Minutes of Puketāpapa Local Board

Puketāpapa Local Board

19 April 2018

1 Welcome

Member Ella Kumar delivered the welcome message.

2 Apologies

Resolution number PKTPP/2018/30

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a) accept the apology from member S Kaushal for absence.

CARRIED

3 Declaration of Interest

Deputy Chairperson J Fairey declared an interest in Items 8.1 and 17, more particularly the public forum by Life Education Trust and local grant application by Life Education Trust Counties Manukau respectively.

4 Confirmation of Minutes

Resolution number PKTPP/2018/31

MOVED by Chairperson H Doig, seconded by Member A-M Coury:

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 15 March 2018, as true and correct.

CARRIED

5 Leave of Absence

There were no leave of absences.

6 Acknowledgements

6,1

Acknowledgement

Resolution number PKTPP/2018/32

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board thank Brenda Railey for her sterling work as the Board’s Democracy Advisor over a period of 4^1/2 years.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Life Education Trust
	Deputy Chairperson J Fairey declared an interest in this item and took no part in the discussion or voting on the matter.
	A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PKTPP/2018/33 MOVED by Chairperson H Doig, seconded by Member E Kumar: That the Puketāpapa Local Board: a) receive the presentation on the Life Education Trust’s work and thank Lincoln Jefferies for his attendance. CARRIED
	Attachments a 20180419 Puketapapa Local Board Item 8.1 Deputation - Life Education Trust presentation

9 Public Forum

9.1	Public Forum - Central City Baseball Club update
	A written presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PKTPP/2018/34 MOVED by Deputy Chairperson J Fairey, seconded by Member E Kumar: That the Puketāpapa Local Board: a) receive an update from Central City Baseball Club and thank Andrew Laird and Peter Elliott for their attendance and presentation and congratulates the Club for its successful season. CARRIED
	Attachments a 20180419 Puketāpapa Local Board Item 9.1 Public Forum - Central City Baseball Club update presentation

9.2	Public Forum - Helen Ormsby and Catherine Duncan -impact of buses in Carlton Street
	Helen Ormsby, local resident and Catherine Duncan, president of Hillsborough Junior Athletics Club, attended to address the meeting regarding the impact of the proposed high frequency bus route along Carlton Street will have on residents and key community stakeholders.
	A written presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PKTPP/2018/35 MOVED by Chairperson H Doig, seconded by Member D Holm: That the Puketāpapa Local Board: a) thank Helen Ormsby and Catherine Duncan for their presentation regarding the impact of the proposed high frequency bus route along Carlton Street on residents and key community stakeholders. CARRIED
	Attachments a 20180419 Puketāpapa Local Board Item 9.2 Public Forum - Helen Ormsby and Catherine Duncan - impact of buses in Carlton presentation

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Chairperson's Report

Resolution number PKTPP/2018/36

MOVED by Chairperson H Doig, seconded by Member A-M Coury:

That the Puketāpapa Local Board:

a) receive Chairperson Harry Doig’s report for April 2018.

CARRIED

13	Board Member Reports

	13.1	Shail Kaushal
		Resolution number PKTPP/2018/37 MOVED by person H Doig, seconded by Member E Kumar: That the Puketāpapa Local Board: a) receive member S Kaushal’s report for April 2018. CARRIED

13.2

Anne-Marie Coury

Resolution number PKTPP/2018/38

MOVED by Member A-M Coury, seconded by Chairperson H Doig:

That the Puketāpapa Local Board:

a) receive member A-M Coury’s reports for 1-31 January and 1-28 February 2018.

CARRIED

13.3

Julie Fairey

Resolution number PKTPP/2018/39

MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig:

That the Puketāpapa Local Board:

a) receive Deputy Chairperson J Fairey’s report for April 2018.

CARRIED

13.4

David Holm

Resolution number PKTPP/2018/40

MOVED by Member D Holm, seconded by Chairperson H Doig:

That the Puketāpapa Local Board:

a) receive member D Holm’s report for April 2018.

CARRIED

13.5

Ella Kumar

Resolution number PKTPP/2018/41

MOVED by Member E Kumar, seconded by Chairperson H Doig:

That the Puketāpapa Local Board:

a) receive member E Kumar’s report for April 2018.

CARRIED

Note: Deputy Chairperson J Fairey abstained from voting on the above resolution.

Auckland Transport's Monthly Update

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, spoke to this item.

Resolution number PKTPP/2018/42

MOVED by Member D Holm, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a) receive Auckland Transport’s monthly update for April 2018.

b) continue to request that Auckland Transport work more closely with local boards on community consultation and notification in regard to its projects, and seeks a response from AT, to the June 2018 business meeting, to the following suggestions for improvement in working with the Puketāpapa Local Board specifically:

i) bring to each monthly Infrastructure & Heritage cluster meeting a list of known forthcoming consultations and notifications for the next three month period, for local board advice on how to manage community discussions

ii) work with the Local Board’s engagement advisor on opportunities to include Auckland Transport consultations and notifications in the local board’s regular communication channels

iii) advise how the local board can receive more information, ahead of time, about roadworks that will have a significant impact on local roads and residents, so that we can support AT’s information to the public.

c) thank Lorna Stewart for her attendace.

CARRIED

Puketāpapa Open Space Network Plan - Key moves

Resolution number PKTPP/2018/43

MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig:

That the Puketāpapa Local Board:

a) approve the following key moves to guide the development of the Puketāpapa Open Space Network Plan:

i. high quality parks network

ii. treasured environment

iii. inclusive communities

iv. active involvement and wellbeing

v. opportunities to connect.

CARRIED

16	Local Transport Capital Fund: options for distribution and size of the fund
	Victoria Villaraza, Relationship Manager Maungakiekie-Tamaki Puketāpapa, spoke to this item.
	Resolution number PKTPP/2018/44 MOVED by Chairperson H Doig, seconded by Member D Holm: That the Puketāpapa Local Board endorse: a) an increase to the local transport capital fund of $10 million per annum (inflation adjusted) from 1 July 2018 b) the distribution of the entire local transport capital fund to be made on a population basis from 1 July 2018 c) Auckland Transport receiving additional funding to provide an increased level of support to local boards in developing and assessing projects for the local transport capital fund. d) thank Victoria Villaraza for her attendance. CARRIED
	Note: Member A-M Coury abstained from voting on the above resolution.

Secretarial Note: Item 19 was taken after Item 16 (5.13pm)

Precedence of Business

Resolution number PKTPP/2018/45

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

b) agree that Item 19: 2018 Local Government New Zealand Conference and Annual General Meeting be accorded precedence at this time.

CARRIED

Secretarial Note: Item 17 was taken after Item 27 (6.03pm)

Puketāpapa Local Grants, Round Two and Quick Response, Round Three 2017/2018 grant allocations

Moumita Dutta, Community Grants Advisor, spoke to this item.

Deputy Chairperson J Fairey declared an interest in the application by Life Education Trust Counties Manukau and took no part in the discussion or voting on the matter.

Ngā tūtohunga / Recommendation/s

Resolution number PKTPP/2018/46

MOVED by Member D Holm, seconded by Member A-M Coury:

That the Puketāpapa Local Board:

a) agree to fund, part-fund or decline each application in Puketāpapa Local Grants, Round Two, listed in Table One.

Application ID

Organisation

Requesting funding for

Amount requested

Amount Proposed

LG1815-221

Life Education Trust Counties Manukau

Towards costs to purchase workbooks for the Life Education health and nutrition programme.

$5,000.00

$2,000.00

CARRIED

Chairperson H Doig requested his vote against this item be recorded.

Resolution number PKTPP/2018/47

MOVED by Member A-M Coury, seconded by Member D Holm:

That the Puketāpapa Local Board:

b) agree to fund, part-fund or decline each application in Puketāpapa Local Grants, Round Two, listed in Table One.

Application ID	Organisation	Requesting funding for	Amount requested	Amount Proposed
LG1815-217	Basava Samithi of Australasia (New Zealand Chapter) Incorporated	Towards production of “Vachanotsava” materials. Note: Insufficient evidence of wider community benefit. The board requests the Strategic Broker to liaise with the applicant to set clearer future direction for the organisation, and grants advisor can work with the applicant to submit clearer and stronger applications in the future.	$4,022.00	*Decline*
LG1815-211	Dance Therapy NZ	Towards programme facilitation fees, supervision costs, programme coordination, administration and equipment to run “Dance 4 Us” workshop sessions.	$5,000.00	$2,430.00
LG1815-203	Wizkids Learning Limited	Towards the cost of facilitators' and assistants' salary, advertisements and workshop materials for technology holiday workshops. *Note: Insufficient evidence of wider community benefit.*	$5,000.00	*Decline*
LG1815-204	Vandana Patel	Towards equipment costs for free boot camp fitness classes in Winstone Park. *Note: Due to lower priority in the local board grants programme.*	$1,898.65	*Decline*
LG1815-205	Shager Ethiopian Entertainment	Towards hall hire for practices, decorations, volunteer costs, wages for the chairperson, printing costs for flyers and office supplies for the Ethiopian Cultural Day. Note: Application is insufficiently developed. The board requests the Strategic Broker and grants advisor to work with the applicant to submit clearer and stronger applications in the future.	$5,000.00	*Decline*
LG1815-207	Kelly Hutchison	Towards the cost of group activities and equipment for "Rise," a fitness and weight loss programme. *Note: Application is insufficiently developed*	$1,000.00	*Decline*
LG1815-215	The Scout Association of New Zealand (Royal Oak Group)	Towards preparation, maintenance and painting of the internal den of the Royal Oak Scout Hall.	$5,000.00	$2,000.00
LG1815-216	Citizens Advice Bureau Auckland City Incorporated.	Towards the refurbishment of the waiting room and the installation of a video screen to promote services and local events at the Citizens Advice Bureau, Mount Roskill.	$2,730.87	$1,500.00
LG1815-219	Sina Panama	Towards delivery costs for the “Niue Community Today Show Day” Note: Application is insufficiently developed. The board requests the Strategic Broker and grants advisor to work with the applicant to submit clearer and stronger applications in the future.	$2,000.00	*Decline*
LG1815-220	Youthline Auckland Charitable Trust	Towards the Youthline help line and text delivery costs, and support for the clinical support worker and youthwork team leader salary costs. *Note: Ineligible under Community Grants Policy Section 95*	$4,664.00	*Decline*
LG1815-212	Project Litefoot Trust	Towards the overall cost of Project Litefoot, including materials, equipment, advertising and promotion.	$1,219.00	$1,219.00
LG1815-218	Te Karanga Charitable Trust	Towards the delivery of a two week holiday program, specifically the cost of three youth development workers’ wages. *Note: Ineligible under Community Grants Policy Section 95*	$4,800.00	*Decline*
		TOTAL	$47,334.52	$7,149.00

CARRIED

Resolution number PKTPP/2018/48

MOVED by Member A-M Coury, seconded by Chairperson H Doig:

That the Puketāpapa Local Board:

c) agree to fund, part-fund or decline each application in Puketāpapa Quick Response, Round Three, listed in Table Two.

Application ID	Organisation	Requesting funding for	Amount requested	Amount Proposed
QR1815-306	Urdu Hindi Cultural Association of New Zealand Inc	Towards venue hire, sound systems and musician fees for the “Mushaira and Ghazal Night”. *Note:* *towards Fickling Centre venue hire*	$817.00	$267.12
QR1815-308	Family First Welfare Trust	Towards venue hire of the Wesley Community Hall, poster printing and child care for “Effective Parenting Workshops”.	$554.00	$427.78
QR1815-301	Genealogical Computing Group	Towards projects costs for the “Auckland Family History Expo 2018”. *Note: Towards additional brochures, waste management and speaker fees*	$1,000.00	$815.00
QR1815-307	Action Education Incorporated	Towards the cost of running 10 spoken word poetry workshops to be held in schools in the local board area. *Note: Due to lower priority in the local board grants programme.*	$2,000.00	*Decline*
QR1815-302	Youthline Auckland Charitable Trust	Towards a portion of the phone bill to cover the operating costs of the Youthline helpline.	$1,000.00	$1,000.00
		TOTAL	$5,371.00	$2,509.90

d) thank officer, Moumita Dutta for her attendance.

CARRIED

18	Puketāpapa Local Board Community Grants Programme 2018/2019
	Moumita Dutta, Community Grants Advisor, spoke to this item.
	Resolution number PKTPP/2018/49 MOVED by Chairperson H Doig, seconded by Member A-M Coury: That the Puketāpapa Local Board: a) adopt the Puketāpapa Local Board Community Grants Programme 2018/2019. b) thank officer Moumita Dutta for her attendance. CARRIED

Secretarial Note: Item 19 was taken after Item 16 (5.14pm)

2018 Local Government New Zealand Conference and Annual General Meeting

Resolution number PKTPP/2018/50

MOVED by Chairperson H Doig, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) nominate Member S Kaushal to attend the Local Government New Zealand 2018 Conference and Annual General Meeting from Sunday 15 July 2018 to Tuesday 17 July 2018.

b) confirm that conference attendance, including travel and accommodation, will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team by Friday 13 April 2018 to ensure that they are registered with Local Government New Zealand.

CARRIED

Appointment of Local Board Member to Local Government New Zealand Zone One Committee

Resolution number PKTPP/2018/51

MOVED by Member D Holm, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) appoint Chairperson H Doig as the Board’s representative to the Local Government New Zealand Zone One Committee and Deputy Chairperson Julie Fairey as alternate.

CARRIED

Delegation for formal local board views on notified resource consents, plan changes and notices of requirement

Victoria Villaraza, Relationship Mger Mngke-Tmk, Puketāpapa, spoke to this item.

Resolution number PKTPP/2018/52

MOVED by Member A-M Coury, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) delegates the authority to Local Board Deputy Chairperson Julie Fairey with Chairperson H Doig and Member S Kaushal as alternates to prepare and submit local board views and speak those local board views at any hearings on:

· Notified resource consents

· Notified plan changes

· Notices of requirement.

b) thank officer Victoria Villaraza for her attendance.

CARRIED

Additions to the 2016-2019 Puketāpapa Local Board meeting schedule

Resolution number PKTPP/2018/53

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a) approve two additional meeting dates to the 2016-2019 Puketāpapa Local Board meeting schedule to accommodate the 10-year Budget 2018-28 timeframes as follows:

· Thursday, 10 May 2018, 10.00am

Venue: Puketāpapa Local Board office, Fickling Convention Centre, 546 Mt Albert Road, Three Kings.

· Thursday, 7 June 2018, 10.00am

Venue: Puketāpapa Local Board office, 560 Mt Albert Road, Three Kings.

CARRIED

Regional Facilities Auckland Second Quarter Performance Report for the quarter ending 31 December 2017

Resolution number PKTPP/2018/54

MOVED by Member D Holm, seconded by Member A-M Coury:

That the Puketāpapa Local Board:

a) receive the Regional Facilities Auckland quarterly performance report for the quarter ending 31 December 2017.

CARRIED

Governance Forward Work Programme Calendar

Resolution number PKTPP/2018/55

MOVED by Member E Kumar, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a) receive the governance forward work programme calendar for April 2018.

CARRIED

Record of Puketāpapa Local Board Workshop Notes

Resolution number PKTPP/2018/56

MOVED by Chairperson H Doig, seconded by Member A-M Coury:

That the Puketāpapa Local Board:

a) receive the Puketāpapa Local Board workshop notes for 1, 8, and 22 March 2018.

CARRIED

Resolutions Pending Action Schedule

Resolution number PKTPP/2018/57

MOVED by Chairperson H Doig, seconded by Member D Holm:

That the Puketāpapa Local Board:

a) receive the resolutions pending action schedule for April 2018.

CARRIED

Albert-Eden-Roskill Ward Councillor Update

Resolution number PKTPP/2018/58

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a) thank Albert-Eden-Roskill Ward Councillor Cathy Casey and Independent Maori Statutory Board Deputy Chair Glenn Wilcox for their update.

CARRIED

The order of business resumed at Item 17: Puketāpapa Local Grants, Round Two and Quick Response, Round Three 2017/2018 grant allocations. (6.03pm)

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.25 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Harry Doig
Deputy Chairperson	Julie Fairey
Members	Anne-Marie Coury
	David Holm
	Ella Kumar, JP	(until 6.03pm) Item 17

	Clr Cathy Casey
Maori Statutory Board Deputy Chair	Glenn Wilcox
Albert-Eden Local Board	Member Lee Corrick	(until 4.46pm)