2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
|
a)
The minutes of the meeting of 18 April 2018
will be confirmed at the meeting of 16 May 2018.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Hibiscus and Bays Local Board. This
means that details relating to deputations can be included in the published
agenda. Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of
Motion
There were no
notices of motion.
|
Hibiscus and
Bays Local Board
03 May 2018
|
|
Local
board decisions and input into the 10-year Budget 2018-2028, draft Auckland
Plan 2050 and draft Waste Management and Minimisation Plan 2018
File No.: CP2018/05876
Te take mō te pūrongo / Purpose of the report
1. To
approve local financial matters for the local board agreement 2018/2019, which
need to be considered by the Governing Body in the 10-year Budget 2018-2028.
2. To
seek feedback on regional topics in the 10-year Budget 2018-2028, the draft
Auckland Plan 2050 and the draft Waste Management and Minimisation Plan 2018.
Whakarāpopototanga matua / Executive summary
3. Auckland
Council’s 10-year Budget 2018-2028 contains 21 local board agreements
which are the responsibility of local boards. These agreements set out local
funding priorities, budgets, levels of service and performance measures. This report seeks decisions on local financial matters for
the local board agreement, including:
a) advocacy
on local priority projects
b) any
new/amended Business Improvement District targeted rates
c) any
new/amended local targeted rate proposals
d) proposed
Locally Driven Initiative capital projects outside local boards’
decision-making responsibility
e) release
of local board specific reserve funds
f) Locally
Driven Initiative opex projects for deferral to 2018/2019.
4. Auckland
Council consulted with the public during the period 28 February – 28
March 2018 to seek community views on four plans. This report seeks local board
views on three of these plans:
· Regional 10-year Budget 2018-2028 issues: including the key issues
of transport, natural environment, rates and charges and other budget
information
· Draft Auckland Plan 2050: including six proposed outcome areas and
the development strategy
· Draft Waste Management and Minimisation Plan 2018: including on the
key proposals.
5. Decisions
on the proposed Regional Pest Management Plan will be made later in the year.
Local boards will have the opportunity to provide input into this plan before
then.
6. Local board views on these regional plans will be considered
by the Governing Body (or relevant committee) before making final decisions on
the plans.
|
Ngā tūtohunga / Recommendation/s
That the Hibiscus and Bays
Local Board:
a) receives
the consultation feedback summary on the Hibiscus and Bays Local Board
priorities for 2018/2019 (Attachment A).
b) approves
its advocacy initiatives, including its key advocacy project, for inclusion
(as an appendix) to its 2018/2019 Local Board Agreement (Attachment B).
c) recommends
any new or amended Business Improvement District targeted rates to the
Governing Body.
d) recommends
any new or amended local targeted rate proposals to the Governing Body.
e) recommends
that the Governing Body approves any proposed Locally Driven Initiative
capital projects, which are outside local boards’ decision-making
responsibility.
f) recommends
the release of local board specific reserve funds to the Governing Body.
g) recommends
$203,000 of 2017/2018 Locally Driven Initiative operating expenditure to be
deferred to 2018/2019 to the Governing Body (Attachment C).
h) receives
the consultation feedback summary on regional proposals in the 10-year Budget
2018-2028 and draft Auckland Plan 2050 from people or organisations based in
the Hibiscus and Bays Local Board area (Attachment A).
i) receives
the consultation feedback on the draft Waste Management and Minimisation Plan
2018 (Attachment D)
j) provides
feedback on the 10-year Budget 2018-2028 (Attachment E).
k) provides
feedback on the draft Auckland Plan 2050 (Attachment F).
l) provides
feedback on the draft Waste Management and Minimisation Plan 2018 (Attachment
G).
|
Horopaki / Context
7. Local
board agreements form part of the Auckland Council’s 10-year Budget 2018-2028
(10- year Budget) and set out local funding priorities, budgets, levels of
service and performance measures. This report details local board
decisions and recommendations that need to be made in early May 2018 to allow
them to be considered by the Governing Body in the 10-year Budget process.
8. Each
year local boards also advocate to the Governing Body for funding for projects
that cannot be accommodated within their local budgets. These advocacy
initiatives are attached to the local board agreement.
9. Local
boards are responsible for providing local input into regional strategies,
policies and plans. Local Board Plans reflect community priorities and
preferences and are key documents that guide both the development of local
board agreements and input into regional plans.
10. Auckland
Council publicly consulted on four plans from 28 February – 28 March
2018:
· 10-year Budget (which includes both regional issues and local board
key priorities)
· Draft
Auckland Plan 2050
· Draft
Waste Management and Minimisation Plan 2018
· Proposed
Regional Pest Management Plan.
11. Across
the region, 5,374 people attended 100 engagement events, including three events
in the Hibiscus and Bays local board area. Feedback was received through
written, event and social media channels.
12. A
summary of consultation feedback on the Hibiscus and Bays
Local Board priorities for 2018/2019 and on regional proposals in the 10-year
Budget and Auckland Plan 2050 from people or organisations based in the
Hibiscus and Bays local board area are set out in Attachment A. Redacted
submissions will be made available through the Auckland Council website in May
2018, until then redacted submissions are available on request by emailing akhyaveyoursay@aucklandcouncil.govt.nz.
Tātaritanga me ngā tohutohu / Analysis and advice
13. This
report allows the local board to agree its advocacy and recommend other local
financial matters to the Governing Body in early May 2018. This is to allow
time for the Governing Body to consider these items in the 10-year Budget
process (decisions made in June 2018).
Local board advocacy
14. This triennium a three year approach is being taken to progress
initiatives that are unable to be funded by local board budgets. The approach
aims to better utilise the 10-year Budget and local board plan processes
to progress and advise on a narrower range of local board initiatives, in a
more comprehensive way.
15. As
part of the Annual Budget 2017/2018 process, local boards began narrowing their
priorities to one local initiative (i.e. one key advocacy project). Council
departments provided local boards with information to help inform their
position on these initiatives. Local boards then consulted their communities on
their key advocacy project in the local board plan and/or the local board
agreement process. Local boards will discuss their key
advocacy project with the Finance and Performance Committee through the 10-year
Budget process, supported by organisational advice.
16. Local
boards are requested to approve their advocacy initiatives,
including their key advocacy project, for consideration by the Governing Body
and inclusion (as an appendix) to the 2018/2019 local board agreement.
Local targeted rate and Business Improvement District (BID)
targeted rate proposals
17. Local
boards are required to endorse any new locally targeted rate proposals or
Business Improvement District (B)D targeted rate proposals in their local board
area (noting that any new local targeted rates and/or BIDs must have been
consulted on before they can be implemented).
Funding for Locally Driven Initiatives (LDI)
18. Local
boards are allocated funding annually to spend on local projects or programmes
that are important to their communities. This funding is for ‘Locally
Driven Initiatives’ or LDI. Local boards can approve LDI capital projects
up to $1 million, projects over that amount need approval from the Governing
Body.
19. Local
boards can recommend to the Governing Body to convert LDI operational funding
to capital expenditure for 2018/2019 if there is a specific need to do so. Or
Governing Body approval may be needed for the release of local board specific
reserve funds, which are funds being held by the council for a specific
purpose.
20. Local
boards can defer LDI projects where there was an agreed scope and cost but the
project/s have not been delivered. The local board may wish to resolve
2017/2018 projects that meet the criteria for deferral to 2018/2019. Key
information on the LDI funded projects that meet the criteria for deferral is
provided in Attachment C.
Local board input on regional plans
21. Local
boards have a statutory responsibility for identifying and communicating the
interests and preferences of the people in its local board area in relation to
the context of the strategies, policies, plans, and bylaws of Auckland
Council. This report provides an opportunity for the local board to
provide input on three plans, the 10-year Budget, draft Auckland Plan 2050 and
the draft Waste Management and Minimisation Plan.
Regional issues in the 10-year Budget
22. The 10-year Budget sets out Auckland Council priorities and how
we're going to pay for them. The regional consultation on the proposed 10-year
Budget focused on four key issues:
· Issue 1: Transport
· Issue 2: Natural Environment
· Issue 3: Rates and charges
· Issue 4: Other changes and budget
information.
23. The 10-year Budget also included key priorities for each local board
area. Decisions on local board priorities will be made when local board
agreements are considered in June 2018.
24. The feedback form contained at least one question
relating to each issue. Consultation feedback received
from the Hibiscus and Bays Local Board area on key regional issues in the
10-year Budget is summarised in Attachment A, along with an overview of any
other areas of feedback on regional proposals with a local impact.
25. Local boards may wish to provide feedback on these regional issues
for consideration by the Governing Body.
Draft Auckland Plan 2050
26. The draft Auckland Plan 2050 sets Auckland Council’s long-term
direction and considers how we will address our key challenges of high
population growth, shared prosperity, and environmental degradation. It covers:
· Outcome area 1: Belonging and participation
· Outcome area 2: Māori identity and
wellbeing
· Outcome area 3: Homes and places
· Outcome area 4: Transport and access
· Outcome area 5: Environment and cultural
heritage
· Outcome area 6: Opportunity and prosperity
· Development strategy – How Auckland will
grow and change over the next 30 years.
27. The feedback form contained a question relating
to each outcome area as well as a question on the development strategy. Consultation feedback received from the Hibiscus and Bays Local
Board area on the outcome areas in the draft Auckland Plan 2050 are summarised
in Attachment A.
28. Local boards may wish to provide feedback on these outcome areas for
consideration by the Planning Committee on 5 June 2018.
Draft Waste Management and Minimisation Plan 2018
29. The Auckland Waste Management and Minimisation Plan 2012
has been reviewed. The new plan proposes to continue working towards Auckland
Council’s vision of Zero Waste to landfill by 2040. Auckland Council will
continue to deliver a range of services to households, and to work with mana
whenua, communities, and industry to achieve waste reductions.
30. The new draft plan proposes to:
· Work with the commercial sector to find ways to
reduce and divert waste from landfill
· Prioritise the three largest waste streams
- construction and demolition, plastic and organic waste
· Continue to establish community recycling
centres
· Ask central government to introduce container
deposit schemes for plastic/glass bottles and cans and product stewardship
schemes for hard to dispose products like tyres and e-waste
· Address the needs of the Hauraki Gulf islands
through the Tikapa Moana Hauraki Gulf Islands Draft Waste Plan.
31. This report asks for local board input to the draft Waste
Management and Minimisation Plan 2018.
32. Consultation feedback received from the Hibiscus and Bays Local
Board area on the draft Waste Management and Minimisation Plan is summarised in
Attachment D.
33. The local boards presented a summary of the feedback received from
the local board area and local board views to the hearings panel of the
Environment and Community Committee on 3 May 2018. A copy of the feedback
and local board views, presented to the hearings panel, is included as
Attachment G.
Proposed Regional Pest Management Plan
34. Tāmaki Makaurau / Auckland’s Regional
Pest Management Strategy (RPMS) was last reviewed in 2007. Significant changes
have occurred since the strategy was last reviewed, both in terms of the pests
themselves and changes to the Biosecurity Act. Auckland Council is now
reviewing the existing RPMS and producing a new plan to align with the National
Policy Direction for Pest Management 2015. The new plan will provide a
statutory and strategic framework for the effective management of pests in
Tāmaki Makaurau / Auckland.
35. Decisions on this plan are expected later in the
year and local board input will be sought prior to decision-making.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
36. Local
board decisions and feedback are being sought in this report. Local boards have
a statutory role in providing local board feedback on regional plans.
37. Local
boards play an important role in the development of the 10-year Budget. Local
board agreements form part of the 10-year Budget. Local board nominees have
also attended Finance and Performance committee workshop on key topics and
special briefings have been arranged.
38. Local
boards have also been involved in, and made a significant contribution to, the
refresh of the Auckland Plan during 2017. This involvement included representation
at Planning Committee workshops, local board cluster workshops and individual
board business meetings and workshops. Local boards passed resolutions in
August and October 2017 which helped to inform the draft plan.
39. Local boards provided input into the draft Waste
Management and Minimisation Plan through formal resolutions to business
meetings in November 2017. This feedback has been incorporated into the draft
plan.
Tauākī whakaaweawe Māori / Māori impact
statement
40. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
10-year Budget are important tools that enable and can demonstrate
council’s responsiveness to Māori.
41. The
Auckland Plan and its contribution to Māori well-being is of interest to
Māori. Six hui with mana whenua were held during 2017, focusing on
the key challenges and opportunities facing Auckland, and how the plan can best
address these. Engagement with mataawaka was carried out through
working with Māori organisations. These organisations used their networks
to provide feedback to inform the draft plan. The Independent Māori
Statutory Board provided formal feedback on early drafts of the plan including
the proposed measures.
42. Local board plans, which were developed in 2017 through engagement
with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community.
43. Attachment A includes analysis of submissions made by mana whenua
and mataawaka entities who have interests in the rohe/local board area.
44. Ongoing conversations will assist local boards and Māori to
understand each other’s priorities and issues. This in turn can influence
and encourage Māori participation in council’s decision-making
processes.
Ngā ritenga ā-pūtea / Financial implications
45. This
report is asking for local board decisions on financial matters in local board
agreements that need to then be considered by the Governing Body.
46. Local
boards are also providing input to regional plans. There is information in the
consultation material for each plan with the financial implications of
different options.
Ngā raru tūpono / Risks
47. Local boards
need to make recommendations on these local financial matters for the 10-year
Budget by 10 May 2018, in order for the Governing Body to be able to make
decisions on them when considering the 10-year Budget in June 2018.
Ngā koringa ā-muri / Next steps
48. Local
boards will approve their local board agreements and corresponding work
programmes in June 2018.
49. Recommendations and feedback from local boards will be provided to
the relevant governing body committees for consideration during decision making
as outlined in the table below.
Decision
dates for regional plans
|
Plan
|
Decision-maker
|
Scheduled
meeting
|
|
10-year
Budget
|
Governing
Body
|
27 June 2018
|
|
Auckland Plan
2050
|
Planning
Committee
|
5 June 2018
|
|
Waste
Management and Minimisation Plan 2018
|
Environment
and Community Committee
|
12 June 2018
|
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Local board priorities, 10-year Budget 2018-2028 and
draft Auckland Plan 2050 consultation feedback report
|
15
|
|
b⇩ 
|
Local board advocacy priorities
|
29
|
|
c⇩ 
|
Key information on the LDI funded projects that meet
the criteria for deferral
|
31
|
|
d⇩ 
|
Draft Waste Management and Minimisation 2018
consultation feedback report
|
33
|
|
e⇩
|
Feedback on regional issues 10 year budget 2018-2028
|
41
|
|
f⇩
|
Feedback on Auckland Plan 2050
|
45
|
|
g⇩
|
Feedback on draft Waste Management and Minimisation
Plan
|
49
|
Ngā kaihaina / Signatories
|
Authors
|
Rachel Wilson - Local Board Advisor
|
|
Authorisers
|
Louise Mason - GM Local Board Services
|
