Agenda of Albert-Eden Local Board

Albert-Eden Local Board

23 May 2018

Auckland Council's Quarterly Performance Report: Albert-Eden Local Board for quarter three, 1 January - 31 March 2018

File No.: CP2018/05520

Te take mō te pūrongo / Purpose of the report

1. To provide the Albert-Eden Local Board with an integrated quarterly performance report for quarter three, 1 January - 31 March 2018.

Whakarāpopototanga matua / Executive summary

2. This report includes the following information for quarter three of the 2017/2018 financial year:

· financial performance

· progress against local board key performance indicators

· progress against work programmes

· key challenges the local board should be aware of

· any risks to delivery against the 2017/2018 work programme

· budget re-allocation recommendations.

3. Of significance this quarter:

· Recent unplanned service issues and wet weather have caused delays in the Mt Albert town centre transformation. The project will be completed by mid-May 2018, with an opening event on 19 May 2018.

· Physical works are on hold at Chamberlain Park pending the decision of a judicial review and budget confirmation through the long-term plan process. Resource consent was lodged in late February for the neighbourhood park playground construction and the processing is expected to be completed in early May.

· A project brief is being prepared for a consultant (landscape architect/urban designer) to progress analysis of options for the transformational project ideas in Sandringham and Greenwoods Corner.

· Neighbours Day grants were completed as a joint project with Neighbourhood Support. As well as administering the funds to successful applications, Neighbourhood Support staff attended as many events as possible. This enabled them to support collaborations between neighbours to profile how they can help create resilient neighbourhoods.

· Two Movies in Parks events took place: 'When Harry Met Sally' at Tahaki Reserve 14 February 2018, and 'Back to the Future' at Coyle Park, Pt Chevalier 2 March 2018. An estimated 1,700 people attended across both events. Bad weather meant attendance was down for Tahaki Reserve event, but feedback was that a mid-week screening aimed at adults was appreciated.

· Windmill Reserve netball courts and lights construction are complete and an opening was held on 21 March 2018.

· Albert-Eden Business Awards nominations closed in March with 370 nominations received for 240 individual businesses. 56 finalists were selected across the categories. The awards dinner will be held at Eden Park on Tuesday 22 May 2018.

· Recreate NZ, Anderson Park Tennis Club Incorporated and New Zealand Nepal Society Incorporated lease renewals have been completed.

4. Performance against the agreed 2017/2018 work programmes is tracking positively.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). The following activities are reported with a status of red (behind delivery, significant risk):

· Bungalow Festival – deferred.

· Chamberlain Park event – cancelled.

· Western Springs building refurbishment, carpark and path renewal – on hold.

· Pt Chevalier Community Centre playground safety matting – project combined with other projects being delivered at the centre.

· Nixon Park changing rooms and toilets – cancelled.

· Town centre revitalisation planning – project line cancelled.

· Gribblehirst Park Bowling Green investigate reuse – in progress and delayed.

· Walker Park development – on hold.

· Auckland Rugby Union lease – cancelled.

6. The financial performance report compared to budget 2017/2018 is attached. There are some points for the local board to note:

· Overall operating result is near budget. Operating revenue and expenditure are at budget with some variations between different activities. Revenue from venue hire is slightly above budget and help to offset nil income from sports field charges.

· Operating expenditure is higher in facility parks contract and lower for locally driven initiatives. Local accommodation support fund and community grants will be allocated in the next quarter and some initiatives are still in progress. Capital expenditure is 46 per cent below the budget for asset renewals and locally funded and growth projects.

7. The key performance indicators show a trend of delivery resulting in 45 per cent of measures that will not achieve their target.

8. There is unspent and unallocated locally driven initiative operating expenditure budget. This funding is available to be re-allocated to Epsom business area research study and the local grants and/or accommodation support funds.

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a) receive the performance report for the financial quarter ending 31 March 2018.

b) re-allocate the following 2017/2018 locally driven initiative operating expenditure budgets towards the Epsom business area research study:

i) $9,000 from the events partnership fund.

ii) $6,300 from the community response fund.

c) re-allocate the following 2017/2018 locally driven initiative operating expenditure budgets towards the community grants fund:

i) $2,700 from the community response fund.

ii) $12,000 from the community engagement budget.

iii) $14,500 from the local civic functions fund.

iv) $4,000 from the Mt Albert anniversary event fund.

Horopaki / Context

9. The Albert-Eden Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 7 June 2017

· Parks, Sport and Recreation; approved on 7 June 2017

· Libraries and Information; approved on 7 June 2017

· Community Facilities: Build Maintain Renew; approved on 7 June 2017

· Community Leases; approved on 7 June 2017

· Infrastructure and Environmental Services; approved on 7 June 2017

· Local Economic Development; approved on 28 June 2017.

10. The work programmes are aligned to the 2014 Albert-Eden Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

Key achievements for quarter three

11. The Albert-Eden Local Board has a number of key achievements to report from the quarter three period, which include:

· Neighbours Day grants (264). Staff presented expressions of interest from the community to the local board for grants to support activities on Neighbours Day. Neighbourhood Support was funded to organise administration, purchasing of vouchers for the events and collecting accountability information. Neighbourhood Support staff attended as many events as possible and supported collaborations between neighbours to demonstrate how they can help create resilient neighbourhoods.A report profiling this work will be presented at a local board workshop by Neighbourhood Support in quarter four.

· Build capacity: Western Springs Community recycling centre and network development (564). A repair café was successfully completed in quarter three. This event was a joint collaboration between Grey Lynn 2030 and Point Chevalier Transitions Town group. Over 200 people attended throughout the day, most bringing items to repair.. The event was used as an opportunity to develop and grow a network of community recyclers and to inform them on the development of the Community Recycling Centre at Western Springs.

· Capacity building: Local economic development in town centres (565). The Chinese New Settlers Services Trust (CNSST) are working with staff to develop e-learning modules for mandarin speaking migrant business owners in the local board area which can be telecasted and shared with all the ‘We-chat’ based businesses. Links to workshop information that migrant business owners have requested in the past and find useful to run their businesses in New Zealand are included. One of the modules will also consist of information on local government and local boards.

· Funding Agreement – Epsom Community Centre (108). The highlight for quarter three was the well-attended Epsom Family Day on 10 March 2018. Movies in Parks (272). Two Movies in Parks events took place: 'When Harry Met Sally' at Tahaki Reserve 14 February 2018, and 'Back to the Future' at Coyle Park, Pt Chevalier 2 March 2018. An estimated 1,700 people attended across both events. Bad weather meant attendance was down for Tahaki Reserve event, but feedback was that a mid-week screening aimed at adults was appreciated.

· Windmill Reserve netball courts and lights construction (2461) is complete and an opening was held on 21 March 2018.

· Celebrating cultural diversity and local community (1161). All three libraries ran a successful programme of events for Lunar New Year including lantern making, craft and origami and Chinese dessert making demonstrations. Mt Albert library staff helped to deliver a Pasifika Rhymetime at Epsom with great customer feedback and attendance. Epsom Library held a successful Pride storytime and display. Epsom and Mt Albert libraries collaborated with Epsom Community Centre for the Epsom Family Day. All three libraries attended the Brazilian Festival in Rocket Park. Planning is underway for Matariki events. Mt Albert library staff are also helping at the Pasifika Festival and the Auckland International Cultural Festival.

· Albert-Eden Business Awards (676). The nominations for the awards closed in March with 370 nominations received for 240 individual businesses. 56 finalists were selected across the categories. Public voting commenced in April via the Business Awards website, Facebook page and the Albert-Eden Local Board Facebook page. The awards dinner will be held at Eden Park on Tuesday 22 May 2018.

· Learn to swim programme (1986). Students from Owairaka District School, Te Kura Kaupapa Māori o Ngā Maungarongo, Edendale Primary School, Balmoral School and Marist School will receive swimming lessons in term one or term two. Each student will get eight lessons, with progress monitored in Water Safety NZ’s database. Swimming lessons will be provided by the Mt Albert Aquatic Centre (Belgravia Leisure).

· Recreate NZ (1472), Anderson Park Tennis Club Inc (1482) and New Zealand Nepal Society Incorporated (3317) lease renewals have been completed.

Key project updates from the 2017/2018 work programme

12. The following are progress updates against key projects identified in the Albert-Eden Local Board Plan and/or Local Board Agreement:

· Mt Albert town centre transformation (639). Recent unplanned service issues have caused delays, including lowering of a shallow water main and a sewer replacement which was damaged by street trees. Additionally, the wet weather has contributed to small delays. The contractor has brought in additional resources, and the project will be completed by mid-May 2018, with an opening event on 19 May 2018. The project manager presented at an Albert-Eden Local Board workshop on 14 March 2018 on proposed car parking changes, which will be implemented over the next two to three months. The overall town centre parking numbers are unchanged from the parking consultation that was carried out in mid-2017.

· Chamberlain Park install artificial fields and lights – stage 5 (2945) and Chamberlain Park development (2431). No further works has been undertaken on the golf course realignment or construction of sports fields as this project is pending the decision of a judicial review and the confirmation of funding for the project through the long-term plan process. Resource consent was lodged in late February for the neighbourhood park playground construction Planning for procurement continues and tender documentation is currently being prepared.

· Albert-Eden Transformation Programme (3363). Staff from Plans and Places and the Auckland Design Office departments are preparing the project brief to engage a consultant (landscape architect/urban designer) to progress analysis of options for the transformational project ideas in Sandringham and Greenwoods Corner. Based on scoping to date and recent site visits with Board members, the brief will be provided to the local board for feedback, before engaging the expert. The next step will be to develop plans to optimise streetscape enhancement opportunities for these centres.

Key performance indicators

13. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure outlook for Albert-Eden Local Board’s measures, showing how performance is tracking after the third quarter of 2017/2018 financial year.

14. The year-end outlook is that 45 per cent of measures will not achieve target. These measures are:

· Percentage of residents who visited a local park or reserve in last 12 months (87 per cent compared to 90 per cent target). This target was not achieved. The proportion of residents who visited local parks in the area remained above the regional average.

· Percentage of residents satisfied with the provision (quality, location and distribution) of sports fields (68 per cent compared to 75 per cent target). The Albert-Eden area has the area of lowest provision of parks and sports fields across the region. Investment to deliver sports field capacity increases has included new hybrid pitches at Gribblehirst Park and Nixon Park. Further field upgrades are planned next year at Fowlds Park and Phyllis Reserve.

· Percentage of funding/grant applicants satisfied with information, assistance and advice provided (49 per cent compared to 76 per cent target). Overall the level of customer satisfaction has increased by 7 per cent for all local boards for this year. Customers have reported difficulties with completing the online form and navigating the council website. Improvements to the application form and grants webpage have been made for the 2017/2018 financial year.

· Percentage of Aucklanders that feel connected to their neighbourhood and local community (36 per cent compared to 72 per cent target). Residents may not feel connected for a variety of reasons,including a lack of awareness about how to access activities and barriers such as language and culture. A number of activities such as arts programmes, community facility programmes, events and community development seek to connect Aucklanders to their local communities.

· Percentage of attendees satisfied with council delivered and funded local events. Results from events which were surveyed are not yet available.

· Percentage of Aucklanders that feel their local town centre is safe (day) (82 per cent compared to 86 per cent target).

· Facility Utilisation - utilisation at peak times and off-peak times for council managed community centres and venues for hire (peak) (28 per cent compared to 38 per cent target).

· Facility Utilisation - utilisation at peak times and off-peak times for council managed community centres and venues for hire (off peak) (12 per cent compared with 20 per cent target).

· Number of visitors to community centres and venues for hire (373,000 compared to 457,000 target).

15. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

16. Attachment D contains further detailed key performance indicators information.

Budget re-allocation

Epsom business area research study

17. The Board is exploring the possibility of bringing businesses together in the Epsom area. The Board has discussed the draft 2018/2019 local economic development work programme, which includes a project on Epsom business engagement. The aim of the project is to facilitate a local business network where businesses can work together as part of a connected and collaborative business community.

18. The Board has indicated their support for this project, and final sign off of the work programme will occur in June 2018.

19. To prepare for the start of this new project, the Board has identified the need to undertake an Epsom business area research study and wishes for this work to be started in the 2017/2018 financial year.

20. The study will include research objectives such as:

· geographically define the area to identify, update and complete a database of businesses

· develop a profile of businesses in the area: type, size, length of operation, seasonality etc.

· understand the challenges and opportunities facing businesses

· establish a level of need and/or opportunity to develop a formal structure and its purpose.

21. There is unspent and unallocated locally driven initiative operating expenditure budget. This funding is available to be re-allocated to fund the Epsom business area research study.

Community grants programme

22. The Board run a community grants programme. The final round of the local grants fund, and the accommodation support fund, are both oversubscribed with applications relative to the budget remaining in the community grants and accommodation support budgets.

23. There is unspent and unallocated locally driven initiative operating expenditure budget. This funding is available to be re-allocated to the community grants fund and/or the accommodation support fund.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

24. This report informs the Albert-Eden Local Board of the performance for the quarter ending 31 March 2018.

Tauākī whakaaweawe Māori / Māori impact statement

25. The Board’s work programme contains a number of projects which provide direct outcomes for Māori, such as:

· Local Māori Responsiveness Action Plan (719). Staff met with the new coordinators at Ngāti Whātua O Orākei about a programme of guided cultural walks (hikoi) on Maungawhau. The meeting was to review options for continued collaboration with mana whenua before bringing ideas to the board for feedback in quarter four. Kahui Tu Kaha applied for grant funding in quarter two for work with diverse communities around their experience of mental health issues and isolation. Staff recommended that the project be funded as it directly contributes to a key outcome of the Inclusion and Diversity research (linked with activity ID 567). Staff brought together the researchers with Kahui Tu Kaha to refine the concept for the project together and completed a funding agreement to support the work. This is expected to be completed in quarter two 2018/2019.

· Celebrating Te Ao Māori and strengthening responsiveness to Māori (1158). Staff from Mt Albert library have shared their Te Reo knowledge (and Pasifika songs) with storytime presenters at Pt Chevalier and Epsom libraries. This has given the staff confidence when presenting sessions and increased their Te Reo skills.

26. The Board, through its work programme responds and delivers upon council’s Māori Responsiveness Framework through the following actions:

· fostering and building strong relationships with mana whenua and matawaaka by ensuring their views are considered prior to making decisions on local projects

· collaborating with co-governance entities, such as the Tupuna Maunga Authority for the protection and enhancement of the three maunga in the local board area

· embedding mana whenua customary practices within the development of local projects (e.g. blessings at sod-turnings).

Financial performance

27. Revenue is on target with variations between local community services and parks activities.

28. Overall expenditure is near target. In asset based services expenditure is above the budget mainly due to facility parks contract and lower in locally driven initiatives (LDI.) Further discretionary grants will be allocated in the next quarter and some projects are still in progress.

29. Capital spend is below budget in asset renewals including town centre, LDI funded capex and growth projects. These projects are at various stages.

30. The Albert-Eden Local Board financial performance report is in Attachment C.

Ngā ritenga ā-pūtea / Financial implications

31. The work programme update is for information only therefore has no financial implications.

32. There is unspent and unallocated locally driven initiative operating expenditure budget. This funding is available to be re-allocated to the Epsom business area research study and local grants and/or accommodation support fund.

Ngā raru tūpono / Risks

33. The following risks have been identified by operating departments where the progress and performance indicator has been reported as red – significantly behind budget/time or achievement of outcomes:

· Bungalow Festival (236) is deferred. This event is not being held in the 2017/2018 year due to budget being redistributed for the 150th Anniversary of Mt Albert.

· Chamberlain Park event (254) was cancelled prior to planning commencing at the request of the Board due to construction activities planned for the site.

· Western Springs building refurbishment (2415), carpark and path renewal (2458) projects are on hold until further scoping is complete for Waste Solutions Central Community Recycling Centre project.

· Pt Chevalier Community Centre playground safety matting (2418) project has been combined with other projects being delivered at the centre.

· Nixon Park changing rooms and toilets (2448) and Auckland Rugby Union lease (1499) has been cancelled as Auckland Rugby Union have withdrawn their proposal.

· Town centre revitalisation planning (3371) project line is cancelled.

· Gribblehirst Park Bowling Green investigate reuse (2438) project is in progress and delayed. Staff met with Board members and agreed this would come back to a local board workshop in April. Next steps are for the Board to agree a way forward on what physical works could be undertaken with the bowling green to support future use by the Gribblehirst Community Hub and other community groups.

· Walker Park development (2827) project is on hold. The updated sports field capacity assessment has identified that Albert-Eden Local Board area has a projected shortfall of 104 hours over the next 10 years. Projects planned for Fowlds Park, Phyllis Street Reserve and Chamberlain Park will address this shortfall. As a result the upgrade of Walker Park #1 and #5 has been put on hold. Next steps are to continue to address the shortfall in Albert-Eden Local Board area by completing other planned projects.

Ngā koringa ā-muri / Next steps

34. The local board will receive the next performance update following the end of quarter four, August 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Work programme snapshot	17
b ⇩	Work programme update	19
c ⇩	Financial performance	57
d ⇩	Key performance indicators	65

Ngā kaihaina / Signatories

Author	Emma Reed - Local Board Advisor Albert-Eden
Authoriser	Robyn Allpress – Acting Relationship Manager - Albert-Eden / Senior Local Board Advisor

Albert-Eden Local Board

23 May 2018

Albert-Eden Local Grants, Round Two and Accommodation Support Fund 2017/2018 grant allocations

File No.: CP2018/05042

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Albert-Eden Local Grants, Round Two 2017/2018.

2. To fund, part-fund or decline applications received for the Albert-Eden Accommodation Support Fund 2017/2018.

Whakarāpopototanga matua / Executive summary

3. This report presents applications received in Albert-Eden Local Grants, Round Two 2017/2018 (see Attachment B) and the Albert-Eden Accommodation Support Fund 2018 (see Attachment C).

4. The Albert-Eden Local Board has set a total community grants budget of $108,000 for the 2017/2018 financial year.

5. A total of $82,004.50 has been allocated in previous rounds, leaving a total of $25,995.50 for one local grant round, remaining in the 2017/2018 financial year.

6. Thirty-four applications were received for Albert-Eden Local Grants, Round Two 2017/2018, requesting a total of $218,685.07.

7. The Albert-Eden Local Board has set a total accommodation budget of $160,000 for the 2017/2018 financial year, with one grant round

8. Eighteen applications were received for the Albert-Eden Accommodation Support Fund 2017/2018, requesting a total of $206,695.

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a) agree to fund, part-fund or decline each application in Albert-Eden Local Grants, Round Two, listed in Table One.

App ID	Main focus	Applicant	Project	Amount requested	Eligibility
LG1801-214	Arts and culture	The Auckland Performing Arts Centre at Western Springs	Towards the purchase of 10 crash mats and six gym mats.	$10,000.00	Eligible
LG1801-220	Arts and culture	Lillibet Bothma (Umbrellaed under Innovative Franchising Limited)	Towards subsidised "Inovatorix” holiday art classes to children aged five to 13 years old at Cornwall Park District School.	$10,000.00	Eligible
LG1801-239	Arts and culture	New Zealand Chinese Blossom Art Troupe	Towards the cost of performances at the Mount Eden War Memorial Hall for the "Mid-Autumn Festival Celebration Show".	$4,000.00	Eligible
LG1801-244	Arts and culture	Eden Arts: Maungawhau Mount Eden Community Arts Trust	Towards a contribution to musicians’ fees and advertising costs for the "Mt Eden Chamber Music Festival"	$6,000.00	Eligible
LG1801-250	Arts and culture	Auckland Libraries	Towards materials for the "Matariki celebration" in Albert Eden and Puketapapa Local Board libraries.	$1,500.00	Ineligible as the library is a council-owned facility.
LG1801-204	Community	Roopa Aur Aap Charitable Trust	Towards project costs for the "Parenting Through Conflict" program.	$10,000.00	Eligible
LG1801-209	Community	Gribblehirst Community Hub Trust	Towards the making and installation of blinds for the windows at "The Gribblehirst Community Hub"	$3,494.53	Eligible
LG1801-210	Community	Boomerang Bags Dominion Road (Umbrellaed under EcoMatters Environment Trust)	Towards the purchase of sewing machines, overlocker, umbrella organisation administration fee, marketing, promotion and replacement screen printing screen costs for "Boomerang Bags"	$4,936.88	Eligible
LG1801-212	Community	Parenting Place Charitable Trust	Towards the cost of delivering 63 mental health presentations to 8200 students across six Albert-Eden schools.	$2,900.00	Ineligible as below minimum funding request.
LG1801-213	Community	Basava Samithi of Australasia (New Zealand Chapter) Incorporated	Towards the costs of delivering the "Community Well-Being" program from June 2018 to March 2019.	$4,255.00	Eligible
LG1801-215	Community	Home and Family Counselling Incorporated	Towards the cost of the after-hours professional counselling sessions at the Mt Eden Centre.	$4,000.00	Eligible
LG1801-223	Community	New Zealand Council of Victim Support Groups Incorporated	Towards the victim support volunteer programme including training, recruitment and volunteer expenses in the Albert Eden Board area.	$8,727.00	Eligible
LG1801-227	Community	Action Education Incorporated	Towards the cost of delivering 35 spoken word poetry workshops at schools in Albert-Eden area.	$7,000.00	Eligible
LG1801-232	Community	The UMMA Trust	Towards the costs of coordination, pool hire, instructors’ fees, volunteer time, transport and venue hire for the delivery of independent living, health and recreational activities for 50 Muslim women between June 2018 to March 2019.	$10,000.00	Eligible
LG1801-235	Community	KidsCan Charitable Trust	Towards the purchase of food for two schools in the Albert-Eden area.	$1,500.00	Ineligible as below minimum funding request.
LG1801-236	Community	New Zealand Centre for Gifted Education Limited	Towards subsidies for disadvantaged children to access the “MindPlus” programme.	$4,000.00	Eligible
LG1801-237	Community	New Zealand Nejashi Trust	Towards tutor costs for homework and computer literacy classes for refugee children and adults.	$10,000.00	Eligible
LG1801-238	Community	The New Zealand School of Meditation Incorporated	Towards hall hire and advertising costs for "International Yoga Day" at Mt Albert War Memorial Hall.	$2,000.00	Ineligible as below minimum funding request.
LG1801-240	Community	Mount Albert Termites Club	Towards the purchase of “Lego” sets for the club.	$999.96	Ineligible as below minimum funding request.
LG1801-241	Community	Dance Therapy NZ	Towards the facilitation and supervision fees, programme coordination, administration and equipment costs to run the STARS workshop.	$8,354.00	Eligible
LG1801-242	Community	Facing North Limited	Towards the cost of distributing a printed map of great local cafes; and wages for the management and execution of the "Bert+Den" project.	$9,623.00	Eligible
LG1801-243	Community	Auckland Regional Migrant Services Charitable Trust (ARMS)	Towards room hire, purchase of equipment and the “WISE” food control plan verification for ARMS and “WISE” collective.	$4,000.00	Eligible
LG1801-245	Community	Cycling Without Age ((Umbrellaed under Selwyn Foundation)	Towards the purchase of a taxi trishaw and project coordinators fees.	$10,000.00	Eligible
LG1801-246	Community	Women Entrepreneurship Centre Charitable Trust	Towards venue hire for the Wesley Community Centre, facilitators fees, project coordinator fees and the cost for stage one of the "Creative confidence program".	$9,400.00	Eligible
LG1801-247	Community	Kids Safe With Dogs Charitable Trust	Towards instructor wages, administration and printing of activity booklets for the workshops.	$9,500.00	Eligible
LG1801-251	Community	Balmoral Ward Latter Day Saints Church Youth Group	Towards the costs of accommodation, transport, food and activities for the "Balmoral Ward Youth Camp".	$4,000.00	Eligible
LG1801-252	Community	Fab Lab Auckland Charitable Trust	Towards the purchase of a shipping container and resources to relocate it for setting up the first "Green Fab Lab".	$5,610.00	Eligible
LG1801-225	Historic Heritage	Auckland Electric Tramways Trust	Towards costs associated with digitisation of film and plan media.	$6,384.70	Eligible
LG1801-229	Sport and recreation	Auckland Table Tennis Association Incorporated	Towards power and water costs of "Auckland Table Tennis Centre" and wages for the coach and development coach.	$10,000.00	Eligible
LG1801-224	Environment	Mt Eden Normal Primary School	Towards a contribution for a waste management system	$5,000.00	Eligible
LG1801-207	Events	New Zealand Book Festival Limited	Towards advertising including public relations, radio, social media and posters for the New Zealand Book Festival on 17 November 2018	$7,500.00	Ineligible as the applicant has applied for the same project in this financial year
LG1801-218	Sport and recreation	Auckland United Softball Club Incorporated	Towards hirage of an indoor training facility.	$4,000.00	Eligible
LG1801-230	Sport and recreation	Auckland Badminton Association Incorporated	Towards the venue and facility hire costs to provide more badminton training and competitions.	$10,000.00	Eligible
LG1801-233	Sport and recreation	Auckland Basketball Services Limited	Towards venue hire and part of the cost of office rent at their Sport Auckland offices which are used to administer the "Junior and Youth development programs".	$10,000.00	Eligible
Total				$218,685.07

b) agree to fund, part-fund or decline each multiboard application in Albert-Eden Local Grants, Round Two, listed in Table Two.

App ID	Main focus	Applicant	Project	Amount requested	Eligibility
LG1821-219	Arts and culture	Te Pou Theatre Trust	Towards festival management, marketing for the "Kaumatua and Whanau Day"	$500.00	Eligible
LG1820-219	Arts and culture	Chinese New Settlers Services Trust	Towards tutor fees for the dance, painting, kungfu and chess programmes and associated advertising costs.	$2,000.00	Eligible
LG1811-338	Community	LifeKidz Trust	Towards support workers’ wages and resources for after school and school holiday programme care for children with disabilities and special needs.	$1,000.00	Eligible
LG1805-226	Community	Age Concern Auckland Incorporated	Towards the provision of health promotion, the accredited visitor service and field social support services across west and central Auckland.	$8,100.00	Eligible
LG1807-314	Community	Bhartiya Samaj Charitable Trust	Towards the cost of running an elderly support programme, specifically volunteer travel reimbursement, venue and bus hire, festival celebrations and guest speakers.	$10,000.00	Eligible
LG1815-212	Environment	Project Litefoot Trust	Towards the overall cost of the project specifically the cost of materials, equipment, advertising and promotion.	$4,632.00	Eligible
LG1806-234	Sport and recreation	Kelly Group (NZ)	Towards coaching fees and resource kits to deliver a "traditional Maori games programme" to 29 schools in Auckland.	$36,097.20	Eligible
Total				$62,329.20

c) agree to fund, part-fund or decline each application in Albert-Eden Accommodation Support Fund, listed in Table Three.

App ID	Applicant	Accommodation Location	Amount requested	Eligibility
ASF1801-001	Autism New Zealand Incorporated	642 New North Road, Mt Albert	$20,000.00	Eligible
ASF1801-002	The Auckland Asthma Society Incorporated	581 Mt Eden Rd, Mt Eden	$20,000.00	Eligible
ASF1801-003	The Documentary New Zealand Trust	Suite 2-3, 72 Dominion Road	$18,000.00	Eligible
ASF1801-004	Conservation Volunteers New Zealand	Level 2, Villa Dalmacija, 10 New North Road, Eden Terrace	$20,000.00	Eligible
ASF1801-005	No.3 (Auckland City) Squadron, Air Training Corps	Gate 3, Farm Road, Unitec Campus, Carrington Road, Pnt Chevalier	$3,000.00	Eligible
ASF1801-006	Te Riri O Te O Dance Group	Avondale Community Centre, 99 Rosebank Road, Avondale	$2,500.00	Eligible
ASF1801-007	The Music Association of Auckland	Cornwall Park School, 193 Green Lane West, Greenlane,	$2,725.00	Eligible
ASF1801-008	Somerville Hockey Club Incorporated	3 Normanby Road, Mt Eden	$20,000.00	Eligible
ASF1801-010	The Auckland Swords Club	Auckland Grammar School Gym, 55-87 Mountain Road, Epsom	$5,000.00	Eligible
ASF1801-011	Dress for Success Incorporated	4 Boston Road, Grafton	$20,000.00	Eligible
ASF1801-013	Point Chevalier Bowling Club Incorporated	25 Dignan Street, Pt Chevalier	$5,000.00	Eligible
ASF1801-014	Roopa Aur Aap Charitable Trust	1193B Dominion Road, Mt Roskill	$20,000.00	Eligible
ASF1801-015	Friends of Te Auaunga Oakley Creek	4/65 Woodward Road, Mt Albert	$6,750.00	Eligible
ASF1801-016	Panacea Arts Charitable Trust trading as Mapura Studios	Fowlds Park, Rocky Nook Ave, Morningside, Auckland	$6,120.00	Eligible
ASF1801-017	Point Chevalier Hallyburton Johnstone Tennis Club	335 Pt Chevalier Rd, Pt Chevalier	$3,000.00	Eligible
ASF1801-018	Shine - a service of Presbyterian Support Northern	409 New North Road, Kingsland	$20,000.00	Eligible
ASF1801-019	Loop Groop charitable trust	21 Minnie Street, Eden Terrace	$9,000.00	Eligible
ASF1801-020	Royal New Zealand Plunket Trust	93B Moa Road, Pt Chevalier	$3,600.00	Eligible
QR1801-324	The Girl Guides Association New Zealand Incorporated	Venue Hire for the Girl Guides in Albert Eden	$2,000.00	Eligible
Total			$206,695.00

Horopaki / Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. Albert-Eden Local Board Community Grants Programme 2017/2018 can be found in Attachment A.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

13. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

14. A summary of each application received through Albert-Eden Local Grants, Round Two (see Attachment B) and Albert-Eden Accommodation Support Fund (see Attachment C) are provided.

Tauākī whakaaweawe Māori / Māori impact statement

15. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. Two organisations applying in these rounds identified as a Māori organisation and ten organisations applying in these round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

16. The allocation of grants to community groups or individuals is within the adopted Long-term Plan 2015-2025 and local board agreements.

17. The Albert-Eden Local Board has set a total community grants budget of $108,000 and a total accommodation grant budget of $160,000.

18. For the community grants budget, a total of $82,004.50 has been allocated in previous grant rounds, leaving a total of $25,995.50 to be allocated for round two local grants in the 2017/2018 financial year.

19. Thirty-four applications were received for Albert-Eden Local Grants, Round Two 2017/2018, requesting a total of $218,685.07.

20. Eighteen applications were received for the Albert-Eden Accommodation Support Fund 2017/2018, requesting a total of $206,695. This is the only accommodation grant round for 2017/2018.

Ngā raru tūpono / Risks

21. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

22. Following the Albert-Eden Local Board allocating funding for Local Grants Round Two and the Accommodation Support Fund, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board Community Grants Programme 2017/2018	83
b ⇩	Albert-Eden Local Grants Round Two 2017/2018 grant applications	87
c ⇩	Albert-Eden Accommodation Support Fund 2017/2018 grant applications	259

Ngā kaihaina / Signatories

Author

Moumita Dutta - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Robyn Allpress – Acting Relationship Manager - Albert-Eden / Senior Local Board Advisor

Albert-Eden Local Board

23 May 2018

Albert-Eden Local Board

23 May 2018

Auckland Transport Monthly Report, Albert-Eden Local Board, May 2018

File No.: CP2018/08158

Te take mō te pūrongo / Purpose of the report

1. This report:

a) Provides information on, and provides opportunity to provide input to, transport projects within the Albert-Eden Local Board area.

b) Requests the Board to nominate a representative to the Community Liaison Group for the Pt Chevalier to Westmere cycle project.

Whakarāpopototanga matua / Executive summary

2. In particular, this report:

a) Requests the Board appoint one member and an alternate to attend the community liaison meetings concerning Pt Chevalier to Westmere cycle project.

b) Discusses a site visit to Greenlane Station undertaken by Auckland Transport (AT) and Board members in regard to approving amenity and safety in the area around the station.

c) Provides a progress update to the Albert-Eden Local Board on its current transport capital fund projects.

d) Briefly outlines the responses of AT’s consultation on the Board’s Carrington Area traffic calming project and discusses options on a transport capital fund project.

e) Indicates AT’s response to the Board’s request for a discussion on Sutherland Road with AT’s walking and cycling manager.

f) Indicates how much transport capital fund budget the Board has remaining in this political term.

g) Notes consultation information sent to the Board and decisions of the Traffic Control Committee as they affect the Albert-Eden Local Board.

h) Includes AT’s Quarterly report to the Board on activities in its area and around the region as an attachment.

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a) Receives the report.

b) Nominates {name} and {name} as alternate to attend the Pt Chevalier to Westmere Cycle project community liaison meetings.

Horopaki / Context

3. This report addresses transport related matters in the Board area and includes information on the status of the local board capital fund.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in Auckland Transport’s Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

5. Auckland Transport investigates and delivers a number of strategic projects in the Albert-Eden area and these are reported on as appropriate.

Tātaritanga me ngā tohutohu / Analysis and advice

6. The Board has available a fund to construct transport-related capital works in its area. The balance of this fund is reported in the financial section of this report.

7. In 2017, the Board committed funding to two major projects, the Carrington area traffic calming project and a shared path through Chamberlain Park (Meola Creek section). Progress on these projects, and others, is reported below.

Local Board Transport Capital Fund Update

8. The Board’s current Local Board projects are summarised in the table below:

Project	Description	Status	Funds Allocated
Owairaka Park Pedestrian Bridge	Pedestrian bridge	In Construction	$138,000
Carrington Area Traffic Calming	Investigation of traffic calming devices in this general area	Public consultation closed on 13 April and was generally positive. Results will be reported to the Board at its May workshop.	$450,000
Chamberlain Park Greenway and Bridge	Construction of shared path and bridge	The estimate of works assumes a path on the western side of the creek. The shared path will link Rawalpindi Reserve, through the proposed local park, to the North Western Cycleway. This project is being managed by Auckland Council Community Facilities.	$700,000
Greenlane Station Beacon and wayfinding signage	Provide options for signage and other wayfinding improvements to Greenlane Station and its environs. A report on the site visit to the station to discuss other improvements is below.	Board approved a 5 metre beacon to be investigated for installation at the station entrance. Other improvements in the surrounding area were discussed at the site visit and are currently being costed.	$35,000
Ngauruhoe Street	Provide options for the Board to consider for replacement of the berm at the corner of Ngauruhoe Street and Mt Eden Road	Board approved the construction of a raised garden (subject to final signoff).	$10,000
McGehan Close	Provide advice on whether it’s feasible to remove the indented parking bay at McGehan Close, in front of Delphine Reserve	This proposal will now be discussed with residents during a park event at Delphine Reserve. This project is not yet funded.

Carrington Area Traffic Calming Consultation Feedback

9. The consultation for traffic calming improvements in Mount Albert closed on Friday 11 April. AT received around 140 pieces of feedback to the consultation material.

10. On the whole, most the feedback is positive with residents simply requesting a range of additional treatments.

11. The project manager will be discussing the results with the Board in its May workshop.

12. Once the feedback has been summarised and the main themes identified, responses will be added and a report will then be published on the consultation website:

https://at.govt.nz/about-us/have-your-say/central-auckland-consultations/mount-albert-traffic-calming-improvements/

Greenlane Station Amenity Improvements

13. A site visit to Greenlane Station took place in April and staff and Board members discussed how the area around the station could be improved. AT staff noted that Greenlane station is finished to quite a high standard compared to the number of patrons using the station, therefore it is difficult to recommend much in the way of improvement to the immediate station area.

14. Options for improvements at the station seemed to be confined to some extra seating, although there are already two covered areas of seating. Good lighting, CCTV and a satisfactory ramp to the platform area are already in place.

15. The Board resolved in February 2018 to provide funding for a beacon at the station entrance. AT is now developing a new design for station entrances which is rather different to the beacon design. Investigation is underway to see if the new design can be placed at the Greenlane station entrance, and will involve consents and agreement from NZTA. If the new design can be installed, some wayfinding signage will also be part of this package. If the design progresses satisfactorily, it will be presented to the Board at the June workshop.

16. In the future, providing an alternative access to the station via a pedestrian overbridge would improve patronage, but at present, the available catchment area does not support the amount of this investment.

17. The Board members on site visit expressed an interest in making some safety improvements to the pedestrian access way across the motorway to make it more attractive to use. Some of the possible improvements to this area are:

· installation of better lighting,

· painting the pedestrian underpass areas, bright white

· painting the bridge

· cutting back overhanging vegetation

· placement of mirrors to make the inside of the pedestrian underpass visible on the approach.

18. Since the site meeting, AT has been able to confirm that improved LED lighting in the pedestrian underpasses can be funded from within its budgets. Prices for the work noted above are still being sought. This item will come back to the Board’s business meeting in June for a funding decision.

Sutherland Road, Pt Chevalier

19. As part of the Transport Capital Fund discussions, the Board asked AT to provide options to improve the cycling experience on Sutherland Road. The Board has since requested that that AT fund improvements to Sutherland Road from AT’s walking and cycling budgets.

20. AT has been unable to resurface Sutherland Road in asphalt as the underlying road pavement has been proved to be unsuitable for this treatment.

21. At the April business meeting, the Board resolved that AT’s walking and cycling manager be requested to attend a workshop to discuss Sutherland Road and other active transport investments in the Board area in the coming five years.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Mt Eden Bus Priority and Parking Proposals

22. AT briefed the Board in April on the preliminary results of the consultation. Follow-up material was sent to the Board in early May for feedback.

23. A further follow-up meeting between the Board and AT was requested and arrangements for this are being made.

24. A decision on the proposals is expected in May 2018.

Pt Chevalier to Westmere Cycle Project

25. This project is being reported on via a community newsletter. The original project design is not being progressed and a community liaison group (CLG) is to being formed to discuss other design options for the project.

26. The Board has been asked to nominate one Board member and an alternate to attend these community meetings. Waitemata Local Board will also have a representative, so it is desirable that only one representative from each Board attend the CLG in order to facilitate community participation.

27. The role the Board member is to keep a watching brief on the project on behalf of the Board; represent the views of the community and provide strategic and policy context to the CLG in regard to the project.

28. The first meeting is expected to be scheduled for the end of May or beginning of June.

Traffic Control Committee report

29. Decisions of the Traffic Control Committee affecting the Albert-Eden Local Board area in April 2018.

Street/Area	Description	Work	Decision
Puriri Avenue, Greenlane	Permanent Traffic and Parking changes Combined	No Stopping At All Times, P120, P30, P60, Mobility Parking, Angle Parking, Traffic Island, Stop Control	Carried
Taylors Road, St Lukes Road, Lyon Avenue, St Lukes	Permanent Traffic and Parking changes Combined	Prohibited Right Turn, Lane Arrow Markings, No Stopping At All Times, Bus Stop, Bus Shelter, Traffic Island, Stop Control	Carried
St Lukes Road, Wagener Place, St Lukes	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Bus Stop, Bus Shelter, No Right Turn, Lane Arrow Markings, Traffic Island, Keep Clear, Traffic Signal Control, Stop Control, Flush Median, Speed Table	Carried
Sandringham Road, Onslow Road, Walters Road, Bellwood Avenue, Burnlety Terrace, Mcdonald Street, Altham Avenue, Rossmay Terrace, Gribblehirst Road, Paice Avenue, King Edward Street, Parrish Road, Alderley Road, Carrick Place, Lisnoe Avenue, Leamington Road, Kamahi Street, Cromwell Street, Ethel Street, Shaw Street, Collins Street, Cricket Avenue, Reimers Avenue, Kowhai Street, Royal Terrace, Raleigh Street, Wellgarth Street, Tongariro Street, Taupata Street, Marlborough Street, Ward Terrace, New North Road, Hurstmere Road, Quay Street, Kingsland	Amended Temporary Traffic and Parking changes (Event)	Temporary Traffic and Parking restrictions	Carried

Consultation Items

30. Auckland Transport provides the Board with the opportunity to comment on transport projects being delivered in its local board area.

31. In this reporting period, three public consultations are noted. The first and last are AT proposals and the second is associated with a private development.

Location	Proposal
The Drive and Empire Street	AT is proposing to relocate limit lines and to install broken yellow lines (no stopping at all times restrictions) around the intersection of The Drive and Empire Road in Epsom. The proposal will improve visibility for vehicles turning from Empire Road onto the The Drive and will allow sufficient space for buses to safely manoeuvre into and out of existing bus stops at this location.	Support received from the Board
Normanby Rd, Mt Eden	As part of the relocation of the Life Christian Church, a site is being developed on Nornanby Road. To comply with the resource consent for the project, some minor changes to parking controls on Normanby Road are required. There is no net loss of parking.	The Board had no objection to this change.
28, 36 Mountain View Road	AT is proposing to install new speed humps outside 28 and 36 Mountain View Rd. Speed humps are recommended to slow traffic as it approaches the bend in the road. The proposed changes will improve safety at this bend where there has been a number of serious crashes due to a loss of driver control.	Feedback by 25 May, 2018.

Quarterly Reporting January to March 2018

32. The following quarterly report material is attached to this monthly report:

· Attachment A – report from Auckland Transport departments on their activities in the Albert-Eden Local Board area and regionally over the last quarter (January to March 2018).

· Attachment B – report on Travelwise Schools activities in the Albert-Eden Local Board area over the last quarter.

Tauākī whakaaweawe Māori / Māori impact statement

33. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

34. The Albert-Eden Local Board has discretionary funding available for transport related capital projects 2016-2019 in its Board area of just under three million dollars.

35. The Board’s only budget implications relate to the Local Board Transport Capital Fund. The current financial status of the Board’s transport capital fund is recorded below.

Financial Summary

Albert -Eden Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,944,920
Amount committed to date on projects approved for design and/or construction	$1,923,710
Remaining Budget left	$1,021,210

Ngā raru tūpono / Risks

36. Any risks are covered in the Analysis and Advice section of this report.

Ngā koringa ā-muri / Next steps

37. The next step is for the Board to resolve on its representation to the Pt Chevalier to Westmere cycle project.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Auckland Transport’s Quarterly Report to the Board	325
b ⇩	Auckland Transport's Quarterly Report on Travelwise Schools in the Albert-Eden Board area	339

Ngā kaihaina / Signatories

Author

Lorna Stewart - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit

Robyn Allpress – Acting Relationship Manager - Albert-Eden / Senior Local Board Advisor

Albert-Eden Local Board

23 May 2018

Renewal and variation of community lease to Royal New Zealand Plunket Trust for premises at 427 Sandringham Road, Sandringham and 5 Alexis Avenue, Mount Albert

File No.: CP2018/07014

Te take mō te pūrongo / Purpose of the report

1. To grant a renewal and variation of the community leases to Royal New Zealand Plunket Trust for premises at Edendale Reserve, 427 Sandringham Road, Sandringham and 5 Alexis Avenue, Mount Albert.

Whakarāpopototanga matua / Executive summary

2. Royal New Zealand Plunket Society Auckland City has community leases at 427 Sandringham Road Sandringham and 5 Alexis Avenue Mount Albert with the legacy Auckland City Council for a term of five years each. On 12 September 2017 the Plunket Society Auckland City assigned the lease to Royal New Zealand Plunket Society Incorporated. On 1 January 2018 the society assigned the lease to Royal New Zealand Plunket Trust (Plunket). Both assignments of lease were with the consent of Auckland Council.

3. Plunket located at Edendale Reserve, 427 Sandringham Road has a community lease commencing 1 October 2009 with two rights of renewal of five years each. Plunket is exercising its first right of renewal for the period 1 October 2014 until 30 September 2019.

4. Plunket located at 5 Alexis Avenue has a community lease commencing 1 November 2008 with two rights of renewal of five years each. Plunket is exercising both rights of renewal for the periods 1 November 2013 until 31 October 2018 and 1 November 2018 until 31 October 2023.

5. Auckland Council owns the buildings at both locations.

6. A variation to the leases is required to record the name change outlined above in paragraph two and to include a community outcomes plan for each site.

7. This report recommends granting renewals of community leases to Royal New Zealand Plunket Trust at 427 Sandringham Road and 5 Alexis Avenue.

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board :

a) grant a variation of the community leases in b) and c) below to:

i) record the name change to Royal New Zealand Plunket Trust;

ii) include a community outcomes plan for each site as approved be attached to the renewal of lease document (Attachment A and B);

b) grant a renewal of community lease to Royal New Zealand Plunket Trust at Edendale Reserve, 427 Sandringham Road, Sandringham for five years commencing 1 October 2014 under the terms and conditions of the existing community lease signed and dated 16 September 2010.

c) grant a renewal of community leases to Royal New Zealand Plunket Trust at 5 Alexis Avenue, Mount Albert for two terms of five years each commencing 1 November 2013 and 1 November 2018 under the terms and conditions of the existing community lease signed and dated 16 September 2009.

Horopaki / Context

Community Leases

8. Royal New Zealand Plunket Society Auckland City has community leases at the above two sites with the legacy Auckland City Council for a term of five years each. The Sandringham Road lease commenced 1 October 2009 with the Alexis Avenue lease commencing 1 November 2008. Both leases contain two five-year rights of renewal. Both leases were assigned on 12 September 2017 to the Royal New Zealand Plunket Society Incorporated. The lease was further assigned on 1 January 2018 to the Royal New Zealand Plunket Trust (Plunket). Both assignments of lease were with the consent of Auckland Council.

Royal New Zealand Plunket Trust at Edendale Reserve, 427 Sandringham Road, Sandringham

9. The parcel of land occupied by Plunket at Edendale Reserve is described as Lot 30 DP 39743 and contained in Part NA1168/69. Lot 30 is held by the Crown through the Department of Conservation and vested in Auckland Council in Trust as a classified local purpose (site for plunket rooms) reserve (Attachment C – Aerial photograph).

Royal New Zealand Plunket Trust at 5 Alexis Avenue, Mount Albert

10. The land occupied by Plunket at 5 Alexis Avenue is described as Lot 1 DP 29193 and contained in NA1640/76. Lot 1 is held in fee simple by the Auckland Council under the Local Government Act 2002 (Attachment D – Aerial photograph).

Tātaritanga me ngā tohutohu / Analysis and advice

11. Royal New Zealand Plunket Trust has submitted a comprehensive application in support of the renewal of community leases at its premises at Sandringham Road and Alexis Avenue.

12. Plunket is the leading provider of well child and family health services. Its programmes have been designed to support families with young children by offering a range of activities.

13. Site visits were conducted at both locations on 19 December 2017. The premises are being well managed and maintained.

14. Both leases were granted prior to the 2012 Community Occupancy Guidelines so a community outcomes plan was not developed. Plunket has agreed to have a plan attached to each renewal of lease (Attachment A and B). Both leases provide for a right of renewal of five years. With both a name change and the inclusion of a community outcomes plan, a variation to the renewal of leases is required.

Royal New Zealand Plunket Trust at 427 Sandringham Road, Sandringham

15. The premises at Sandringham Road has two Well Child clinics Monday to Friday averaging 24 clients. One Saturday a month it offers a double clinic with an average of 24 clients.

16. The programmes that are run from this facility are PEPE (parenting education programme), Parenting through Separation, coffee group for new mums, first-aid for mums with babies and Sandringham-Kingsland Playgroup.

17. Au Pairs use the facility twice a week.

Royal New Zealand Plunket Trust at 5 Alexis Avenue, Mount Albert

18. The premises at Alexis Avenue have Well Child clinics five days a week increasing to six when required.

19. There are 32 base nurses and clinical leaders who use the facility for Well Child programmes and Before School Checks.

20. As the second renewal term of five years is due within the next six months it is recommended that both renewal terms are granted simultaneously.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

21. The contents of this report were workshopped with the Board on 21 February 2018.

22. A community outcomes plan aligned to the 2017 Albert-Eden Local Board Plan has been negotiated and agreed with Plunket.

Tauākī whakaaweawe Māori / Māori impact statement

23. All Plunket enrolled children are entitled to Well Child services. They connect with Māori whānau through plunket nurse visits, community karitāne visits, toy librarys, playgroups, family centres, coffee groups, PEPE (Parenting Education Programme) parenting groups, education courses in schools, antenatal classes, volunteer groups and plunket mobile bus clinics.

24. Plunket has several projects that focus on Te Reo such as Parenting through Te Reo CDs and the translation of an NZQA Education in schools parenting course module for secondary schools.

25. There are no changes in use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea / Financial implications

26. There are no financial implications associated with the renewal of community lease.

Ngā raru tūpono / Risks

27. There are no known risks with the granting of the renewal and variation of community leases. The provision for a renewal of community lease is provided for in the deed of lease granted to Plunket for each site.

Ngā koringa ā-muri / Next steps

28. Subject to the Board grant of a renewal and variation of the two community leases, council staff will work with key representatives of the Royal New Zealand Plunket Trust to finalise the deeds of renewal of community lease.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	COP 427 Sandringham Road	347
b ⇩	COP 5 Alexis Avenue	349
c ⇩	Aerial photograph 427 Sandringham Road	351
d ⇩	Aerial photograph 5 Alexis Avenue	353

Ngā kaihaina / Signatories

Author

Donna Cooper – Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Robyn Allpress – Acting Relationship Manager - Albert-Eden / Senior Local Board Advisor

Albert-Eden Local Board

23 May 2018

Business Improvement Districts (BID) Compliance Report 2016–2017

File No.: CP2018/05783

Te take mō te pūrongo / Purpose of the report

1. To provide information to the Albert-Eden Local Board on compliance with Auckland Council’s Business Improvement District (BID) Policy 2016 (Hōtaka ā-Rohe Whakapiki Pakihi) by the Dominion Road, Mt Eden Village and Kingsland business associations for the financial year ending June 2017.

2. To provide information in order for the Board to recommend to the Governing Body to strike the targeted rates for the three BID programmes.

Whakarāpopototanga matua / Executive summary

3. Auckland Council’s Business Improvement District (BID) programme supports business associations by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a grant to the relevant business association (BID).

4. The BIDs are incorporated societies that are independent of council. For council to be confident that the funds provided to the BIDs are being used appropriately, council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

5. The BID Policy was developed to encourage improved governance of BID committees and staff to improve financial management, programme delivery and transparency to their members.

6. The Dominion Road, Mt Eden Village and Kingsland business associations are complying with the BID Policy. Information presented in this report is based on documents submitted by these business associations to council’s BID programme team.

7. Staff recommend that, as the BIDs have met the requirements of the BID Policy, the Board should recommend to the Governing Body to strike the targeted rates for the three BID programmes.

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a) Recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2018-2019 for the following BID programmes:

· $180,000 for Dominion Road Business Association;

· $89,035 for Mt Eden Village Business Association; and

· $210,000 for Kingsland Business Association.

Horopaki / Context

8. Council adopted the Business Improvement District (BID) Policy (Hōtaka ā-Rohe Whakapiki Pakihi) in 2016. This policy outlines the principles behind the council BID programme; creates the process for establishing, expanding, and disestablishing BIDs; prescribes operating standards and guidelines; and sets accountability requirements. Please see Attachment A for a review of key elements of the BID programme.

9. BID targeted rates are applied to all commercially-rated properties within a designated area around a town centre or commercial precinct. Those funds are transferred to the business association operating the BID programme.

10. There are currently 48 BID programmes throughout Auckland which represent more than 25,000 businesses and a combined $17.5 million in targeted rates investment. Please see Attachment B for current and proposed targeted rates budgets for all BIDs.

11. Under the Auckland Council governance arrangements, local boards are allocated several decision-making responsibilities. One of these is to annually recommend BID targeted rates to the Governing Body. The Local Board should recommend the striking of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

12. Recommendations of this report are put into effect with the Governing Body’s approval of the Annual Budget 2018-2019 and striking of the targeted rates.

13. This report is a requirement of the BID Policy (2016).

Compliance with the BID Policy

14. The BID Policy is the means for council to ensure accountability for BID targeted rate funding and encourage good governance. This is achieved by requiring regular reporting by BID-operating business associations specifically by providing to council the following documents, and staying in touch with their local board(s) at least once a year:

· Current Strategic Plan – evidence of achievable medium to long-term opportunities.

· Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rates funds responsibly.

· Annual Report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

· Business Plan for the coming year – detailed one-year programme, based on the Strategic Plan, to be achieved and resourced.

· Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Agreement – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID-operating business association and council that sets basic parameters of the council-business association relationship.

Tātaritanga me ngā tohutohu / Analysis and advice

15. The council BID programme team monitors compliance with the BID Policy on an ongoing basis and provides governance advice to BID-operating business associations as needed or requested.

16. As BID programmes are operated by private independent societies, their programmes and services are provided according to their members’ stated priorities. In recognition of their independent corporate status, the policy does not prescribe standards for programme effectiveness. Officers, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

17. The BIDs within the Albert-Eden Local Board area have met the requirements of the BID Policy. Staff therefore recommend that the Local Board should recommend to the Governing Body to strike the targeted rates sought by the BIDs.

18. The recommendation of this report is supported by evidence of full compliance with the BID Policy by the Dominion Road, Mt Eden Village and Kingsland business associations in the Albert-Eden Local Board area. Please see Attachments C, D and E for details.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19. Recommending that the Governing Body strikes the targeted rates for the Dominion Road, Mt Eden Village and Kingsland business associations in the Albert-Eden Local Board area means that these BID programmes will continue to be funded from targeted rates on commercial properties in their districts and provide services in accordance with their members’ priorities as stated in their strategic plans.

20. By continuing these services and programmes, the Dominion Road, Mt Eden Village and Kingsland business associations should better serve their town centres and members, and support business growth.

21. The Albert-Eden Local Board approved a similar recommendation for the BID programmes last year (Resolution AE/2017/39), as did the 17 other local boards that have BID programmes operating in their areas.

22. Several local boards provide additional funding to local business associations but accountability for that funding is set by funding agreements between the local board and the business association. Those requirements are apart from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori / Māori impact statement

23. This decision will have no adverse effects on, or particular benefits to, the Māori population.

Ngā ritenga ā-pūtea / Financial implications

24. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that district. Council’s financial role is only to collect the BID targeted rates and pass them directly to the association on a quarterly basis.

Ngā raru tūpono / Risks

25. There are reputational risks to council if ratepayer funds are misused, but this is rare. Otherwise, there are no direct financial risks to the local board or council that could result from this recommendation to approve the BID targeted rates.

26. The requirements of the BID Policy are intended to help minimise the potential for BIDs to misuse funds, by requiring each BID to plan for the intended use of funds, report on its activities to its members, and to have its accounts audited.

Ngā koringa ā-muri / Next steps

27. If the Board accepts the recommendation of this report, it will recommend to the Governing Body that the BID targeted rates be struck as stated in the Recommendation as part of its approval of the Annual Budget 2018-2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A	359
b ⇩	Attachment B - BID budgets	361
c ⇩	Attachment C - Dominion Road	363
d ⇩	Attachment D - Kingsland	365
e ⇩	Attachment E - Mt Eden Village	367

Ngā kaihaina / Signatories

Author

Paul Thompson - BID Programme Specialist

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Robyn Allpress – Acting Relationship Manager - Albert-Eden / Senior Local Board Advisor

Albert-Eden Local Board

23 May 2018

Review of Auckland Council’s representation arrangements for the 2019 elections

File No.: CP2018/07913

Te take mō te pūrongo / Purpose of the report

1. To provide the Albert-Eden Local Board an opportunity to give formal feedback on the review of Auckland Council’s representation arrangements for the 2019 elections.

Whakarāpopototanga matua / Executive summary

2. Auckland Council’s representation arrangements have to be reviewed this year. The outcome will apply at the 2019 elections.

3. The Governing Body finalised the process for conducting the review in December 2017, following consultation with local boards.

4. The Joint Governance Working Party established by the mayor will develop a proposal for reporting to the Governing Body in July 2018.

5. The local board is now invited to provide its formal feedback on the review, for consideration by the Joint Governance Working Party.

Ngā tūtohunga / Recommendations

That the Albert-Eden Local Board:

a) endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

b) endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections:

i. that all Governing Body members are to continue to be elected by ward as decided by the Governing Body

ii. that the current number of members in each ward is retained

iii. that the Waitematā and Gulf ward non-complying variance (population per member) should be addressed by reducing the size of the isthmus part of the ward on both the east and the west of the ward as in ‘Option 1’, with the resulting changes for neighbouring wards as set out in that option

iv. that the Rodney ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

v. that the area alongside the Kaipara Harbour does not have a community of interest with Warkworth, and that the Rodney Local Board is invited to provide feedback on the alternative options for subdivision arrangements.

c) endorse the following recommendations with respect to the review of Auckland Council’s representation arrangements for the 2019 elections, noting that they have yet to be considered by the Joint Governance Working Party:

i. that the Botany subdivision non-complying variance (population per member) should be addressed by moving the southern boundary of the Howick ward southwards and that the Howick Local Board is invited to provide feedback on the two alternative options

ii. that the Manurewa-Papakura ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

iii. that the Waitematā Local Board consider whether subdivisions within the board area are appropriate

iv. that the Upper Harbour Local Board consider whether subdivisions within the Board area are appropriate.

d) provide any other feedback on the review of Auckland Council’s representation arrangements for the 2019 elections.

e) delegate authority to the Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

Horopaki / Context

There are statutory deadlines

6. All councils must, under the Local Electoral Act 2001, review their representation arrangements at least every six years. Auckland Council, under the Local Government (Auckland Council) Act 2009, must conduct a review of its representation arrangements no earlier than the 2013 elections and no later than September 2018.

7. The Governing Body considered conducting a review for the 2016 elections but resolved to defer this.

8. The Local Electoral Act 2001 requires the following timeline and process:

· public notice of the council’s proposals by 8 September 2018

· consideration of submissions

· public notice of the council’s final proposals within six weeks of the closing date for submissions.

· if there are no objections or appeals, the council’s proposals stand and are implemented

· if there are objections or appeals, they are forwarded to the Local Government Commission for a decision.

9. Staff are planning to report the Joint Governance Working Party’s proposals to the Governing Body meeting on 26 July 2018.

Role of the Joint Governance Working Party and the process for developing the Auckland Council proposal

10. In 2017, the Governing Body endorsed a process for the review of Auckland Council’s representation arrangements for the 2019 elections that was then recommended to local boards. Local board feedback, which was generally supportive of the proposed process, was reported back to the Governing Body in December 2017.

11. The Governing Body, after considering local board feedback, made the following decision:

That the Governing Body:

a) receive the feedback from local boards.

b) note the mayor’s appointments to the Joint Governance Working Party as follows:

Cr Cathy Casey (Central), Cr Linda Cooper (West), Cr Daniel Newman (South), Cr Wayne Walker (North), Angela Dalton (South), Phelan Pirrie (Rural North), Richard Northey (Central) and Shane Henderson (West).

c) approve the draft terms of reference for the Joint Governance Working Party for inclusion in the Auckland Council Committee Terms of Reference.

d) approve the following process for conducting the review of representation arrangements:

i) the Joint Governance Working Party will develop Auckland Council’s initial review of representation arrangements and present it to local boards and the Governing Body for comments before the Governing Body makes the statutory resolution for public notification for submissions.

ii) the Joint Governance Working Party will conduct the hearing of submissions and report its findings to local boards and the Governing Body before the Governing Body makes the final statutory resolution on any representation changes, which will then be publicly notified for objections and appeals.

iii) the Governing Body will review the process for hearing submissions under (ii) at the time the initial proposals for change are known.

12. The rationale for (d)(iii) in the decision was to respond to some local board feedback regarding the hearing of submissions. The legislation requires a final proposal to be publicly notified within six weeks of the submission closing date. This may require a centralised process. However, this will be reviewed once the nature of changes being proposed is known.

Representation arrangements that may be reviewed

13. For the Governing Body, it is possible to review for members other than the mayor:

· whether members are elected by ward or at-large or by a mixture

· if by ward, the number of wards, names, boundaries and number of members for each ward.

14. For each local board it is possible to review:

· whether members are elected by subdivision or at-large or by a mixture

· if by subdivision, the number of subdivisions, names, boundaries and number of members for each subdivision

· the number of members for the local board

· the name of the local board.

Matters that are required to be taken into account

15. The Local Electoral Act 2001 (Act) requires the council to take into account:

· the effective representation of communities of interest

· fairness of representation.

16. Other requirements in the Act include:

· ward boundaries should align with local board boundaries as far as is practicable

· boundaries must align with mesh-block boundaries

· when the council gives public notice of its proposal, it needs to give reasons for any changes from the 2016 elections.

17. The concept of effective representation of communities of interest can be explained by considering a single electorate which has two quite different communities and two elected representatives. The outcome of each election might mean that both representatives are elected by one of the communities with the result that the other community will not be represented. This might be solved by splitting the total electorate into smaller electoral areas, each having one representative. In the case of territorial local authorities, those smaller electoral areas are known as ‘wards’ and in the case of local boards, those smaller areas are known as ‘subdivisions’.

18. The concept of fairness means that the ratio of population to elected member for wards, in the case of the Governing Body, and subdivisions, in the case of local boards, should not vary across the region or local board area respectively. The legislation allows for a variance of up to 10 per cent. It further allows the council to not comply if compliance would result in splitting communities of interest or joining disparate communities of interest. The final decision on a proposal to not comply is made by the Local Government Commission.

19. A practical consideration is the distribution of voting documents. Each voter receives a pack of voting documents which is relevant to that voter (the pack contains voting papers for the Governing Body positions and local board positions relevant to that voter). Misalignment of boundaries can create additional combinations of Governing Body and local board positions. This leads to additional cost in terms of voting documents. This reinforces the legal requirement for ward and local board boundaries to align as far as is practicable.

Tātaritanga me ngā tohutohu / Analysis and advice

The general approach is to not make significant change

20. The Local Government Commission determined the current arrangements in 2010, following 736 submissions on its first proposal. There was a lot of public interest and the process was robust. There are no significant issues with the current arrangements.

21. There have been discussions at local board cluster meetings and by the Joint Governance Working Party. Significant change has been considered (such as some Governing Body members being elected at large) but the outcome of these discussions to date is to basically retain the status quo except where changes are required.

22. One significant issue though, which has been considered by the Governing Body, is the number of Governing Body members. The Local Government (Auckland Council) Act 2009 sets this at 20 members, in addition to the mayor. All other councils are able to review the number of councillors.

23. The Governing Body, when it considered conducting a review of representation arrangements for the 2016 elections, decided instead to seek legislative change to allow it to review the number of Governing Body members. It also sought provision for re-aligning local board boundaries with ward boundaries, should ward boundaries need to change, and if there was support from local boards to keep boundaries aligned.

24. This submission was not successful. The Governing Body is not able to review the number of Governing Body members. Local board boundaries are not able to be changed other than through the separate process of applying for a local government reorganisation.

25. The council is continuing to advocate change, however any legislative change in the short term is unlikely to be effective for the 2019 elections.

Wards

Wards that do not comply with the 10 per cent rule

26. Based on statistics provided by the Local Government Commission (being a 2017 estimate) population ratios are as follows:

Ward	Population	Members	Population per member	Difference from quota	% Difference from quota
Rodney Ward	64,300	1	64,300	-18,560	-22.40
Albany Ward	169,800	2	84,900	2,040	2.46
North Shore Ward	156,800	2	78,400	-4,460	-5.38
Waitākere Ward	176,500	2	88,250	5,390	6.50
Waitematā and Gulf Ward	119,100	1	119,100	36,240	43.74
Whau Ward	84,700	1	84,700	1,840	2.22
Albert-Eden-Roskill Ward	172,200	2	86,100	3,240	3.91
Ōrākei Ward	91,500	1	91,500	8,640	10.43
Maungakiekie-Tāmaki Ward	79,700	1	79,700	-3,160	-3.81
Howick Ward	150,200	2	75,100	-7,760	-9.37
Manukau Ward	168,900	2	84,450	1,590	1.92
Manurewa-Papakura Ward	148,900	2	74,450	-8,410	-10.15
Franklin Ward	74,600	1	74,600	-8,260	-9.97
Total	1,657,200	20	82,860

27. Final statistics will eventually be based on data provided by Statistics New Zealand at mesh-block level. Staff expect that final statistics will be very close to those that have been used in the review to date.

28. As stated above, one of the matters that must be taken into account in the review is fairness of representation. The legislation requires that the ratio of population to member should not vary by more than 10 per cent unless there are reasons for not complying with this requirement (on the basis of splitting communities of interest or uniting disparate communities of interest).

29. There are four wards that do not comply:

· Waitematā and Gulf ward

· Rodney ward

· Ōrākei ward

· Manurewa-Papakura ward.

Review of the Waitematā and Gulf ward and neighbouring wards

30. The Waitematā and Gulf ward has a population approximately 28,000 above the 10 per cent quota. The Joint Governance Working Party has considered three options to address this (maps are in Attachment A):

· Option 1: boundaries on both the east and west of Waitematā are moved

· Option 2: the eastern boundary with the Ōrākei ward is not changed and there is substantial change on the western boundary with the Albert-Eden-Roskill ward

· Option 3: the western boundary with the Albert-Eden-Roskill ward is not changed and there is substantial change on the eastern boundary with the Ōrākei ward.

31. Each option has different flow-on effects to neighbouring wards.

32. The Joint Governance Working Party recommends Option 1. The other options disrupt communities of interest to a greater extent.

33. For example, Option 2 takes areas around Ponsonby and Grey Lynn away from the central city into the Albert-Eden-Roskill ward.

34. Option 3 places large areas of Ōrākei into Maungakiekie-Tāmaki. In the Local Government Commission’s first proposal for wards, Ōrākei and Maungakiekie-Tāmaki were combined. Following submissions, the Local Government Commission determined that Ōrākei and Maungakiekie-Tāmaki were distinct communities of interest and created separate wards. The commission took into account socio-economic differences and voting patterns.

35. The effect of Option 1 on the 10 per cent rule is as follows:

Ward	% Difference from quota
Whau	9.5%
Waitematā and Gulf	9.5%
Albert-Eden-Roskill	9.8%
Ōrākei	11.0%
Maungakiekie-Tāmaki	10.6%
Waitākere	6.5%

Review of the Rodney ward

36. The Rodney ward needs to gain about 10,000 population to be only 10 per cent under the quota. The Joint Governance Working Party has considered three options (maps are in Attachment B):

· Option1: the area north of the Whangaparaoa peninsula which is currently in the Albany ward is moved into Rodney (Orewa, Hatfields, Waiwera)

· Option 2: the southern boundary of Rodney ward is moved southwards

· Option 3: the council proposes the status quo, which is not complying, on the basis that any options to increase the population in the Rodney ward split communities of interest.

37. The Joint Governance Working Party recommends Option 3. Both Option 1 and Option 2 split communities of interest.

38. In Option 1, the area from Orewa to Waiwera shares a community of interest with the Hibiscus Coast.

39. Option 2 is difficult to achieve without splitting a community of interest. Option 2 as shown, moves the Rodney ward boundary south to include Whenuapai and Paremoremo and it borders Ranui and Westgate. The Whenuapai area is assumed to be south-looking rather than north-looking; for example, residents in Whenuapai would tend to go south for key activities like retail shopping or business, rather than north. Another option for a boundary is along the Upper Harbour motorway. However, this splits the Hobsonville community.

40. Further reasons for keeping the status quo include:

· ward and local board boundaries remain aligned (the Local Electoral Act requires alignment as far as is practicable)

· the current boundaries are the boundaries originally set by the Local Government Commission as representing communities of interest

· population is increasing and will continue to increase over time.

Review of the Manurewa-Papakura ward

41. The Joint Governance Working Party has not yet considered options for changing the Manurewa-Papakura ward boundaries.

42. In order to be only 10 per cent different to the average population to member ratio, the ward needs to gain a population of about 250. The Franklin ward cannot lose population, or it will become non-complying. Any change to the ward boundary will need to be at the northern end.

43. Staff have provided two options for local board comment back to the Joint Governance Working Party, in Attachment C:

· Option 1: move the northern boundary of the ward on the western side of SH1 motorway up to Cavendish Drive

· Option 2: move the northern boundary of the ward on eastern side of SH1 motorway northwards, just over the Redoubt Road ridge

· Option 3: the status quo, which would need to be promoted to the Local Government Commission on the basis that it is not possible to achieve compliance without splitting communities of interest or uniting disparate communities of interest.

44. Staff recommend Option 3, given it is the least disruptive option, and that the degree of non-compliance is minimal. It also means that the ward and local board boundaries remain aligned (the Local Electoral Act requires alignment as far as is practicable).

Review of the number of members in wards

45. Wards are currently either single-member or double-member wards.

46. The Joint Governance Working Party has considered larger wards; for example, a southern ward based on the current Manukau, Howick and Manurewa-Papakura wards and having six members. Implications include:

· the cost of a by-election across such a large ward if a vacancy occurs

· voter turnout – those elected will tend to be elected by areas with higher turnout, meaning there will not be as much a spread of representation as there is now

· the cap on campaign expenditure is increased

· each of the six members will have the same large electorate to service.

47. The Joint Governance Working Party also considered splitting current double-member wards into single-member wards. If this was done using local board boundaries as defining communities of interest, only the Manukau ward, if split into two, would continue to comply. The Joint Governance Working Party is recommending no change to current ward arrangements.

Local boards

Local board population

48. The following table provides the population for each local board and the number of board members:

Board	Population	Members	Population per member
Rodney	64,300	9	7,144
Hibiscus and Bays	104,500	8	13,063
Upper Harbour	65,300	6	10,883
Kaipātiki	94,000	8	11,750
Devonport-Takapuna	62,800	6	10,467
Henderson-Massey	122,300	8	15,288
Waitākere Ranges	54,200	6	9,033
Great Barrier	1,000	5	200
Waiheke	9,630	5	1,926
Waitematā	108,500	7	15,500
Whau	84,700	7	12,100
Albert-Eden	109,200	8	13,650
Puketāpapa	63,000	6	10,500
Ōrākei	91,500	7	13,071
Maungakiekie-Tāmaki	79,700	7	11,386
Howick	150,200	9	16,689
Māngere-Ōtāhuhu	81,100	7	11,586
Ōtara-Papatoetoe	87,800	7	12,543
Manurewa	94,500	8	11,813
Papakura	54,500	6	9,083
Franklin	74,600	9	8,289
Total	1,657,330

49. This table is provided for information. There is no legal requirement that the number of members should reflect the size of population. The 10 per cent rule only applies between internal boundaries of subdivisions. Staff are not aware of any reasons for changing the existing number of board members.

Local board subdivisions that do not comply with the 10 per cent rule

50. A table showing local board subdivisions in relation to the 10 per cent rule is in Attachment D.

51. There are two subdivisions that do not comply:

· Botany subdivision of the Howick Local Board (at 16.84 per cent, which needs to reduce its population)

· Wellsford subdivision of the Rodney Local Board (at -10.69 per cent, which will be addressed in response to a suggestion to change the Warkworth subdivision).

Review of the Botany subdivision in the Howick Local Board area

52. Maps showing the current subdivision boundaries and two alternative options are contained in Attachment E.

53. It is clear that the only way for the Botany subdivision to lose population is through the Howick subdivision extending southwards. There are two options proposed for consideration by local boards.

54. One option expands the Howick subdivision southwards on the eastern side of Botany Road only, while the second option expands the Howick subdivision southwards on both sides of Botany Road. Each option results in subdivisions that comply with the 10 per cent rule.

55. The Howick Local Board is invited to indicate its preferred option. This would be the option which has the least disruptive effect on existing communities of interest.

Review of the subdivisions in the Rodney Local Board area

56. A submission has been received from a resident, Mr Grant Kirby, living near the Kaipara Harbour, pointing out that the Warkworth subdivision extends from coast to coast. Mr Kirby was a former chair of the Local Government Commission. The submission states that the area alongside the Kaipara Harbour does not share a community of interest with Warkworth and suggests extending the Kumeu subdivision boundary northwards, to follow the Helensville electoral boundary.

57. Maps showing current subdivisions, the option of extending the Kumeu subdivision northwards and an option of extending the Wellsford subdivision southwards, are contained in Attachment F. Both options result in subdivisions that comply with the 10 per cent rule.

58. The Joint Governance Working Party agrees that those near the Kaipara Harbour do not share a community of interest with Warkworth and invites the Rodney Local Board to recommend its preferred option in view of its knowledge of current communities of interest.

Waitematā Local Board subdivisions

59. A suggestion has been received that the Waitematā Local Board should have a central subdivision. A map is contained in Attachment G showing what this might look like.

60. The Waitematā Local Board is invited to recommend whether subdivisions should be created in order to promote more effective representation of communities of interest and, if so, whether it supports the proposed option.

Upper Harbour Local Board subdivisions

61. A suggestion has been received that the Upper Harbour Local Board should have subdivisions to ensure there was representation from the western end of the local board area. A map is contained in Attachment H showing an arrangement of three subdivisions that complies with the 10 per cent rule.

62. The Upper Harbour Local Board is invited to recommend whether subdivisions should be created to improve effective representation of communities of interest and if so, whether it supports the proposed option.

Review of local board names

63. Staff noted comments at local board cluster meetings and other meetings that some current names may not be appropriate. These include:

(i) Howick Local Board and Ward: ‘Howick’ is only part of the local board area

(ii) Waitematā Local Board and Ward: Some people associate ‘Waitematā’ with a different area (for example the area of the Waitematā District Health Board)

(iii) Ōrākei Local Board and Ward: ‘Ōrākei’ is only part of the local board area

(iv) Albany Ward: ‘Albany’ is only part of the ward area.

64. The Great Barrier Local Board has recommended adding ‘Aotea’ to its name. This acknowledges a recent Treaty of Waitangi settlement with Ngati Rehua - Ngatiwai ki Aotea.

65. Apart from the Great Barrier Local Board proposal, staff are not aware of any other specific proposals and are not researching alternative names. Local boards should note that a name change has the potential to confuse the electorate and there are budgetary implications with changing associated stationery and signage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

66. The Auckland Council’s review of representation arrangements for the 2019 elections has implications for local boards. These are discussed in the body of the report. The report also provides comments on changes that affect the Governing Body, for local board information and feedback.

67. Local boards have supported a process where a Joint Governance Working Party develops the Auckland Council proposal for presentation to the Governing Body. The Joint Governance Working Party has joint local board and Governing Body representation. The Governing Body will make the resolution required by the legislation which will be notified for public submissions.

68. Following the closing date for submissions, the Governing Body must make the final statutory resolution within six weeks. The Joint Governance Working Party will consider submissions. So that the working party may liaise effectively with local boards, the local board is invited to delegate authority to the Chairperson or another member to represent the board’s views on the review. This is in the event that the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during consideration of submissions following public notification.

69. There will be an opportunity for the Governing Body, when it makes its first resolution, to further consider a process for local board involvement in commenting on submissions.

Tauākī whakaaweawe Māori / Māori impact statement

70. The Local Electoral Act 2001 provides for councils to establish Māori wards for electing Governing Body members. There is no similar provision for local board elections. The process for electing local board members is no different for Māori as for others.

71. The Auckland Council Governing Body has considered the possibility of creating a Māori ward. A resolution to do so was required by 23 November 2017. The Governing Body supported the creation of a Māori ward in principle but decided not to proceed further until the number of Governing Body members was able to be increased.

72. When considering subdivisions and communities of interest within its area, it may be relevant to take into account tribal rohe boundaries.

Ngā ritenga ā-pūtea / Financial implications

73. The review process is supported in-house. There will be costs associated with public notices and a payment to the Local Government Commission for preparing plans of boundaries and having them certified by the Surveyor-General. These costs are budgeted city-wide.

74. There are no financial implications for local boards. There will be down-stream council costs if the total number of local board members is increased (salary and support costs) or if there are changes to local board names resulting in costs associated with changing signage and stationery.

Ngā raru tūpono / Risks

75. The legislation requires deadline dates for certain decisions and public notification. Auckland Council has the greatest number of governance entities in the country (one Governing Body and 21 local boards) and there is a risk of not meeting these deadlines due to the need to involve all entities in the review.

Ngā koringa ā-muri / Next steps

76. The Joint Governance Working Party will consider local board feedback in June 2018 and develop proposals for consideration by the Governing Body at its July meeting, when it will make its statutory resolution for public notification. This report provides the opportunity for local boards to have input.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitemata ward boundary options	381
b ⇩	Rodney ward boundary options	383
c ⇩	Manurewa-Papakura ward boundary options	385
d ⇩	Local board subdivisions and the 10 per cent rule	387
e ⇩	Botany subdivision boundary options	389
f ⇩	Rodney Local Board subdivision options	393
g ⇩	Waitemata Local Board subdivision option	397
h ⇩	Upper Harbour Local Board subdivision option	399

Ngā kaihaina / Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet – General Manager Democracy Services

Robyn Allpress – Acting Relationship Manager - Albert-Eden / Senior Local Board Advisor

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Ben Lee
	Jessica Rose
	Margi Watson

No.	Title	Page
a ⇩	Albert-Eden Local Board Workshop Notes - 11 April 2018	417
b ⇩	Albert-Eden Local Board Workshop Notes - 18 April 2018	419
c ⇩	Albert-Eden Local Board Workshop Notes - 24 April 2018	421
d ⇩	Albert-Eden Local Board Workshop Notes - 2 May 2018	423
e ⇩	Albert-Eden Local Board Workshop Notes - 9 May 2018	425

Author	Michael Mendoza - Democracy Advisor
Authoriser	Robyn Allpress – Acting Relationship Manager - Albert-Eden / Senior Local Board Advisor