Minutes of Albert-Eden Local Board

Albert-Eden Local Board

23 May 2018

1.1

Welcome and introduction of Kit Parkinson, new Ōrākei Local Board Chairperson

Chairperson Haynes opened the meeting and welcomed members of the public in attendance and acknowledged new Orakei Local Board Chair Kit Parkinson and invited him to address the meeting.

Resolution number AE/2018/191

MOVED by Chairperson P Haynes, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) Thanks Kit Parkinson, new Chairperson of the Orakei Local Board, for his address and offer to collaborate with the Albert-Eden local board.

CARRIED

2 Apologies

Resolution number AE/2018/192

MOVED by Member L Corrick, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) Notes the apology from Governing Body Members Cathy Casey and Christine Fletcher for absence.

CARRIED

3 Declaration of Interest

Chairperson Haynes declared an interest in respect to Item 13 noting his role as honorary Deputy Director of the New Zealand Chinese Blossom Art Troupe and did not take part in the discussion and voting for Item 13’s resolution a).

4 Confirmation of Minutes

Resolution number AE/2018/193

MOVED by Member G Easte, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) Confirms the minutes of its ordinary meeting, held on Wednesday, 18 April 2018 and the minutes of its extraordinary meeting, held on Wednesday, 9 May 2018, as true and correct records.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Acknowledgement: Active Arts group

Resolution number AE/2018/194

MOVED by Chairperson P Haynes, seconded by Member M Watson:

That the Albert-Eden Local Board:

a) Acknowledges the Active Arts group on their success in receiving the ‘Outstanding Community Engagement’ award during the recent Auckland Fringe Festival and notes its pleasure given the local board’s support to the group.

CARRIED

6.2

Acknowledgement: 2018 Albert-Eden local area Anzac Day Commemorations

Resolution number AE/2018/195

MOVED by Member L Corrick, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) Acknowledges Auckland Council’s events staff including Karem Colmenares – Event Organiser (Civic), Terry Urbahn – Arts and Culture Programme Manager (Assets), and Robyn Henry – Manager Civic Events, for their hard work in coordinating this year’s successful Anzac Day commemorations in the local board area.

b) Acknowledges the successful community-run Anzac Day 2018 commemoration services organised by the Epsom Memorial Archway Trust and the Pt Chevalier Returned Services Association (RSA) and notes the valuable support provided by Mike Banks - Event Facilitator at Auckland Council.

CARRIED

6.3

Acknowledgement: Mt Albert Town Centre Opening

Resolution number AE/2018/196

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) Acknowledges the hard work undertaken by the following staff and contractors towards the completion and successful opening of the Mt Albert Town Centre; Karem Colmenares – Event Organiser (Civic), Robyn Henry – Manager Civic Events, Peter Everett – Project Manager Contractor, Jenny Larkin – Manager City Centre Development Programmes, Kane Hopkins – Communications Advisor, and Shriya Bhagwat-Chitale – Specialist Local Communications.

CARRIED

6.4

Acknowledgement: Albert-Eden Business Awards 2018

Resolution number AE/2018/197

MOVED by Member B Lee, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) Acknowledges Mark Scherer, organiser of the Albert-Eden Business Awards, for the success of the 2018 awards, thanks the sponsors for their support and generosity, and congratulates the winners.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation: Lincoln Jefferson, General Manager, Life Education Trust – Counties Manukau and Ponsonby Eden Roskill
	Lincoln Jefferson, General Manager, and Natalie Coyle-Smith, Educator, Life Education Trust – Counties Manukau and Ponsonby Eden Roskill, were in attendance to deliver a presentation regarding the work the trust is undertaking in the local board area.
	A document was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2018/198 MOVED by Member R Langton, seconded by Member G Easte: That the Albert-Eden Local Board: a) Thanks Lincoln Jefferson, General Manager, and Natalie Coyle-Smith, Educator, Life Education Trust – Counties Manukau and Ponsonby Eden Roskill, for their attendance and Deputation presentation about the trust’s work in the local board area. CARRIED
	Attachments a Item 8.1 Deputation - Powerpoint Presentation

9 Public Forum

9.1	Public Forum - Loop Groop Charitable Trust
	Carl Naus, Loop Groop Charitable Trust, was in attendance to deliver a Public Forum presentation to the board regarding the trust’s grant application to the Albert-Eden Local Board Accommodation Support Fund 2017/2018.
	A document was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2018/199 MOVED by Member J Rose, seconded by Member B Lee: That the Albert-Eden Local Board: a) Thanks Carl Naus, Loop Groop Charitable Trust, for his attendance and Public Forum presentation. CARRIED
	Attachments a Item 9.1 Public Forum - Powerpoint Presentation

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Auckland Council's Quarterly Performance Report: Albert-Eden Local Board for quarter three, 1 January - 31 March 2018

Emma Reed, Local Board Advisor, was in attendance to speak to this report.

Resolution number AE/2018/200

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) Receives the performance report for the financial quarter ending 31 March 2018.

b) Reallocates the following 2017/2018 locally driven initiative operating expenditure budgets towards the Epsom business area research study:

i) $9,000 from the events partnership fund.

ii) $6,300 from the community response fund.

c) Reallocates the following 2017/2018 locally driven initiative operating expenditure budgets towards the community grants fund:

i) $2,700 from the community response fund.

ii) $12,000 from the community engagement budget.

iii) $14,500 from the local civic functions fund.

iv) $4,000 from the Mt Albert anniversary event fund.

d) Thanks Emma Reed, Local Board Advisor, for her attendance.

CARRIED

Albert-Eden Local Grants, Round Two and Accommodation Support Fund 2017/2018 grant allocations

Moumita Dutta, Community Grants Advisor, was in attendance to speak to this report.

Resolution number AE/2018/201

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) Approves the following applications for funding from the Albert-Eden Local Board Local Grants, Round Two, 2017/2018:

b) Declines the following applications for funding from the Albert-Eden Local Board Local Grants, Round Two, 2017/2018:

Application ID and Applicant	Project	Amount allocated	Decision
LG1801-220 Lillibet Bothma (Umbrella under Innovative Franchising Limited)	Towards subsidised "Inovatorix” holiday art classes to children aged five to 13 years old at Cornwall Park District School.	$10,000	Declined noting that the benefit to the local board area is unclear.
LG1801-250 Auckland Libraries	Towards materials for the "Matariki celebration" in Albert Eden and Puketapapa Local Board libraries.	$1,500	Declined noting that the application is ineligible as library is a council-owned facility.
LG1801-204 Roopa Aur Aap Charitable Trust	Towards project costs for the "Parenting Through Conflict" program.	$10,000	Declined noting that activity takes place outside the local board area which is considered a lower priority in the local board grants programme.
LG1801-213 Basava Samithi of Australasia (New Zealand Chapter) Incorporated	Towards the costs of delivering the "Community Well-Being" program from June 2018 to March 2019.	$4,255	Declined noting that the benefit to the local board area is unclear.
LG1801-232 The UMMA Trust	Towards the costs of coordination, pool hire, instructors’ fees, volunteer time, transport and venue hire for the delivery of independent living, health and recreational activities for 50 Muslim women between June 2018 to March 2019.	$10,000	Declined noting that salaries and operational costs are considered a lower priority in the local board grants programme.
LG1801-235 KidsCan Charitable Trust	Towards the purchase of food for two schools in the Albert-Eden area.	$1,500	Declined noting that the application is ineligible as below minimum funding request.
LG1801-236 New Zealand Centre for Gifted Education Limited	Towards subsidies for disadvantaged children to access the “MindPlus” programme.	$4,000	Declined noting the activity takes place outside the local board area and ticketed events and operational costs are considered lower priority in the local board grants programme.
LG1801-238 The New Zealand School of Meditation Incorporated	Towards hall hire and advertising costs for "International Yoga Day" at Mt Albert War Memorial Hall.	$2,000	Declined noting that the application is ineligible as below minimum funding request.
LG1801-240 Mount Albert Termites Club	Towards the purchase of “Lego” sets for the club.	$999.96	Declined noting that the application is ineligible as below minimum funding request.
LG1801-242 Facing North Limited	Towards the cost of distributing a printed map of great local cafes; and wages for the management and execution of the "Bert+Den" project.	$9,623	Declined noting the purpose of the project being unsuitable against the purpose of contestable community grants and based on limited wider community benefits.
LG1801-246 Women Entrepreneurship Centre Charitable Trust	Towards venue hire for the Wesley Community Centre, facilitators fees, project coordinator fees and the cost for stage one of the "Creative confidence program".	$9,400	Declined and referred to Strategic broker to work with the group.
LG1801-251 Balmoral Ward Latter Day Saints Church Youth Group	Towards the costs of accommodation, transport, food and activities for the "Balmoral Ward Youth Camp".	$4,000	Declined due insufficient evidence of specific benefits to the wider community.
LG1801-252 Fab Lab Auckland Charitable Trust	Towards the purchase of a shipping container and resources to relocate it for setting up the first "Green Fab Lab".	$5,610	Deferred to the next grant round due to pending green activation approval.
LG1801-229 Auckland Table Tennis Association Incorporated	Towards power and water costs of "Auckland Table Tennis Centre" and wages for the coach and development coach.	$10,000	Declined noting that salaries and operational costs are considered a lower priority in the local board grants programme.
LG1801-207 New Zealand Book Festival Limited	Towards advertising including public relations, radio, social media and posters for the New Zealand Book Festival on 17 November 2018.	$7,500	Declined noting ineligibility, the applicant has applied for the same project in this financial year (Ineligible under Community Grants Policy Section 95).
LG1801-218 Auckland United Softball Club Incorporated	Towards hirage of an indoor training facility.	$4,000	Declined due to lower priority application in an oversubscribed round.
LG1801-233 Auckland Basketball Services Limited	Towards venue hire and part of the cost of office rent at their Sport Auckland offices which are used to administer the "Junior and Youth development programs".	$10,000	Declined noting that operational costs and ticketed events ($6.25 fee per person) are considered a lower priority in the local board grants programme.
Total		$104,387.96

c) Declines the following applications for funding from Multiboard Local Grants, Round Two, 2017/2018:

Application ID and Applicant	Project	Amount requested	Decision
LG1821-219 Te Pou Theatre Trust	Towards festival management, marketing for the “Kaumatua and Whanau Day".	$500	Declined noting that activity takes place outside the local board area and ticketed events are considered lower priority in the local board grants programme.
LG1820-219 Chinese New Settlers Services Trust	Towards tutor fees for the dance, painting, kungfu and chess programmes and associated advertising costs.	$2,000	Declined noting that activity takes place outside the local board area which is considered a lower priority in the local board grants programme.
LG1811-338 LifeKidz Trust	Towards support workers’ wages and resources for after school and school holiday programme care for children with disabilities and special needs.	$1,000	Declined noting that activity takes place outside the local board area and salaries/wages are considered lower priority in the local board grants programme.
LG1805-226 Age Concern Auckland Incorporated	Towards the provision of health promotion, the accredited visitor service and field social support services across west and central Auckland.	$8,100	Declined noting that activity takes place outside the local board area and salaries/wages are considered lower priority in the local board grants programme.
LG1807-314 Bhartiya Samaj Charitable Trust	Towards the cost of running an elderly support programme, specifically volunteer travel reimbursement, venue and bus hire, festival celebrations and guest speakers.	$10,000	Declined noting that activity takes place outside the local board area and salaries/wages (volunteer gratuity) are considered lower priority in the local board grants programme.
LG1815-212 Project Litefoot Trust	Towards the overall cost of the project specifically the cost of materials, equipment, advertising and promotion.	$4,632	Declined due to insufficient funds to support lower priority applications.
LG1806-234 Kelly Group (NZ)	Towards coaching fees and resource kits to deliver a "traditional Maori games programme" to 29 schools in Auckland.	$36,097.20	Declined due to, this being a regional project.
Total		$62,329.20

d) Approves the following applications for funding from the Albert-Eden Accommodation Support Fund 2018:

Application ID and Applicant

Amount allocated

Decision

ASF1801-001

Autism New Zealand Incorporated

$14,000

Approved towards accommodation costs at:

642 New North Road, Mt Albert.

ASF1801-002

The Auckland Asthma Society Incorporated

$14,000

Approved towards accommodation costs at:

581 Mt Eden Rd, Mt Eden.

ASF1801-003

The Documentary New Zealand Trust

$12,000

Approved towards accommodation costs at:

Suite 2-3, 72 Dominion Road.

ASF1801-004

Conservation Volunteers New Zealand

$20,000

Approved towards accommodation costs at:

Level 2, Villa Dalmacija, 10 New North Road, Eden Terrace.

ASF1801-005

No.3 (Auckland City) Squadron, Air Training Corps

$3,000

Approved towards accommodation costs at:

Gate 3, Farm Road, Unitec Campus, Carrington Road, Pt Chevalier.

ASF1801-007

The Music Association of Auckland

$2,725

Approved towards hall hire at Cornwall Park School, 193 Green Lane West, Greenlane.

ASF1801-008

Somerville Hockey Club Incorporated

$20,000

Approved towards Field hire at Auckland Grammar School, 3 Normanby Road, Mt Eden.

ASF1801-010

The Auckland Swords Club

$5,000[MD2]

Approved towards gym hire at Auckland Grammar School

ASF1801-011

Dress for Success Incorporated

$20,000

Approved towards accommodation costs at:

4 Boston Road, Grafton.

ASF1801-013

Point Chevalier Bowling Club Incorporated

$5,000

Approved towards accommodation costs at:

25 Dignan Street, Pt Chevalier.

ASF1801-015

Friends of Te Auaunga Oakley Creek

$4,485

Approved towards accommodation costs at:

4/65 Woodward Road, Mt Albert.

ASF1801-016

Panacea Arts Charitable Trust trading as Mapura Studios

$6,120

Approved towards accommodation costs at:

Fowlds Park, Rocky Nook Avenue, Morningside, Auckland

ASF1801-017

Point Chevalier Hallyburton Johnstone Tennis Club

$3,000

Approved towards accommodation costs at:

335 Pt Chevalier Road, Pt Chevalier.

ASF1801-018

Shine – a service of Presbyterian Support Northern

$20,000

Approved towards accommodation costs at:

409 New North Road, Kingsland.

ASF1801-019

Loop Groop charitable trust

$4,500[MD3]

Approved towards accommodation costs at:

21 Minnie Street, Eden Terrace.

ASF1801-020

Royal New Zealand Plunket Trust

$3,600

Approved towards accommodation costs at:

93B Moa Road, Pt Chevalier.

QR1801-324

The Girl Guides Association New Zealand Incorporated

$2,000

Approved towards venue hire for the Girl Guides in Albert Eden.

Total

$159,430

e) Declines the following applications for funding from the Albert-Eden Accommodation Support Fund 2018:

Application ID and Applicant	Accommodation Location	Amount requested	Decision
ASF1801-006 Te Riri O Te O Dance Group	Avondale Community Centre, 99 Rosebank Road, Avondale.	$2,500	Declined noting the applicant is based outside the Albert-Eden Local Board.
ASF1801-014 Roopa Aur Aap Charitable Trust	1193B Dominion Road, Mt Roskill.	$20,000	Declined noting the applicant is based outside the Albert-Eden Local Board.
Total		$22,500

f) Notes that the local board has approved $159,430 for accommodation support and $56,499,23 for local grants to community groups and organisations to support their good work in our community.

g) Thanks Moumita Dutta, Community Grants Advisor, for her attendance.

CARRIED

Albert-Eden Local Board Community Grants Programme 2018/2019

Moumita Dutta, Community Grants Advisor, was in attendance to speak to this report.

Resolution number AE/2018/202

MOVED by Deputy Chairperson G Fryer, seconded by Member M Watson:

That the Albert-Eden Local Board:

a) Receives the Albert Eden Local Board Community Grants Programme 2018/2019 report.

b) Adopts the Albert-Eden Local Board Community Grants Programme 2018/2019 once staff have implemented the following amendments:

i. Simplify the lower priority in the Board priorities for community grants section to ‘projects and activities in schools’, instead of the following;

projects and activities in schools unless the following can be demonstrated; accessibility to the public out of school hours; a plan on how the project or activity is open to the community.

ii. Change the dates for the Accommodation Support Fund 2018/2019 from 19 February 2019 - 29 March 2019 to 21 January 2019 – 29 March 2019 to allow local groups more time to prepare their applications.

c) Thanks Moumitta Dutta, Community Grants Advisor, for her attendance.

CARRIED

Auckland Transport Monthly Report, Albert-Eden Local Board, May 2018

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number AE/2018/203

MOVED by Member J Rose, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) Receives the Auckland Transport Monthly Report, Albert-Eden Local Board, May 2018 report.

b) Nominates Member Rose as the local board representative, and Member Easte as the alternate, to attend the Pt Chevalier to Westmere Cycle project community liaison meetings.

c) Thanks Lorna Stewart, Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

Renewal and variation of community lease to Royal New Zealand Plunket Trust for premises at 427 Sandringham Road, Sandringham and 5 Alexis Avenue, Mount Albert

Resolution number AE/2018/204

MOVED by Member M Watson, seconded by Member R Langton:

That the Albert-Eden Local Board :

a) Grants a variation of the community leases in b) and c) below to:

i) record the name change to Royal New Zealand Plunket Trust;

ii) include a community outcomes plan for each site as approved be attached to the renewal of lease document (Attachment A and B);

iii) in attachment a) and b) in the community outcome line remove the performance measure Plunket Line Service, noting that this is a national service.

b) Grants a renewal of community lease to Royal New Zealand Plunket Trust at Edendale Reserve, 427 Sandringham Road, Sandringham for five years commencing 1 October 2014 under the terms and conditions of the existing community lease signed and dated 16 September 2010.

c) Grants a renewal of community leases to Royal New Zealand Plunket Trust at 5 Alexis Avenue, Mount Albert for two terms of five years each commencing 1 November 2013 and 1 November 2018 under the terms and conditions of the existing community lease signed and dated 16 September 2009.

CARRIED

Business Improvement Districts (BID) Compliance Report 2016–2017

Resolution number AE/2018/205

MOVED by Member L Corrick, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) Recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2018-2019 for the following BID programmes:

i. $180,000 for Dominion Road Business Association;

ii. $89,035 for Mt Eden Village Business Association;

iii. $210,000 for Kingsland Business Association; and

iv. $270,000 for the Uptown Business Association.

CARRIED

Review of Auckland Council’s representation arrangements for the 2019 elections

Resolution number AE/2018/206

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) Believes that local government legislation should be changed to remove the 20 member cap on the number of Auckland Councillors, to simplify the process of creating Māori Wards and to enable minor changes to local board boundaries to better comply with communities of interest and to align with ward boundaries where appropriate; otherwise the Waitematā and Gulf ward non-complying variance (population per member) should be addressed by reducing the size of the isthmus part of the ward on both the east and the west of the ward as in ‘Option 1’, with the resulting changes for neighbouring wards as set out in that option.

b) Endorses the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

c) Endorses the Joint Governance Working Party’s position in respect to the review of Auckland Council’s representation arrangements for the 2019 elections that all Governing Body members are to continue to be elected by ward as decided by the Governing Body.

d) Delegates authority to the Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

CARRIED

Amendment to original resolutions;

e) Considers an alternative name for the local board area and engage with local mana whenua on possible naming options prior to July 2018.

Voting on which was as follows:

For

Member L Corrick

Member B Lee

Member J Rose

Member M Watson

Against

Member G Easte

Deputy Chairperson G Fryer

Chairperson P Haynes

Member R Langton

Abstained

Chairperson Haynes exercised his casting vote against and the motion was Lost.

The amendment was declared LOST.

Governance Forward Work Calendar

Resolution number AE/2018/207

MOVED by Member L Corrick, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) Notes the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

20	Governing Body Members' Update
	Secretarial Note: This item was withdrawn.

Chairperson's Report

Resolution number AE/2018/208

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) Receives the Chairperson Haynes’ verbal report.

CARRIED

Board Members' Reports

Resolution number AE/2018/209

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) Receives Deputy Chairperson Fryer and Members Watson, Corrick, Langton, Lee, Rose and Easte’s verbal Board Member Reports for May 2018.

CARRIED

Albert-Eden Local Board Workshop Notes

Resolution number AE/2018/210

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) Receives the Albert-Eden Local Board Workshop Notes for the workshops held on 11, 18 and 24 April 2018 and 2 and 9 May 2018.

CARRIED

24 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

X.XX pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Ben Lee
	Jessica Rose
	Margi Watson