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Strategic
Procurement Committee
04 April 2018
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
8 Notices
of Motion
There were no
notices of motion.
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9
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All of Government Recruitment Renewal
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Resolution
number STR/2018/14
MOVED by
Cr L Cooper, seconded by Chairperson BC Cashmore:
That the Strategic
Procurement Committee:
a) note
the information in this report enables transparency for external recruitment
services due for discussion and approval in the public excluded part of the
meeting.
b) note
that the confidential report contains commercially sensitive information.
CARRIED
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10
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Procurement plan for overflow planning
services
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Resolution
number STR/2018/15
MOVED by Cr L Cooper, seconded by Cr P Hulse:
That the Strategic
Procurement Committee:
a) note
the information in this report enables transparency for overflow planning
services due for discussion and approval in the public excluded part of the
meeting.
b) note
that the confidential report contains information that could prejudice
council's position with suppliers.
CARRIED
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11
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Auckland Council Infrastructure as a Service
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Resolution
number STR/2018/16
MOVED by Chairperson BC Cashmore, seconded by Deputy
Chairperson R Clow:
That the Strategic
Procurement Committee:
a) note
the information in this report enables transparency for data centre services
due for discussion and approval in the public excluded part of the meeting.
b) note
that the confidential report contains information that could prejudice
council's position with suppliers.
CARRIED
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13 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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14 Procedural
motion to exclude the public
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Resolution
number STR/2018/18
MOVED by Chairperson BC Cashmore, seconded by
Deputy Chairperson R Clow:
That the
Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 CONFIDENTIAL:
All of Government Recruitment Renewal
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains comercially sensitive information.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Procurement Plan for Overflow Planning Services
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(i)
- The withholding of the information is necessary to protect information
where the making available of the information would disclose a trade
secret.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information about council’s strategy
for procuring Auckland’s overflow services. If released
council’s position with suppliers may be prejudiced.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Auckland Council Infrastructure as a Service
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains Councils proposed appraoch to directly
negotiate with an incumbent supplier. Release of this information would
impact Councils ability to effectively negotiate.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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10.15am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.21am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C2
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CONFIDENTIAL: Procurement Plan for Overflow
Planning Services
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Resolution number
STR/2018/13
MOVED by Cr D
Newman, seconded by Cr L Cooper
Restatement
e) confirm
that the resolutions, report and attachments remain confidential until
reasons for confidentiality no longer exist.
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11.21 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
