Minutes of Upper Harbour Local Board

Upper Harbour Local Board

19 April 2018

1 Welcome

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number UH/2018/33

MOVED by Member J McLean, seconded by Chairperson L Whyte:

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 15 March 2018, as a true and correct record, subject to the following amendments to Item 14, resolution number UH/2018/20, clause a), and resolution number UH/2018/22, clause c) as follows:

a) endorse acceptance of the coastal boardwalk as an Auckland Council asset and take on the obligations of the coastal permit upon practical completion.

Note: ~~Member N Mayne and~~ Deputy Chairperson M Miles wished to record ~~their~~ her vote against the above resolution.

c) note that consequential operational expenses will be funded by the Governing Body, via the asset based services budget, at the expiry of the maintenance period of five years.

Note: ~~Member N Mayne wished to record his vote against the above resolution.~~ Deputy Chairperson M Miles abstained from voting.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Minutes of the Upper Harbour Local Board meeting held Thursday, 15 March 2018
	That the Upper Harbour Local Board note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 15 March 2018, are attached at item 12 of the agenda for the information of the board only and will be confirmed under item 4 of the agenda.

Upper Harbour locally driven initiatives capital expenditure: Additional funding requests

Resolution number UH/2018/34

MOVED by Chairperson L Whyte, seconded by Member U Balouch:

That the Upper Harbour Local Board:

a) approve installation of a disc golf course at Rosedale Park, and request officers ensure that any and all health and safety requirements are met, including signage.

b) approve the installation of fitness equipment instructional signage at Bill Moir Reserve, Whenuapai.

c) note that $11,000 of the available $15,000 contingency budget (resolution number UH/2018/11) will be used for the Unsworth Reserve 3-on-3 basketball court to cover costs associated with project scope changes relating to:

i. installation of a new path to the court

ii. additional planting

iii. creation of a grass bund for spectators to sit on.

d) approve additional budget of $87,000 from its 2017/2018 locally driven initiatives (LDI) capital budget to the projects as indicated in the table below:

	Project	Previously approved budget	Additional budget required	Total project cost
1	Rosedale Park disc golf	$0	$18,000	$18,000
2	Signage at Bill Moir Reserve	$0	$8,500	$8,500
3	Herald Island Domain basketball hoop	$5,000	$9,000	$14,000
4	Malcolm Hahn Reserve basketball hoop	$5,000	$10,000	$15,000
5	Hobsonville War Memorial Park cricket nets	$100,000	$30,000	$130,000
6	Gills Reserve walkway link to Hooton Reserve	$7,000	$11,500	$18,500
	TOTAL	$117,000	$87,000	$204,000

CARRIED

Upper Harbour Quick Response Round Two 2017/2018 grant allocations

The Community Grants Coordinator was in attendance to support the item.

Resolution number UH/2018/35

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) agree to fund, part-fund or decline each application in the Quick Response Round Two 2017/2018 applications as outlined in the following table:

Application ID	Applicant	Requesting funding for	Amount Allocated
QR1817-216	Chris Berthelsen	Towards facilitator costs for the mobile self-learning pottery project	$1,000 Recommend that applicant work with Hobsonville Community Trust to deliver this project
QR1817-202	Albany Chinese Association	Towards the annual cost for room hire at the Albany House and Ōteha Valley School	$6,000
QR1817-207	The Parenting Place	Towards the costs to deliver 28 mental health and life skills workshops and printed material for four high schools in the Upper Harbour area	Declined - Not a high priority at this time
QR1817-208	Youthline Auckland Charitable Trust	Towards the annual cost of the helpline - relative to the approximate number of contacts received from the Upper Harbour area	$1,288
QR1817-209	Hearing Dogs for Deaf People NZ	Towards two months’ rent for the National Office for Hearing Dogs for Deaf People New Zealand, based in Albany, from 1 June to 1 December 2018	$1,550
QR1817-211	Hobsonville Hall Society Incorporated	Towards a year's insurance cover for Hobsonville Hall between 1 January 2018 to 1 December 2018	$3,000 Retrospective funding – the board accepts the mitigating circumstance for this project to occur prior to decision – discuss line item funding to prevent recurrence of this issue
QR1817-212	North Shore Women's Centre	Towards eight weeks of the social worker salary at North Shore Women's Centre	$3,000
QR1817-215	Action Education Incorporated	Towards the cost of delivering 10 spoken word poetry workshops in schools in the Upper Harbour Local Board area	$1,000 Request applicant attend a Community Forum to discuss the project
QR1817-204	Sarah Benbow	Towards costs for the Greenhithe Lantern Festival event 2019	$1,500
QR1817-206	Badminton New Zealand Incorporated	Towards venue hire for the New Zealand Secondary School Badminton Championships held from 3 September 2018 to 6 September 2018	$2,000
QR1817-214	Gymnastics Community Trust	Towards new equipment, including 10 mats, in a new permanent facility at Albany Tennis Park starting from July 2018	$1,913
QR1817-217	North Harbour Hockey Association	Towards delivery kits, coaching and coordination costs to assist with running the four to seven-year olds' movement and sport specific skills development programme between May 2018 to September 2018	$2,200
QR1817-218	Helen Fergusson	Towards venue hire in the Sunderland lounge in Hobsonville, and a portion of the movement practitioner costs	Declined – not a high priority at this time
Total requested			$24,451

b) agree to fund, part-fund or decline the multi-board application in the Quick Response Round Two 2017/2018 application, as outlined in the following table:

Application ID

Applicant

Requesting funding for

Amount allocated

LG1808-304

Age Concern North Shore Incorporated

Towards Age Concern North Shore’s operational costs

$5,000

Request applicant to attend a Community Forum to provide an update

Total requested

$5,000

CARRIED

Upper Harbour Local Board Community Grants Programme 2018/2019

The Community Grants Operations Manager was in attendance to support the item.

Resolution number UH/2018/36

MOVED by Deputy Chairperson M Miles, seconded by Member B Neeson:

That the Upper Harbour Local Board:

a) adopt the Upper Harbour Local Board Community Grants Programme 2018/19 as set out in Attachment A to the agenda report, with the following amendments:

i. that an upper limit of $5000 be set for its Quick Response grants

ii. that an additional Local Grant round be implemented, opening on 31 January 2019, closing on 22 March 2019, with a decision to be made by 18 April 2019, and projects to occur after 1 May 2019.

CARRIED

Note: Member McLean wished to record his vote against the above resolution.

Approval for three new road names in the Scott Point Estate Limited Partnership subdivision at 23 Scott Road, Hobsonville

Resolution number UH/2018/37

MOVED by Member J McLean, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) approve three new road names within the residential subdivision at 23 Scott Road, Hobsonville:

i. Road 5 – Kota Lane

ii. Road 6 – Craigs Way

iii. Road 8 – Turret Lane

CARRIED

Local Transport Capital Fund: options for distribution and size of the fund

The Relationship Manager was in attendance to support the item.

Resolution number UH/2018/38

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) endorse an increase to the Local Transport Capital Fund of $10 million per annum (inflation adjusted) from 1 July 2018, which is identified as ‘sub-option b’ in the agenda report.

b) endorse option 3 as identified within the agenda report.

c) endorse Auckland Transport receiving additional funding to provide an increased level of support to local boards in developing and assessing projects for the Local Transport Capital Fund with the expectation that such an increase in funding will significantly improve the nature, quality of advice, and timeliness of delivery received from Auckland Transport in relation to local transport capital fund projects.

CARRIED

Reallocation of funds from the Auckland Regional Services Trust

The Relationship Manager was in attendance to support the item.

Resolution number UH/2018/39

MOVED by Member U Balouch, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) note that approximately $55,650 of operational budget will be made available in the 2018/2019 financial year, to be used for arts and culture purposes as part of the return and redistribution of the grant provided under the Auckland Regional Service Trust grants scheme to the Shore Exhibition Centre Trust, prior to the amalgamation of council.

b) note that this funding is ring-fenced for reallocation within the boundary of the former North Shore City Council for arts and cultural activities.

c) request that, as part of the 2018/2019 work programme, staff advise how the budget referenced in clause a) can be used towards implementing arts and culture initiatives, programmes and events, as outlined in the local board plan.

CARRIED

Governance forward work calendar - May 2018 to April 2019

Resolution number UH/2018/40

MOVED by Chairperson L Whyte, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) receive the Upper Harbour Local Board governance forward work calendar for the period May 2018 to April 2019, as set out in Attachment A to this agenda report.

CARRIED

Record of the Upper Harbour Local Board workshops held on Thursday 8 and 22 March 2018

Resolution number UH/2018/41

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) receive the record of the Upper Harbour Local Board workshops held on Thursday 8 and 22 March 2018 (refer to Attachments A and B to this agenda report).

CARRIED

Board Members' reports - April 2018

Resolution number UH/2018/42

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) receive the verbal board members’ reports.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.44 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Lisa Whyte
Deputy Chairperson	Margaret Miles, QSM, JP
Members	Uzra Casuri Balouch, JP
	Nicholas Mayne
	John McLean
	Brian Neeson, JP