Minutes of Devonport-Takapuna Local Board

Devonport-Takapuna Local Board

15 May 2018

There were no apologies.

Secretarial note: Apology from Councillor Richard Hills for absence was noted.

Deputy Chairperson G Gillon declared an interest in the Devonport Business Association funding application (LG1802-230) under item 12 - Devonport-Takapuna Local Grants, Round Two 2017/2018 grant applications.

Member J McKenzie declared an interest in item 13 - Proposal to notify and amend the Reserve Management Plan for Devonport Doman.

Deputy Chairperson G Gillon declared an interest in the Devonport Ferry Terminal upgrade under item 17 - Draft 2018-2028 Regional Land Transport Plan.

Deputy Chairperson G Gillon declared an interest in the Devonport Business Association under item 19 - Business Improvement District Programme Compliance Report FY 2016-2017.

4 Confirmation of Minutes

Resolution number DT/2018/61

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:

That the Devonport-Takapuna Local Board:

a) confirms the ordinary minutes of its meeting, held on Tuesday, 17 April 2018 and the extraordinary minutes of its meeting, held on Tuesday, 8 May 2018, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

7.1	Lynn Dawson - 3 Victoria Road, Devonport
	Lynn Dawson was in attendance to address the board and to present a petition regarding 3 Victoria Road, Devonport. A copy of the tabled petition has been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.
	Resolution number DT/2018/62 MOVED by Deputy Chairperson G Gillon, seconded by Member J O'Connor: That the Devonport-Takapuna Local Board: a) thanks Lynn Dawson for her presentation regarding 3 Victoria Road, Devonport and receives the petition. b) requests that the petition be forwarded to the Heritage Advisory Panel for their consideration. CARRIED
	Attachments a 3 Victoria Road, Devonport - Petition

8 Deputations

There were no deputations.

9 Public Forum

9.1

Tim Bray Productions

Tim Bray, Artistic Director, Tim Bray Productions was in attendance to address the board in relation to item 12 of the agenda report.

Resolution number DT/2018/63

MOVED by Chairperson G Wood, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) receives the presentation from Tim Bray and thanks him for his attendance.

CARRIED

9.2

North Shore Rugby Football Club

Max Webb, Chairperson of the North Shore Rugby Club was in attendance to address the board in relation to item 13 of the agenda report.

Resolution number DT/2018/64

MOVED by Member M Cohen, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) receives the presentation from Max Webb and thanks him for his attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Member J McKenzie left the meeting at 4.41pm.

Member J McKenzie returned to the meeting at 4.42pm.

Devonport-Takapuna Local Grants, Round Two 2017/2018 grant allocations

Marion Davis, Community Grants Operations Manager was in attendance to address the board in support of this item.

Resolution number DT/2018/65

MOVED by Chairperson G Wood, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) agrees to fund, part-fund or decline each application in Devonport-Takapuna Local Grants, Round Two, listed in the table below:

App ID	Applicant	Project	Total granted
LG1802-205	The Kids for Kids Charitable Trust	Towards venue hire and production costs for a youth choir performance.	$2300
LG1802-209	Devonport Business Association Incorporated	Towards graphic design and promotion for "Matariki Devonport".	$2000
LG1802-212	NZ Sculpture OnShore Limited	Towards the cost of fencing, electrics, ramps, toilets, security, waste management, parking equipment, first aid services, storage facilities and contract fees for the handy man, plumber and computer services for the New Zealand Sculpture OnShore event in November 2018.	$8000 Tagged to event costs, e.g. waste management, toilets etc.
LG1802-215	Depot Arts and Music Space Trust	Towards the cost of catalogue design, printing and promotion for "Wahine Taonga: Two exhibitions celebrating kuia and older women across cultures" at the Depot Artspace Devonport.	$2000
LG1802-216	Alisha McLennan Holmes Marler	Towards tutor fees, personal assistance and accommodation for certification.	$0
LG1802-217	The Operating Theatre Trust, trading as Tim Bray Productions	Towards various costs for the PumpHouse Theatre, including additional promotion and advertising costs in media for “The Great White Man-Eating Shark and Other Stories” from 30 June to 21 July 2018 and for “Badjelly the Witch” from 22 September to 13 October 2018.	$6000
LG1802-220	Devonport Library Associates Incorporated.	Towards the filming, editing, design and building of the website and Youtube promotion of "Devonport Library Associates Lecture Series"	$0
LG1802-227	The Lake House Trust	Towards hirage of equipment, promotions, prizes, services and additional personnel costs for the "Lake Art House Wood Craft Festival 2018" from September 2018 to October 2018.	$5000
LG1802-241	The Rose Centre Incorporated	Towards the installation of a sound system in the community rooms at "The Rose Centre".	$2500
LG1802-242	Devonport Arts Festival Trust	Towards the event contractor fee for the nine-day programme and marketing of the "Devonport Arts Festival".	$0
LG1802-243	Milford Business Association	Towards part of the cost of hiring the Bruce Mason Centre for the "Auckland Symphony Orchestra Family Concert".	$0
LG1802-231	The Depot Art and Music Space	Towards the scripting, filming and editing of "Te Reo mo te Hapori" for uploading on Youtube.	$2000
LG1802-201	Devonport Community House	Towards the purchase and installation of an air conditioner in the art room at 32 Clarence Street, Devonport in June 2018.	$3809
LG1802-203	North Shore Centres of Mutual Aid Incorporated.	Towards a proportion of operating costs for the six month period from July 2018 to December 2018.	$4000
LG1802-210	The Yes Disability Resource Centre Services Trust Board	Towards "community connectors' wages, resources and administration cost for the weekly drop in clinics and workshops.	$0
LG1802-211	Yes Disability Resource Centre	Towards the annual operations costs including salaries of the community director and two youth workers of "Shore Junction" a youth innovation hub.	$0
LG1802-218	Dance Therapy New Zealand	Towards programme facilitation fees, supervision costs, programme coordination, administration and equipment to run “Dance 4 Us and STARS” north shore workshop sessions.	$1000
LG1802-223	New Zealand Council of Victim Support Groups Incorporated	Towards the victim support volunteer programme including training, recruitment and volunteer expenses in the Devonport-Takapuna Board area.	$2500
LG1802-225	Renew Rehabilitation Charitable Trust	Towards the cost of delivering three six week "Mental Health Rehabilitation " programme at the "Devonport Community House to enable members of the public to participate in the course free of charge.	$2500
LG1802-226	Bays Youth Community Trust	Towards staff training and supervision for the Bays Youth Community Trust in Mairangi Bay.	$0
LG1802-235	Conscious Kids Limited	Towards equipment, wages and the facilitator cost for four open days for "Nature-based Play Community Days" on Sundays at Western Springs and Meola Reef parks.	$1600 Tagged to equipment
LG1802-236	Action Education Incorporated	Towards the cost of delivering 16 spoken word poetry workshops at schools in Devonport-Takapuna area.	$1500
LG1802-237	New Zealand Centre for Gifted Education Limited	Towards the specialist educator salary to deliver the MindPlus North Shore programme.	$0
LG1802-202	Milford Business Association	Towards Auckland Symphony Orchestra fees, stage and sound, decoration, security, rubbish and toilet services for "Christmas by the Lake 2018"	$15,000
LG1802-230	Devonport Business Association Incorporated	Towards operational costs for the Devonport Business Association	$1500
LG1802-239	Takapuna Beach Business Association	Towards the costs of the Christmas decorations and entertainment for the "I Love Takapuna Christmas Carnival".	$15,000
LG1802-245	Automania Automotive Festival Limited	Towards all project costs including feature attractions, marketing, and logistics costs for delivering the "Automania Automotive Festival"	$0
LG1802-246	Takapuna Beach Business Association Incorporated	Towards the lights, installation and entertainment for the opening event of "I Love Takapuna Winter Lights and Celebration".	$8520
LG1802-224	Takapuna Community Facilities Trust trading as Takapuna North Community Trust	Towards the purchase of the plaques and stone for the World War One memorial.	$1695
LG1802-229	North Shore Theatre and Arts Trust	Towards heritage architect fees and the resource consent fee	$0
LG1802-204	Badminton New Zealand	Towards venue hire for the "New Zealand Secondary School Badminton Championships"	$2000
LG1802-208	North Shore Croquet Club Incorporated	Towards the cost of restoration of one of the four club lawns.	$6000
LG1802-213	Stanley Bowling Club Incorporated	Towards the cost of a green keeper for the green renovation at the Stanley Bowling Club.	$2000
LG1802-221	North Harbour Triathlon Club Incorporated	Towards the annual facility lease cost from May 2018 to April 2019 for the "Birkenhead Pools and Leisure Centre"	$0
LG1802-232	Gymnastics Community Trust	Towards the purchase of new equipment.	$2000
LG1802-240	North Harbour Hockey Association	Towards costs of delivery kits, coach and coordinator fees.	$3000
	Total		$103,424
LG1808-318	Chinese New Settlers Services Trust	Towards the tutor fees, venue hire and advertising costs to run arts and cultural sessions for children and youth at Glenfield Community Centre.	$0
LG1808-304	Age Concern North Shore Incorporated	Towards operating expenses for the 2018 - 2019 financial year.	$3000
LG1808-309	North Shore Women's Centre	Towards the portion of the social worker's wage at North Shore Women's Centre.	$1500
LG1808-311	Neighborhood Support North Shore	Towards materials, operational costs and wages of the trainer for Neighbourhood Support training.	$0
LG1815-212	Project Litefoot Trust	Towards the overall cost of the project, tagged towards the cost of materials, equipment, advertising and promotion.	$2000
LG1820-228	The Auckland King Tides Initiative	Towards the Auckland King Tides Initiative Community Water Level (Tidal) Gauges project	$0
LG1806-207	Harbour Sport Trust	Towards costs to run the Mud Rush event, specifically changing room and stage hire, ambulance hire, bins and liners and printing costs.	$1500
LG1806-234	Kelly Group (NZ)	Towards coaching fees and resource kits to deliver a traditional Maori games programme to 29 schools in Auckland.	$0
	Total		$8000

b) notes that application LG1802-220 from the Devonport Library Associates Incorporated is supported by the local board, and requests that staff work together to determine the best approach to have the funds allocated from its contestable grants budget.

CARRIED

Secretarial Note: Deputy Chairperson Grant Gillon declared an interest in the Devonport Business Association funding application (LG1802-230).

Proposal to notify and amend the Reserve Management Plan for Devonport Domain

Wendy Zapart, Community Lease Advisor and Karen Walby, Community Lease Advisor were in attendance to address the board in support of this item.

Resolution number DT/2018/66

MOVED by Member M Cohen, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) approves public notification of the proposal to amend the Devonport Domain Reserve Management Plan

b) approves the amendment of the Devonport Domain Reserve Management Plan (subject to there being no objections or submissions), by inserting the following clause into the Devonport Domain Reserve Management Plan:

i. at council’s sole discretion the clubs may apply for up to four special licenses for the sale and consumption of liquor each year outside the hours described in the Reserve Management Plan.

c) appoints a hearing panel consisting of Chairperson G Wood, Member J O’Connor and Member M Cohen to consider any objections or submissions to the proposal.

d) notes that the issuing of any special licenses must comply with the terms and conditions of the Sale and Supply of Alcohol Act 2012 and must be referred to the Devonport-Takapuna Local Board for formal approval.

CARRIED

Secretarial Note: Member J McKenzie declared an interest in item 13, Proposal to notify and amend the Reserve Management Plan for Devonport Domain.

New road name for subdivision at 384 East Coast Road, Sunnynook

Resolution number DT/2018/67

MOVED by Deputy Chairperson G Gillon, seconded by Member J O'Connor:

That the Devonport-Takapuna Local Board:

a) approves the road name Dreaver Way for the private road constructed for the subdivision undertaken by W & H Developments Limited at 384 East Coast Road, Sunnynook in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

Draft Sunnynook Plan

David Sanders, Team Leader, Planning; and Emily Ip, Principal Planner were in attendance to address the board in support of this item.

Resolution number DT/2018/68

MOVED by Member M Cohen, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) approves the Draft Sunnynook Plan as set out in Attachment A of this agenda report for public engagement commencing 8 June 2018.

b) delegates the authority to council officers and Chairperson G Wood to make minor amendments to the Draft Sunnynook Plan prior to commencement of public engagement.

c) thanks the staff and working party for their excellent work to develop the draft Sunnynook Plan.

CARRIED

Auckland Transport Monthly Update - May 2018

Resolution number DT/2018/69

MOVED by Chairperson G Wood, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) receives the Auckland Transport May 2018 monthly update report.

CARRIED

17	Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy
	Tristan Coulson, Senior Local Board Advisor was in attendance to address the board in support of this item. A copy of the tabled Colmar Brunton survey results on the 10-year budget research has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2018/70 MOVED by Chairperson G Wood, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) provides the following feedback on the draft 2018-2028 Regional Land Transport Plan: i. supports the overarching purpose and objectives of the 2018 – 2028 Regional Land Transport Plan. ii. supports the four strategic priorities (Safety, Access, Environment and Value for Money) and their associated objectives to guide transport investment for the next ten years. iii. supports Lake Road corridor improvements as a funded project in the Regional Land Transport Plan’s capital programme. iv. supports the Lake Road corridor improvements project being funded by the proposed regional fuel tax. v. recommends that that the Lake Road corridor improvements project be funded within the first three years of the capital programme, due to: · major planning processes (i.e. corridor management plan, indicative business case and detailed business case) have been completed, or are nearing completion · addressing congestion issues on Lake Road remains the number one issue for the community. vi. recommends that the Bayswater Ferry Terminal upgrade be included in the funded 2018 - 2028 Regional Land Transport Plan, due to: · the ferry terminal and associated services is linked to improving congestion issues on Lake Road · planning to upgrade the park-and-ride facility at the ferry terminal is underway. vii. supports the Devonport Ferry Terminal upgrade being a funded project in the 2018 – 2028 Regional Land Transport Plan. viii. supports the Takapuna Bus Interchange Improvements being a funded project in the 2018 – 2028 Regional Land Transport Plan. ix. supports as part of the NZTA Investment Programme: · both the Seapath and Skypath projects · route protection and future proofing activities for a new integrated transport system crossing of the Waitemata Harbour. x. supports all measures to create and deliver an integrated public transport system. xi. supports all measures to implement an integrated ticketing and affordable pricing structure. xii. supports the redevelopment and construction of the Downtown Ferry Terminal upgrade. xiii. supports the development of the Ferry Strategy and recommends it be included as a funded project in the 2018 – 2028 Regional Land Transport Plan. xiv. notes that matters such as ferry design and accessibility should be incorporated into future Ferry Strategy for Auckland, and requests a workshop to discuss this further. xv. recognizes the importance of the provision of convenient short-term and long-term parking to enhance the economic viability and accessibility of town centres. xvi. supports the City Centre Bus Infrastructure project and requests that any infrastructure development cater to the needs of Auckland Civic Theatre, University of Auckland and Auckland University of Technology. xvii. does not support the ‘Upper Shoal Bay bridge’ component of the Infrastructure supporting development in the Takapuna centre project. b) provides the following feedback on the draft Regional Fuel Tax proposal: i. restates resolution number DT/2018/59 e) ii) passed at its 8 May 2018 extraordinary business meeting as follows: “supports the proposed regional fuel tax of 11.5 cents per litre (incl GST) be used to raise more funding for transport projects and services.” ii. receives the tabled Colmar Brunton survey results on the 10-year budget research and notes that 56 per cent of survey participants in the Devonport-Takapuna local board area are supportive of the regional fuel tax. c) provides the following feedback on the draft Contributions Policy: i. recommends that the policy focus on ensuring the contributions have a greater relationship on where they are collected and spent. ii. recommends that the policy has an increased focus on sub-regional catchment and brownfield areas. CARRIED
	Attachments a Colmar Brunton 10-year budget research

Secretarial Note: Deputy Chairperson G Gillon declared an interest in the Devonport Ferry Terminal upgrade under item 17 – draft 2018-2028 Regional Land Transport Plan.

Deputy Chairperson G Gillon left the meeting at 5.56 pm.

Deputy Chairperson G Gillon returned to the meeting at 5.58 pm.

Secretarial Note: The meeting ajourned at 5.59pm.

Secretarial Note: The meeting reconvened at 6.08pm.

Member J McKenzie left the meeting at 5.59 pm.

Member J McKenzie returned to the meeting at 6.10pm.

Review of Auckland Council’s representation arrangements for the 2019 elections

Eric Perry, Relationship Manager, was in attendance to address the board in support of this item.

Resolution number DT/2018/71

MOVED by Chairperson G Wood, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) recommends retaining status quo for the Devonport-Takapuna Local Board and North Shore ward representation arrangements.

b) delegates authority to the Chairperson and Deputy Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

CARRIED

Business Improvement District Programme Compliance Report to Devonport-Takapuna Local Board for FY 2016-2017

Paul Thompson, BID Programme Specialist, was in attendance to address the board in support of this item.

Resolution number DT/2018/72

MOVED by Member M Cohen, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2018-2019 for the following business improvement district (BID) programmes:

· $120,000 for Devonport Business Association;

· $132,000 for Milford Business Association; and

· $403,541 for Takapuna Beach Business Association.

CARRIED

Secretarial Note: Deputy Chairperson G Gillon declared an interest in the Devonport Business Association under item 19, Business Improvement District Programme Compliance Report FY 2016-2017.

20	Chairpersons' Report
	A written report from Chairperson G Wood was tabled. A copy of the tabled Chairperson’s report has been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.
	Resolution number DT/2018/73 MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receives and thank Chairperson Wood for his tabled report. b) requests that Panuku Development Auckland put on hold the rationalization process for 3 Victoria Road, Devonport, until the Tattico Future Use Assessment has been completed. c) sends condolences to the family of the elderly pedestrian who died on Forrest Hill Road, Forrest Hill. d) requests advice from Auckland Transport on measures to improve pedestrian safety at the location of the pedestrian incident on Forrest Hill Road, Forrest Hill. CARRIED
	Attachments a Chairperson G Wood May report b Local Board Chairs Forum Agenda - 14 May 2018

21	Elected Members' Reports
	There were no Elected Members’ reports.

22	Ward Councillors Update
	Councillor Chris Darby was in attendance to address the board in support of this item. A copy of the Ward Councilors’ update has been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.
	Resolution number DT/2018/74 MOVED by Member J McKenzie, seconded by Member J O'Connor: That the Devonport-Takapuna Local Board: a) thanks Councillor Chris Darby for his written update to the Devonport-Takapuna Local Board on the activities of the Governing Body. CARRIED
	Attachments a Ward Councillors' update - May 2018

Devonport-Takapuna Local Board - Record of Workshops April 2018

Resolution number DT/2018/75

MOVED by Deputy Chairperson G Gillon, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) receives the records of the workshops held in April 2018.

CARRIED

Governance Forward Work Calendar

Resolution number DT/2018/76

MOVED by Deputy Chairperson G Gillon, seconded by Chairperson G Wood:

That the Devonport-Takapuna Local Board:

a) notes the Devonport-Takapuna Local Board governance forward work calendar – May 2018.

b) recommends the cancellation of the Devonport-Takapuna Local Board Community Forum on 5 June 2018.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.38 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	George Wood, CNZM
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Jennifer McKenzie
	Jan O'Connor
	Mike Sheehy

Councillor	Chris Darby	From 5.23pm, Item 16