Agenda of Devonport-Takapuna Local Board

Devonport-Takapuna Local Board

15 May 2018

Devonport-Takapuna Local Grants, Round Two 2017/2018 grant allocations

File No.: CP2018/06818

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Devonport-Takapuna Local Board Local Grants Round Two 2017/2018.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Devonport-Takapuna Local Board, Local Grants, Round Two 2017/2018 (refer Attachment B).

3. The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Grants Programme 2017/2018 on 16 May 2017 (refer Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Devonport-Takapuna Local Board has set a total community grants budget of $276,000 for the 2017/2018 financial year.

5. A total of $189,920 has been allocated in previous rounds, leaving a total of $86,080 for one quick response and one local grant round remaining in the 2017/2018 financial year.

6. Thirty-six applications were received for Devonport-Takapuna Local Board Local Grants Round Two 2017/2018, requesting a total of $327,295, and eight multiboard applications requesting a total of $54,842.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) agree to fund, part-fund or decline each application in Devonport-Takapuna Local Grants, Round Two, listed in table one and table two below.

Table One: Devonport-Takapuna Local Grants Round Two 2017/2018 grant applications

App ID	Applicant	Project	Amount requested	Eligibility
LG1802-205	The Kids for Kids Charitable Trust	Towards venue hire and production costs for a youth choir performance.	$3,300.08	Eligible
LG1802-209	Devonport Business Association Incorporated	Towards graphic design and promotion for "Matariki Devonport".	$3,000	Eligible
LG1802-212	NZ Sculpture OnShore Limited	Towards the cost of fencing, electrics, ramps, toilets, security, waste management, parking equipment, first aid services, storage facilities and contract fees for the handy man, plumber and computer services for the New Zealand Sculpture OnShore event in November 2018.	$20,000	Eligible
LG1802-215	Depot Arts and Music Space Trust	Towards the cost of catalogue design, printing and promotion for "Wahine Taonga: Two exhibitions celebrating kuia and older women across cultures" at the Depot Artspace Devonport.	$3,000	Eligible
LG1802-216	Alisha McLennan Holmes Marler	Towards tutor fees, personal assistance and accommodation for certification.	$2,118	Eligible
LG1802-217	The Operating Theatre Trust, trading as Tim Bray Productions	Towards various costs for the PumpHouse Theatre, including additional promotion and advertising costs in media for “The Great White Man-Eating Shark and Other Stories” from 30 June to 21 July 2018 and for “Badjelly the Witch” from 22 September to 13 October 2018.	$20,000	Eligible
LG1802-220	Devonport Library Associates Incorporated.	Towards the filming, editing, design and building of the website and Youtube promotion of "Devonport Library Associates Lecture Series"	$4,400	Eligible
LG1802-227	The Lake House Trust	Towards hirage of equipment, promotions, prizes, services and additional personnel costs for the "Lake Art House Wood Craft Festival 2018" from September 2018 to October 2018.	$24,610	Eligible
LG1802-241	The Rose Centre Incorporated	Towards the installation of a sound system in the community rooms at "The Rose Centre".	$3,550	Eligible
LG1802-242	Devonport Arts Festival Trust	Towards the event contractor fee for the nine-day programme and marketing of the "Devonport Arts Festival".	$20,000	Eligible
LG1802-243	Milford Village Business Association Incorporated	Towards part of the cost of hiring the Bruce Mason Centre for the "Auckland Symphony Orchestra Family Concert".	$2,500	Ineligible
LG1802-231	The Depot Art and Music Space	Towards the scripting, filming and editing of "Te Reo mo te Hapori" for uploading on Youtube.	$2,000	Eligible
LG1802-201	Devonport Community House	Towards the purchase and installation of an air conditioner in the art room at 32 Clarence Street, Devonport in June 2018	$3,809	Eligible
LG1802-203	North Shore Centres of Mutual Aid Incorporated.	Towards a proportion of operating costs for the six month period from July 2018 to December 2018.	$5,000	Eligible
LG1802-210	The Yes Disability Resource Centre Services Trust Board	Towards "community connectors' wages, resources and administration cost for the weekly drop in clinics and workshops.	$2,000	Eligible
LG1802-211	Yes Disability Resource Centre	Towards the annual operations costs including salaries of the community director and two youth workers of "Shore Junction" a youth innovation hub.	$50,000	Ineligible
LG1802-218	Dance Therapy New Zealand	Towards programme facilitation fees, supervision costs, programme coordination, administration and equipment to run “Dance 4 Us and STARS” north shore workshop sessions.	$7,500	Eligible
LG1802-223	New Zealand Council of Victim Support Groups Incorporated	Towards the victim support volunteer programme including training, recruitment and volunteer expenses in the Devonport-Takapuna Board area.	$3,000	Eligible
LG1802-225	Renew Rehabilitation Charitable Trust	Towards the cost of delivering three six week "Mental Health Rehabilitation " programme at the "Devonport Community House to enable members of the public to participate in the course free of charge.	$3,990	Eligible
LG1802-226	Bays Youth Community Trust	Towards staff training and supervision for the Bays Youth Community Trust in Mairangi Bay.	$6,000	Eligible
LG1802-235	Conscious Kids Limited	Towards equipment, wages and the facilitator cost for four open days for "Nature-based Play Community Days" on sundays at Western Springs and Meola Reef parks.	$5,200	Eligible
LG1802-236	Action Education Incorporated	Towards the cost of delivering 16 spoken word poetry workshops at schools in Devonport-Takapuna area.	$3,200	Eligible
LG1802-237	New Zealand Centre for Gifted Education Limited	Towards the specialist educator salary to deliver the MindPlus North Shore programme.	$4,000	Ineligible
LG1802-202	MIlford Village Business Association	Towards Auckland Symphony Orchestra fees, stage and sound, decoration, security, rubbish and toilet services for "Christmas by the Lake 2018"	$20,000	Eligible
LG1802-230	Devonport Business Association Incorporated	Towards operational costs for the Devonport Business Assocation	$8,000	Eligible
LG1802-239	Takapuna Beach Business Association	Towards the costs of the Christmas decorations and entertainment for the "I Love Takapuna Christmas Carnival".	$20,000	Eligible
LG1802-245	Automania Automotive Festival Limited	Towards all project costs including feature attractions, marketing, and logistics costs for delivering the "Automania Automotive Festival"	$10,000	Eligible
LG1802-246	Takapuna Beach Business Association Incorporated	Towards the lights, installation and entertainment for the opening event of "I Love Takapuna Winter Lights and Celebration".	$15,000	Eligible
LG1802-224	Takapuna Community Facilities Trust trading as Takapuna North Community Trust	Towards the purchase of the plaques and stone for the World War One memorial.	$1,950	Eligible
LG1802-229	North Shore Theatre and Arts Trust	Towards heritage architect fees and the resource consent fee	$9,000	Ineligible
LG1802-204	Badminton New Zealand	Towards venue hire for the "New Zealand Secondary School Badminton Championships"	$6,375	Eligible
LG1802-208	North Shore Croquet Club Incorporated	Towards the cost of restoration of one of the four club lawns.	$9,545	Eligible
LG1802-213	Stanley Bowling Club Incorporated	Towards the cost of a green keeper for the green renovation at the Stanley Bowling Club.	$6,500	Eligible
LG1802-221	North Harbour Triathlon Club Incorporated	Towards the annual facility lease cost from May 2018 to April 2019 for the "Birkenhead Pools and Leisure Centre"	$5,000	Eligible
LG1802-232	Gymnastics Community Trust	Towards the purchase of new equipment.	$10,400	Eligible
LG1802-240	North Harbour Hockey Association	Towards costs of delivery kits, coach and coordinator fees.	$3,348	Eligible
	Total		$327,295.08
Table Two: Devonport-Takapuna Local Grants Round Two 2017/2018 multiboard grant applications:
LG1808-318	Chinese New Settlers Services Trust	Towards the tutor fees, venue hire and advertising costs to run arts and cultural sessions for children and youth at Glenfield Community Centre.	$2,000	Eligible
LG1808-304	Age Concern North Shore Incorporated	Towards operating expenses for the 2018 - 2019 financial year.	$20,000	Eligible
LG1808-309	North Shore Women's Centre	Towards the portion of the social worker's wage at North Shore Women's Centre.	$3,483.15	Eligible
LG1808-311	Neighbourhood Support North Shore	Towards materials, operational costs and wages of the trainer for Neighbourhood Support training.	$5,000	Eligible
LG1815-212	Project Litefoot Trust	Towards the overall cost of the project, tagged towards the cost of materials, equipment, advertising and promotion.	$3,190	Eligible
LG1820-228	The Auckland King Tides Initiative	Towards the Auckland King Tides Initiative Community Water Level (Tidal) Gauges project	$5,736.25 ‍	Eligible
LG1806-207	Harbour Sport Trust	Towards costs to run the Mud Rush event, specifically changing room and stage hire, ambulance hire, bins and liners and printing costs.	$3,000	Eligible
LG1806-234	Kelly Group (NZ)	Towards coaching fees and resource kits to deliver a traditional Maori games programme to 29 schools in Auckland.	$18,169.20	Eligible
	Total		$54,842.35

Horopaki / Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. Devonport-Takapuna Local Board adopted their grants programme for 2017/2018 on 16 May 2017 and will operate three quick response and two local grants rounds for this financial year.

8. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close;and

· any additional accountability requirements.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Devonport-Takapuna Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

14. A summary of each application received through Devonport-Takapuna Local Grants, Round Two is provided (refer Attachment B).

Tauākī whakaaweawe Māori / Māori impact statement

15. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. One organisation applying in this round identified itself to be a Māori organisation, and twelve organisations applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

16. The allocation of grants to community groups or individuals is within the adopted Long-term Plan 2015-2025 and local board agreements.

17. The Devonport-Takapuna Local Board has set a total community grants budget of $276,000 for the 2017/2018 financial year.

18. A total of $ $189,920 has been allocated in previous rounds, leaving a total of $86,080 for one quick response and one local grant round remaining in the 2017/2018 financial year.

19. Thirty-six applications were received for Devonport-Takapuna Local Board Local Grants Round Two 2017/2018 requesting a total of $327,295, and eight multiboard applications requesting a total of $54,842.

Ngā raru tūpono / Risks

20. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

21. Following the Devonport-Takapuna Local Board allocating funding for round two local grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board Community Grants Programme 2017/2018	17
b ⇩	Devonport-Takapuna Local Grants Round Two 2017/2018 grant applications	21

Ngā kaihaina / Signatories

Author

Moumita Dutta - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

15 May 2018

PDF Creator

Devonport-Takapuna Local Board

15 May 2018

Proposal to notify and amend the Reserve Management Plan for Devonport Domain

File No.: CP2018/06937

Te take mō te pūrongo / Purpose of the report

1. To seek approval to notify the intention and to amend the wording of the Reserve Management Plan for Devonport Domain. This is to provide the clubs on the domain with a limited number of opportunities to apply for special liquor licences to supply and sell liquor outside the hours permitted in the management plan.

Whakarāpopototanga matua / Executive summary

2. The North Shore Rugby Football Club Incorporated has a ground lease for clubrooms on Devonport Domain.

3. The club has requested an extension to the liquor licensing hours for their club licence to provide additional services to members.

4. The Devonport Domain Reserve Management Plan approved in 1993 restricts liquor sale hours for clubs located on the domain. The domain is a classified recreation reserve for open space and active recreation under the Reserves Act 1977.

5. Options for the clubs to be able to have a licence for the sale and consumption of liquor outside the hours prescribed by the reserve management plan have been explored with the council’s legal team. Their recommendation is to insert a clause into the management plan for the domain to allow this.

6. This proposal would then allow all clubs located on the domain to have the opportunity to apply for up to four special liquor licences each year for fundraising and other special events where alcohol is supplied in addition to the current licenced hours.

7. Public notification is required pursuant to the provisions of the Reserves Act 1977.

8. This report seeks approval to proceed with public notification of the proposal and amendment of the Devonport Domain Reserve Management Plan subject to conditions.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) approves public notification of the proposal to amend the Devonport Domain Reserve Management Plan

b) approves the amendment of the Devonport Domain Reserve Management Plan (subject to there being no objections or submissions), by inserting the following clause into the Devonport Domain Reserve Management Plan:

i. at council’s sole discretion the clubs may apply for up to four special licences for the sale and consumption of liquor each year outside the hours described in the Reserve Management Plan.

c) note that should there be objections or submissions to this proposal that the requests be heard, that a hearing panel be established consisting of the Chair, Deputy Chair and one other member of the Devonport -Takapuna Local Board and reported to the local board for a decision if required

d) note that the issuing of any special licences must comply with the terms and conditions of the Sale and Supply of Alcohol Act 2012.

Horopaki / Context

9. North Shore Rugby Football Club Incorporated clubrooms are on land described as Part Allotment 39, Section 2 Parish of Takapuna which is part of the Devonport Domain. The domain is held by the Crown through the Department of Conservation as a classified recreation reserve subject to the Reserves Act 1977, and vested in the council, in trust for recreation purposes.

10. The Devonport Domain Reserve Management Plan approved in 1993 restricts liquor licensing hours for clubs occupying the Domain. Currently the reserve management plan and club’s liquor licence mirror each other and restrict hours for the sale and supply of liquor to the following hours:

1 February -31 October:

Monday – Friday 7pm-10pm

Saturday and Public Holidays 3pm- 10pm

1 November -31 January:

Tuesday- Friday 7pm- 10pm

11. The Club has requested permission for a limited number of events each year that occur outside the hours allowed by the management plan. The club is seeking to do this to provide additional service to members, mainly to hold fundraising events that support the development of its facilities and activities. In particular, the club is hoping to have a large fundraiser on Friday 8 June 2018 from 12pm to 7pm (the Seagulls Luncheon).

Tātaritanga me ngā tohutohu / Analysis and advice

12. In 2015, changes to the processing of liquor licensing applications, require applicants to request the consent of landowners, to make an application. In this case the council is the landowner. The club can apply for special licences for events but only within the hours noted above and expressed in the reserve management plan. When assessing applications for approval, events must also be ancillary to the recreational function of the domain. Clause 1.10.3 of the lease provides that in giving consent, the council may impose such conditions as it may in its discretion think fit. The lease does not describe the hours of liquor sales, so direction is provided by the reserve management plan.

13. Policies 5.9.1 and 5.9.2 in the domain management plan considered at the time of preparation of the management plan that liquor licensing hours for the clubs were appropriate with no need to extend them. The management plan is now 25 years old and the club has expanded its recreational offer to members, including Sunday games. The club believes the existing hours limit activities that support the growth and development of the club and don’t accommodate changing community need. Licensing and Regulatory Compliance – north west area has confirmed there have been no issues with the club breaching their trading hours.

14. Auckland Council’s legal team advised on short and long-term options to review the licenced hours. In the short term, the advice has been to insert a clause into the reserve management plan to say, “at council’s sole discretion the clubs may have a limited number of special licenses for the sale and consumption of liquor each year outside the hours described in the Reserve Management Plan”. This will allow all the clubs located at the domain to have a limited number of special licences each year (e.g. up to four events per year for each club) that could cover fundraising and other special purpose events.

15. Public notification is a requirement so that the public can consider the proposed change to the management plan. Long term, a complete review of the Reserve Management Plan is required to review practical issues and modernise the plan to accommodate changing community needs

16. With the proposed change to the management plan it will allow all clubs on the Devonport Domain to apply for special licences if they choose.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. This matter was workshopped with the local board on 3 April 2018. The board is supportive of notifying the intention to grant a limited number of special licences to all clubs at Devonport Domain through an amendment of the reserve management plan.

Tauākī whakaaweawe Māori / Māori impact statement

18. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tamaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Unitary Plan and local board plans.

Ngā ritenga ā-pūtea / Financial implications

19. The costs to the board for the iwi consultation and public notification are met by the community facilities department.

Ngā raru tūpono / Risks

20. Members and club officials have been advised that any objections might impact on the timing of the future special club events given extremely tight timeframes. Proposed changes are subject to a formal process, so it cannot be guaranteed that this will be completed in time for a special licence for the proposed June 2018 event of the North Shore Rugby Club.

21. If any submissions identify specific areas of concerns relating to the issue of special licences the board may wish to consider imposing conditions to require the clubs to provide, for example security or noise monitoring.

22. Council is required by the Sale and Supply of Liquor Act 2012 to be a responsible landlord. The issuing of any special concessions is contingent on meeting the requirements of this Act.

23. The proposal may set a precedent for other clubs who hold liquor licences and result in an influx of requests to local boards to amend reserve management plans ahead of the work being done by Auckland Council’s Service Strategy and Integration Unit reviewing these plans. This could impact on the delivery of other work and require reprioritisation.

24. Long term it is important to fully understand how reserve management plans should address liquor licensing associated with community lessees so the implications of changing the reserve management plan are fully understood.

Ngā koringa ā-muri / Next steps

25. If the board decides to approve the public notification of this proposal, a public notice would be placed in the North Shore Times and on the council’s website for public feedback

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Ron Johnson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

15 May 2018

Draft Sunnynook Plan

File No.: CP2018/05731

Te take mō te pūrongo / Purpose of the report

1. To seek approval to consult on the Draft Sunnynook Plan from 8 June 2018 to 8 July 2018.

Whakarāpopototanga matua / Executive summary

2. The purpose of this report is to gain approval to consult on the Draft Sunnynook Plan. The draft plan contains a vision, guiding principles, six outcomes and actions that seek to achieve those outcomes.

3. The draft plan was developed together with the Sunnynook Plan working party with input from internal stakeholders, Auckland Transport and mana whenua. Ideas from public feedback and school workshops were also used to inform the development of the draft plan.

4. An engagement strategy for consultation on the draft plan is summarised in this report. Board members will be invited to all public engagement events.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve the Draft Sunnynook Plan as set out in Attachment A of this agenda report for public engagement commencing 8 June 2018.

b) delegate the authority to council officers to make minor amendments to the Draft Sunnynook Plan prior to commencement of public engagement.

Horopaki / Context

5. In August 2017, the Devonport-Takapuna Local Board and Kaipātiki Local Board endorsed the commencement of the Sunnynook plan project and the establishment of a working party to guide the development of the plan. The working party comprises of two members from the Devonport-Takapuna Local Board, one member from the Kaipātiki Local Board and two members from the Sunnynook Community Association.

6. Public consultation was held over a five-week period in September and October 2017 to gather ideas on what the community would like to see in the 30-year plan for Sunnynook, Totara Vale and Forrest Hill. There were two public engagement events and a static display at the Sunnynook Community Centre over the consultation period. In addition to these events, three workshops were held with students from Target Road Primary School, Wairau Intermediate School and Sunnynook Primary School. The key themes that emerged from community consultation were:

· people value the parks and open spaces in the area

· better footpaths and walkways, including pedestrian access to Sunnynook Bus Station

· the Sunnynook town centre could be improved

· support for safety improvements such as more lighting and intersection upgrades.

7. A hui was held with Ngāti Maru, Ngai Tai ki Tāmaki and Te Runanga o Ngāti Whātua in November 2017 to discuss their aspirations for the area and how the iwi groups can be involved in the decision-making process for the plan. Improving water quality and the stream environments within the Wairau catchment was a key theme.

8. Feedback from everyone involved to date has helped shape the Draft Sunnynook Plan.

9. The purpose of the plan is to build on Sunnynook, Totara Vale and Forrest Hill’s many attractive and valued qualities through a range of short to long-term actions. The draft plan sets out a vision, a set of guiding principles, six outcomes and a range of actions under each of the outcomes. The draft vision is: “Sunnynook, Totara Vale and Forrest Hill will continue to develop as one of Auckland’s most attractive, connected, social and liveable neighbourhoods for a diversity of cultures and ages.” The six outcomes are:

· outcome 1: The natural environment and waterways are attractive, healthy and resilient

· outcome 2: The area is accessible, safe and easy to get around with a range of transport choices and a strong focus on walking and cycling

· outcome 3: Attractive parks and open spaces are connected by leafy green streets to cater for a wide range of activities for everyone

· outcome 4: Sunnynook town centre is the lively retail and social heart of the Sunnynook, Totara Vale and Forrest Hill communities

· outcome 5: A quality built environment that caters for the diverse needs of the community

· outcome 6: mana whenua are recognised as kaitiaki.

10. A range of actions are identified for achieving each outcome. These actions are identified in the implementation strategy as being short (0-5 years), medium (6-10 years) or long-term (11-30 years) actions.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The public engagement period on the Draft Sunnynook Plan is proposed to be from Friday 8 June to Sunday 8 July 2018. School holidays begin on Monday 9 July.

12. A series of events are proposed, including:

· Sunnynook Bus Station on Monday 11 June, 7am to 8.30am

· the mobile library bus will be parked in front of the league club on Sycamore Drive on Saturday 16 June, 10am to 4pm

· inside the Sunnynook Community Centre on Thursday 21 June, 3pm to 7pm

· Sunnynook Shopping Centre outside Countdown on Saturday 30 June, 10am to 2pm.

13. Local board members will be invited to each of the engagement events.

14. The draft plan is proposed to be summarised and combined with a feedback form. There will be feedback boxes at the Sunnynook Community Centre, Glenfield Library and Takapuna Library. Feedback can also be provided via email to the Sunnynook Plan inbox (sunnynookplan@aucklandcouncil.govt.nz) or returned via freepost. An online version of the feedback form will also be available. Hard copies of the full document will be available for viewing at these locations and at Meadowood Community House. The public will be encouraged to access the digital version of the draft plan on the council’s website.

15. The summary and feedback form will also be translated into simplified Chinese. A Mandarin-speaking interpreter will be present at two of the events (16 June and 21 June) to assist Mandarin-speaking members of the community.

16. In addition, there will be an information board at the Sunnynook Community Centre throughout the consultation period. A story will be placed in Our Auckland June edition and digital version, and an advertisement will be placed in the North Shore Times. A3 posters will also be handed out to businesses, schools and childcare centres in the area.

17. Feedback received from this round of public engagement will be reviewed and the draft plan will be updated as appropriate. The reporting team will work with the working party to update the draft plan in advance of the final plan being reported to the Devonport-Takapuna Local Board and Kaipātiki Local Board for adoption in August 2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The plan is sponsored by the Devonport-Takapuna Local Board and the Kaipātiki Local Board. Both local boards have representation on the Sunnynook Plan working party. Additionally, two members from the Sunnynook Community Association are on the working party to ensure local views are adequately considered when drafting the plan.

19. The project team had four meetings with the working party prior to the draft plan being finalised. At the last meeting on 13 April 2018, the draft plan and the consultation schedule were presented for comment and discussion. Comments received from the working party have been taken on board in shaping the Draft Sunnynook Plan.

20. The delivery of the actions proposed in the Sunnynook Plan will have a broad range of positive economic, social and environmental impacts for a growing community.

Tauākī whakaaweawe Māori / Māori impact statement

21. All 14 iwi groups with interest in the area were contacted at the beginning of the project. A hui was held on 14 November 2017 with representatives from Ngāti Maru and Ngai Tai ki Tāmaki. Subsequent meetings were held with representatives from Te Runanga o Ngāti Whātua and Ngai Tai ki Tāmaki separately. The importance of improving water quality was a key theme that came through from discussions with these groups. Opportunities for storytelling by incorporating Māori design in public art and opportunities to implement dual signage were also supported.

Ngā ritenga ā-pūtea / Financial implications

22. The Draft Sunnynook Plan identifies a number of actions that contribute to achieving the six outcomes and the vision. The timeframe identified for delivering each action is based on advice provided from relevant council departments and Auckland Transport. Some projects identified in the 2018/19 local board work programme may contribute to the actions identified in the Sunnynook Plan. As the local board work programme is currently being finalised, the details of the relevant projects will be included in the final version of the Sunnynook Plan.

Ngā raru tūpono / Risks

23. For longer term spatial plans such as the Sunnynook Plan, there is a significant strategic and reputational risk of not maintaining momentum for the implementation of actions. To avoid this risk, an implementation plan and monitoring programme will be developed so that the relevant delivery agents remain accountable for, and committed to, following through on the plan’s short, medium and long-term actions.

Ngā koringa ā-muri / Next steps

24. Following public consultation, the Sunnynook Plan will be finalised. The project team will continue working with the relevant parts of the council family, local boards, mana whenua, community groups and key stakeholders during the final phase of plan preparation. Approval for the Sunnynook Plan will be sought from local boards in August 2018. An implementation plan will be prepared after the Sunnynook Plan is adopted. It will be used as a guidance tool to deliver the actions.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Draft Sunnynook Plan	225

Ngā kaihaina / Signatories

Author

Emily Ip - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

15 May 2018

Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy

File No.: CP2018/06712

Te take mō te pūrongo / Purpose of the report

1. To seek formal local board feedback on the draft 2018-2028 Regional Land Transport Plan, the draft Regional Fuel Tax proposal and the draft Contributions Policy 2018.

Whakarāpopototanga matua / Executive summary

2. The Regional Land Transport Plan (RLTP) sets out a 10-year capital and operating programme for transport in Auckland. It covers transport activities delivered by Auckland Transport, the New Zealand Transport Agency (NZTA), Auckland Council and KiwiRail.

3. The draft RLTP has been developed in collaboration with the NZTA. Legislation requires that the RLTP is revised every six years and reviewed after three years. It has been agreed that the level of change associated with Auckland’s growth warrants a full revision of the RLTP.

4. The RLTP will be consulted with the public between 1 and 14 May 2018.

5. Alongside the RLTP, Auckland Council is consulting the public on a draft Regional Fuel Tax (RFT) proposal. The council consulted on a fuel tax to fund transport improvements as part of the 10-year Budget. The regional fuel tax, if introduced, would add 10 cents a litre (plus GST), and generate approximately $1.5 billion over 10 years for transport projects in Auckland. At the time, the Government Policy Statement on Land Transport (GPS) and the Auckland Transport Alignment Project (ATAP) were still under review, so the projects proposed to be funded by a regional fuel tax could not be identified. The draft RFT proposal sets out the programmes and projects that the regional fuel tax would fund.

6. The draft RFT proposal is conditional on the enactment of the Land Transport Management (Regional Fuel Tax) Amendment Bill which is currently passing through the Parliamentary process.

7. The council is also consulting on a draft Contributions Policy 2018. This policy proposes an increase in development contributions to reflect additional investment, including for parks.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board give formal written feedback on:

a) the draft 2018-2028 Regional Land Transport Plan

b) the draft Regional Fuel Tax proposal

c) the draft Contributions Policy.

Horopaki / Context

Regional Land Transport Plan

8. The Land Transport Management Act 2003 requires that the Regional Transport Committee (RTC) prepare an RLTP every six years, which sets out the region’s transport priorities for the next 10 years and must contribute to the purposes of the Land Transport Management Act and be consistent with the Government Policy Statement on Land Transport (GPS).

9. At its meeting on 24 October 2017, the Auckland Transport Board agreed that the level of change associated with Auckland’s growth warrants a full review of the RLTP. Since the 2015 RLTP was prepared, Auckland’s population growth has increased at a much faster pace than was envisaged. By 2028, the population of Auckland is expected to be around two million people; four years earlier than projected in 2015. Significant investment in transport infrastructure and services will be required to meet the increasing needs of these additional people, both to service new housing required to match growth and to service many more customers.

10. The draft RLTP (refer to Attachment A) has been developed in collaboration with the NZTA and on 1 February 2018, was considered by the Regional Transport Committee (a committee comprised of the Auckland Transport Board and a representative of the NZTA convened to adopt the RLTP). This was subsequently approved by the Chair and Deputy Chair under delegation.

11. Preparation of the draft RLTP and consultation were delayed as the GPS and ATAP were still under review, leading to some uncertainty about project priorities. Both the GPS and ATAP have now been released and have informed the draft RLTP.

Regional Fuel Tax

12. In preparing the 10-year Budget 2018-2028, the council considered a range of funding options for its activities. The consultation on the 10-year Budget signalled that, to achieve the level of investment that Auckland needs to address its transport issues, new funding mechanisms for transport were required. An RFT of 10 cents per litre plus GST was proposed, subject to central government providing a legislative basis for such a tax.

13. While the RFT, as a funding mechanism, was the subject of consultation, there was no ability to identify the projects that might be funded from the RFT at that time, due to the review of the GPS and ATAP.

14. The government has initiated the Land Transport Management (Regional Fuel Tax) Amendment Bill. If passed, this will enable Auckland to levy a regional fuel tax of up to 10 cents per litre, plus GST, from 1 July 2018.

15. A draft Regional Fuel Tax proposal (refer to Attachment B) has been developed based on the requirements of the draft legislation. While the legislation is still to progress through the full Parliamentary process, the transitional provisions in the legislation mean that Auckland Council can develop a draft proposal, consult with the public and submit to the responsible ministers (the Minister of Finance and Minister of Transport) for consideration, once the legislation has been passed.

Contributions Policy

16. Development contributions enable the council to charge developers for a portion of the cost of growth infrastructure needed because of development. The current Contributions Policy expires on 30 June 2018. The policy needs to be amended to reflect changes to capital expenditure in the 10-year Budget 2018-2028 and the RLTP.

17. Over the next 10 years, the council needs to fund additional infrastructure to enable construction of 120,000 dwellings to house an expected 300,000 additional Aucklanders. The 10-year Budget also allowed for an increase in investment in parks.

18. The proposed Contributions Policy 2018 (refer to Attachment C) proposes an increase in both urban and greenfield prices to reflect this additional investment.

19. Central government has recently introduced the Local Government (Community Well-being) Amendment Bill which would restore the council’s ability to use development contributions to fund public swimming pools and libraries. It is not certain when this legislation will be passed so provision for the inclusion of public swimming pools and libraries has not been included in the draft Contributions Policy 2018. Once the legislation has been passed, the council can consider amending the policy to include the growth component of any qualifying expenditure, or to prioritise within the expenditure programme for community infrastructure.

20. The timetable for this process is very compressed. Public consultation on the draft RLTP, draft Regional Fuel Tax proposal and draft Contributions Policy will run for two weeks between 1 May and 14 May 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

21. Consultation material for the following documents has been attached for consideration of the Devonport-Takapuna Local Board. Formal feedback on these consultation documents is being sought from local boards through this report:

· draft 2018-2028 Regional Land Transport Plan;

· Regional Fuel Tax proposal; and

· draft Development Contributions Policy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22. The RLTP sets out a 10-year regional programme. Early engagement with local boards has taken place to ensure that projects of interest to local communities could be taken into account in the prioritisation process by which the programme was developed.

23. This report provides the opportunity for local boards to give formal feedback on the capital and operating programmes and any other aspects of the RLTP, including projects of interest to local communities. In particular, feedback from local boards is sought on whether the RLTP places the appropriate emphasis on the priority areas.

24. The draft RFT proposal reflects the priority projects in the RLTP, along with a few specific local board priorities.

25. The draft proposal signals the council’s intent to exclude Great Barrier Island from the regional fuel tax, in line with council’s submission on the draft legislation and subject to the legislation being amended accordingly. The consultation will also signal council’s advocacy in support of rebates being enabled for fuel that is purchased for off-road use, an issue which has been raised by a few local boards.

26. The draft Contributions Policy price varies by location, depending on the cost of infrastructure required to support development in an area. The capital expenditure programme to be funded by development contributions was included in the draft 10-year budget and local boards can provide feedback on the proposed programme through the long-term plan process.

27. Local boards have been invited to attend a briefing on the draft RLTP on 30 April 2018, followed by a full day of informal hearings-style sessions on 7 May 2018 with representatives of the Auckland Transport Board giving verbal feedback. This report enables boards to provide formal feedback to inform further decision-making on the RLTP.

28. The draft RFT proposal and draft Contributions Policy will also be covered in the briefing. Formal feedback from local boards will be considered by the Governing Body and/or the Finance and Performance Committee when making their decisions on the RFT and the 10-year budget.

Tauākī whakaaweawe Māori / Māori impact statement

29. Many components of the RLTP are of importance to and impact on Māori. The RLTP is one of the tools that can enable and can demonstrate responsiveness to Māori. Early engagement with mana whenua took place throughout the region during the development of the draft.

30. The introduction of a RFT will negatively impact some lower socio-economic communities who do not have access to alternative transport options and rely on their private vehicles. Māori tend to represent a high proportion of these communities. However, many of the projects that will be funded by the RFT are targeted at improving transport access to jobs and education for these communities, as well as providing greater public transport alternatives. In the longer term, this should have a positive impact for these communities.

31. The impact on Māori for the changes to development contributions will be similar to the impact on other residents and ratepayers. The council’s Māori Cultural Initiatives Fund provides grants to support marae and papakāinga development and can be used to fund development contributions. The Contributions Policy treats kaumatua housing the same as retirement villages, which generally place lower demands on council services.

32. There is a need to continue to build relationships between the council, transport agencies, mana whenua, and where relevant, the wider Māori community. Ongoing engagement will assist the council and agencies in understanding priorities for Māori, and can encourage Māori participation in decision-making processes.

33. Appropriate engagement on the RLTP, RFT proposal and Contributions Policy are planned for the consultation period.

Ngā ritenga ā-pūtea / Financial implications

34. The financial implications of the draft RLTP, RFT proposal and Contributions Policy are set out in those documents. There are no specific financial implications from seeking local board feedback.

Ngā raru tūpono / Risks

35. This report seeks local board feedback on draft regional proposals, which is part of the local board role. There are no specific risks from this process.

Ngā koringa ā-muri / Next steps

36. Possible changes to the RLTP, RFT proposal, and Contributions Policy will be considered following public consultation.

37. The RFT proposal will be considered by the Governing Body for adoption and submission to Government on 31 May 2018.

38. Decisions on the Contributions Policy will also be made on 31 May 2018, with the final policy document planned to be adopted on 27 June 2018.

39. The final RLTP document will be considered by the Auckland Transport Board for approval prior to 30 June 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Draft 2018-2028 Regional Land Transport Plan for consultation	285
b ⇩	Draft Regional Fuel Tax proposal	363
c ⇩	Draft Contributions Proposal and Contributions Policy 2018	387

Ngā kaihaina / Signatories

Author

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Louise Mason - GM Local Board Services

Eric Perry - Relationship Manager

PDF Creator

Devonport-Takapuna Local Board

15 May 2018

Review of Auckland Council’s representation arrangements for the 2019 elections

File No.: CP2018/07337

Te take mō te pūrongo / Purpose of the report

1. To provide the Devonport-Takapuna Local Board an opportunity to give formal feedback on the review of Auckland Council’s representation arrangements for the 2019 elections.

Whakarāpopototanga matua / Executive summary

2. Auckland Council’s representation arrangements have to be reviewed this year. The outcome will apply at the 2019 elections.

3. The Governing Body finalised the process for conducting the review in December 2017, following consultation with local boards.

4. The Joint Governance Working Party established by the mayor will develop a proposal for reporting to the Governing Body in July 2018.

5. The local board is now invited to provide its formal feedback on the review, for consideration by the Joint Governance Working Party.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

b) endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections:

i. that all Governing Body members are to continue to be elected by ward as decided by the Governing Body

ii. that the current number of members in each ward is retained

iii. that the Waitematā and Gulf ward non-complying variance (population per member) should be addressed by reducing the size of the isthmus part of the ward on both the east and the west of the ward as in ‘Option 1’, with the resulting changes for neighbouring wards as set out in that option

iv. that the Rodney ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

v. that the area alongside the Kaipara Harbour does not have a community of interest with Warkworth, and that the Rodney Local Board is invited to provide feedback on the alternative options for subdivision arrangements.

c) endorse the following recommendations with respect to the review of Auckland Council’s representation arrangements for the 2019 elections, noting that they have yet to be considered by the Joint Governance Working Party:

i. that the Botany subdivision non-complying variance (population per member) should be addressed by moving the southern boundary of the Howick ward southwards and that the Howick Local Board is invited to provide feedback on the two alternative options

ii. that the Manurewa-Papakura ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

iii. that the Waitematā Local Board consider whether subdivisions within the board area are appropriate

iv. that the Upper Harbour Local Board consider whether subdivisions within the Board area are appropriate.

d) provide any other feedback on the review of Auckland Council’s representation arrangements for the 2019 elections.

e) delegate authority to the Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

Horopaki / Context

There are statutory deadlines

6. All councils must, under the Local Electoral Act 2001, review their representation arrangements at least every six years. Auckland Council, under the Local Government (Auckland Council) Act 2009, must conduct a review of its representation arrangements no earlier than the 2013 elections and no later than September 2018.

7. The Governing Body considered conducting a review for the 2016 elections but resolved to defer this.

8. The Local Electoral Act 2001 requires the following timeline and process:

· public notice of the council’s proposals by 8 September 2018

· consideration of submissions

· public notice of the council’s final proposals within six weeks of the closing date for submissions.

· if there are no objections or appeals, the council’s proposals stand and are implemented

· if there are objections or appeals, they are forwarded to the Local Government Commission for a decision.

9. Staff are planning to report the Joint Governance Working Party’s proposals to the Governing Body meeting on 26 July 2018.

Role of the Joint Governance Working Party and the process for developing the Auckland Council proposal

10. In 2017, the Governing Body endorsed a process for the review of Auckland Council’s representation arrangements for the 2019 elections that was then recommended to local boards. Local board feedback, which was generally supportive of the proposed process, was reported back to the Governing Body in December 2017.

11. The Governing Body, after considering local board feedback, made the following decision:

That the Governing Body:

a) receive the feedback from local boards.

b) note the mayor’s appointments to the Joint Governance Working Party as follows:

Cr Cathy Casey (Central), Cr Linda Cooper (West), Cr Daniel Newman (South), Cr Wayne Walker (North), Angela Dalton (South), Phelan Pirrie (Rural North), Richard Northey (Central) and Shane Henderson (West).

c) approve the draft terms of reference for the Joint Governance Working Party for inclusion in the Auckland Council Committee Terms of Reference.

d) approve the following process for conducting the review of representation arrangements:

i) the Joint Governance Working Party will develop Auckland Council’s initial review of representation arrangements and present it to local boards and the Governing Body for comments before the Governing Body makes the statutory resolution for public notification for submissions.

ii) the Joint Governance Working Party will conduct the hearing of submissions and report its findings to local boards and the Governing Body before the Governing Body makes the final statutory resolution on any representation changes, which will then be publicly notified for objections and appeals.

iii) the Governing Body will review the process for hearing submissions under (ii) at the time the initial proposals for change are known.

12. The rationale for (d)(iii) in the decision was to respond to some local board feedback regarding the hearing of submissions. The legislation requires a final proposal to be publicly notified within six weeks of the submission closing date. This may require a centralised process. However, this will be reviewed once the nature of changes being proposed is known.

Representation arrangements that may be reviewed

13. For the Governing Body, it is possible to review for members other than the mayor:

· whether members are elected by ward or at-large or by a mixture

· if by ward, the number of wards, names, boundaries and number of members for each ward.

14. For each local board it is possible to review:

· whether members are elected by subdivision or at-large or by a mixture

· if by subdivision, the number of subdivisions, names, boundaries and number of members for each subdivision

· the number of members for the local board

· the name of the local board.

Matters that are required to be taken into account

15. The Local Electoral Act 2001 (Act) requires the council to take into account:

· the effective representation of communities of interest

· fairness of representation.

16. Other requirements in the Act include:

· ward boundaries should align with local board boundaries as far as is practicable

· boundaries must align with mesh-block boundaries

· when the council gives public notice of its proposal, it needs to give reasons for any changes from the 2016 elections.

17. The concept of effective representation of communities of interest can be explained by considering a single electorate which has two quite different communities and two elected representatives. The outcome of each election might mean that both representatives are elected by one of the communities with the result that the other community will not be represented. This might be solved by splitting the total electorate into smaller electoral areas, each having one representative. In the case of territorial local authorities, those smaller electoral areas are known as ‘wards’ and in the case of local boards, those smaller areas are known as ‘subdivisions’.

18. The concept of fairness means that the ratio of population to elected member for wards, in the case of the Governing Body, and subdivisions, in the case of local boards, should not vary across the region or local board area respectively. The legislation allows for a variance of up to 10 per cent. It further allows the council to not comply if compliance would result in splitting communities of interest or joining disparate communities of interest. The final decision on a proposal to not comply is made by the Local Government Commission.

19. A practical consideration is the distribution of voting documents. Each voter receives a pack of voting documents which is relevant to that voter (the pack contains voting papers for the Governing Body positions and local board positions relevant to that voter). Misalignment of boundaries can create additional combinations of Governing Body and local board positions. This leads to additional cost in terms of voting documents. This reinforces the legal requirement for ward and local board boundaries to align as far as is practicable.

Tātaritanga me ngā tohutohu / Analysis and advice

The general approach is to not make significant change

20. The Local Government Commission determined the current arrangements in 2010, following 736 submissions on its first proposal. There was a lot of public interest and the process was robust. There are no significant issues with the current arrangements.

21. There have been discussions at local board cluster meetings and by the Joint Governance Working Party. Significant change has been considered (such as some Governing Body members being elected at large) but the outcome of these discussions to date is to basically retain the status quo except where changes are required.

22. One significant issue though, which has been considered by the Governing Body, is the number of Governing Body members. The Local Government (Auckland Council) Act 2009 sets this at 20 members, in addition to the mayor. All other councils are able to review the number of councillors.

23. The Governing Body, when it considered conducting a review of representation arrangements for the 2016 elections, decided instead to seek legislative change to allow it to review the number of Governing Body members. It also sought provision for re-aligning local board boundaries with ward boundaries, should ward boundaries need to change, and if there was support from local boards to keep boundaries aligned.

24. This submission was not successful. The Governing Body is not able to review the number of Governing Body members. Local board boundaries are not able to be changed other than through the separate process of applying for a local government reorganisation.

25. The council is continuing to advocate change, however any legislative change in the short term is unlikely to be effective for the 2019 elections.

Wards

Wards that do not comply with the 10 per cent rule

26. Based on statistics provided by the Local Government Commission (being a 2017 estimate) population ratios are as follows:

Ward	Population	Members	Population per member	Difference from quota	% Difference from quota
Rodney Ward	64,300	1	64,300	-18,560	-22.40
Albany Ward	169,800	2	84,900	2,040	2.46
North Shore Ward	156,800	2	78,400	-4,460	-5.38
Waitākere Ward	176,500	2	88,250	5,390	6.50
Waitematā and Gulf Ward	119,100	1	119,100	36,240	43.74
Whau Ward	84,700	1	84,700	1,840	2.22
Albert-Eden-Roskill Ward	172,200	2	86,100	3,240	3.91
Ōrākei Ward	91,500	1	91,500	8,640	10.43
Maungakiekie-Tāmaki Ward	79,700	1	79,700	-3,160	-3.81
Howick Ward	150,200	2	75,100	-7,760	-9.37
Manukau Ward	168,900	2	84,450	1,590	1.92
Manurewa-Papakura Ward	148,900	2	74,450	-8,410	-10.15
Franklin Ward	74,600	1	74,600	-8,260	-9.97
Total	1,657,200	20	82,860

27. Final statistics will eventually be based on data provided by Statistics New Zealand at mesh-block level. Staff expect that final statistics will be very close to those that have been used in the review to date.

28. As stated above, one of the matters that must be taken into account in the review is fairness of representation. The legislation requires that the ratio of population to member should not vary by more than 10 per cent unless there are reasons for not complying with this requirement (on the basis of splitting communities of interest or uniting disparate communities of interest).

29. There are four wards that do not comply:

· Waitematā and Gulf ward

· Rodney ward

· Ōrākei ward

· Manurewa-Papakura ward.

Review of the Waitematā and Gulf ward and neighbouring wards

30. The Waitematā and Gulf ward has a population approximately 28,000 above the 10 per cent quota. The Joint Governance Working Party has considered three options to address this (maps are in Attachment A):

· Option 1: boundaries on both the east and west of Waitematā are moved

· Option 2: the eastern boundary with the Ōrākei ward is not changed and there is substantial change on the western boundary with the Albert-Eden-Roskill ward

· Option 3: the western boundary with the Albert-Eden-Roskill ward is not changed and there is substantial change on the eastern boundary with the Ōrākei ward.

31. Each option has different flow-on effects to neighbouring wards.

32. The Joint Governance Working Party recommends Option 1. The other options disrupt communities of interest to a greater extent.

33. For example, Option 2 takes areas around Ponsonby and Grey Lynn away from the central city into the Albert-Eden-Roskill ward.

34. Option 3 places large areas of Ōrākei into Maungakiekie-Tāmaki. In the Local Government Commission’s first proposal for wards, Ōrākei and Maungakiekie-Tāmaki were combined. Following submissions, the Local Government Commission determined that Ōrākei and Maungakiekie-Tāmaki were distinct communities of interest and created separate wards. The commission took into account socio-economic differences and voting patterns.

35. The effect of Option 1 on the 10 per cent rule is as follows:

Ward	% Difference from quota
Whau	9.5%
Waitematā and Gulf	9.5%
Albert-Eden-Roskill	9.8%
Ōrākei	11.0%
Maungakiekie-Tāmaki	10.6%
Waitākere	6.5%

Review of the Rodney ward

36. The Rodney ward needs to gain about 10,000 population to be only 10 per cent under the quota. The Joint Governance Working Party has considered three options (maps are in Attachment B):

· Option1: the area north of the Whangaparaoa peninsula which is currently in the Albany ward is moved into Rodney (Orewa, Hatfields, Waiwera)

· Option 2: the southern boundary of Rodney ward is moved southwards

· Option 3: the council proposes the status quo, which is not complying, on the basis that any options to increase the population in the Rodney ward split communities of interest.

37. The Joint Governance Working Party recommends Option 3. Both Option 1 and Option 2 split communities of interest.

38. In Option 1, the area from Orewa to Waiwera shares a community of interest with the Hibiscus Coast.

39. Option 2 is difficult to achieve without splitting a community of interest. Option 2 as shown, moves the Rodney ward boundary south to include Whenuapai and Paremoremo and it borders Ranui and Westgate. The Whenuapai area is assumed to be south-looking rather than north-looking; for example, residents in Whenuapai would tend to go south for key activities like retail shopping or business, rather than north. Another option for a boundary is along the Upper Harbour motorway. However, this splits the Hobsonville community.

40. Further reasons for keeping the status quo include:

· ward and local board boundaries remain aligned (the Local Electoral Act requires alignment as far as is practicable)

· the current boundaries are the boundaries originally set by the Local Government Commission as representing communities of interest

· population is increasing and will continue to increase over time.

Review of the Manurewa-Papakura ward

41. The Joint Governance Working Party has not yet considered options for changing the Manurewa-Papakura ward boundaries.

42. In order to be only 10 per cent different to the average population to member ratio, the ward needs to gain a population of about 250. The Franklin ward cannot lose population, or it will become non-complying. Any change to the ward boundary will need to be at the northern end.

43. Staff have provided two options for local board comment back to the Joint Governance Working Party, in Attachment C:

· Option 1: move the northern boundary of the ward on the western side of SH1 motorway up to Cavendish Drive

· Option 2: move the northern boundary of the ward on eastern side of SH1 motorway northwards, just over the Redoubt Road ridge

· Option 3: the status quo, which would need to be promoted to the Local Government Commission on the basis that it is not possible to achieve compliance without splitting communities of interest or uniting disparate communities of interest.

44. Staff recommend Option 3, given it is the least disruptive option, and that the degree of non-compliance is minimal. It also means that the ward and local board boundaries remain aligned (the Local Electoral Act requires alignment as far as is practicable).

Review of the number of members in wards

45. Wards are currently either single-member or double-member wards.

46. The Joint Governance Working Party has considered larger wards; for example, a southern ward based on the current Manukau, Howick and Manurewa-Papakura wards and having six members. Implications include:

· the cost of a by-election across such a large ward if a vacancy occurs

· voter turnout – those elected will tend to be elected by areas with higher turnout, meaning there will not be as much a spread of representation as there is now

· the cap on campaign expenditure is increased

· each of the six members will have the same large electorate to service.

47. The Joint Governance Working Party also considered splitting current double-member wards into single-member wards. If this was done using local board boundaries as defining communities of interest, only the Manukau ward, if split into two, would continue to comply. The Joint Governance Working Party is recommending no change to current ward arrangements.

Local boards

Local board population

48. The following table provides the population for each local board and the number of board members:

Board	Population	Members	Population per member
Rodney	64,300	9	7,144
Hibiscus and Bays	104,500	8	13,063
Upper Harbour	65,300	6	10,883
Kaipātiki	94,000	8	11,750
Devonport-Takapuna	62,800	6	10,467
Henderson-Massey	122,300	8	15,288
Waitākere Ranges	54,200	6	9,033
Great Barrier	1,000	5	200
Waiheke	9,630	5	1,926
Waitematā	108,500	7	15,500
Whau	84,700	7	12,100
Albert-Eden	109,200	8	13,650
Puketāpapa	63,000	6	10,500
Ōrākei	91,500	7	13,071
Maungakiekie-Tāmaki	79,700	7	11,386
Howick	150,200	9	16,689
Māngere-Ōtāhuhu	81,100	7	11,586
Ōtara-Papatoetoe	87,800	7	12,543
Manurewa	94,500	8	11,813
Papakura	54,500	6	9,083
Franklin	74,600	9	8,289
Total	1,657,330

49. This table is provided for information. There is no legal requirement that the number of members should reflect the size of population. The 10 per cent rule only applies between internal boundaries of subdivisions. Staff are not aware of any reasons for changing the existing number of board members.

Local board subdivisions that do not comply with the 10 per cent rule

50. A table showing local board subdivisions in relation to the 10 per cent rule is in Attachment D.

51. There are two subdivisions that do not comply:

· Botany subdivision of the Howick Local Board (at 16.84 per cent, which needs to reduce its population)

· Wellsford subdivision of the Rodney Local Board (at -10.69 per cent, which will be addressed in response to a suggestion to change the Warkworth subdivision).

Review of the Botany subdivision in the Howick Local Board area

52. Maps showing the current subdivision boundaries and two alternative options are contained in Attachment E.

53. It is clear that the only way for the Botany subdivision to lose population is through the Howick subdivision extending southwards. There are two options proposed for consideration by local boards.

54. One option expands the Howick subdivision southwards on the eastern side of Botany Road only, while the second option expands the Howick subdivision southwards on both sides of Botany Road. Each option results in subdivisions that comply with the 10 per cent rule.

55. The Howick Local Board is invited to indicate its preferred option. This would be the option which has the least disruptive effect on existing communities of interest.

Review of the subdivisions in the Rodney Local Board area

56. A submission has been received from a resident, Mr Grant Kirby, living near the Kaipara Harbour, pointing out that the Warkworth subdivision extends from coast to coast. Mr Kirby was a former chair of the Local Government Commission. The submission states that the area alongside the Kaipara Harbour does not share a community of interest with Warkworth and suggests extending the Kumeu subdivision boundary northwards, to follow the Helensville electoral boundary.

57. Maps showing current subdivisions, the option of extending the Kumeu subdivision northwards and an option of extending the Wellsford subdivision southwards, are contained in Attachment F. Both options result in subdivisions that comply with the 10 per cent rule.

58. The Joint Governance Working Party agrees that those near the Kaipara Harbour do not share a community of interest with Warkworth and invites the Rodney Local Board to recommend its preferred option in view of its knowledge of current communities of interest.

Waitematā Local Board subdivisions

59. A suggestion has been received that the Waitematā Local Board should have a central subdivision. A map is contained in Attachment G showing what this might look like.

60. The Waitematā Local Board is invited to recommend whether subdivisions should be created in order to promote more effective representation of communities of interest and, if so, whether it supports the proposed option.

Upper Harbour Local Board subdivisions

61. A suggestion has been received that the Upper Harbour Local Board should have subdivisions to ensure there was representation from the western end of the local board area. A map is contained in Attachment H showing an arrangement of three subdivisions that complies with the 10 per cent rule.

62. The Upper Harbour Local Board is invited to recommend whether subdivisions should be created to improve effective representation of communities of interest and if so, whether it supports the proposed option.

Review of local board names

63. Staff noted comments at local board cluster meetings and other meetings that some current names may not be appropriate. These include:

(i) Howick Local Board and Ward: ‘Howick’ is only part of the local board area

(ii) Waitematā Local Board and Ward: Some people associate ‘Waitematā’ with a different area (for example the area of the Waitematā District Health Board)

(iii) Ōrākei Local Board and Ward: ‘Ōrākei’ is only part of the local board area

(iv) Albany Ward: ‘Albany’ is only part of the ward area.

64. The Great Barrier Local Board has recommended adding ‘Aotea’ to its name. This acknowledges a recent Treaty of Waitangi settlement with Ngati Rehua - Ngatiwai ki Aotea.

65. Apart from the Great Barrier Local Board proposal, staff are not aware of any other specific proposals and are not researching alternative names. Local boards should note that a name change has the potential to confuse the electorate and there are budgetary implications with changing associated stationery and signage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

66. The Auckland Council’s review of representation arrangements for the 2019 elections has implications for local boards. These are discussed in the body of the report. The report also provides comments on changes that affect the Governing Body, for local board information and feedback.

67. Local boards have supported a process where a Joint Governance Working Party develops the Auckland Council proposal for presentation to the Governing Body. The Joint Governance Working Party has joint local board and Governing Body representation. The Governing Body will make the resolution required by the legislation which will be notified for public submissions.

68. Following the closing date for submissions, the Governing Body must make the final statutory resolution within six weeks. The Joint Governance Working Party will consider submissions. So that the working party may liaise effectively with local boards, the local board is invited to delegate authority to the Chairperson or another member to represent the board’s views on the review. This is in the event that the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during consideration of submissions following public notification.

69. There will be an opportunity for the Governing Body, when it makes its first resolution, to further consider a process for local board involvement in commenting on submissions.

Tauākī whakaaweawe Māori / Māori impact statement

70. The Local Electoral Act 2001 provides for councils to establish Māori wards for electing Governing Body members. There is no similar provision for local board elections. The process for electing local board members is no different for Māori as for others.

71. The Auckland Council Governing Body has considered the possibility of creating a Māori ward. A resolution to do so was required by 23 November 2017. The Governing Body supported the creation of a Māori ward in principle but decided not to proceed further until the number of Governing Body members was able to be increased.

72. When considering subdivisions and communities of interest within its area, it may be relevant to take into account tribal rohe boundaries.

Ngā ritenga ā-pūtea / Financial implications

73. The review process is supported in-house. There will be costs associated with public notices and a payment to the Local Government Commission for preparing plans of boundaries and having them certified by the Surveyor-General. These costs are budgeted city-wide.

74. There are no financial implications for local boards. There will be down-stream council costs if the total number of local board members is increased (salary and support costs) or if there are changes to local board names resulting in costs associated with changing signage and stationery.

Ngā raru tūpono / Risks

75. The legislation requires deadline dates for certain decisions and public notification. Auckland Council has the greatest number of governance entities in the country (one Governing Body and 21 local boards) and there is a risk of not meeting these deadlines due to the need to involve all entities in the review.

Ngā koringa ā-muri / Next steps

76. The Joint Governance Working Party will consider local board feedback in June 2018 and develop proposals for consideration by the Governing Body at its July meeting, when it will make its statutory resolution for public notification. This report provides the opportunity for local boards to have input.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitemata ward boundary options	441
b ⇩	Rodney ward boundary options	443
c ⇩	Manurewa-Papakura ward boundary options	445
d ⇩	Local board subdivisions and the 10 per cent rule	447
e ⇩	Botany subdivision boundary options	449
f ⇩	Rodney Local Board subdivision options	453
g ⇩	Waitemata Local Board subdivision option	457
h ⇩	Upper Harbour Local Board subdivision option	459

Ngā kaihaina / Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Louise Mason - GM Local Board Services

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

15 May 2018

Business Improvement District Programme Compliance Report to Devonport-Takapuna Local Board for FY 2016-2017

File No.: CP2018/06855

Te take mō te pūrongo / Purpose of the report

1. To provide information to the Devonport-Takapuna Local Board on compliance with Auckland Council’s Business Improvement District (BID) Policy 2016 (Hōtaka ā-Rohe Whakapiki Pakihi) by the Devonport, Milford and Takapuna Beach business associations for the financial year ending June 2017.

2. To provide information on which the board will recommend to the Governing Body to strike the targeted rates for these three BID programmes.

Whakarāpopototanga matua / Executive summary

3. Auckland Council’s Business Improvement District (BID) programme supports business associations by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a grant to the relevant BID.

4. The BIDs are incorporated societies that are independent of council. For the council to be confident that the funds provided to the BIDs are being used appropriately, council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

5. The BID Policy was developed to encourage improved governance of BID committees and staff to improve financial management, programme delivery and transparency to their members.

6. This report indicates that the Devonport, Milford and Takapuna Beach business associations are in compliance with the BID Policy. Information presented in this report is based on documents submitted by these business associations to council’s BID programme team to date.

7. Staff therefore recommend that as the BIDs have met the requirements of the BID Policy, the local board should therefore recommend to the Governing Body to strike the targeted rates sought by the BIDs.

Ngā tūtohunga / Recommendation

That the Devonport-Takapuna Local Board:

a) recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2018-2019 for the following business improvement district (BID) programmes:

· $120,000 for Devonport Business Association;

· $132,000 for Milford Business Association; and

· $403,541 for Takapuna Beach Business Association.

Horopaki / Context

8. The council adopted the Business Improvement District (BID) Policy (Hōtaka ā-Rohe Whakapiki Pakihi) in 2016. This policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, and disestablishing BIDs; prescribes operating standards and guidelines; and sets accountability requirements. Attachment A provides an overview of key elements of the BID programme.

9. BID targeted rates are applied to all commercially-rated properties within a designated area around a town centre or commercial precinct. Those funds are transferred to the business association operating the BID programme.

10. There are currently 48 BID programmes throughout Auckland which represent more than 25,000 businesses and a combined $17.5 million in targeted rates investment. Refer to Attachment B for current and proposed targeted rates budgets for all BIDs.

11. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body. The board should recommend the striking of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy

12. Recommendations emanating from this report are put into effect with the Governing Body’s approval of the Annual Budget 2018-2019 and striking of the targeted rate.

13. This report is a requirement of the BID Policy (2016).

Compliance with the BID Policy

14. The BID Policy is the means for council to ensure accountability for BID targeted rate funding and to encourage good governance. This is achieved by requiring regular reporting by BID-operating business associations specifically by providing to council the following documents, and staying in touch with their local board(s) at least once a year:

· Current Strategic Plan – evidence of achievable medium to long-term opportunities.

· Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rates funds responsibly.

· Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

· Business plan for the coming year – detailed one-year programme, based on the Strategic plan, to be achieved and resourced.

· Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Agreement – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID-operating business association and council that sets basic parameters of the council-business association relationship.

Tātaritanga me ngā tohutohu / Analysis and advice

15. The council’s BID programme team monitors compliance with the BID Policy on an ongoing basis, and provides governance advice to BID-operating business associations as needed or requested.

16. As BID programmes are operated by private independent societies, their programmes and services are provided according to their members’ stated priorities. In recognition of their independent corporate status, the policy does not prescribe standards for programme effectiveness. Officers, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

17. The Devonport, Milford and Takapuna Beach business associations are in compliance with the BID Policy, and therefore it is recommended that the board recommends to the Governing Body the striking of the targeted rates relevant to these business associations.

18. The recommendation of this report is supported by evidence of full compliance with the BID Policy by the Devonport, Milford and Takapuna Beach business associations in the Devonport-Takapuna local board area. Refer to Attachments C, D and E for details.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19. Recommending that the Governing Body strikes the targeted rates for the Devonport, Milford and Takapuna Beach business associations in the Devonport-Takapuna Local Board area means that these BID programmes will continue to be funded from targeted rates on commercial properties in their districts, and provide services in accordance with their members’ priorities as stated in their strategic plans.

20. By continuing these services and programmes, the Devonport, Milford and Takapuna Beach business associations should better serve their town centres and members, and support business growth.

21. The Devonport-Takapuna Local Board approved a similar recommendation for the BID programmes last year (resolution number DT/2017/62), as did the 17 other local boards that have BID programmes operating in their areas.

22. Several local boards provide additional funding to local business associations but accountability for that funding is set by funding agreements between the local board and the business association. Those requirements are apart from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori / Māori impact statement

23. This decision will have no adverse effects on, or particular benefits to, the Māori population.

Ngā ritenga ā-pūtea / Financial implications

24. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that district. The council’s financial role is only to collect the BID targeted rates and pass them directly to the association on a quarterly basis.

Ngā raru tūpono / Risks

25. There are reputational risks to the council if ratepayer funds are misused, but this is rare. Otherwise, there are no direct financial risks to the local board or council that could result from this recommendation to approve the BID targeted rates.

26. The requirements of the BID Policy are intended to help minimise the potential for BIDs to misuse funds, by requiring each BID to plan for the intended use of funds, report on its activities to its members, and to have its accounts audited.

Ngā koringa ā-muri / Next steps

27. If the board accepts the recommendation of this report, it will recommend to the Governing Body that the BID targeted rates be struck as stated in the recommendation as part of its approval of the Annual Budget 2018-2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Business Improvement Districts: Key Elements	465
b ⇩	BID Budgets	467
c ⇩	Devonport Business Association BID programme	469
d ⇩	Milford Business Association BID programme	471
e ⇩	Takapuna Beach Business Association BID programme	473

Ngā kaihaina / Signatories

Author

Paul Thompson - BID Programme Specialist

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Eric Perry - Relationship Manager

Chairperson	George Wood, CNZM
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Jennifer McKenzie
	Jan O'Connor
	Mike Sheehy

Authors	Heather Skinner - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Author	Heather Skinner - Democracy Advisor
Authoriser	Eric Perry - Relationship Manager

No.	Title	Page
a ⇩	384 East Coast Road Map	217