Minutes of Auckland Domain Committee

5.1	Public Input - Moths and Butterflies of NZ Trust
	Jacqui Knight, Secretary and Mark Bateman, trustee, of the Moths and Butterflies of NZ Trust were in attendance to speak about their plans for a National Butterfly Centre and Item 9 - Natural Play and Kari Street Commons Concept Approval. A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number ADC/2018/11 MOVED by Cr D Simpson, seconded by Cr L Cooper: That the Auckland Domain Committee: a) receive the public input presentation from Moths and Butterflies of NZ Trust, and thank Jacqui Knight and Mark Bateman for their attendance. CARRIED
	Attachments a 30 May 2018, Auckland Domain Committee - Item 5.1 - Public Input - Moths and Butterflies of NZ Trust, presentation

5.2

Public Input - Auckland Central Volleyball Club

Scott Peters, Auckland Central Volleyball Club was in attendance to speak about Item 9 - Natural Play and Kari Street Commons Concept Approval.

Resolution number ADC/2018/12

MOVED by Chairperson M Lee, seconded by Cr D Simpson:

That the Auckland Domain Committee:

a) receive the public input presentation from Auckland Central Volleyball Club, and thank Scott Peters for his attendance.

CARRIED

6 Local Board Input

There was no local board input.

7 Extraordinary Business

7.1

Extraordinary Business - Wintergarden Café lease

Resolution number ADC/2018/13

MOVED by Chairperson M Lee, seconded by Cr L Cooper:

That the Auckland Domain Committee:

a) agree to consider the Wintergarden Café lease as an extraordinary item.

b) note that this item was reported to its 14 February 2018 meeting, where there was insuficient time to deal with the matter, and a further delay would be a significant barrier for this comercial/business decision.

CARRIED

8 Notices of Motion

There were no notices of motion.

Natural Play and Kari Street Commons Concept Approval

Note: Cr Simpson requested that concerns about the sand use and security at the natural play site were raised at the meeting and were addressed by staff at the meeting.

Resolution number ADC/2018/14

MOVED by S Chambers, seconded by Deputy Chairperson P Coom:

That the Auckland Domain Committee:

a) approve the concept plans, as attached to the agenda report, for the development of Kari Street Commons and a new natural play space.

b) delegate the Manager Project Delivery, Community Facilities Department, to implement the projects within the available budget. This delegation is subject to:

· obtaining committee approval for projects that improve the public accessibility of both sites

· any approved accessibility improvements being implemented at the same time as the new play facilities to ensure park users can safely get to and around the new facilities.

c) note that the design of the natural play space reflects the underlying geological landscape and the historical use of the area as a pā, a meeting place, a water source and a food gathering area. As part of the detailed design work a mana whenua endorsed designer will be employed to shape these detailed design elements and ensure these general stories are told as part of the play experience.

CARRIED

Auckland Domain Event Approvals and Reporting from 1 July 2018 to 30 June 2019

Resolution number ADC/2018/15

MOVED by Chairperson M Lee, seconded by Cr D Simpson:

That the Auckland Domain Committee:

a) approve in principle the following events to take place on the Auckland Domain for the calendar years 2018, 2019 and 2020:

· Pink Star Walk

· The Fidelity Life Corporate Challenge

· Walking Stars

· Christmas in the Park

b) approve in principle the following events to take place in 2018:

· Armistice Day Field Commemoration (10 October 2018 – 26 November 2018)

· Armistice Day Memorial Service (11 November 2018)

c) note that this approval is conditional upon all other detailed event plans including, but not limited to, travel management, site set up, waste management and arboriculture reports being submitted to the Community Facilities Department for approval, and this approval being obtained before these events progress.

CARRIED

ATEED event approval request and summer 2018 event update

Resolution number ADC/2018/16

MOVED by Cr D Simpson, seconded by Cr L Cooper:

That the Auckland Domain Committee:

a) provide approval in principle for the following events:

i) The ASB Classic Summer of Tennis on the following dates:

Pack In Auckland Domain

Pack In Domain Drive, Grafton Mews

Thursday 13–Monday 31 December

Wednesday 26 - Monday 31 December

Event

Monday 31 December- Saturday 12 January

Pack Out Auckland Domain

Pack Out Domain Drive, Grafton Mews

Monday 14 -Thursday 17 January Saturday 12 -Monday 14 January

ii) The Auckland Lantern Festival 2019 on the following dates:

Pack In	Thursday 7–Thursday 14 February
Event	Thursday 14 – Sunday 17 February
Pack Out	Sunday 17 – Wednesday 20 February

b) note that this approval is conditional upon:

i) a detailed pedestrian and cycle access plan for the ASB Classic Summer of Tennis event, which demonstrates improved pedestrian and cycle access to and through Auckland Domain, being submitted to the Deputy Chair of the Auckland Domain Committee for approval.

ii) all other detailed event plans including, but not limited to, travel management, site set up, waste management and arboriculture reports being submitted to the Community Facilities Department for approval and this approval being obtained before these events progress.

CARRIED

12	Auckland Domain - general update
	A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number ADC/2018/17 MOVED by Cr L Cooper, seconded by Cr D Simpson: That the Auckland Domain Committee: a) receive the report. CARRIED
	Attachments a 30 May 2018, Auckland Domain Committee - Item 12 - Auckland Domain - general update, presentation

13 Consideration of Extraordinary Items

13.1	Consideration of Extraordinary Item - Wintergarden Cafe lease
	A memo was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number ADC/2018/18 MOVED by Chairperson M Lee, seconded by S Chambers: That the Auckland Domain Committee: a) is supportive of the proposed Kiosk Licence extension on the following basis: i) maintaining traditions and character of the Kiosk and the Domain and alignment of current business activity to the Masterplan (promotion of healthy behaviours/ Introduction of healthy food menu etc). ii) commitment from a Licensee in regard to internal redecoration to make establishment more attractive for visitors (interior renovations). iii) gaining control over any potential assignee through the variations of the License conditions: · control of Assignment and Subleasing · performance by Tenant · sum for repairs and maintenance iv) the extension does not imply exclusivity of activities provided, including bike rentals. b) approve the extension of the commercial licence terms to Domain Events Limited over the premises located at 20 Park Road, Grafton, Auckland Domain, subject to the following terms and conditions at 20 Park Road, Grafton, Auckland Domain: i) an extension of commercial licence for the term of ten years ii) final expiry date of 1 June 2028. c) endorse the inclusion of a control of Assignment/Sub-lease clause in the variation of the licence. CARRIED
	Attachments a 30 May 2018, Auckland Domain Committee - Item 13.1 - Consideration of Extraordinary Item - Wintergarden Café lease, Memo

8.08 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Auckland Domain Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Cr Mike Lee
Deputy Chairperson	Pippa Coom, Waitemata Local Board Chair
Members	Shale Chambers, Waitemata Local Board Deputy Chair
	Cr Linda Cooper, JP
	Cr Desley Simpson, JP

Members	IMSB Member Renata Blair
	IMSB Chair David Taipari
	Vernon Tava, Waitemata Local Board member

Ex-officio	Mayor Hon Phil Goff, CNZM, JP