland Council values of working with mana whenua and including Māori identity in Auckland.

Tauākī whakaaweawe Māori / Māori impact statement

31. Consultation was undertaken with mana whenua during November and December 2017 to establish an appropriate name for the reserve that reflects both its history and culture.

32. The name Taurapa or Tauroto put forward by the Ōrākei Local Board was not supported at the Mana Whenua Parks Forum.

33. Ngāti Whātua Ōrākei put forward their preferred name Hakumau, which reflects tangata whenua values plus the culture and heritage of the reserve.

34. Mana Whenua have a preference for the name Hakumau for the following reasons:

· the name came from mana whenua

· it reflects the significance of a type of fish that was once caught in the area

· it acknowledges history

· it is a short name and easy to pronounce

· a narrative can be told.

35. Because of these combined factors, parks staff consider Hakumau Reserve to be the more appropriate of the two name options presented in this report.

Ngā ritenga ā-pūtea / Financial implications

36. If the park is formally named, work should begin on new signage which incorporates the new name. The Local Board should consider allocating LDI Capex in 2018/2019 for this purpose.

37. Should park identification signage be installed there will be ongoing maintenance and renewals costs for the life of the sign which will be covered under council’s operational budgets.

Ngā raru tūpono / Risks

38. If the site remains unnamed and without signage, it will continue to lack identity and people are likely to remain ignorant of the site’s reserve status. It is a lost opportunity to promote Auckland’s parks and reserves and to also reflect the culture and heritage of the area.

39. Parks and reserves should be formally named in a timely manner to raise awareness of the park or reserve and to avoid any confusion that might be caused by an interim name given for internal reference purposes.

Ngā koringa ā-muri / Next steps

40. If the park is formally named, work should begin on new signage which incorporates the new name. The Local Board should consider allocating LDI Capex in 2018/2019 for this purpose.

41. If the park is formally named the public should be advised of the naming through the local board and council’s communications channels and those stakeholders that were directly engaged in the process will be contacted to advise them of the decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Map showing 3-5 Tāmaki Drive	19

Ngā kaihaina / Signatories

Author

David Barker - Parks & Places Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 April 2018

Ōrākei Local Board Community Grants Programme 2018/2019

File No.: CP2018/03498

Te take mō te pūrongo / Purpose of the report

1. To adopt the Ōrākei Local Board Community Grants Programme for 2018/2019

Whakarāpopototanga matua / Executive summary

2. The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Ōrākei Local Board Community Grants Programme 2018/2019 for adoption (see attachment A).

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) adopt the Ōrākei Local Board Community Grants Programme 2018/2019.

Horopaki / Context

5. The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board community grants programme for the 2018/2019 financial year has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu / Analysis and advice

9. The new Ōrākei community grants programme has been workshopped with the local board and feedback incorporated into the grants programme for 2018/2019.

10. The new grant programme includes:

· new outcomes and priorities from the Ōrākei Local Board Plan 2017

· the same number of grant rounds for 2018/2019, as are available in 2017/2018

· specific criteria for grants for the maintenance and protection of notable trees and these to be available through the quick response rounds for 2018/2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori / Māori impact statement

12. All grant programmes respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori. Applicants are asked how their project aims to increase Maori outcomes in the application process.

Ngā ritenga ā-pūtea / Financial implications

13. The allocation of grants to community groups is within the adopted Long Term Plan 2015 -2025 and local board agreements.

Ngā raru tūpono / Risks

14. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri / Next steps

15. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board Community Grants Programme 2018/2019	23

Ngā kaihaina / Signatories

Author

Marion Davies - Community Grants Operations Manager

Authorisers

Shane King - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 April 2018

Local Transport Capital Fund: options for distribution and size of the fund

File No.: CP2018/04668

Te take mō te pūrongo / Purpose of the report

1. This report seeks formal feedback from the local board on options for the future size and underlying distribution methodology of the local transport capital fund (LTCF) and on the proposal to increase advisory support for the fund from Auckland Transport staff.

Whakarāpopototanga matua / Executive summary

2. In September 2017, the Governing Body agreed in principle to an increase to the local transport capital fund as an outcome of the governance framework review. Staff were directed to undertake further work with Auckland Transport and local boards on the size of the increase, and the distribution methodology.

3. The LTCF was established in 2012 and currently sits at $10.8 million. It is allocated on a pure population basis. Two options for the size of funding increase have been modelled, an increase of $6 million and an increase of $10 million.

4. Staff have also modelled three different distribution options: the current population model, a model applying the Local Boards Funding Policy, and a model that includes a mix of a fixed level of funding per board, along with a variable rate determined by the Local Boards Funding Policy.

5. Each of the options has been assessed against a set of criteria. The pure population model is not supported by staff, while each of the other two models has merits. On balance, staff recommend that the Local Boards Funding Policy be applied to the distribution of the LTCF, with an additional amount of $10 million being added to the fund. Feedback is sought from local boards on their preferences.

6. It is also recommended that Auckland Transport have funding allocated to provide an increased level of support to local boards in developing and assessing local transport projects.

7. Final decisions will be made by the Governing Body as part of the 10-year budget process in May 2018.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board endorse:

a) an increase to the local transport capital fund of $10 million per annum (inflation adjusted) from 1 July 2018

b) the distribution of the entire local transport capital fund to be made according to Auckland Council’s Local Boards Funding Policy from 1 July 2018

c) Auckland Transport receiving additional funding to provide an increased level of support to local boards in developing and assessing projects for the local transport capital fund.

Horopaki / Context

8. The local transport capital fund (LTCF) was established by resolution of the Strategy and Finance Committee [SF/2012/40] in April 2012, in order to provide local boards with access to funding for local transport projects that had strong local significance, but which were unlikely to be prioritised through the regional transport planning process.

9. The establishment of the fund is consistent with the government’s original policy intent that local boards would have a role in funding local transport projects out of a dedicated local budget [CAB Minute (09) 30/10] and that “local boards will have an advisory role with respect to transport services and a budget for the transport elements of ‘place shaping’ ”.

10. The objectives of the fund are to:

· ensure locally important transport projects are given appropriate priority

· provide local boards with more direct ability to influence local transport projects.

11. Projects must be deliverable, meet transport safety criteria and not compromise the network. Auckland Transport retains the responsibility for delivering projects delivered through this funding and the budget remains with Auckland Transport. Depreciation and consequential operating expenditure are also the responsibility of Auckland Transport, as is the core administration of the fund.

12. The fund was initially set at $10 million per annum (since adjusted for inflation, and now sitting at $10.8 million) and is currently split between the local boards on the basis of population, excepting Waiheke and Great Barrier Island local boards, which receive two per cent and one per cent of the fund respectively. The population figures that the distribution is based on have remained at 2012 levels.

13. At the Governing Body meeting of 28 September 2017, at which the recommendations of the Governance Framework Review Political Working Party were considered, it was agreed [GB/2017/117] that officers would report back to the governing body through the 10-year budget process on options for significantly increasing the LTCF, as well as providing an assessment of options for allocating the additional funding.

14. This report provides options for the quantum of the proposed increase, the method of allocating the proposed increase among the twenty one local boards and issues relating to the administration of the fund. Workshops have been held with each local board to discuss these proposals and now formal feedback is sought through business meetings. Final recommendations will be made to the Governing Body in May 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

15. Issues with the local transport capital fund identified through the governance framework review were grouped under three key themes:

· the overall size, or quantum, of the local transport capital fund

· the methodology underpinning its distribution among local boards

· the administration and support provided by Auckland Transport to local boards in relation to developing options and projects for consideration.

Quantum of funding

16. When the LTCF was initially established at $10 million, the figure was not based on any specific assessment of need, but more on the recognition that smaller, local projects that had a strong place shaping component were unlikely to be funded according to Auckland Transport and NZTA’s prioritisation formulas.

17. While the fund took some time to get established, it is now delivering valuable transport related outcomes for communities across Auckland. The LTCF spend forecast in 2016-17 financial year was $17 million, as boards have been able to accumulate funding across years to put towards more significant projects. It has delivered 286 projects over the five year period.

18. The LTCF contribution to these many local projects has also been complemented through the input of additional funds from Auckland Transport (as well as NZTA subsidy) with the value of the work they have delivered to their communities being substantially leveraged through this additional funding.

19. Staff have modelled the impact of the proposed increase on individual local boards according to a range of distribution models. In doing so, two different levels of increase have been used – the $10 million figure, initially proposed by Auckland Transport, and a lower figure of $6 million.

20. Neither figure is based on specific needs assessment, but Auckland Transport is of the view that a baseline of approximately six hundred and fifty thousand dollars a year is desirable to give individual boards the resources to support significant local projects. This would require an increase of at least $6 million per annum.

21. Boards that have had access to higher levels of funding have generally found it easier to leverage that to attract NZTA subsidies and additional Auckland Transport funding, for example for projects that are being brought forward as a result of LTCF investment. Successful examples include the Half Moon Bay ferry terminal, the Mt Albert Station Bridge and the Māngere Future Streets project.

Distribution methodology

22. This section provides modelling of three distribution options applied to two levels of overall increase (sub-option A being an increase of $6 million, and sub-option B being an increase of $10 million). The options are:

· Option 1: status quo – simple population based distribution of both the existing fund and any additional funding

· Option 2: applying the current Local Boards Funding Policy to the distribution of the fund

· Option 3: a model that provides for a fixed level of baseline funding for all boards, as well as a variable component based on the Local Boards Funding Policy.

Population based distribution

23. In 2012, the governing body elected to distribute the first iteration of the LTCF purely on a population basis, following consultation with local boards^{^[1]}^. The distribution has not been adjusted to account for population distribution changes since the fund was established.

24. We have modelled (Appendix A) the option of applying the population based distribution methodology, based on Statistics NZ 2017 population estimates. As you will see from the modelling, the impact on boards with higher populations is the most significant, in terms of an increase in funding, especially if the additional amount is $10 million.

25. Under this model, however, if the additional amount is $6 million, six boards would still fall short of the $650,000 baseline figure identified by Auckland Transport as being desirable to enable the delivery of viable local transport proposals.

Applying the Local Boards Funding Policy to the LTCF

26. Following the establishment of the LTCF, work was undertaken to develop the current Local Boards Funding Policy, as required under the Local Government (Auckland Council) Act 2009. This policy was adopted in 2014, and uses an allocation methodology incorporating three factors: population (90 per cent), deprivation (five per cent) and land area (five per cent). This funding policy is currently applied to locally driven initiatives funding, including the local capital fund, but was not retrospectively applied to the LTCF.

27. The development of the funding policy involved significant consultation and engagement with local boards prior to final adoption. There are no current plans to review the policy.

28. We have modelled (Appendix B) the option of applying the Local Boards Funding Policy to the distribution of the LTCF. The modelling has been applied to the existing fund and the additional amounts of $6 million and $10 million. The modelling is also based on 2017 population estimates.

Fixed and variable costs distribution

29. As previously noted, Auckland Transport has the view that in order to deliver transport infrastructure of any significance, a certain level of baseline funding is desirable – around $650,000 per annum, based on practical experience.

30. Many local boards have achieved significant results with their local transport projects, but transport infrastructure is inherently costly and costs tend not to vary according to location. For example, a footbridge and walking path in Pukekohe will tend to cost the same as a comparable one in Glenfield.

31. In considering the distribution methodology for the extended fund, Auckland Transport has put forward the following factors as being relevant:

· the cost of building transport infrastructure is not directly related to the size of the population it serves

· mature areas with high populations tend to already have higher quality and better developed transport infrastructure

· the existing Auckland Transport/NZTA criteria for regional transport spending tend to favour, as would be expected, areas of high density and growth

· the physical size of an area tends to have a correlation with the need for transport infrastructure e.g. the number of settlements, town centres.

32. A distribution model based on a split of fixed and variable costs has also been modelled as an option. The methodology involves fifty per cent of the entire quantum of funding being distributed by an even split (with the exception of Great Barrier and Waiheke Island Boards which receive 1/3 and 2/3 of a single share respectively), thus giving all other local boards the same level of core funding. The other fifty per cent of the funding would be distributed according to the Local Boards Funding Policy.

33. We have modelled (Appendix C) the option of applying this fixed/variable costs model to the distribution of the LTCF.

Assessing the options

34. Each of the three distribution models has elements to recommend it and others that detract from it. In assessing the models, staff applied the following assessment criteria:

· transparency and ease of understanding for communities and stakeholders

· equity and fairness of outcomes across the region

· ensuring delivery of good local transport outcomes

· recognising the role of local boards as leaders of place shaping with their communities.

35. Staff assessment of the options against these criteria is set out below.

Options 1a and 1b – population based distribution

36. These options have been modelled on 2017 Statistics New Zealand population estimates.

37. A pure population based approach has the benefits of being objective, transparent and straightforward and means that funding received is proportionate to the number of ratepayers. It was, however, recognised at the time that this approach applied to areas of extremely low population (Waiheke and Great Barrier Islands) would result in those boards receiving insufficient funding to achieve anything practical, hence the application of the one and two per cent formula for the island boards. A similar approach is also used in the Local Boards Funding Policy.

38. The limitations of this approach are that it does not address either the level of need in a given local board area, or the underlying cost drivers of transport infrastructure. Hence, large areas of low population density with significant roading networks and multiple population centres are funded at the same, or lower, level as smaller urban communities of interest with already well-developed transport infrastructure, but higher population density.

39. The distribution methodology is simple and transparent and easy for communities and stakeholders to understand. In terms of delivering equity and fairness, this model delivers the widest differential of funding levels across boards, with the highest funded board receiving 2.78 times the amount of the lowest funded board (excluding the island boards).

40. Option 1a also results in six boards receiving less than Auckland Transport’s benchmark identified as desirable for supporting good local transport outcomes in communities. The model limits the potential for those boards to actively implement their role as local place shapers and to leverage additional investment into their projects. This model, and therefore Options 1a and 1b, is not supported by either Auckland Council or Auckland Transport staff.

Options 2a and 2b – Local Boards Funding Policy based distribution

41. This distribution method involves application of the current Local Boards Funding Policy. The policy is currently applied to distribution of funding for local activities (including local capex) to local boards and is based on the following factors: ninety per cent population^{^[2]}, five percent deprivation^{^[3]}and five per cent land area^{^[4]}^.

42. Applying the Local Boards Funding Policy is a simple methodology that has a clear rationale, is easily described to the community and is consistent with council’s wider approach to funding local boards. It takes account of multiple factors, delivering a more equitable distribution of funding, especially to boards with lower populations but very large land areas and roading networks.

43. Reviewing the projects that have been funded from the LTCF to date, it is clear that much of the local boards’ focus has been on “people centred” transport projects, for example pedestrian safety improvements, walkways and cycleways, footpaths and streetscape improvements. This is consistent with the principles underpinning the Local Boards Funding Policy i.e. that population is the key driver of need for the funding, but that geography and deprivation also need to be taken into account.

44. This distribution methodology evens out the increase in funding across the twenty one boards. The boards with a larger land area receive more funding than under the pure population model, and all boards receive the proposed level of baseline funding, but only under the $10 million quantum increase.

45. Under this model, however, the level of funding that accrues to the more populous boards becomes very substantial in relationship to that for the smaller boards, due to the compounding impact of the distribution model. For example, the Howick Local Board would receive over $1.7 million and Henderson-Massey over $1.4 million. Despite these extremes, this option provides an arguably more equitable and nuanced distribution of funding, as well as being consistent with current funding policy.

46. Its variation between the lowest and highest level of funding is still high with the highest funded board receiving 2.57 times the amount of the lowest funded board. Under Option 2a, five boards still receive less than Auckland Transport’s desirable benchmark for delivering good local transport outcomes in communities and it limits the potential for those boards to actively implement their role as local place shapers.

47. This is the preferred option on the basis of consistency with the existing funding policy, assessment against the criteria and recognition of the population focus of projects delivered using this fund. The preferred option is for the $10 million quantum as better providing for good local transport outcomes and delivering local place shaping.

Options 3a and 3b – fixed and variable cost distribution

48. This model is more complex and less transparent to communities and stakeholders than the other models. The identification of the benchmark figure is based on Auckland Transport’s experience of administering the fund over the past five years and the learning that has been gained from this, rather than in-depth financial analysis of infrastructure costs.

49. The results of this distribution are similar to those of applying the Local Boards Funding Policy, in that a similar number of local boards benefit under each model. However, it is different local boards that benefit from each model. In terms of equity and fairness, this model reduces the difference between the highest funded and lowest funded boards and also brings all boards above the $650,000 benchmark, even under Option 3a ($6m increase).

50. The model reduces the impact of population on the distribution of funding, however, which is a core component of current funding policy and the focus of the projects delivered using the LTCF. The model performs well against the criteria of enabling the delivery of good local transport outcomes and supporting the role of local boards as place shapers.

Summary of assessment of options

51. Of the three distribution models assessed, the current model of pure population distribution performed the poorest and is not recommended by either Auckland Council or Auckland Transport staff.

52. The other two models deliver mixed results against the criteria. On balance, staff recommend that the Local Boards Funding Policy distribution best meets the criteria and is consistent with current funding policy. The final recommendation to the governing body will also be informed by feedback from local boards through this process.

Administration of the LTCF

53. When the LTCF was established in 2012, it was recognised that there would be an impact on Auckland Transport as the fund administrator. While design costs are capitalised within the cost of a specific project, there are also additional costs in developing options, undertaking feasibility studies, assessing proposals and general administration.

54. It was noted at the time that if each local board proposed 3-4 projects a year that this could place a considerable burden on Auckland Transport and it was recommended that this be reviewed at the time the fund was reviewed. Given the proposed increase to the size of the fund, this issue needs to be revisited.

55. Auckland Transport’s advice on LTCF investment focusses on whether a project put forward by a local board is technically feasible, and whether it is realistic in light of the available funding from the LTCF. During the governance framework review some local board members raised concerns about the nature and quality of advice received from Auckland Transport in relation to LTCF proposals. Boards felt that advice was limited to assessing their proposal against criteria, rather than helping them identify and develop high quality proposals.

56. It is recommended that Auckland Transport be allocated additional opex funding in support of the LTCF to be used to develop a more systematic and responsive work programme with local boards around the application of the LTCF. This will include supporting boards to investigate and develop options for projects for consideration. A sum of $500,000 per annum is recommended to support this deliverable.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

57. Workshops have been held with every local board and a range of initial feedback has been received. Discussion on collective views has also taken place at the Local Board Chairs’ Forum. While some local boards have given early indication of their preferred options, others have reserved the right to engage in further consideration ahead of providing formal feedback.

58. There was general support for an increase to the fund and for additional funding to be provided to Auckland Transport to provide advice on projects and mixed views on options for allocating the fund. As noted in the assessment of options, each of the options for the amount of increase and the distribution methodology affects individual boards differently.

59. Growth was raised by some boards as a factor that should be considered. Staff’s view is that the population element of each of the models addresses this as current population is the only reliable indicator of growth. Population estimates are updated and will be applied to the fund annually.

60. As noted in the assessment of options, each of the options for the amount of increase and the distribution methodology affects individual boards differently. A recent presentation to the Local Board Chairs’ Forum noted that it would be helpful for the Governing Body to have a clear preference signalled by the majority of local boards, in order to facilitate its decision making.

Tauākī whakaaweawe Māori / Māori impact statement

61. A move away from a pure population based distribution model would take into account other factors, being deprivation and land area. Both options 2 and 3 include a deprivation component, although this is greater in option 2. This would have some positive impact on local board areas where there is a higher Māori population.

Ngā ritenga ā-pūtea / Financial implications

62. The source of the additional funding is not addressed in this report, as it is being considered through the overall budget setting process in the 10-year budget. Essentially, however, there are two options that the governing body will need to consider – that additional funding comes from rates and/or borrowing, or Auckland Transport reprioritises within its existing funding envelope.

63. The proposed size of the increase to the fund (both options) is not significant enough within the overall transport budget to be able to enable transparent trade-offs at a detailed level e.g. which specific transport projects might not be funded in the Regional Land Transport Plan in a given year if the LTCF is increased.

Ngā raru tūpono / Risks

64. No significant risks have been identified.

Ngā koringa ā-muri / Next steps

65. Final decisions will be made by the Governing Body as part of the 10-year budget process in May. Any new funding and change to the distribution methodology will be applied from 1 July 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Population based distribution modelling	59
b ⇩	Local boards funding policy distribution modelling	61
c ⇩	Fixed and variable costs distribution modelling	63

Ngā kaihaina / Signatories

Author

Linda Taylor - Programme Manager Governance Framework Review

Authorisers

Louise Mason - GM Local Board Services

Phil Wilson - Governance Director

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 April 2018

Delegation for formal local board views on notified resource consents, plan changes and notices of requirement

File No.: CP2018/04525

Te take mō te pūrongo / Purpose of the report

1. To seek that the Ōrākei Local Board delegate the responsibility of providing formal views on resource consents, notified plan changes and notices of requirement to a local board member.

Whakarāpopototanga matua / Executive summary

2. Local board feedback can be provided on notified resource consents, plan changes and designations. Written feedback needs to be provided prior to the submission closing date (usually 20 working days after public notification). This feedback is included in the planner’s report verbatim and local boards are also able to speak to their written feedback at the public hearing. Views should be received by the processing planner or reporting consultant by submission closing date to ensure the content can be considered in planning reports.

3. This report explores options to enable local boards to provide their views in a timely way. Local boards normally provide their formal views at business meetings. Because local board reporting timeframes don’t usually align with statutory timeframes, in most instances formal reporting at a business meeting will not allow local feedback to be provided by submission closing date.

4. Providing formal local board views by way of a delegation to a local board member is considered the most efficient way of providing formal local board views. This is because the delegate can provide views within the regulatory timeframes and because no additional reporting is required when new applications of interest are notified.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) delegate the authority to Local Board Member XXX, to prepare and submit local board views and speak to those local board views at any hearings on:

· Notified resource consents

· Notified plan changes

· Notices of requirement.

Horopaki / Context

Notified Resource Consents

5. Local boards are able to provide input into the determination of applications that may be notified. Local boards, via their appointed Resource Consents Leads, input into a wide range of resource consents that are received by the council and that trigger the matters of particular interest to local boards.

6. Local views and preferences are also able to be provided, once a decision of notification is made, and local boards can then submit further feedback to any notified resource consent application within their local board area. This feedback is then included in the planner’s report verbatim for the hearing and for the consideration of the commissioners who determine the outcome of the resource consent application.

7. Local boards are also able to speak to their written feedback at any notified resource consent hearing. Local boards are taking this opportunity up more often and it is considered important to ensure any feedback is authorised by the local board and a delegation is in place for the Resource Consent Lead to authorise them to speak on behalf of the local board at hearings.

Notified Plan Changes and Notices of Requirement

8. The Auckland Unitary Plan was made “Operative in Part” in November 2016. As plan changes and notices of requirement can now be received and processed by council, there are opportunities for local boards to provide their views and give feedback on notified applications.

9. For council-initiated plan changes and notices of requirement, staff will seek local board views prior to notification for proposals where there are issues of local significance. For private plan changes and notices of requirement submitted by non-council requiring authorities, local boards may not have any prior knowledge of the application until notification.

10. Local boards can provide written feedback on notified applications. Written feedback needs to be provided prior to the submission closing date (usually 20 working days after public notification). Local boards can subsequently present their feedback to support their views at any hearing.

11. It is important that options are explored to enable local boards to provide their views in a timely way and a delegation to ensure timely feedback is desirable. At present the local board views must be confirmed formally and statutory timeframes are short and do not always align with local board reporting timeframes.

12. Local boards may want to add the responsibility for plan changes and notices of requirement feedback to the resource consent lead role. This will broaden the responsibilities of the role to enable feedback on notified plan changes and notices of requirement to be provided. Alternatively, local boards may want to develop a separate planning lead role and each local board has the flexibility to make appointments that best suit their needs.

Tātaritanga me ngā tohutohu / Analysis and advice

Options considered

13. Options available for local boards to provide their views into the hearings process have been summarised in Table 1.

14. Local boards normally provide their formal views at business meetings (option 2). Because local board reporting timeframes do not usually align with statutory timeframes, in most instances formal reporting at a business meeting will not allow local feedback to be provided by submission closing date. Views must be received by the processing planner or reporting consultant by the submission closing date to ensure the content can be considered in planning reports.

15. Providing formal local board views by way of a delegation to one local board member (option 5) is considered the most efficient way of providing formal views. This is because no additional reporting is required when new applications of interest are notified.

Table 1: Options for local boards to provide their formal views on notified applications (resource consents, plan changes, notices of requirement)

Options	Pros	Cons
1. No formal local board views are provided	16.	· Local board views will not be considered by the hearings commissioners
2. Formal local board views are provided at a business meeting	· All local board members contribute to the local board view · Provides transparent decision making	· Local board meeting schedules and agenda deadlines are unlikely to align with statutory deadlines imposed by the planning process
3. Formal local board views are provided as urgent decisions	· Local boards can provide their views in a timely way that meets statutory deadlines	· Decisions are not made by the full local board · Urgent decisions may not be accompanied by full information and the discussion may be rushed · Not transparent decision-making because the decisions do not become public until after they have been made
4. Formal local board views are provided by separate and specific delegation for each application which the local board wishes to provide their views	· Delegations can be chosen to align with area of interest and/or local board member capacity	· Local board meeting schedules and agenda deadlines required to make each separate delegation are unlikely to align with statutory deadlines imposed by the planning process · Decisions are not made by the full local board
5. Formal local board views are provided by way of delegation to one local board member (preferred option) for all applications	· Delegate will become subject matter expert for local board on topic they are delegated to · Local boards can provide their views in a timely way that meets statutory deadlines · Any feedback can be regularly reported back to the local board	· Decisions are not made by the full local board

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. This report seeks a delegation to a local board member for resource consents, plan changes and notices of requirement, to allow local boards to provide feedback in accordance with agreed timeframes on notified resource consents, plan changes and notices of requirement.

18. Any local board members who is delegated responsibilities should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori / Māori impact statement

19. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

20. The Resource Management Act 1991 requires that council consult with Mana Whenua of the area who may be affected, through iwi authorities, on draft plan changes prior to their notification. Council must also consider iwi authority advice in evaluations of plan changes.

21. For private plan changes, council seeks that the applicant undertakes suitable engagement with relevant iwi authorities, and where necessary will undertake consultation before deciding whether to accept, reject or adopt a private plan change.

22. For notices of requirement, council serves notice on Mana Whenua of the area who may be affected, through iwi authorities. Requiring authorities must also consult with the relevant iwi as part of the designating process.

Ngā ritenga ā-pūtea / Financial implications

23. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono / Risks

24. If local boards choose not to delegate to provide views on notified applications, there is a risk that they will not be able to provide formal views prior to the submission closing date and may miss the opportunity to have their feedback presented and heard at a hearing.

Ngā koringa ā-muri / Next steps

25. The appointed member of the Ōrākei Local Board will operate under the delegations of the Ōrākei Local Board once they have been adopted.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Carol Stewart, Senior Policy Advisor, Local Board Services

Authorisers

Anna Bray - Policy and Planning Manager - Local Boards

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

19 April 2018

Chairman's report - Colin Davis

File No.: CP2018/05051

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Recommendation

a) That the report be received.

Portfolio Lead: Arts, Events and Libraries; Heritage

Other (alternate portfolio holder): Resource Consenting and Regulatory; Civil Defence and Emergency Management

I have now been appointed a local board representative on the Council’s Quality Advice Political Advisory Group.

Ōrākei Local Board Office

There has been no change to the estimated relocation date of July or later.

Reports in Progress

I have drafted the following two documents which are presently with officers for review:

(1) Revised Standing Orders of the Ōrākei Local Board of the Auckland Council. The current set the Board uses was drafted by the Transition Authority in 2010.

(2) A Plaques and Memorials in Parks and Reserves Policy and Guidelines document. The officers have guidelines but the Board has not adopted a policy. Because there has been a proliferation of unauthorised plaques being added to park benches, parks staff have asked for a Board policy and guidelines on the questions of plaques and memorials, including memorial tree planting, to assist them.

Resource Consenting and Regulatory

I have submitted the Board’s feedback on the application for resource consent to demolish a dwelling at 19 Ara Street, Remuera, and to redevelop the property by building four apartments as part of the adjacent Rawhiti Retirement Village complex.

Arts

On 15 June 2017 the Board approved the arts, community and events work programme, which included $20,000 for a utility box artwork programme. A box outside the Ōrākei Bay Village in Ōrākei Road, Remuera, has now had artwork applied. Photographs are attached of the front and rear views.

Draft designs have been done for four of the five boxes in the St Heliers Village, as a place-making project, and for a further site in Mission Bay.

There has still been no update by the Council’s heritage team on engaging contractors to restore the rare 90-year old heritage ventilation pipe in the St Heliers commercial area. It is hoped that this work will be done at the same time as the utility box artwork project.

Events

The Tāmaki Drive Precinct Event Guidelines is being printed and will soon be available, with a copy posted on the Board’s web page.

Heritage

(1) Tāmaki Drive Searchlights

The text of the sign has been approved. The sign will now be constructed and installed at the approved location on the seawall in Tāmaki Drive.

(2) Heritage Projects

The draft inventory of sites of heritage significance in the Board’s area is progressing and will soon be completed. There are opportunities for more informative signage to be installed and funding should be provided in the 2018/2019 budget.

Work is also progressing and will soon be completed on the revision of the Board’s WWI Roll of Honour which was compiled in 2014 at the start of the World War One centenary commemoration.

(3) ANZAC Day

Planning work, which I am coordinating, is proceeding with the civic events team and other key participants regarding the 2018 ANZAC Day service at St Heliers. As in the last two commemorations, there is strong emphasis on participation by youth in the Service.

(4) Stonefields Heritage Trail

The Board on 15 February 2018 resolved to submit the Stonefields Heritage Trail as an entry for the Local Government New Zealand Excellence Award in the appropriate category. The Board's Local Board Advisor has drafted the application which has now been signed by the Mayor and the Chief Executive, and has been submitted. A copy of the application is attached to my report (Attachment B).

Communications

The Board’s ninth (March) e-newsletter was published and the decisions digest from the Board’s March business meeting was also sent to those on the Board’s stakeholder list. The Board’s communications advisor is also using other media outlets to inform residents of the Board’s activities.

Activities (since 3 March 2018)

As well as assisting with a range of citizens’ enquiries, attending meetings, and involvement with other community activities, I have also attended the following to date:

5 March a meeting of the Auckland Library Heritage Trust, of which I am Chairman.

6 March a meeting with staff and consultant on the utility boxes art/place-making project.

7 March Have Your Say event at the St Heliers Library.

8 March the Chair and Deputy Chair catch-up with staff.

8 March the Ōrākei Local Board workshop various topics.

10 March Have Your Say event at Eastridge Shopping Centre.

12 March the local boards chairs’ forum.

12 March the meeting of the St Heliers Village Association.

13 March the transport portfolio briefing.

13 March an onsite meeting with members of the Mission Bay Business Association.

13 March an onsite meeting at St Heliers with staff regarding arrangements for ANZAC Day.

14 March meeting with Ngāti Whatua elders and the Chair of the Ngāti Whatua Ōrākei Trust Board.

14 March Have Your Say event at the St Heliers Community Centre, organised by the St Heliers/Glendowie Residents Association.

15 March the Ōrākei Local Board business meeting.

15 March the function relating to the construction of the Marine Sports Centre at The Landing.

15 March the Board’s main Have Your Say event at St Chad’s Church at which specialist Council staff were present, to meet with residents.

19 March the sub-regional cluster workshop of local board members.

19 March the meeting of the St Heliers/ Glendowie Residents Association.

20 March the community services monthly portfolio briefing.

20 March the community facilities monthly portfolio briefing.

20 March the leases monthly portfolio briefing.

20 March a meeting regarding the Board’s policy on plaques and memorials in public parks and reserves, particularly on bench seats.

21 March Auckland Transport’s quarterly briefing for local board members.

21 March research at Council’s archive for the inventory of sites of heritage significance in the Board’s area.

21 March a meeting of the Stonefields Residents Association.

22 March the Chair and Deputy Chair catch-up with staff.

22 March the Ōrākei Local Board workshop various topics.

23 March the official opening of Selwyn College’s new Arts and English learning buildings by the Prime Minister.

23 March the local board chairs’ meeting with members of the Tupuna Maunga Authority.

(24 the Movies in the Park event at Rutherford Reserve was cancelled due to inclement weather.)

25 March the Have Your Say event at Stonefields School, organised by the Stonefields Residents Association.

26 March an onsite meeting with staff and the Chair of the St Heliers Village Association regarding ANZAC Day.

26 March a meeting of the Mayoral Advisory Panel, of which I am a member, regarding the proposed WWI memorial in the Domain.

26 March the pre-hearing meeting regarding the Summerset Retirement Village resource consent application.

27 March the transport portfolio briefing.

27 March a meeting with representatives of Bowls New Zealand regarding bowls facilities.

27 March the six monthly meeting with CAB representatives regarding the CAB’s activities at the Victoria Avenue site, as required by the contract between the Council and CABx.

27 March a briefing by business associations in the Board’s area on their activities.

28 March a joint briefing for Governing Body members and local board chairs on various topics.

29 March a meeting with the project manager regarding the Tāmaki Drive searchlights sign.

(30 March-2 April Easter)

3 April briefings on the Board’s Greenways Plan and its implementation, and on implementing the Kepa Bush plan.

4 April a think tank session with Auckland Transport staff regarding improving AT’s service to the public and to local board members.

5 April the Ōrākei Local Board workshop various topics.

6 April a staff farewell at Stonefields School.

7 April the Selwyn College students’ performance of Dusty the Original Pop Diva (the life of Dusty Springfield). It was an amazing performance. Congratulations to those taking part: singing, choreography, costumes, musicians.

Attachments

No.	Title	Page
a ⇩	Photographs	73
b ⇩	2018 LGNZ EXCELLENCE Awards application form	75

Signatory

Author

Colin Davis – Chairman, Ōrākei Local Board of the Auckland Council

Date: 8 April 2018

Ōrākei Local Board

19 April 2018

Board Member Report – Kit Parkinson

File No.: CP2018/05121

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That the Ōrākei Local Board agree in principle the need for a community facility in the Stonefields area.

c) That the Ōrākei Local Board request staff to investigate the classifying of lot 903 DP 440854 (130 Barbarich Dr, Stonefields) as a local purpose reserve.

d) That the Ōrākei Local Board request Auckland Transport to provide an urgent update and explanation about the delayed work outside 35 Kohimarama Road which is having an adverse effect on pedestrian safety in this area.

Portfolio Lead: Parks and Reserves and Community Leases

Other (alternate portfolio holder): Environment

Other Appointments (Lead): Friends of Madills Farm Incorporated, Friends of Tahuna Torea

Michaels Avenue Reserve Community Liaison Committee, Ngāti Whātua Ōrākei Reserves Board, Ōrākei Basin Advisory Group (Chair Oct 2017 to Oct 2018), Tāmaki Drive Protection Society, Tūpuna Maunga o Tāmaki Makaurau Authority

Other Appointments (Alternate): Mission Bay Business Association, Mission Bay-Kohimarama Residents Association Incorporated, East City Community Trust

Parks and Reserves

2. Crossfield Reserve playground upgrade requested by community members, facebook page “Crossfield Reserve Playground Upgrade” has been started.

3. Churchill Park Pine trees fell on path, Arborist, David Stejskal has assessed the trees and found there are many that are declining or with apparent defects or structural problems within a reach of a target (footpath, carpark, etc). For this reason, he is planning to remove trees in selected areas immediately and remove the rest in stages in following years. The selection of trees to remove now is based on health and structural stability of each tree while taking on board the proximity to a target (an aerial map is included in attachment A).

4. Met with Kerry Knight to get an update on Ōrākei Point developments. They hope to have consent for the first stage through in March 2018.

5. Proposal to resand Tāmaki Yacht club beach discussed. It would be great to see it back this way again.

6. Update on Stonefield Community Centre request on the following piece of land: Lot 903 DP 440854 comprises of 2.0791 hectares (more or less) and is contained in computer freehold register 548382. It is owned in fee simple by Auckland Council subject to the Reserves Act 1977. It vested on the deposit of DP 440854 in Auckland Council for the purposes of being a recreation reserve. Unfortunately, it is still an unclassified reserve, but this is to be expected when the vesting was so recent and from a private developer [Stonefields Communities Limited in 2011]. If you were to construct a community building on this parcel, you would need to classify the land as a local purpose (community buildings) reserve, rather than as a recreation reserve, to ensure use of the reserve would be consistent with its classification. The classification process needs to be initiated by way of resolution of the Ōrākei Local Board and then follow the classification process by the Reserves Act 1977.

7. Tahapa Reserve Playground renewal and upgrade plan has been approved to move forward to consent stage. A copy of the draft Tahapa Reserve Playground Concept Plan is attached (Attachment B).

8. Kepa Bush path and signage upgrade are progressing through design and consent stages.

9. Footpath restoration work outside 35 Kohimarama Road seems to have stopped and I have received some complaints from constituents about the speed of the works and the disruption and health and safety risks to pedestrians. I request an update from Auckland Transport on this.

10. I have received complaints about the Half Marathon run held on Sunday 8th April 2018. This is a new event and the organiser placed pop up tents on footpaths blocking them completely so pedestrians had to pass on the road into on-coming runners. There was also a complaint about the noise of a band that was playing from one of them. This was not part of the consent signed off by the Board and is being followed up by staff.

11. Waiatarua car park redesign has now been consented and is out to tender. Works should start within the month on completing much needed additional parking for this well used reserve.

12. Shore Road carpark is being constructed and will be finished in the next six weeks.

13. Greenways prioritisation meeting held to help set out project goal of delivering a greenways/local paths programme plan (rather than a review of routes) with rough order of costs. Go over matrix measures that are being applied to build the programme. Highlight those routes identified in the board’s Greenway plan that are likely (generally because of their scale) to be AT led and therefore determined by ATs own programme of road improvements and roll out of the walking and cycling network plan. Identify early findings of project in terms of those areas and routes (or part routes) that could potentially be delivered through board funding.

14. Madills Farm Field 5 and surrounds re-sanding and grassing is progressing to final stages and will give users (both sports and passive) a well-drained area to use.

15. Elwood Place entrance safety project is progressing well. Design and discussion with neighbours has happened and the agreed footpath is now being progressed through consent stage.

16. Selwyn Reserve path upgrade meeting held, it will not be done as a wooden broad walk but will be as a concrete path, the project is moving to a final design stage.

17. Auckland Council have engaged Ventia Ltd to undertake remedial works within Taylors Hill Reserve (Taurere). This work is part of a larger project called Ōrākei - renew structures FY17-18. Taurere is of very high cultural and archaeological significance so significant care will be taken to preserve the site during the construction period. Taylors Hill Reserve forms part of what was once an extensive Maori Pā site. The site is associated with pre-European Maori settlement of the east Auckland area and the traditional name for the Pā is Taurere. The area was named Taylors Hill during the 1850s after local European landowner Richard James Taylor whose farm encompassed the area now known as Taylors Hill Reserve. The section of the Pā that is located within the existing reserve was donated to the city by William Taylor in 1924. The land surrounding Taylors Hill Reserve is now used for educational facilities and residential dwellings. The construction works predominantly involve renewing the post and wire fences that border Sacred Heart College and renewing the internal stock yard fence. The current fences are in a poor and failing state, in the past year the cattle stock grazing on the site have escaped several times. Emergency repairs were completed on the fences late last year and this renewal will build upon the work already completed to ensure that the fences will remain standing for the next several years. The existing stockyard surfacing has deteriorated and is overgrown with grass. Within the stockyard area there are several redundant service penetrations and some old concrete kerbing. These protrusions are causing an unsafe environment for the cattle stock on the reserve. Proposed work includes removing defunct service connections and deteriorated asphalt surfacing within the stockyard area and replacing it with compacted recycled asphalt millings. The works are expected to begin on 9 April 2018 be completed by the end of May 2018.

18. Contractors in Ōrākei have achieved for the first time a 100 per cent audit result of cleaning and maintenance for the week starting 12 March 2018. Congratulations to Ventia for achieving this milestone, may they succeed more often in the future.

Leases

19. Lease signing progressing.

Michaels Avenue Reserve Community Liaison Committee

20. Attended all meetings scheduled for this period.

Ngāti Whātua Ōrākei Reserves Board

21. Supplied Alcohol Ban forms to Reserve Board Member Renata Blair who has said he will be coming to the Ōrākei Local Board to request an alcohol ban be extended over all of Okahu Bay and environs to stop the issues with intoxicated people in the valley.

Tūpuna Maunga o Tāmaki Makaurau Authority

22. Attended scheduled meetings.

Activities: 3^rd March 2018 to 6^th April 2018

Date	Activities
3 March	Long-Term Plan Consultation – Drop-in at Ōrākei Bay Village and Meadowbank Shopping Centre
5 March	Leadership for Local Board Leaders
6 March	Mission Bay Business Association Mission Bay / Kohimarama Residents Association
7 March	Graeme Dingle Foundation meeting Long-Term Plan Consultation Drops-in at St Heliers Library
8 March	Chair / Deputy Chair meeting Ōrākei Local Board Workshop
9 March	Walk Remuera Trail
10 March	Long-Term Plan Consultation Drops-in at Eastridge Shopping Centre
12 March	Agenda run-through Ōrākei meeting
13 March	Shore Road pathway and carpark design Auckland Transport Update Sport Auckland meeting Graeme Dingle Foundation event
15 March	Working principles to guide support for local board Deputy Chairs Ōrākei Local Board Business Meeting
19 March	Tūpuna Maunga o Tāmaki Makaurau Authority Hui – Potūterangi 2018
20 March	Parks Portfolio – Community Services Parks Portfolio – Community Facilities Leases Portfolio Funding Team meeting Memorial Benches meeting Public Information Evening: Trees, Fences and Boundaries – Remuera Library
21 March	Auckland Transport quarterly briefing with local boards Ōrākei Basin Access Way meeting
22 March	Chair/Deputy Chair meeting Ōrākei Local Board Workshop
24 March	Ōrākei Movies in the Park – Rutherford Reserve, Meadowbank
25 March	Stonefields Public Meeting regarding Long-Term Plan Consultation
26 March	Working principles to guide support for local board Deputy Chairs Ōrākei Basin Advisory Group meeting
27 March	Auckland Transport update meeting Meeting with resident Bowls New Zealand meeting International Volleyball Tournament meeting CAB update BIDS presentations to the Ōrākei Local Board
3 April	Greenways Local Paths Programme Plan Kepa Bush integrated plan Mission Bay Business Association Mission Bay / Kohimarama Residents Association
5 April	First Aid Training Ōrākei Local Board Workshop

Attachments

No.	Title	Page
a ⇩	Photographs	89
b ⇩	Draft Tahapa Reserve Playground Concept Plan	93

Signatory

Author

Kit Parkinson - Ōrākei Local Board Councillor

Date: 9 April 2018

Ōrākei Local Board

19 April 2018

Board Member Report - Troy Churton

File No.: CP2018/04295

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last meeting.

Recommendations

a) That the report be received.

b) That the Ōrākei Local Board provide verbal feedback on the Regional Land Transport Plan (RLTP) at the consultation meeting on 30 April 2018, and as part of any broader feedback provided, that Member Churton present the Board’s majority view supporting including a walkway across Hobson Bay on the south side of the rail lines.

c) That the Ōrākei Local Board formally note its support for Option 3 from the Managing and protecting Trees in Auckland report to the Planning Committee meeting held on Tuesday, 3 April 2018 to request the Government to consider changes to the Resource Management Act to enable the council to reinstate general tree protection.

d) That the Ōrākei Local Board request a copy of resolution c) be forwarded to the Planning Committee for its information.

Portfolio Lead: Resource Consenting and Regulatory

Snapshot of Planning and Regulatory Matters

2. Examples of planning/regulatory files inputs recently include:

- Cross check of decision to publicly notify Ōrākei Point development, liaison with active local constituents

- cross check of non-notified process used for 11 – 13 Sage Street, St Heliers and advice to locals

- cross checks of Apihai Street playcentre application and providing comment for planner report

- notification comments to planner for 4A Dingle Road, St Heliers, 43 Tahapa Crescent walkway development proceeding non-notified, 1-15 Purchas Hill, Stonefields ideally proceeding notified

- liaison with planner team about activities on driveway at 4 Victoria Avenue, cross checks against property file for 358-364 Remuera road and liaison between council staff and concerned locals. Community Facility advice includes:

We have contacted the property owner of 4A Victoria Avenue, who was granted land owner approval for the driveway works,and requested that these issues be rectified. Our operations team have also carried out a risk assessment of the health and safety issues regarding the absence of a barrier and will ensure that the site is safe to the public. This may require a temporary barrier and cones until the permanent barrier is installed.

The property owner has informed us that the signage mounting points will be restored and garden barrier installed by the end of this week, and the stump will be removed next week.

- Comment on 441 Tāmaki Drive (at end on junction of Lombard and Vale and Tāmaki Drive) proposed residential development with non-complying coverage and height to boundary

- liaising with/reminding locals of the processes and technical requirements for expert evidence involved in submitting on 55-57 Ripon Crescent

- Liaising with AT and Carmel regarding Ellerslie footpath development proposals around Arthur Street and concerns raised by local constituent.

Aviation nuisance above Remuera / Ōrākei - cumulative effects

3. Police indicate they have tried to manage their Remuera overhead evening traffic but continue to refer various aviation complaint related process to Civil Aviation Authority. The location of Mechanics Bay, and the Police unwillingness to find a south Auckland area for even one of their craft, means ongoing attendances serving the south fly directly over Remuera most of the time at all hours now under a modified ‘safer communities’ policy causing nuisance to locals. The CAA simply responds that they have no power regarding noise, and if there is a height related issue they need details of the plane. I have asked the CAA for advice as to how any reasonable resident can identify a plane or chopper from the ground at night and, unsurprisingly, had no response. I am waiting on policy comment from Ministers Jones and Seymour.

Remuera Community centre

4. Ongoing consternation from Remuera locals about the absence of a community centre for Remuera provides an opportunity for the Board to work with AT and Foodstuffs and other parties who the Board knows have been looking to develop the Clonbern Road car park area into a greater new development with additional building and facilities. There seems to me to be an opportunity to ask those partiers to include in their various agreements, an arrangement for space for a community centre without prejudice to the Council asset at 4 Victoria Avenue.

4 Victoria Avenue

5. The Board continues to have challenges with a new Ōrākei Local Board office. Current negotiation options could result in medium term housing for the Board office. Council owns 4 Victoria Avenue and it has a long history of being a depreciated asset. However it is useable and there is nothing to stop Council and Panuku taking a developer approach to the site in the unitary zone that the land sits in. With our determined effort it could be planned as a long term capital redevelopment project to incorporate a board office, other community rooms and other mixed use / commercial revenue generating activities that help fund the development.

Regional Land Transport Programme – and Hobson Bay walkway

6. The resolution for a separate project for a walkway across Hobson Bay on the south side of the rail, supported by the Board majority, has been provided to the AT Strategy team.

Tree Protection

7. The Planning Committee at its 3 April 2018 meeting was presented with a report that looked at tree management and protection in Auckland.

8. In the report, three available options for regulatory tree management and protection were provided. Of these options, I believe that option 3 (below) reflects the majority of constituent views that I have liaised with over the last two terms as the best way to deal with tree protection by asking central government to recalibrate the Resource Management Act:

Option 3 – Request the Government to consider changes to the Resource Management Act to enable the council to reinstate general tree protection

General tree protection applied variously throughout the region prior to the amendments to the RMA (i.e. certain species over a certain height and girth were protected and a managed approach to their alteration and removal was provided for in respective legacy District Plans.) This was removed in 2015.

The main benefit of general tree protection as a regulatory technique is that it provides for retention of all trees that meet a height/girth threshold, representing a large proportion of trees across the region. A resource consent would be required for removal or significant alteration of those trees, allowing for mitigation planting in the case of removals, and the ability to enforce rules rather than relying on public goodwill in terms of tree retention. It also promotes a precautionary approach to removal of, or significant alteration to, trees when particular information about a tree’s qualities is not known.

The costs of tree protection include the additional expense to property owners (or the council if it waived resource consent fees) through the processing of consents, monitoring and enforcement. Whether or not general tree protection is successful in terms of retaining large numbers of trees over a longer timeframe is also questionable.

A copy of the full report can be accessed from the below link:

http://infocouncil.aucklandcouncil.govt.nz/Open/2018/04/PLA_20180403_AGN_6731_AT.htm#PDF2_ReportName_59040

Attachments

There are no attachments for this report.

Signatory

Author

Troy Churton - Ōrākei Local Board Member

Date: 28 March 2018

Ōrākei Local Board

19 April 2018

Board Member Report – Carmel Claridge

File No.: CP2018/05026

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

b) That Auckland Transport be requested to reinstate the painted zebra lines on the pedestrian crossing on Meadowbank Rd, to preserve safe pedestrian access to and from local schools.

c) That Auckland Transport be requested to report to the Ōrākei Local Board on the outcome of the upcoming safety review of pedestrian crossings in the Ōrākei Local Board area; in particular those located on the Tāmaki Drive/Sage Rd, and Tāmaki Drive/Averill Ave intersections.

Portfolio Lead: Environment and Transport

Other (alternate portfolio holder): Parks and Reserves, Community Leases

Transport

Hilltop Crescent Parking Issues

I attended a meeting with 12 residents from Hilltop Cres and Maungarei Rd on Monday 5th March. There was consensus amongst attendees that there was an urgent need to address the problems in the street mainly relating to event parking by users of the College Rifles Sports grounds. Hilltop is a steep and narrow no exit cul-de-sac which has a boundary on the eastern side of the College Rifles grounds with a gate in the fencing of the grounds enabling pedestrian access. The turning circle at the bottom of the road is tight and rubbish vehicles sometimes miss collections, or have to reverse down the street and utilize private driveways to obtain access to the bins when the street is heavily parked.

I have received a number of emails since that meeting indicating that residents are willing to see broken yellow lines installed one side of the street, although there was some difference of opinion as to whether the lines were required at the turning circle. The matter remains with Auckland Transport for response to the Board’s March resolutions.

A problem with some of the street lamps being out of order has been also been logged and a response received that these will be investigated and made operational again within 10 days.

McFarland Street Resealing

Remedial work on this street has been completed since last month’s report and I have received notification from two separate residents that they are happy with the result and thanking the Board for supporting their concerns

Boat Parking on Berm

A large boat has been parked on the berm outside 24 Maungarei St allegedly for some months. Neighbours have voiced concerns about visibility problems this causes for vehicular traffic rounding the bend several metres away and children trying to cross the road. It has been logged by me through the elected member mechanism, but I have yet to receive an update (see photograph 1 attached to my report).

Pedestrian Crossing – Meadowbank Rd

A confusing and potentially dangerous situation has resulted in the installation of what initially appeared to be a standard pedestrian crossing on Meadowbank Rd, which has subsequently now been removed. When speed tables were introduced in this road, one site was painted with zebra strips. The crossing was used safely and as a normal pedestrian crossing until AT subsequently erased (or tried to erase) the zebra stripes. However, the residue of the stripes remained, with the crossing still giving the appearance from a pedestrian perspective of requiring cars to stop. This crossing forms part of a walking route for children to local schools and the confusion and concern in the community has been considerable. Meadowbank Road is a busy road and is sloped. Excessive speed up and down this route has been an ongoing issue for many years and residents have fought long and hard for safety improvements. They have quite rightly asked why the crossing could not be retained in its original form and are lobbying AT for its reinstatement. I also support the reinstatement of this crossing as soon as possible, unless Auckland Transport is able to provide common sense reasons why it is more dangerous to retain it than remove it (see photograph 2 attached to my report).

Pedestrian Crossings – Tāmaki Drive/Sage Rd and Tāmaki Drive/Averill Ave

Ongoing concerns about the above crossings continue amongst local users. They are both well known for ‘near misses’ for pedestrian users. A particular problem reported is that cyclists are failing to rein in their speed when approaching the crossings. Visibility issues have also been raised, with comments as to suitability of location close to intersections and the problems caused by vehicles approaching from multiple directions. Auckland Transport have advised that a safety review is being undertaken across the Auckland region and that the above crossings will both be included in that review.

Activities:

Date

Activities

5^th March

8^th March

10^th March

13^th March

15^th March

16^th March

19^th March

20^th March

21^st March

22^nd March

25^th March

26^th March

27^th March

3^rd April

5^th April

Meeting with Hilltop Residents

OLB Workshop

Auckland Cup Celebration – Hosted by Ellerslie Jewellers

Auckland Transport Update

Mission Bay Streetscape Meeting

OLB Business Meeting

Have Your Say Event – St Chad’s

Buttle St/Arney Rd Residents’ Meeting on site with AT

Local Boards Regional Update

Photography Session for LB Comms

Parks Update

Leases Update

Auckland Transport Quarterly Briefing

OLB Workshop

Have Your Say event – Stonefields Residents’ Association

OBAG Meeting attendance on behalf of Kit Parkinson

AT Meeting (Ferries)

Meetings – Ōrākei Community Centre

OLB Workshop

Attachments

No.	Title	Page
a ⇩	Photographs	103

Signatory

Authors

Carmel Claridge - Ōrākei Local Board Councillor

Date: 9 April 2018

Ōrākei Local Board

19 April 2018

Board Member Report - Toni Millar

File No.: CP2018/05098

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That the St Johns Bush Signage, at the St Johns Road entrance, be re-instated.

Portfolio Lead: Civil Defence and Emergency Management

Alternate Portfolio Holder: Transport, Heritage; Arts, Events and Libraries

Civil Defence and Emergency Management

2. March 31 Auckland Council tested all our public emergency management alerting systems at noon.

3. If you are subscribed to Auckland Council’s alerts you should have received test messages on SMS and email .. and also have seen them in your twitter and Facebook accounts. You may even have heard the tsunami sirens. Anyone wishing to sign up to Council’s Emergency Management alerts should do so at http://bit.ly/2thWZiu

4. The Ōrākei Local Board area is unlikely to hear the Tsunami Warning sirens. These are installed at Omaha, Point Wells, Whangateau, Waiwera, Waitakere, Bethells, Te Henga, Piha [north and south], Karekare, Huia, Little Huia, Whatipu, Te Atatu [north and south], Herald Island and Westpark Marina.

Ōrākei Local Board Emergency Management Workshop

5. Still to be organised at a time which works with the OLB timetable.

St Johns Bush Signage Replacement - Transport

6. The signpost from St Johns Road to St Johns Bush is in need of replacement. This disappeared at the time that the pedestrian refuge was removed. However, this has not been reinstated. This needs rectifying.

Round the Bays Event- Events

7. As Deputy Events Lead: The Round the Bays traffic management team and clean up team worked efficiently, politely with speed. The teams were to be commended in the way this was carried out.

Creative Communities Scheme - Arts

8. As a Life Member of Auckland East Arts, I represent AEAC and OLB as an assessor for the CCS. This is a scheme funded by Creative New Zealand but administered by Auckland Council to facilitate more involvement in the Arts in the community.

Movies in Parks - Events

9. It was very unfortunate to have the OLB movie in the park – Despicable Me 3 – cancelled because of inclement weather. It would have been great for OLB to host an event at Rutherford Reserve.

TEDx-Tutukaka

Disruptive, Progressive approaches to business & community

10. Renee Clark & Zoe Avery – Collaborators designing connected, creative, sustainable and healthy spaces in our Communities. Pushing the boundaries for architectural practices and the inclusion of living spaces as part of the integral design of our homes.

11. Glenis Philip-Barbara – Bi-lingual, bi-cultural bringer of kindness. Glenis has worked with community to provide for those who have very little, with no cost to Councils, Government and with no grants what so ever. A most inspiring pilot scheme which is easily replicated elsewhere.

Activities: 4 March 2018 – 9 April 2018

Date	Activities
4 March 2018	Round the Bays
7 March 2018	St Heliers Library Have Your Say Public Consultation – 10 year plan, with Cr Desley Simpson, Cr Sharon Stewart, Colin Davis and David Wong.
8 March 2018	OLB Workshop – Albert Street.
10 March 2018	Eastridge Have Your Say Public Consultation – 10 year plan, with Cr Desley Simpson and Colin Davis.
13 March 2018	Transport Briefing at Ōrākei Community Centre.
15 March 2018	OLB Business Meeting – St Chads St Chads Full Have Your Say event…. Very valuable session with active community participation.
22 March 2018	OLB Workshop – Albert Street
23 March 2018	NZ Opera – Candide. Part of Auckland Arts Festival. Attended as guest of NZ Opera. A superb production utilising the Auckland Town Hall’s main auditorium to the full.
28 March 2018	Creative Communities Scheme Arts Assessments – full day
4 April 2018	Creative Communities Scheme Grants Meeting – Albert Street 10am-3pm
5 April 2018	OLB Workshop – Albert Street
7 April 2018	TEDx-Tutukaka – symposium of value to all NZ communities

Attachments

There are no attachments for this report.

Signatory

Author

Toni Millar - Ōrākei Local Board Councillor

Date: 9 April 2018

Ōrākei Local Board

19 April 2018

Board Member Report – Ros Rundle

File No.: CP2018/04709

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Economic Development

Other (alternate portfolio holder): Community

Economic Development

Mission Bay Business Association

There are several outstanding issues namely;

When the bike racks are going to be installed by AT.

When the parking consultation is going to start and how this is going to be done.

Problem with the tree lights on Selwyn Reserve.

How best to use their OLB grant money.

The Business Association would like to promote the idea of a Pontoon off the beach, discussion is on-going.

There are many requests from community groups, sporting groups and commercial groups to use Selwyn Reserve for events. The Business Association who represent many of the hospitality businesses in Mission Bay is not in favour of having food stalls on the Reserve. Premium rents are paid by all those in the commercial area of Mission Bay however those who have food stalls pay nothing to the ground rent. Consideration needs to be given to the lack of car parking spaces while events are being held as there are few car parking spaces available for regular Mission Bay clientele.

Remuera Business Association

Excellent events being organised by RBA at present.

Chinese New Year was again a great success, with a School Lantern Competition, Chinese entertainment including the dragon dance, several food stands, Chinese drums, Chinese calligraphy and so much more.

This is a community event held in the early evening to bring school families and Chinese locals into Remuera.

Mother’s Day 2018

The Business Association is planning an interesting event around Mother’s Day this year, more to come.

Digital Marketing Seminar

This was held at the Remuera Library and was very well attended by many Remuera Businesses. An opportunity to listen to how best to promote and market businesses on line. Excellent initiative by the Association.

Bastille Day

Planning for this special day in the Remuera Calendar is underway.

Weekly Night Market

This proposed to start soon in the Clonbern Car Park lower level. More information will be forthcoming.

Remuera Business Association has distributed parking maps to all retailers along Remuera Road, with advice for customers regarding parking in and around the Remuera shops.

Visitor Strategy

This is a compilation of several walks of which Remuera will be featured. This will come online through Auckland Paths and should hopefully be operational in a few weeks.

A Day in Remuera Video

Looking at a visual impression of Remuera over a day. Will be 3 – 5 minutes streaming retailers, businesses, commuters, locals, residents and families going about their daily routine and regular day to day business in Live Life Local Remuera.

Strategic Planning

Manager working on a prospectus for prospective retailers.

Streetscape

On-going issues with the fairy lights and how to maintain them better.

St Heliers Business Association

New manager for the Association Heather MacAulay introduced and welcomed.

Still to be completed/started

Utility boxes will be painted over the next couple of months.

Security cameras awaiting a quote from matrix for cameras

Assurance that Auckland Transport will be cleaning the entire BID area including the footpaths which was noted by several retailers present at the meeting is not being done at present.

Discussion continuing regarding the Hop on and Hop Off busses to continue to St Heliers.

Saturday morning music in the Village has been very well received and will continue for a few more weeks.

Website through the local company Wove will start to become more active with Google Ads and competitions therefore reaching a wider audience.

New bus routes begin in July and the Blue Link will operate along Tāmaki Drive to St Heliers every 15 minutes.

Presentation by the Business Associations to the OLB

Three of the four Business Association presented to several Ōrākei Local Board members which is part of their BID agreement. During the presentation we heard about the successes of 2016/17 and what had been achieved, along with the future plans and events for the following year. It was very informative for all 3 Business Associations to hear what has been and what is planned for the future. Would like to thank all the Managers and Chairs for coming to present.

Community

Eastern Bays Networking Group

Every month this networking group meets at a different location and this month it was at the Marae in Ōrākei. Very interesting talk and networking session for all those present.

Good information shared from the group especially from the Marae.

The meeting was advised about the renovations being undertaken at the Marae.

The entire whenua is spray free and has been for several years.

There are special programmes for youth to help them find their way.

The local Maori policeman spoke about the high percentage of Maori represented in our gaols and the need to rehabilitate well before they are in the system.

Ōrākei Community Association

Are presently going through some restructuring within their committee.

The Association has run some very successful events over the past few months and there is definite interest for an Association to remain in Ōrākei.

Activities

As well as assisting many constituents I have attended the following:

Date Activities

March 2018

6 Attended Eastern Bay Network Group Meeting

Attended Mission Bay Business Association meeting

8 Attended Ōrākei Local Board workshop

Attended Ōrākei Community Association meeting

9 Met with Member Parkinson to walk the Remuera Trail

Skype meeting regarding Healthy Waters

12 Attended St Heliers Business Association meeting

13 Impromptu meeting with Men’s Shed update

Attended Auckland Transport update meeting

Attended Sport Active meeting

Attended meeting in Mission Bay regarding the possibility of awnings being erected for use in wet and cold months.

15 Attended Ōrākei Local Board Business Meeting

Attended an Ōrākei Have Your Say Event at St Chad’s Hall

16 Attended an Auckland Festival performance at Civic

19 Attended the Regional and Sub-regional meeting

20 Remuera Business Association monthly Meeting

Attended Community Services/PSR update meeting

Attended Community Facilities meeting

Attended a Funding grants meeting

22 Meeting with Senior Advisor for OLB regarding Economic Development

Attended Ōrākei Local Board workshop

23 Attended Economic Development Master Class

27 Attended Auckland Transport update meeting

Attended CABX update meeting

Attended the presentation from the BID’s (Business Improvement Districts) update to the OLB

Attended the Remuera Business Association Marketing Media Seminar

28 Lunn Ave Business Association Network get-together

April 3 Attended Greenways Path meeting

Attended Kepa Bush Integrated Plan meeting

Attended Citizenship Ceremony in Town Hall

Attachments

No.	Title	Page
a ⇩	Photographs of the Remuera Loop Trail	113

Signatory

Author

Rosalind Rundle - Ōrākei Local Board Councillor

Date: 2 April 2018

Ōrākei Local Board

19 April 2018

Board Member Report – David Wong

File No.: CP2018/04950

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Community

Other (alternate portfolio holder): Economic Development

Key activity during the period 7 March 2018 to 5 April 2018

· Have your Say consultations – discussing collating constituent views on the Auckland Council Long Term plan 2018-28 complex; attendance at St Heliers Library and St Chads Church

· Have your Say consultation – attended public forum hosted by Remuera Residents Association. Initial discussion and feedback from the forum on the Council initiatives of regional fuel tax, water, environmental and waste disposal unit – were met with resistance. One key area of discussion was the request from the RRA to assess the need for a Remuera community centre. Also, the residential population base as stated in the Mobius ‘needs analysis’ report was contested; with an estimate of 28,000 rather than 7,000.

· Attended Ellerslie Residents Association with Member Claridge. Key discussion points on hours of parking in neighbouring streets; status of Ellerslie Football club rooms – and toilets/changing sheds

Community

· Attended ECCT Board meeting 27 March 2018; – positive discussions with Barfoot and Thompson on naming sponsorship; funding required for major asset improvements eg. Roof. Official sponsorship launch 9 April 2018.

· Attended CAB Advisory debrief 27 March 2018 (with members Davis, Parkinson and Rundle). Key discussion points on the domicile of caller/through the door; if the applicants are within the Ōrākei ward. Discussion on the recent driveway modifications by the developer behind 4 Victoria Avenue.

· Continued vigilance and transparency and call for notification (with Council planners) for 19 Ara Street and extension of the Rawhiti retirement complex

· Attendance at MBKRA; discussion on preparation for AGM 1 May 2018 – with keynote speaker Councillor Simpson and other environmental topic speakers (Eastern Songbird).

Activities: March – April 2018

Date	Activities
8 March 2018	OLB workshop – 135 Albert Street
15 March 2018	OLB Business meeting – St Chads Have your Say final consultation – St Chads 7-9.15pm
19 March 2018	Ellerslie Residents Association
22 March 2018	OLB workshop – 135 Albert St Remuera Residents Association Have your Say forum – Remuera Library 7-9.30pm Follow-up on behalf of MBKRA on footpath disrepair behind Kohi beach
24 March 2018	Cancellation of Movies in the Park
26 March 2018	Follow up on limited notification for 19 Ara Street
27 March 2018	East City Community Trust (ASB Stadium) meeting
27 March 2018	Citizen and Advice Bureau debrief 1.30-2.30pm
3 April 2018	Mission Bay Residents Association
5 April 2148	OLB workshop – 135 Albert St