Minutes of Waiheke Local Board

a) thank Paul Walden for his dedication and service to the Waiheke Local Board as Chair from 2013 to 2018. During this time he has tirelessly led the board as an advocate and champion for the Waiheke community.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Art and Culture Needs Assessment - Gillian Wess

Gillian Wess was in attendance to speak to the board about the recommendations on Item 17, Arts and Culture Needs Assessment report.

Resolution number WHK/2018/83

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) thank Gillian Wess for her attendance and presentation.

CARRIED

9.2	Waiheke Reserves - Ross Gillespie
	Ross Gillespie was in attendance to speak to the board about Waiheke Reserves.
	Resolution number WHK/2018/84 MOVED by Chairperson C Handley, seconded by Member S Brown: That the Waiheke Local Board: a) thank Ross Gillespie for his attendance and presentation. b) note the tabled document and attach it to the minutes. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.2 Waiheke Reserves - Ross Gillespie

9.3	Rest home Level Care on Waiheke - David Halsey
	David Halsey was in attendance, on behalf of the Waiheke Housing Steering Group, to ask the board to advertise in the NZ Aged Care Association newsletter seeking expression of interest from rest home providers.
	Resolution number WHK/2018/85 MOVED by Chairperson C Handley, seconded by Member S Brown: That the Waiheke Local Board: a) thank David Halsey for his attendance and presentation. b) note the tabled document and attach it to the minutes. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.3 Rest Home Level Care on Waiheke - Dave Halsey

9.4	Rangihoua Reserve Management Plan - John Collings and Jo Underwood
	John Collings and Jo Underwood were in attendance to speak to the board about Item 16, Options for preparing a reserve management plan for Rangihoua/Onetangi Sports Park.
	Resolution number WHK/2018/86 MOVED by Chairperson C Handley, seconded by Deputy Chairperson P Walden: That the Waiheke Local Board: a) thank John Collings and Jo Underwood for their attendance and presentation. b) note the tabled document and attach it to the minutes. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.4 Rangihoua Reserve Management Plan - John Collings and Jo Underwood

9.5

Rangihoua Reserve Management Plan - Adrian Walden

Adrian Walden, on behalf of the Wetland, Ecological and Environmental Defence Society, was in attendance to speak to the board about Item 16, Options for preparing a reserve management plan for Rangihoua/Onetangi Sports Park.

Resolution number WHK/2018/87

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) thank Adrian Walden for his attendance and presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillor's update

Resolution number WHK/2018/88

MOVED by Deputy Chairperson P Walden, seconded by Member S Brown:

That the Waiheke Local Board:

a) note the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

CARRIED

Secretarial Note: The Chair with the consent of the meeting accorded Item 16: Options for preparing a reserve management plan for Rangihoua/Onetangi Sports Park precedence at this time.

16	Options for preparing a reserve management plan for Rangihoua/Onetangi Sports Park
	Resolution number WHK/2018/89 MOVED by Chairperson C Handley, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) request that the General Manager, Parks Sports and Recreation provide advice on the viability of and process around incorporating Rangihoua Park into the Whakanewha Regional Park as per Option 4 for consideration at the next available board workshop. b) agree to the preparation of an omnibus open space management plan for all local parks on Waiheke, with a decision on the inclusion or otherwise of Rangihoua Reserve and Onetangi Sports Park in that plan to be confirmed. c) allocate $80,000 in 2018/19 to prepare an omnibus open space management plan covering all local parks in the Waiheke Local Board area from the Locally Driven Initiatives operational expenditure budget.
	Deputy Chairperson P Walden moved the following by way of an additional amendment:
	Resolution number WHK/2018/90 MOVED by Chairperson C Handley, seconded by Deputy Chairperson P Walden: That the Waiheke Local Board: a) request that the General Manager, Parks Sports and Recreation provide advice on the viability of and process around incorporating Rangihoua Park into the Whakanaewha Regional Park as per Option 4, and for reviewing the existing Whakanaewha Reserve Management Plan to accommodate this, for consideration at the next available board workshop followed by a report to a board meeting agenda. CARRIED
	The chairperson moved the substantive motion.
	Resolution number WHK/2018/91 MOVED by Chairperson C Handley, seconded by Member S Brown: That the Waiheke Local Board: a) request that the General Manager, Parks Sports and Recreation provide advice on the viability of and process around incorporating Rangihoua Park into the Whakanaewha Regional Park as per Option 4, and for reviewing the existing Whakanaewha Reserve Management Plan to accommodate this, for consideration at the next available board workshop followed by a report to a board meeting agenda. b) agree to the preparation of an omnibus open space management plan for all local parks on Waiheke, with a decision on the inclusion or otherwise of Rangihoua Reserve and Onetangi Sports Park in that plan to be confirmed. c) allocate $80,000 in 2018/19 to prepare an omnibus open space management plan covering all local parks in the Waiheke Local Board area from the Locally Driven Initiatives operational expenditure budget. CARRIED

Secretarial Note: the order of business resumed at Item 13: Waiheke Quick Response Round Three 2017/2018 grant allocations

Waiheke Quick Response Round Three 2017/2018 grant allocations

Resolution number WHK/2018/92

MOVED by Chairperson C Handley, seconded by Deputy Chairperson P Walden:

That the Waiheke Local Board:

a) agree to fund, part-fund or decline each application in Waiheke Quick Response, Round Three, listed in Table One.

App ID	Applicant	Project	Total amount requested	Total amount allocated
QR1818-302	Waiheke Spiritual Cinema Circle	Towards cinema hire for a monthly evening film session for a year, plus two special screenings	$1,050.00	$ - Decline - Limited funding for lower priority projects
QR1818-303	Joe McCracken under the umbrella of Waiheke Island Council of Social Services	Towards workshop presenters fee, venue hire, organisational costs and food for participants.	$4,000.00	$ - Decline – Current grant in place and waiting for more detail.
QR1818-305	Waiheke Community Art Gallery	Towards exhibition, promotion and costs for “Matariki Open Studio” weekend.	$4,000.00	$2,000.00 Towards exhibition, promotion and costs for Matariki
QR1818-306	John MacKenzie under the umbrella of Rakino Ratepayers Association	Towards the purchase of monitoring tunnels for pest eradication	$3,015.00	$ - Decline – Subject to further discussions with Environmental Services
QR1818-308	Auckland Choral Society Incorporated	Towards venue hire, fees for the music director and deputy, piano accompanist and a professional vocal coach.	$1,710.00	$695.00 Funds tagged towards venue hire
QR1818-309	Waiheke Comedy	Towards one Waiheke comedy member to attend the annual New Zealand Improvisation Festival taking place in Wellington.	$1,000.00	$ - Decline - limited funding for lower priority projects
QR1818-311	Waiheke Adult Literacy Incorporated	Towards teaching resource upgrades, including a data projector, sound system, mounts, cabling and a whiteboard including installation and computer storage and charging,	$4,000.00	$2,300.00 Funds tagged towards data projector, sound system, mounts, cabling and installation
QR1818-312	Youthline Auckland Charitable Trust	Towards a portion of the overall annual cost for the helpline, relative to the approximate number of contacts received from the Waiheke area	$202.00	$202.00
QR1818-313	Colin Beardon	Towards subsidised tickets for the community and for advertising in local newspapers for the “Open Home” production.	$870.00	$500.00 Tagged towards marketing costs
QR1818-314	Waiheke Gymnastics Club	Towards hireage costs of the Waiheke Recreation centre for the play gym classes	$2,520.00	$2,520.00
QR1818-315	Waiheke Teen Photography Club	Towards the studio lighting, sand bags and koha,	$2,096.00	$850.00 This is a Waiheke Library project. Recommend funding directly to the library and not through a community grant.
QR1818-316	Waiheke Community Childcare Centre Incorporated	To purchase a heat pump for the childcare centre at Surfdale.	$4,000.00	$ - Decline - Limited funding for lower priority projects
QR1818-317	Waiheke Island Rugby Club Incorporated	Towards purchase of a drinks fridge for the rugby club	$1,579.00	$ - Decline - limited funding for lower priority projects
QR1818-318	Environmental Education for Resource Sustainability Trust	Towards the purchase of 56 native trees and eight classroom recycling bins.	$710.00	$ - Decline - Insufficient evidence of specific benefits to the community
QR1818-319	Waiheke Musical Museum Charitable Trust	Towards a microphone and sound system to facilitate the show presentations and concert performances for the musical museum.	$1,500.00	$899.00
QR1818-323	Carbon Neutral Waiheke under the umbrella of Hauraki Gulf Conservation Trust	Towards the cost of building a low carbon interactive website for Waiheke households and businesses to measure, reduce and offset their carbon emissions.	$4,000.00	$ - Decline - Refer applicant to work with the Low Carbon Living team
QR1818-325	Palm Beach Coast Care Group	Towards a contribution for the purchase of plants for dune restoration on Palm Beach	$1,000.00	$ - Decline - Group to work with community facilities
		Total	$37,252.00	$9,966.00

CARRIED

14	Waiheke Local Board Community Grants Programme 2018/2019
	Resolution number WHK/2018/93 MOVED by Chairperson C Handley, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) adopt the Waiheke Local Board Community Grants Programme 2018/2019. CARRIED
15	Local Transport Capital Fund: options for distribution and size of the fund
	Resolution number WHK/2018/94 MOVED by Chairperson C Handley, seconded by Member J Meeuwsen: That the Waiheke Local Board endorse: a) an increase to the local transport capital fund of $10 million per annum (inflation adjusted) from 1 July 2018. b) the distribution of the entire local transport capital fund to be made according to Auckland Council’s Local Boards Funding Policy from 1 July 2018 while: i) acknowledging Auckland Council's need to prioritise the allocation of funding and ii) inviting Auckland Transport to consider how the regional transport budget can best be integrated with the local transport capital fund to the benefit of the Waiheke community. c) Auckland Transport receiving additional funding to provide an increased level of support to local boards in developing and assessing projects for the local transport capital fund. CARRIED

Secretarial Note: Item 16: Options for preparing a reserve management plan for Rangihoua/ Onetangi Sports Park was taken after Item 12: Councillor’s Update.

Waiheke Arts and Culture Needs Assessment

Resolution number WHK/2018/95

MOVED by Chairperson C Handley, seconded by Member S Brown:

That the Waiheke Local Board:

a) receive the report and findings of the Waiheke arts and culture needs assessment dated 26 March 2018.

b) thank Janis McArdle and those who have supported the survey and the development of the report.

CARRIED

Local Māori Responsiveness Projects – Waiheke Island 2018

Resolution number WHK/2018/96

MOVED by Chairperson C Handley, seconded by Member S Brown:

That the Waiheke Local Board:

a) approve a grant of $5000 from the 2017/2018 Local Māori Responsiveness budget to support E Tipu e Rea, a mentoring project that pairs rangatahi from Waiheke High School with Māori artists to develop skills and identity.

b) approve a grant of $2500 from the 2017/2018 Local Māori Responsiveness budget to support Maumahara Flames, a community project to mark the closing of Matariki 2018 by igniting flames of remembrance at the Matiatia headlands.

CARRIED

Waiheke Youth Space Business Case Development 2018

Resolution number WHK/2018/97

MOVED by Deputy Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) approve a grant of $6,200 from the 2017/2018 Community and Social Economic Development budget to the Waiheke Youth Centre Trust for the development of a business case and facilitated co-design process for a Waiheke youth space.

CARRIED

Waiheke Volunteers Day 2018

Resolution number WHK/2018/98

MOVED by Member J Meeuwsen, seconded by Deputy Chairperson P Walden:

That the Waiheke Local Board:

a) approve a grant of $1500 to Community Networks Waiheke to support delivery of the annual Volunteers Day celebration, from the 2017/2018 Volunteer Day/Community Service Award budget.

b) allocate $500 towards the cost of a memorial seat to publicly acknowledge the outstanding community service of the late Ron Leonard, from the 2017/2018 Volunteer Day /Community Service Award budget.

CARRIED

Delegation for formal local board views on notified resource consents, plan changes and notices of requirement

Resolution number WHK/2018/99

MOVED by Chairperson C Handley, seconded by Deputy Chairperson P Walden:

That the Waiheke Local Board:

a) in accordance with current process and on the basis of receiving low numbers of applications, provide formal local board views by separate and specific delegation for each application for which the local board wishes to provide their view.

CARRIED

January - March 2018 Waiheke Local Board Recommendations on Resource Consent Comment Forms

Resolution number WHK/2018/100

MOVED by Deputy Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) note the list of Waiheke Local Board recommendations on resource consent

comment forms sent between 1 January 2018 and 31 March 2018.

CARRIED

List of resource consents

Resolution number WHK/2018/101

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) note the lists of resource consents lodged related to Waiheke Island from 3 to 9 March, 10 to 16 March, 17 to 23 March, 24 to 30 March and 31 March to 6 April 2018.

CARRIED

Board member's report

Resolution number WHK/2018/102

MOVED by Chairperson C Handley, seconded by Deputy Chairperson P Walden:

That the Waiheke Local Board:

a) note Board Member Shirin Brown’s report.

CARRIED

Outgoing Chairperson's report

Resolution number WHK/2018/103

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) note the verbal report from outgoing Chairperson Paul Walden.

CARRIED

Waiheke Local Board workshop record of proceedings

Resolution number WHK/2018/104

MOVED by Deputy Chairperson P Walden, seconded by Member S Brown:

That the Waiheke Local Board:

a) note the record of proceedings of the Waiheke Local Board workshops held on 15 March, 29 March, 5 April and 12 April 2018.

CARRIED

Governance Forward Work Programme

Resolution number WHK/2018/105

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) note the Governance Forward Work Programme.

CARRIED

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Member Shirin Brown closed the meeting with the following karakia.

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

6.42 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Cath Handley
Deputy Chairperson	Paul Walden
Members	Shirin Brown
	John Meeuwsen

Councillor	Mike Lee