Minutes of Hibiscus and Bays Local Board

b) agree that Suzanne Dennehy, Strategic Broker and Shirley Samuels, Specialist Advisor Community Empowerment Unit be permitted to remain for Confidential Item C1 Strategic Assessment Review after the public has been excluded, because of their knowledge of the matter to be discussed, which will help the Hibiscus and Bays Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

12 Feedback on Rates Remission and Postponement Policy - Attachment d - Community and Sports Remissions by local board

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information on individual rating units and public inspection is not permitted under s38(1)(e) of the Local Government (Rating) Act 2002.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C1 Service Assessment Review

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains sensitive information

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

4.32pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.01pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Service Assessment Review

Resolution number HB/2018/65

MOVED by Member G Holmes, seconded by Member D Cooper:

That the Hibiscus and Bays Local Board:

a) allocate $30,000 of unspent Locally Driven Initiatives 2017/2018 Operational budget for council officers to commission a 360 degree governance and operations review of the Hibiscus Coast Youth Council and to appoint an external consultant, conditional on Hibiscus Coast Youth Council providing a full financial disclosure of its annual accounts.

Restatement

b) confirm that the resolution only regarding the strategic review assessment be restated in the open minutes.

CARRIED

Hibiscus and Bays Local Grants Round Two and Quick Response Grants Round Three 2017/2018 Grant Applications

Makenzie Hirz, Senior Community Grants Advisor was in attendance.

Resolution number HB/2018/67

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application in Hibiscus and Bays Local Grants, Round Two, listed in Table One.

Table One: Hibiscus and Bays Local Grants Round Two 2017/2018 grant applications

Application ID	Applicant	Project Requesting funding for	Amount requested	Amount Allocated
LG1806-202	Centrestage Theatre Company (Orewa) Incorporated	Towards the cost of lighting and sound hire for a Grease production at the Centrestage Theatre.	$4,363.00	$4,363.00
LG1806-210	AS and SC Riach	Towards venue hire, tutor fees, advertising and mounting costs for a month-long photography exhibit.	$2,571.00	$2,571.00
LG1806-215	Hibiscus Coast Community Arts Council Incorporated	Towards the costs of venue hire, publicity, koha and administration for the Art Awards at the Estuary Arts Centre.	$8,650.00	$5,000.00
LG1806-219	Torbay Business Association	Towards the costs of printing and publicity for a community photo event.	$2,000.00	$0 declined
LG1806-222	Mairangi Bay Business Association	Towards publicity and printing costs for a photography exhibit.	$3,000.00	$3,000.00
LG1806-235	Hibiscus Coast Music Society Incorporated	Towards the pianist honorarium and venue hire for rehearsals and a choral performance at Saint Andrews and Whangaparaoa Methodist churches.	$2,000.00	$2,000.00
LG1806-246	Estuary Arts Charitable Trust	Towards the costs to install two security cameras and outdoor lighting.	$2,400.00	$2,400.00
LG1806-203	Literacy Auckland North	Towards tutor costs for a family literacy programme and a communication skills programmes.	$3,200.00	$2,000.00
LG1806-208	The Parenting Place	Towards the cost of delivering 27 mental health presentations to 6200 students across four Hibiscus and Bays schools and the purchase of 850 drug and alcohol education handbooks.	$2,073.00	$2,073.00
LG1806-209	Mountains to Sea Conservation Trust	Towards the costs of hiring kayaks and the wages of two contractors to plan the event, run the guided tours and create a post event video.	$2,609.00	$2,609.00
LG1806-212	Torbay Playcentre	Towards the costs to update and resurface the outdoor playground.	$10,000.00	$10,000.00
LG1806-217	Whangaparaoa Toy Library under the umbrella of Agora Connections Trust	Towards the purchase of high quality educational toys for the Toy Library.	$2,000.00	$ 1,000.00
LG1806-218	Torbay Business Association	Towards the cost of printing, advertising and boxes for a buy local campaign.	$2,000.00	$ 2,000.00
LG1806-220	Mairangi Bay Business Association	Towards printing and advertising costs for a buy local competition.	$2,000.00	$ 2,000.00
LG1806-226	Torbay Business Association	Towards the cost of 28 flags to celebrate various events in the Torbay Centre.	$5,460.00	$ 5,460.00
LG1806-227	Recreation Solutions	Towards delivering six environmental and social enterprise incubator days, specifically the costs of marketing, registration, preparation and management.	$10,000.00	$10,000.00
LG1806-228	Hibiscus Coast Youth Council Incorporated	Towards printing, phone and internet for youth, staff training and part wages to run the youth development programme.	$20,000.00	$20,000.00 Subject to: The completion of a 360 degree governance and operations review for the Hibiscus Coast Youth Council to assess and improve their alignment with local board and regional priorities. That the funding outcomes align to local board plan outcomes
LG1806-229	Children’s Autism Foundation	Towards the costs of holding a two hour community workshop, the “Join In Social Skills” programme and ten family outreach consults, specifically venue hire, consultant fees, printing and materials.	$10,000.00	$ 5,000.00
LG1806-232	Home and Family Counselling Incorporated	Towards the costs of running 24 professional counselling sessions.	$3,000.00	$ 1,500.00
LG1806-233	The Bellyful New Zealand Trust	Towards the cost of kitchen hire, kitchen equipment, delivery materials, advertising and administration for their meal delivery service.	$3,220.00	$ 3,220.00
LG1806-236	Raukatauri Music Therapy Trust	Towards the costs of subsidising client fees for their programme in Orewa.	$9,950.00	$ 2,400.00
LG1806-237	Silverdale Business Association	Towards the costs of prizes and advertising for the spot the oddity project.	$2,000.00	$0 Declined
LG1806-238	New Zealand Council of Victim Support Groups Incorporated	Towards the victim support volunteer programme including training, recruitment and volunteer expenses.	$1,875.00	$ 1,875.00
LG1806-239	Silverdale Business Association	Towards advertising and printing costs for a buy local campaign.	$2,000.00	$ 2,000.00
LG1806-244	Life Education Trust Rodney	Towards the operational costs to deliver educational programmes to 850 children.	$10,000.00	$ 5,000.00
LG1806-245	Youth In Transition Charitable Trust	Towards the fees of two registered counsellors who run the youth programme.	$10,000.00	$ 5,000.00
LG1806-223	Recreation Solutions	Towards the costs of the restoration plan for the “Taiaotea Stream and Coastal Forest Community Restoration” project between August 2018 and November 2019.	$10,000.00	$10,000.00
LG1806-221	Mairangi Bay Business Association	Towards advertising and publicity costs for a mid-winter swim community day at Mairangi Bay Beach.	$3,000.00	$0 declined
LG1806-231	Friends of the School Browns Bay School Parent Association	Towards the costs of fireworks and security to host a Guy Fawkes community night.	$10,000.00	$ 5,000.00
LG1806-240	Silverdale Business Association	Towards the costs of a bouncy castle, a magician, face painters and balloon twisters at the “Santa Day” event.	$3,000.00	$ 3,000.00
LG1806-207	Harbour Sport Trust	Towards costs to run the Mud Rush event, specifically changing room and stage hire, ambulance hire, bins and liners and printing costs.	$5,000.00	$ 5,000.00
LG1806-224	Red Beach Surf Life Saving Club Incorporated	Towards the cost of level one and level two first aid training for 38 junior lifeguards.	$4,000.00	$ 4,000.00
LG1806-234	Kelly Group NZ Limited	Towards coaching fees and resource kits to deliver traditional Maori games programme to 29 schools in Auckland.	$66,030.00	$ 5,000.00 To be held at a school in the local board area eg Silverdale
LG1806-243	Netball Northern Zone Incorporated	Towards the coaching fees to deliver the “Netball in Schools” programme to four schools, one festival day and three professional development sessions for teachers.	$5,195.00	$ 5,195.00
LG1806-248	North Harbour Hockey Association	Towards the costs of providing hockey to primary and secondary school students, specifically the costs of a coordinator, delivery kit and venue hire for Funsticks.	$5,500.00	$ 4,000.00
Total			$248,096.00	$143,666.00

b) agree to fund, part-fund or decline each multi-board application in Hibiscus and Bays Local Grants, Round Two, listed in Table Two.

Table Two: Hibiscus and Bays Local Grants Round Two 2017/2018 multiboard applications

Application ID	Applicant	Requesting funding for	Amount requested	Amount Approved
LG1802-203	North Shore Centres of Mutual Aid Incorporated	Towards a proportion of operating costs for the six month period from July 2018 to December 2018.	$7,500.00	$ 3,000.00
LG1808-304	Age Concern North Shore Incorporated	Towards operating expenses for the 2018/2019 financial year.	$10,500.00	$ 5,000.00
LG1808-309	North Shore Women’s Centre	Towards the wages of the community resource worker and social worker.	$2,111.00	$ 2,111.00
LG1808-311	Neighbourhood Support North Shore	Towards the costs to set up neighbourhood support groups, specifically, resource packs, brochures and wages.	$5,000.00	$ 5,000.00
LG1802-210	Yes Disability Resource Centre	Towards salary, resources and administrative costs to deliver weekly drop-in sessions.	$2,000.00	$ 2,000.00
LG1815-212	Project Litefoot Trust	Towards the overall cost of the project, specifically salaries, materials, administration, travel and promotion.	$3,190.00	$ 3,190.00
LG1802-205	The Kids for Kids Charitable Trust	Towards venue hire and production costs for a youth performance.	$3,277.05	$2,000.00
LG1802-232	Gymnastics Community Trust	Towards the purchase of gymnastic equipment.	$16,000.00	$ 4,000.00
Total			$49,578.05	$26,301.00

c) agree to fund, part-fund or decline each application in Hibiscus and Bays Quick Response, Round Three, listed in Table Three.

Table Three: Hibiscus and Bays Quick Response Round Three 2017/2018 applications

Application ID	Applicant	Requesting funding for	Amount requested	Amount Allocated
QR1806-305	Pat George under the umbrella of New Zealand Mosaic Art Incorporated	Towards the costs to host a mosaic workshop, specifically venue hire, travel and accommodation for workshop presenter, materials and workshop fee subsidies.	$2,000.00	$ 700.00 For venue hire only
QR1806-306	Kristin Stock	Towards the costs to hold a writing workshop, specifically venue hire, tutor fees, catering and registration fees	$318.00	$ 318.00
QR1806-303	Air Training Corps No 5 (Rodney District) Squadron	Towards the purchase of two personal locator beacons to be used for an emergency while camping and tramping.	$1,120.00	$ 1,120.00
QR1806-308	Age Concern Rodney Incorporated	Towards venue hire, coordination fees, mileage and catering for five months of the “Time Out” programme.	$2,000.00	$ 2,000.00
QR1806-310	Equestrian 4 Everyone	Towards an annual dentist check-up and six-weekly farrier costs for nine horses.	$2,000.00	$ 2,000.00
QR1806-311	Stoney Homestead Trust	Towards management fees and equipment for community events, classes and education.	$2,000.00	$ 2,000.00
QR1806-313	Youthline Auckland Charitable Trust	Towards a portion of the overall phone bill and text delivery to cover the costs of operating the helpline.	$2,125.00	$ 2,125.00
QR1806-314	CareerMum Limited	Towards venue hire and service provider fees for three workshops.	$940.00	$ 940.00
QR1806-301	Whangaparaoa Golf Club Incorporated	Towards pest control products for the Army Bay area.	$1,980.00	$1,980.00
QR1806-309	All Heart New Zealand Charitable Trust	Towards annual truck costs for corporate environmental sustainability.	$2,000.00	$2,000.00
Total			$16,483.00	$15,183.00

CARRIED

Hibiscus and Bays Grant Programme 2018/2019

Lesley Jenkins, Relationship Manager spoke to this item.

Resolution number HB/2018/68

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) receive the draft Hibiscus and Bays Local Board Community Grants Programme 2018/2019 and request that the changes suggested be incorporated and brought to the 7 June 2018 meeting for approval.

b) requests that officers investigate a dedicated fund that could provide for feasibility studies and other support for capital grants for community owned infrastructure and facilities.

c) that each financial year a community workshop be held in each subdivision explaining the grants processes.

CARRIED

Metro Park Community Sport Charitable Trust Pavilion Design and East Coast Bays Rugby League Feasibility and Options Study

Neil Coventry, Sport Partnerships Project Manager and Mark Maxlow were in attendance for this item.

Note that the extra funding requested for reallocation will come from the anticipated 2017/2018 carry forwards.

Resolution number HB/2018/69

MOVED by Chairperson J Parfitt, seconded by Member D Cooper:

That the Hibiscus and Bays Local Board:

a) approve a grant of $108,322.00 through a reallocation of 2017/2018 underspent Locally Driven Initiative operational funding to the Metro Park Community Charitable Trust for development of sport pavilion design-build plans, to be delivered within the 2019 financial year.

b) approve a grant of $10,000 through a reallocation of 2017/2018 underspent Locally Driven Initiative operational funding to the East Coast Bays Rugby League Club for completion of a building feasibility and options analysis, to be delivered by 31 October 2018.

CARRIED

Ward Councillors Update

Councillor John Watson spoke about the Finance and Performance Committee meeting on 15 May 2018.

Resolution number HB/2018/70

MOVED by Chairperson J Parfitt, seconded by Member M Williamson:

That the Hibiscus and Bays Local Board:

a) thank Councillor Watson for his update.

CARRIED

Dinner adjournment 6.12pm – 6.30pm

Member Holmes retired from the meeting at 6.30pm

8 Deputations

8.1	East Coast Bays Community Project
	Debbie Russell, Bays Community Centre Manager and Sally Cargill, East Coast Bays Community Co-ordinator were in attendance to provide the local board with an update on the activities of the community project. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2018/71 MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a) Thank the East Coast Bays Community Project for their presentation. CARRIED
	Attachments a Bays Community Centre Manager's presentation b East Coast Bays Community Co-ordinator's presentation

8.2	Make Auckland a Military War Weapon Free Peace City
	Laurie Ross and Christopher Le Breton were in attendance to make a presentation to the local board on making Auckland a military war weapon free peace city. A copy of the presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2018/72 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) thanks Ms Ross for her presentation. CARRIED
	Attachments a Tabled presentation

8.3	Arundel Reserve - Freedom Camping
	Michael Parker was in attendance to make a presentation about freedom camping at Arundel Reserve. A set of photgraphs was tabled. A copy of the tabled photographs has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2018/73 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) thanks Mr Parker for his presentation. CARRIED
	Attachments a Tabled photographs

Member Vicki Watson retired from the meeting at 7.15pm

8.4	Poppy Trust World War I street naming programme
	Ms Shearer was in attendance to present on the Poppy Trust World War I street naming programme. A copy of the presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2018/74 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) thanks Ms Shearer for her presentation. CARRIED
	Attachments a Tabled presentation

8.5	Inanga Spawning Project
	Sophie Tweedle,Whitebait Connection and Shelley Hackett , Senior Healthy Waters Specialist were in attendance to make a presentation on the Inanga Spawning project taking place in Nukumea Stream and Rothesay Bay Stream. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2018/75/ MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a) thanks Ms Tweedle for her presentation. CARRIED
	Attachments a Copy powerpoint presentation

9 Public Forum

9.1

Friends of Okura Bush

Lezette Reid was in attendance to speak on the closure of the Okuka Scenic Reserve.

Resolution number HB/2018/76/

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:

That the Hibiscus and Bays Local Board:

a) thanks Ms Reid for her presentation.

CARRIED

Feedback on Rates Remission and Postponement Policy

Resolution number HB/2018/77

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:

That the Hibiscus and Bays Local Board:

a) endorses:

i. the proposal to transfer current budget for legacy remissions schemes for natural heritage and community and sports organisations to the operating group with relevant expertise and to local boards in the case of community facilities

ii. the proposal to grant the current recipient the same support guaranteed for a minimum of three years

iii. the development of an integrated approach and sufficient dedicated resourcing to support~~ing~~ outcomes for natural heritage, and community and sporting activities across the region

b) endorses the Rates Remission and Postponement Policy in Attachment B to this report, which includes the following amendments to the existing policy:

i. introduction of a remission scheme for the Accommodation Provider Targeted rate.

ii. amendments to the remission for residents of licence to occupy retirement villages and Papakāinga housing to remove references to retirement villages and the Interim Transport Levy

iii. amendments to simplify the remission for rates penalties

iv. removal of the legacy remissions schemes for natural heritage and community and sports organisations and postponement for Great Barrier Island pending development of an integrated approach and sufficient dedicated resourcing to support outcomes for natural heritage and community and sports activities across the region.

CARRIED

16	Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy
	MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board a) provides the following feedback on the draft 2018-2028 Regional Land Transport Plan: i) acknowledges the inclusion of local projects within the Regional Land Transport Plan 2018-2028 to address current and future growth pressures and health and safety priorities ii) supports the inclusion of Penlink and the realignment of East Coast Road at Glenvar Road and Lonely Track Road in the Regional Land Transport Plan 2018-2028 as these have been long-time priorities of the local board. · Further request that Penlink, identified within the Auckland Tansport Alignment Project as a key priority and regional project, is delivered in the first half of the decade, preferably as a four-lane option. · Further request that the realignment of East Coast Road at Glenvar Road and Lonely Track Road is delivered in the first half of the decade, immediately following the completion of Glenvar Ridge Road and the upgrade of Glenvar Road. iii)) suggests that Auckland Transport use smarter procurement practices to help with delivery of projects on time and within budget. This should include looking at design and build practices so that quotes are in line with the project costs. iv) supports funding opportunities but would like to know how Private Partnership Proposals (PPP’s) fit into the Regional Land Transport Plan 2018-2028 programme and how the Crown Infrastructure Programme fund is used to deliver projects within the Hibiscus and Bays Local Board area. v) expresses concern that details of priority projects are not included in the Regional Land Transport Plan 2018-2028 which makes it difficult to provide comment. vi) requests clarification on the 1B unfunded projects and how these can be funded in the future Regional Land Transport Plan 2018-2028 programme. vii) acknowledges the support for the Residential Growth Funding but would like to know where the local board sits within the prioritisation for funding and for Auckland Transport to identify how this funding will be allocated. viii) acknowledges the importance of localised bus improvements and would like to see that the park and ride is listed in the Regional Land Transport Plan 2018-2028 Programme for the Penlink/Wainui interchange area. ix) supports the Walking and Cycling programme but in the past the local board area was not prioritised for this funding and requests that Auckland Transport looks favourably at the Hibiscus and Bays Local Board Local Paths approved plan to help achieve some of these key linkages under the Walking and Cycling Programme. x) supports the Marae and Papakainga (turnout Safety programme) and requests that Te Herenga Waka o Orewa, the only pan-tribal Maori organisation in existence on the Hibiscus Coast, attracts funding to provide safe and practical access for the marae at their two access points. xi) supports the integrated ticketing system and would like to see all users being able to use one card to access any public transport within the Auckland region. xii) supports a ferry terminal at Browns Bay (where the community have shown their support through the local board plan and the approved Browns Bay Centre Plan). However with a ferry terminal at Browns Bay parking would be required. The local board recommend that the sale of the parking area at Anzac Road be retained for future parking requirements i.e. Browns Bay Ferry terminal parking. xiii) supports the Grand Drive Orewa bus station upgrade but expresses concern that the local board has been advised that the current site is currently up for sale. The local board requests clarification on where Auckland Transport proposes this site be placed on Grand Drive. xiv) supports the Northern Busway enhancements and acknowledge that New Zealand Transport Agency have identified funding to support the State Highway 1 North of Albany improvements which include provision of bus shoulder lanes between Albany and Orewa. xv) supports the ferry strategy and emphasises the importance of having ferries that are larger and capable to deal with seasonal conditions at Gulf Harbour together with the increasing demand as well as the need to ensure buses connect with the ferry services. · The local board request that funding is set aside to complete a weekend ferry service trial to and/from Gulf Harbour. Recognising that the local board area has 155km of coastline this would provide another mode of public transport whilst reducing the traffic on roads and motorways. · the local board urges Auckland Transport to seek central government funding to ensure a better working model with competing suppliers in the provision of ferry services. · supports an upgrade the ferry terminal at Gulf Harbour · supports Auckland Transport working with Panuku Development Auckland to realise the best outcomes for land at the Hammerhead in Gulf Harbour, Whangaparaoa xvi) supports a second harbour crossing but would like to see that rail is also added to the project to provide another public transport option for people in the north. b) provides the following feedback on the draft Regional Fuel Tax proposal: i) supports a regional fuel tax because it is more efficient and cheaper to implement than any other proposals. ii) recognises that without the Regional Fuel Tax a number of priority projects in the Hibiscus and Bays Local Board area are unlikely to be delivered within the next decade iii) requests that the spread of projects funded by the fuel tax must be equitable and fund projects across the Auckland region so that our residents can see improvements at the local level. iv) notes that the community was split on supporting vs not supporting the fuel tax and there was confusion on where projects would be funded as there was no prioritisation list to show benefit for their local area. The local board are pleased to hear that Auckland Council are now going out to consult on this issue. c) provides the following feedback on the draft Contributions Policy: i) supports an increase in both urban and greenfield charges to fund additional infrastructure to enable the construction of 120,000 dwellings to house an expected 300,000 additional Aucklanders and to allow for an increase in investment in parks. ii) supports the proposed changes to the Contributions Policy.
	Resolution number HB/2018/78 MOVED by Member C Watson, seconded by Member M Williamson an amendment to clause a) Draft 2018-2028 Regional Land Transfer Transport Plan and clause b) Draft Regional Fuel Tax Proposal by way of addition: Draft 2018-2020 Regional Land Transport Plan: xvii) requests that a park n ride be included at either end of Penlink in the Regional Land Transport Plan as contemplated by Auckland Transport in previous years. xviii) requests clarification on the location of localized bus improvements noted at the Penlink/Wainui interchange area and questions whether this should be the Penlink/Redvale interchange area. Draft Regional Fuel Tax Proposal: v) requests that there is no increase in public transport fares as a result of the regional fuel tax. CARRIED Pursuant to Standing Order 1.9.7 Member Fitzgerald requested her dissenting vote be recorded
	The substantive motion was put.
	Resolution number HB/2018/79 MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board a) provides the following feedback on the draft 2018-2028 Regional Land Transport Plan: i) acknowledges the inclusion of local projects within the Regional Land Transport Plan 2018-2028 to address current and future growth pressures and health and safety priorities ii) supports the inclusion of Penlink and the realignment of East Coast Road at Glenvar Road and Lonely Track Road in the Regional Land Transport Plan 2018-2028 as these have been long-time priorities of the local board. · Further request that Penlink, identified within the Auckland Transport Alignment Project as a key priority and regional project, is delivered in the first half of the decade, preferably as a four-lane option. · Further request that the realignment of East Coast Road at Glenvar Road and Lonely Track Road is delivered in the first half of the decade, immediately following the completion of Glenvar Ridge Road and the upgrade of Glenvar Road. iii)) suggests that Auckland Transport use smarter procurement practices to help with delivery of projects on time and within budget. This should include looking at design and build practices so that quotes are in line with the project costs. iv) supports funding opportunities but would like to know how Private Partnership Proposals (PPP’s) fit into the Regional Land Transport Plan 2018-2028 programme and how the Crown Infrastructure Programme fund is used to deliver projects within the Hibiscus and Bays Local Board area. v) expresses concern that details of priority projects are not included in the Regional Land Transport Plan 2018-2028 which makes it difficult to provide comment. vi) requests clarification on the 1B unfunded projects and how these can be funded in the future Regional Land Transport Plan 2018-2028 programme. vii) acknowledges the support for the Residential Growth Funding but would like to know where the local board sits within the prioritisation for funding and for Auckland Transport to identify how this funding will be allocated. viii) acknowledges the importance of localised bus improvements and would like to see that the park and ride is listed in the Regional Land Transport Plan 2018-2028 Programme for the Penlink/Wainui interchange area. ix) supports the Walking and Cycling programme but in the past the local board area was not prioritised for this funding and requests that Auckland Transport looks favourably at the Hibiscus and Bays Local Board Local Paths approved plan to help achieve some of these key linkages under the Walking and Cycling Programme. x) supports the Marae and Papakainga (turnout safety programme) and requests that Te Herenga Waka o Orewa, the only pan-tribal Maori organisation in existence on the Hibiscus Coast, attracts funding to provide safe and practical access for the marae at their two access points. xi) supports the integrated ticketing system and would like to see all users being able to use one card to access any public transport within the Auckland region. xii) supports a ferry terminal at Browns Bay (where the community have shown their support through the local board plan and the approved Browns Bay Centre Plan). However with a ferry terminal at Browns Bay parking would be required. The local board recommend that the sale of the parking area at Anzac Road be retained for future parking requirements i.e. Browns Bay Ferry terminal parking. xiii) supports the Grand Drive Orewa bus station upgrade but expresses concern that the local board has been advised that the current site is currently up for sale. The local board requests clarification on where Auckland Transport proposes this site be placed on Grand Drive. xiv) supports the Northern Busway enhancements and acknowledge that New Zealand Transport Agency have identified funding to support the State Highway 1 North of Albany improvements which include provision of bus shoulder lanes between Albany and Orewa. xv) supports the ferry strategy and emphasises the importance of having ferries that are larger and capable to deal with seasonal conditions at Gulf Harbour together with the increasing demand as well as the need to ensure buses connect with the ferry services. · The local board request that funding is set aside to complete a weekend ferry service trial to and/from Gulf Harbour. Recognising that the local board area has 155km of coastline this would provide another mode of public transport whilst reducing the traffic on roads and motorways. · the local board urges Auckland Transport to seek central government funding to ensure a better working model with competing suppliers in the provision of ferry services. · supports an upgrade the ferry terminal at Gulf Harbour · supports Auckland Transport working with Panuku Development Auckland to realise the best outcomes for land at the Hammerhead in Gulf Harbour, Whangaparaoa. xvi) supports a second harbour crossing but would like to see that rail is also added to the project to provide another public transport option for people in the north. xvii) requests that a park n ride be included at either end of Penlink as contemplated by Auckland transport in previous years. xviii) requests clarification on the location of localized bus improvements noted at the Penlink/Wainui interchange area and questions whether this should be the Penlink/Redvale interchange area. b) provides the following feedback on the draft Regional Fuel Tax proposal: i) supports a regional fuel tax because it is more efficient and cheaper to implement than any other proposals. ii) recognises that without the Regional Fuel Tax a number of priority projects in the Hibiscus and Bays Local Board area are unlikely to be delivered within the next decade iii) requests that the spread of projects funded by the fuel tax must be equitable and fund projects across the Auckland region so that our residents can see improvements at the local level. iv) notes that the community was split on supporting vs not supporting the fuel tax and there was confusion on where projects would be funded as there was no prioritisation list to show benefit for their local area. The local board are pleased to hear that Auckland Council are now going out to consult on this issue. v) requests that there is no increase in public transport fares as a result of if the regional fuel tax. c) provides the following feedback on the draft Contributions Policy: i) supports an increase in both urban and greenfield charges to fund additional infrastructure to enable the construction of 120,000 dwellings to house an expected 300,000 additional Aucklanders and to allow for an increase in investment in parks. ii) supports the proposed changes to the Contributions Policy. CARRIED Pursuant to standing order 1.9.7 Member Cooper requested his dissenting vote be recorded against b) i (draft Regional Fuel Tax)

Business Improvement District Programme Compliance Report to Hibiscus and Bays Local Board for FY 2016-2017

Resolution number HB/2018/80

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2018/2019 for the following Business Improvement District programmes:

· $150,000 for Browns Bay Business Association;

· $232,220 for Mainstreet Orewa (trading as Destination Orewa Beach);

· $63,000 for Mairangi Bay Business Association; and

· $15,415 for Torbay Business Association.

CARRIED

Review of Auckland Council's representation arrangements for the 2019 elections

Resolution number HB/2018/81

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

b) endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections:

i) That all Governing Body members are to continue to be elected by ward as decided by the Governing Body

ii) That the current number of Governing Body members in each ward is retained

iii) That the Rodney ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

c) delegate authority to the chairperson to represent the local board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with ~~and/~~or feedback from the local board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

CARRIED

Disposal recommendations report

Resolution number HB/2018/82

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 8 Hiwi Crescent, Stanmore Bay.

b) requests that as the property was originally acquired for Whangaparaoa Road widening in conjunction with the Penlink project that the sale proceeds should be transferred to the Penlink project budget.

CARRIED

Auckland Council's Quarterly Performance Report: Hibiscus and Bays Local Board for quarter three, 1 January - 31 March 2018

Resolution number HB/2018/83

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) receive the performance report for the financial quarter ending 31 March 2018.

CARRIED

Governance Forward Work Calendar

Resolution number HB/2018/84

MOVED by Member C Bettany, seconded by Chairperson J Parfitt:

That the Hibiscus and Bays Local Board:

a) receive the Governance Forward Work Calendar.

CARRIED

Record of Workshop Meetings

Resolution number HB/2018/85/

MOVED by Member C Bettany, seconded by Member C Watson:

That the Hibiscus and Bays Local Board:

a) endorse the records of the workshop meetings 12 and 26 April 2018 and 3 May 2018.

CARRIED

24 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Local Board feedback on the Local Government (Community Well-being) Amendment Bill

Resolution number HB/2018/86

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:

That the Hibiscus and Bays Local Board:

a) provide formal feedback on the Local Government (Community Well-being) Amendment Bill as follows:

i) supports restoring the purpose of local government to be to promote the social, economic, environmental, and cultural well-being of communities, taking a sustainable development approach

ii) supports restoring territorial authorities' power to collect development contributions for any public amenities needed because of development

iii) supports broadening the definition of community infrastructure and amending the definition of terms related to the wellbeing aspects of the Local Government Act 2002

iv) supports making a minor technical modification to the development contributions power to allow territorial authorities to collect development contributions for projects financed through financial advances from the New Zealand Transport Authority

v) endorses the retention of value for money as a key driver.

CARRIED

8.25 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Janet Fitzgerald, JP
Members	Chris Bettany
	David Cooper
	Gary Holmes	(until 6.30pm) Item 8
	Caitlin Watson
	Vicki Watson	(until 7.15pm) Item 8.4
	Mike Williamson	(from 5.05pm) Item 14