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Upper Harbour
Local Board Community Forum
05 April 2018
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 6
8.1 Electoral office project 6
8.2 Sustainable Paremoremo - community work
crews 6
8.3 Upper Harbour Ecology Network: North-West
Wildlink project 7
9 Public
Forum 7
10 Extraordinary Business 7
11 Notices of Motion 8
12 Consideration
of Extraordinary Items
2 Apologies
An apology from
Member N Mayne has been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code)
requires elected members to fully acquaint themselves with, and strictly adhere
to, the provisions of Auckland Council’s Conflicts of Interest
Policy. The policy covers two classes of conflict of interest:
i)
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member; and
ii)
A non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for
example, from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help
elected members understand the requirements of the Local Authority
(Member’s Interest) Act 1968. The guidelines discuss both types of
conflicts in more detail, and provide elected members with practical examples
and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected
Members and the Office of the Auditor General guidelines are available for
inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed
to the Relationship Manager in the first instance.
4 Confirmation
of Minutes
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That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 1 March 2018, as a true and correct
record.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Upper Harbour Local Board Community
Forum. This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Electoral
office project
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Te take mō te
pūrongo / Purpose of the report
1. To
provide an overview on the Māori electoral option.
Whakarāpopototanga
matua / Executive summary
2. Michelle
Machin from the Electoral Office, will be in attendance to talk about
possible networking opportunities regarding the Māori electoral option.
She would also like to promote their key messages and seek guidance from the
board on which groups or organisations to approach about this work.
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Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Michelle Machin from the Electoral Office and thank her
for her attendance and presentation.
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8.2 Sustainable
Paremoremo - community work crews
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Te take mō te
pūrongo / Purpose of the report
1. To
address the Upper Harbour Local Board about improving the ecological health
and public amenity of Sanders Reserve.
Whakarāpopototanga
matua / Executive summary
2. Mike
Patchett, Chair of Sustainable Paremoremo, will be in attendance to discuss
opportunities to use community work crews in Sanders Reserve to assist with
plant pest control and planting of native trees.
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Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) thank
Mike Patchett of Sustainable Paremoreremo for his attendance and
presentation.
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8.3 Upper
Harbour Ecology Network: North-West Wildlink project
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Te take mō te
pūrongo / Purpose of the report
1. To
address the Upper Harbour Local Board about the North-West Wildlink project.
Whakarāpopototanga
matua / Executive summary
2. Representatives
from the Upper Harbour Ecology Network, and Mike Patchett, Chair of
Sustainable Paremoremo, will be in attendance to discuss community
initiatives and aspirations for the North-West Wildlink project for the next
financial year.
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Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) thank
representatives from the Upper Harbour Ecology Network, and Mike Patchett of
Sustainable Paremoreremo for their attendance and presentation.
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of
Motion
There were no
notices of motion.
