Agenda of Howick Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the minutes of its ordinary meeting, held on Thursday, 10 May 2018, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

7.1 Petition - Bucklands Beach request for Pedestrian Crossing

Te take mō te pūrongo / Purpose of the report

1. Monika Kamp will be in attendance to present a petition requesting a pedestrian crossing in the section of Bucklands Beach Road, between Sea Spray Drive and Oliver Road, be installed to provide a safe crossing point for students walking to and from Bucklands Beach Intermediate and Pigeon Mountain Primary School.

Ngā tūtohunga / Recommendation

That the Howick Local Board:

a) receive the petition requesting a pedestrian crossing on Bucklands Beach Road between Sea Spray Drive and Oliver Road and thank Monika Kamp for her attendance.

Attachments

a Petition request for pedestrian crossing....................................................... 339

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Life Education Trust

Te take mō te pūrongo / Purpose of the report

1. Lincoln Jefferson, General Manager of the Life Education Trust Counties Manukau and Ponsonby Eden Roskill will be in attendance to speak to the Board on the following:

a. How we operate - Life Education Trust Counties Manukau & Ponsonby Eden Roskill is one of 33 trusts that work across the country and works with 250,000 per year through our 4G mobile classrooms, we account for around 35/40,000 children each year with our 7 classrooms. We fundraise all our money to operate them. All our educators have to be registered practising teachers. Our loveable mascot Harold the Giraffe is 31 years young this year.

b. Our Goals - Today children and adolescents face a lot of challenges, including: obesity, substance use, mental health and well-being and bullying. The decisions we make as children can dramatically affect how we live our lives in the future – and this is why Life Education exists. Through education we help students to understand how decisions they make today can affect their future health and well-being.

c. Vision - Enabling children to reach their full potential.

d. Purpose - To educate and inspire generations to embrace positive choices for a healthy mind and body.

e. Philosophy - Our philosophy is the essence of everything that we do, our three philosophical principles are:

f. You are unique – we aim to make each child comfortable with their identity. In the whole world there will never be another you. You are unique, you are special. It's OK to have freckles, be tall or short, have big ears or nose, different coloured skin or hair. We keep reinforcing to little children "you are very special."

g. The human body is magnificent –we show children the magnificence of the human body – its sensory, circulatory and digestive systems, showing how the body functions and what its needs are – food, oxygen and water. We illustrate how the earth provides these needs and teach how we should protect our internal and external environments.

h. We need to support and respect each other – because of the delicate and complex nature of life itself, we need to support and respect each other and every other person, regardless of sex, race, religion or beliefs.

Ngā tūtohunga / Recommendation

That the Howick Local Board:

a) receive the deputation from the Life Education Trust and thank Lincoln Jefferson for his presentation.

8.2 Deputation - British and European Classic Car Show

Te take mō te pūrongo / Purpose of the report

Representatives of the British and European Classic Car Show will be in attendance to present to the board on the recent car show at Lloyd Elsmore Park.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) receive the deputation from the representatives of the British and European Classic Car Show and thank them for the presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum- Stewart Maclaren, Pontoons at the Half Moon Bay marina

Te take mō te pūrongo / Purpose of the report

1. Stewart Maclaren will be in attendance to present to the board on the pontoons at the Half Moon Bay marina.

Ngā tūtohunga / Recommendation

That the Howick Local Board:

a) receive the presentation and thank Stewart Maclaren for his attendance.

9.2 Public Forum- Te Haua Taua, Corlfute Tree Protectors New Zealand

Te take mō te pūrongo / Purpose of the report

1. Te Haua Taua will be in attendance to present to the board on promoting his product, Tree Protectors, in his business studies group - Corlute Tree Protectors New Zealand.

Ngā tūtohunga / Recommendation

That the Howick Local Board:

a) receive the presentation and thank Te Haua Taua for his attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Howick Local Board

21 May 2018

Howick Local Grants, Round Three 2017/2018 grant allocations

File No.: CP2018/07013

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Howick Local Grants, Round Three 2017/2018.

Whakarāpopototanga matua / Executive summary

2. The Howick Local Board adopted the Howick Local Grants Programme 2017/2018 on 15 May 2017 (see Attachment A). The document sets application guidelines for contestable community grants.

3. This report presents applications received in Howick Local Grants, Round Three 2017/2018 (see Attachments B and C).

4. The Howick Local Board has set a total community grants budget of $578,362 for the 2017/2018 financial year. A total of $291,927.05 was allocated between Local Grants Round One, Local Grants Round Two and Quick Response Round One, leaving a total of $286,434.95 to be allocated between Local Grants Round Three and Quick Response Round Two.

5. Forty-eight applications were received for Howick Local Grants, Round Three 2017/2018, including eleven multiboard applications, requesting a total of $1,106,796.82.

Ngā tūtohunga / Recommendations

That the Howick Local Board:

a) agree to fund, part-fund or decline each application in Howick Local Grants, Round Three, listed in Table One.

Application ID	Organisation	Main Focus	Requesting funding for	Amount requested	Eligibility
LG1807-307	Howick Tennis Club	Sport and recreation	Towards the fees for four assistant coaches and 64 junior rackets to run an eight week tennis programme for primary aged children.	$3,000.00	Eligible
LG1807-308	Lloyd Elsmore Park Badminton Club under the umbrella of Auckland Badminton Association Incorporated	Sport and recreation	Towards the cost to purchase and install replacement curtains to divide the courts.	$60,074.00	Eligible
LG1807-311	Auckland Basketball Services Limited	Sport and recreation	Towards the hall hire costs at Sancta Maria College to host basketball coaching and competition programmes.	$5,000.00	Eligible
LG1807-318	Farm Cove Intermediate School	Sport and recreation	Towards installing fitness equipment on school grounds, specifically the cost of concrete, installation and safety testing.	$10,000.00	Eligible
LG1807-322	Bucklands Beach Association Football Club	Sport and recreation	Towards artificial turf hire, six hours a week for twelve weeks, at Macleans College for training and competitions.	$9,360.00	Eligible
LG1807-323	Pakuranga United Rugby Club Incorporated	Sport and recreation	Towards the installation of fibre broadband and a new sound system for the club rooms and playing fields.	$39,632.00	Eligible
LG1807-333	Pakuranga Tennis Club Incorporated	Sport and recreation	Towards the purchase of a security access and online booking system.	$12,583.00	Eligible
LG1807-338	Tamaki Lightning American Football Incorporated	Sport and recreation	Towards the purchase of 20 helmets to be used by the football club.	$3,375.00	Eligible
LG1807-340	Auckland Table Tennis Association	Sport and recreation	Towards venue hire and wages for the development coach.	$8,000.00	Eligible
LG1807-342	Bucklands Beach Primary School Board of Trustees	Sport and recreation	Towards the purchase of fitness equipment for the school track.	$10,810.00	Eligible
LG1807-347	Netball Northern Zone Incorporated	Sport and recreation	Towards staff, printing and health and safety costs to run a netball festival.	$3,250.00	Eligible
LG1807-349	Auckland Badminton Association Incorporated	Sport and recreation	Towards the venue hire to provide additional badminton training and competitions.	$25,000.00	Eligible
LG1807-350	Howick Softball Club (Fencibles) Incorporated	Sport and recreation	Towards the costs to build an extension to the Meadowlands multi sport building.	$460,000.00	Eligible
LG1807-310	Uxbridge Community Projects Incorporated	Arts and culture	Towards the cost of electric and gas utilities for the Uxbridge Arts and Culture Centre.	$35,000.00	Eligible
LG1807-324	Chinese New Settlers Services Trust	Arts and culture	Towards the tutor fees, venue hire and advertising costs to run arts and cultural sessions for children and youth in Howick and Botany.	$10,000.00	Eligible
LG1807-328	Uxbridge Community Projects Incorporated	Arts and culture	Towards workshop materials, mural materials and artist fees for an art exhibit and public engagement at the Malcolm Smith Gallery.	$5,000.00	Eligible
LG1807-345	Loughlin Productions under the umbrella of The Mika Haka Foundation Charitable Trust	Arts and culture	Towards venue and equipment hire for the filming of a short film.	$2,000.00	Eligible
LG1807-321	Uxbridge Community Projects Incorporated	Community	Towards performance fees, tutor costs and bus hire for various activities for a senior programme.	$6,680.00	Eligible
LG1807-301	The Parenting Place	Community	Towards the cost of delivering 90 mental health and life skills presentations (wages, training, transport) to 12,000 students across ten schools and towards the purchase of 2,550 drug and alcohol education handbooks.	$5,000.00	Eligible
LG1807-303	The Children's Autism Foundation	Community	Towards the cost of holding a two-hour community workshop and ten family outreach consults, specifically venue hire, consultant fees, printing and materials.	$2,966.00	Eligible
LG1807-304	Young Life New Zealand Trust trading as Young Life	Community	Towards the costs of sending eleven youth workers to a three-day training course and one team leader to a three-day Strengths Finder training course.	$7,440.00	Eligible
LG1807-306	CrossNet Incorporated	Community	Towards transportation costs, venue hire and entrance fees to run a senior programme.	$10,406.00	Eligible
LG1807-309	The Parenting Place	Community	Towards the costs of subsidies for low income participants and course handbooks for a parenting course.	$3,633.00	Eligible
LG1807-313	Communicare-Civilian Maimed Association (Auckland ) Incorporated	Community	Towards once weekly venue hire at Te Tuhi for their friendship centre for the elderly.	$3,276.00	Eligible
LG1807-320	Greater East Tamaki Business Association Incorporated	Community	Towards the cost and installation of a dual automatic number-plate recognition camera on a main arterial route of Te Irirangi Drive.	$28,410.00	Eligible
LG1807-327	Youthline Auckland Charitable Trust	Community	Towards the wages of clinical counsellor staff who train the helpline volunteers and provide immediate support.	$4,000.00	Eligible
LG1807-329	Highland Park Community Creche Incorporated	Community	Towards the annual rental cost to run the daily preschool programme.	$13,000.00	Eligible
LG1807-331	Sassy Red Limited	Community	Towards facilitator fees, advertising costs and catering for two eight-week leadership programmes.	$12,000.00	Eligible
LG1807-336	New Zealand Centre for Gifted Education Limited	Community	Towards subsidies for children to access the MindPlus programme.	$5,000.00	Eligible
LG1807-337	Life Education Trust Counties Manukau	Community	Towards the cost of delivering preventative health messages to 3,256 students in the Howick area.	$20,000.00	Eligible
LG1807-341	No. 40 (Howick) Squadron ATC Trust	Community	Towards the purchase of 30 stretcher beds.	$3,899.00	Eligible
LG1807-343	Dance Therapy NZ	Community	Towards the facilitation and supervision fees, programme coordination, administration and equipment costs to run the “STARS” workshop.	$3,000.00	Eligible
LG1807-346	CrossNet Incorporated	Community	Towards the project leader and programme delivery fees to run a youth resilience programme.	$31,125.00	Eligible
LG1807-335	Bike Motocross (BMX) Mountain Raiders Club Incorporated	Events	Towards the costs of hosting the 2018 BMX New Zealand North Island titles, specifically generator hire, traffic management, security, fencing, waste management, grandstands and live streaming.	$20,000.00	Eligible
LG1807-305	Pakuranga Heights Board of Trustees	Events	Towards the cost of hosting a cultural festival, specifically the costs of staging, audio and lighting, cabling and rigging.	$3,105.00	Eligible
LG1807-326	Howick Community MenzShed Incorporated	Historic Heritage	Towards a contribution to assist with the costs to restore the heritage listed barn windows and door.	$99,000.00	Eligible
LG1807-334	The Howick and Districts Historical Society Incorporated	Historic Heritage	Towards the cost of materials for maintenance works to refurbish the Cow Shed and Coach House.	$19,987.00
Total				$1,004,011.00

b) agree to fund, part-fund or decline each multiboard application in Howick Local Grants, Round Three, listed in Table Three.

Application ID	Organisation	Main Focus	Requesting funding for	Amount requested	Eligibility
LG1807-312	Manukau Orchestral Society Incorporated	Arts and culture	Towards the rental fees at Te Tuhi Centre for the Arts for rehearsals, storage and administration work.	$1,839.00	Eligible
LG1807-330	The Kids for Kids Charitable Trust	Arts and culture	Towards venue hire and production costs of a youth choir performance.	$7,850.77	Eligible
LG1809-214	Kahurangi Newton under the umbrella of Nga Kaitiaki O Ihumatao Charitable Trust	Arts and culture	Towards the costs to host weaving workshops, specifically tutorial fees, food, tools, petrol, venue hire and a health and safety kit.	$2,500.00	Eligible
LG1810-202	New Zealand Kiribati National Council	Arts and culture	Towards the national Kiribati youth dance competition in Otahuhu on 14 July 2018, including venue hire, artist fees, project manager fees, transport and catering.	$800.00	Eligible
LG1807-314	Bhartiya Samaj Charitable Trust	Community	Towards the cost of running an elderly support programme, specifically volunteer travel reimbursement, venue and bus hire, festival celebrations and guest speakers.	$6,932.40	Eligible
LG1813-212	Age Concern Counties Manukau Incorporated	Community	Towards costs of providing counselling services to older adults in South Auckland, specifically wages, travel, supervision and overheads.	$21,285.00	Eligible
LG1811-338	LifeKidz Trust	Community	Towards the support workers’ wages and programme equipment.	$5,000.00	Eligible
LG1815-212	Project Litefoot Trust	Environment	Towards the overall cost of the project, including salaries, materials, administration, travel and promotion.	$3,170.00	Eligible
LG1820-228	The Auckland King Tides Initiative	Environment	Towards the overall costs of the "Water Level (Tidal) Gauges Project," specifically design and installation of the gauges, new website, communications and delivery of public launch.	$5,736.25	Eligible
LG1810-239	Counties Manukau Sports Foundation	Sport and recreation	Towards funding for four community co-ordinator roles, one based in each Local Board area.	$30,000.00	Eligible
LG1806-234	Kelly Group (NZ)	Sport and recreation	Towards coaching fees and resource kits to deliver a traditional Maori games programme to 29 schools in Auckland.	$17,672.40	Eligible
Total				$102,785.82

Horopaki / Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Howick Local Board adopted their grants programme for 2017/2018 on 15 May 2017 and will operate two quick response and three local grants rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Howick Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

13. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14. A summary of each grant application received through Howick Local Grants, Round Three 2017/2018, including multiboard applications, is provided (see Attachments B and C).

Tauākī whakaaweawe Māori / Māori impact statement

15. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. One organisation applying in this round has indicated their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

16. The allocation of grants to community groups is within the adopted Long Term Plan 2015 -2025 and local board agreements.

17. The Howick Local Board has set a total community grants budget of $578,362 for the 2017/2018 financial year. A total of $291,927.05 was allocated between Local Grants Round One, Local Grants Round Two and Quick Response Round One, leaving a total of $286,434.95 to be allocated between Local Grants Round Three and Quick Response Round Two.

18. For Howick Local Grants Round Three 2017/2018, forty-eight applications were received, including eleven multiboard applications, requesting a total of $1,106,796.82.

Ngā raru tūpono / Risks

19. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

20. Following the Howick Local Board allocating funding for Local Grants, Round Three, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Howick Local Grants Programme 2017/2018	23
b ⇩	Howick Local Grants Round Three 2017/2018 grant applications	27
c ⇩	Howick Local Grants Round Three 2017/2018 multiboard grant applications	177

Ngā kaihaina / Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Nina Siers - Relationship Manager

Howick Local Board

21 May 2018

Howick Local Board

21 May 2018

New community lease to Howick Pakuranga Netball Centre Incorporated at Lloyd Elsmore Park, 2R Bells Road, Pakuranga Heights

File No.: CP2018/06410

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease to Howick Pakuranga Netball Centre Incorporated at Lloyd Elsmore Park, 2R Bells Road, Pakuranga Heights.

Whakarāpopototanga matua / Executive summary

2. Howick Pakuranga Netball Centre Incorporated was granted a ground lease of the site occupied by its building at Lloyd Elsmore Park, 2R Bells Road, Pakuranga Heights by the former Manukau City Council for a period of 15 years with a 15 year right of renewal from 1 November 1981. The lease expired on 31 October 2016 and is holding over on a month to month basis.

3. As specified in Auckland Council’s Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to re-apply for a new lease at the end of their occupancy term. There is no requirement to undertake an expression of interest process. Howick Pakuranga Netball Centre Incorporated wishes to exercise this right and has made a formal application for a new community lease of its site on Lloyd Elsmore Park.

4. Staff recommend that the Howick Local Board grant a new community lease to Howick Pakuranga Netball Centre Incorporated for 10 years commencing 1 June 2018 with one 10 year right of renewal. The recommended term is in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Ngā tūtohunga / Recommendation

That the Howick Local Board:

a) grant a new community lease to Howick Pakuranga Netball Centre Incorporated, for part of the land at Lloyd Elsmore Park, 2R Bells Road, Pakuranga Heights (Attachment A) on the following terms and conditions:

i) term – ten (10) years commencing 1 June 2018 plus one right of renewal for ten (10) years

ii) rent -$1.00 (plus GST) per annum, if demanded

iii) the Howick Pakuranga Netball Centre Incorporated Community Outcomes Plan be attached to the lease document.

iv) all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki / Context

The premises

5. The land at Lloyd Elsmore Park is described as Part of Allotment 4 Section 3 Small Lots Near Village of Howick, contained in Part NA542/162 (Part-Cancelled - Limited) and held in fee simple by Auckland Council under the Reserves Act 1977 as a classified recreation reserve (Attachment A). The new lease would be issued under section 54(1)(b) and (c) of the Reserves Act 1977.

6. The centre’s community lease is contemplated and in conformity with the Sports Parks Management Plan adopted by the former Manukau City Council in May 2007.

7. The centre’s facility comprises offices, meeting rooms, a gymnasium, a cafeteria, toilets, changing rooms and storage areas. The centre’s facilities are well used, managed, and maintained.

8. The centre has access to and utilises 22 public netball courts located adjacent to the centre. The courts are owned and maintained by Auckland Council.

The Centre

9. Howick Pakuranga Netball Centre Incorporated was established in 1963 and registered as an incorporated society in December 1970. The Howick Pakuranga Netball Centre Incorporated is part of the Netball Northern Zone, and is affiliated to Netball New Zealand.

10. Contained within the centre’s constitution, the primary purpose of the centre is “to encourage active participation in the game of netball for our community”. Included in the centre’s objectives are:

a) To organise, control and foster the game of netball.

b) To settle questions of dispute on any matter relating to netball in the above-mentioned districts which may be submitted to Howick Pakuranga Netball Centre for its adjudication.

c) To use the funds of Howick Pakuranga Netball Centre for and to do all such things as are incidental and conducive to the attainment of the above-mentioned objects.

d) Pecuniary gain is not an object of Howick Pakuranga Netball Centre.

11. The Centre is currently run by two part-time employees and a large team of volunteers including coaches, umpires and committee members.

12. Membership currently consists of 24 netball centres predominately from the surrounding areas, including Howick, Pakuranga, Botany, Pohutukawa Coast, Eastern Bays and Waiheke Island. The centre facilities and public courts are well used by more than 3000 members, as well as other community groups including yoga, tai chi and martial art groups, and some other community events like fundraisers, functions and meetings.

13. The Centre hosts annual competitions, programmes and events for members including winter competitions, secondary school competitions, Future Ferns Junior programmes, summer leagues and holiday programmes. The premises are available for ongoing training for the netball teams in the community. Teams are selected annually to complete in national netball championships.

Tātaritanga me ngā tohutohu / Analysis and advice

14. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own building have an automatic right to re-apply at the end of their occupancy term without an expression of interest process.

15. The recommended term of lease for a group owned building is 10 years with one 10 year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines 2012.

16. Auckland Council staff have negotiated and agreed on a community outcomes plan with the Centre (Attachment B) which will be appended as a schedule to the community lease.

17. The financial accounts provided indicate that the Centre’s funds are sufficient to meet its liabilities and are being managed appropriately.

18. The Centre has all necessary insurance cover, including public liability insurance in place.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19. The recommendations within this report fall within local boards’ allocated authority relating to the local, recreation, sports and community facilities and align with the Howick Local Board Plan 2017 outcome: “our people are active and healthy”.

20. The proposed new community lease was discussed at the Howick Local Board workshop on 22 March 2018, at which time, no objections were raised.

Tauākī whakaaweawe Māori / Māori impact statement

21. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

22. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Auckland Unitary Plan and local board plans. The purpose of community leases is to encourage participation and create local benefits for all communities.

Ngā ritenga ā-pūtea / Financial implications

23. There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

24. Should the Howick Local Board resolve not to grant the Centre a new community lease, this decision may materially affect the centre’s ability to undertake its core activities. Since the original lease was put in place, the centre has invested significant funds in its improvements and assets.

Ngā koringa ā-muri / Next steps

25. Subject to the grant of a new community lease, council staff will work with the Centre to finalise the deeds.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Site plan for Howick Pakuranga Netball Centre Incorporated at Lloyd Elsmore Park, 2R Bells Road, Pakuranga Heights	225
b ⇩	Community Outcomes Plan for Howick Pakuranga Netball Incorporated	227

Ngā kaihaina / Signatories

Author

Angela Yang – Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

21 May 2018

New community lease to The Girl Guides Association New Zealand Incorporated at 57 Glenmore Road, Sunnyhills, Auckland

File No.: CP2018/06411

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease to The Girl Guides Association New Zealand Incorporated at 57 Glenmore Road, Sunnyhills, should there be no objections from public notification.

Whakarāpopototanga matua / Executive summary

1. The Girl Guides Association New Zealand Incorporated was granted a lease for the premises at 57 Glenmore Road, Sunnyhills by the former Manukau City Council for a period of 15 years from 31 August 1983 with a 15 year right of renewal. The lease expired on 30 August 2013 and is holding over on a month to month basis.

2. Staff recommend that a new community lease is granted to The Girl Guides Association New Zealand Incorporated at 57 Glenmore Road, Sunnyhills for five years commencing on 1 June 2018 with one five year right of renewal. This is the recommended term in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) grant a new community lease to The Girl Guides Association New Zealand Incorporated at 57 Glenmore Road, Sunnyhills, subject to one month’s public notification and provided no objections are received, on the following terms and conditions:

i) term – five (5) years commencing 1 June 2018 plus one right of renewal for five (5) years;

ii) rent -$1.00 (+ GST) per annum, if demanded;

iii) the Girl Guides Association New Zealand Incorporated Community Outcomes Plan be attached to the lease document.

iv) all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

b) delegate to the chairperson to appoint a hearings panel if required to hear any submissions received from the public notification process and to make a decision in that regard.

Horopaki / Context

The premises

2. The single storey building at 57 Glenmore Drive comprises of a training area, kitchenette, toilet, and a storage area. The building is well used, managed and maintained.

3. The land at 57 Glenmore Drive is described as Lot 35 DP 54998 comprising 1950 square metres and contained in NA12B/1154. It is held in fee simple by Auckland Council as an unclassified recreation reserve (Attachment A).

The group

4. The Girl Guides at 57 Glenmore Road, Sunnyhills are part of the national organisation, The Girl Guides Association New Zealand Incorporated. The association was founded in 1923 and incorporated in 1971.

5. The group’s objective is to develop young women in principals of discipline, loyalty, good citizenship and service. The association accomplishes this through training, camps and working with other groups in the community.

6. The facility at 57 Glenmore Road, Sunnyhills currently has approximately 60 members, with the majority of members aged five to 21 years.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The recommended term of lease for a council owned building is five years with one five year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines 2012.

8. The land at 57 Glenmore Drive is identified as an unclassified recreation reserve. No girl guiding activities are contemplated in a reserve management plan. Therefore, to meet the requirements of the Reserves Act 1977, iwi engagement and public notification of the lease must be undertaken. There is no cost to the board for iwi engagement or the public notification process. Staff recommend that the board delegate to the chairperson to appoint a hearings panel if required to hear any submissions received from the public notification process.

9. The new lease would be issued under section 54(1) of the Reserves Act 1977. However, best practice would be to classify this reserve as a classified recreation reserve for the activities of the Girl Guides Association. This land will be placed on a schedule for classification to be progressed in the future.

10. Legal Services has been consulted regarding the appropriate land classification for the operation of girl guiding groups. They have advised that girl guiding activities are recreational in nature and can be located on recreation reserves.

11. Council staff have negotiated and agreed on a community outcomes plan with the group (Attachment B) which will be appended as a schedule to the community lease.

12. The financial accounts provided indicate that the group’s funds are sufficient to meet its liabilities and are being managed appropriately.

13. The group has all necessary insurance cover, including public liability insurance in place.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. The recommendations within this report fall within local boards’ allocated authority relating to the local, recreation, sports and community facilities and align with the Howick Local Board Plan 2017 outcome: our people are active and healthy.

15. The proposed new community lease was discussed at the Howick Local Board workshop of 21 September 2017, at which time, no objections were raised.

Tauākī whakaaweawe Māori / Māori impact statement

16. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

17. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Auckland Unitary Plan and local board plans. The purpose of community leases is to encourage participation and create local benefits for all communities.

18. Iwi engagement has been undertaken with a submission period from 12 January 2018 to 16 February 2018. Te Ahiwaru Waiohua expressed that they support “a reduced timeframe for tenancy of two + two years and due consideration of like-minded community initiatives in need of a hand up”. They were advised through email on 22 January 2018 that the proposed lease terms are the standard terms in the Community Occupancy Guidelines. No response was received. No other submissions were received from other iwi.

Ngā ritenga ā-pūtea / Financial implications

19. The building is council owned and currently forms part of the Community Facilities portfolio. There will be no change to the status of the property and current budgets will continue to apply. There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

20. Should the local board resolve not to grant the group a new community lease, this decision may materially affect the group’s ability to undertake its core activities. Since the original lease was put in place, the group has invested funds in its improvements and community activities.

Ngā koringa ā-muri / Next steps

21. If the local board makes the decision to grant the lease, public notification will commence for a period of one month.

22. Provided there are no objections from the public notification, staff will prepare the deed documents for sending to the group.

23. If there are any submissions that require local board consideration staff will work with the chairperson on this process.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Site plan showing the lease area for the Girl Guides Association New Zealand Incorporated at 57 Glenmore Road, Sunnyhills	233
b ⇩	The Girl Guides Association New Zealand Incorporated (Glenmore) Community Outcomes Plan	235

Ngā kaihaina / Signatories

Authors

Angela Yang – Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

21 May 2018

New community lease to Pakuranga and Howick Budgeting Service Incorporated at 7 Aylesbury Street, Pakuranga

File No.: CP2018/06412

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease to Pakuranga and Howick Budgeting Service Incorporated for the office spaces at 7 Aylesbury Street, Pakuranga.

Whakarāpopototanga matua / Executive summary

2. Pakuranga and Howick Budgeting Service Incorporated was granted a Memorandum of Understanding for temporary occupation of the subject premises commencing 1 April 2004 by the former Manukau City Council. The tenancy agreement expired on 31 March 2005, with it currently renewing each year subject to the agreement of both parties. A formal lease has not previously been granted.

3. Staff recommend that a new community lease be granted to Pakuranga and Howick Budgeting Service Incorporated for one year commencing 1 June 2018 with a one year right of renewal.

Ngā tūtohunga / Recommendations

That the Howick Local Board:

a) grant a new community lease to Pakuranga and Howick Budgeting Service Incorporated for the offices at 7 Aylesbury Street, Pakuranga, on the following terms and conditions:

i. term – one (1) year commencing 1 June 2018 plus one right of renewal for one (1) year

ii. rent -$1.00 (plus GST) per annum, if demanded

iii. the Pakuranga and Howick Budgeting Service Incorporated Community Outcomes Plan be attached to the lease document

b) note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki / Context

The premises

4. The land at 7 Aylesbury Street, Pakuranga is described as Lot 5 DP 53672 and contained in NA49C/1337, and is held in fee simple by Auckland Council as a classified local purpose (utility) reserve. The new lease would be issued under section 61(2A) of the Reserves Act 1977 (attachment A).

5. The office space is located in the Pakuranga Library building, and shares spaces including a kitchen and dining area with the adjacent Pakuranga Citizens Advice Bureau. The space is well used, managed, and well maintained.

The Service

6. Pakuranga and Howick Budgeting Service Incorporated was first registered as an incorporated society in November 1991, and began operating out of the Citzens Advice Bureau premises at 7 Aylesbury Street, Pakuranga.

7. The service’s objectives are to:

a) “provide budgeting information, advice and assistance to families and individuals, community groups and other bodies upon request”.

b) “educate, inform and encourage clients in the effective management of their incomes to meet financial commitments, cope with regular living costs and to reduce debts.”

c) “recruit, select and train volunteers for budgeting advisory work.”

d) Implement programmes of instruction in budgeting skills for community groups and other interested parties.”

8. The service is part of the New Zealand Federation of Family Budgeting Services which provides training, procedures and administration support to budgeting services throughout New Zealand. The budgeting service is contracted to the Ministry of Social Development.

9. The service is currently run by one part time staff member and ten part time volunteer budget advisors.

10. Volunteer budget advisors provide clients with individual consultation on a ongoing basis that includes budgeting skills and building financial capability. Approximately 723 individual client sessions are completed annually. The service also holds client group financial mentoring sessions that educate attendees on various financial skills.

11. The service is in partnership with local support organisations like food banks, family violence, Work and Income, emergency and family support organisations and will refer clients where suitable.

Tātaritanga me ngā tohutohu / Analysis and advice

12. A memorandum of understanding for use of the premises by the budgeting service was agreed between the Manukau City Council and the Pakuranga and Howick Budgeting Service Incorporated in March 2004. The agreement was for the period 1 April 2004 to 31 March 2005, and provided for an annual renewal with the agreement from both parties.

13. No formal lease agreement has been offered since then, while consideration of potential plans related to the Local Board Relocation Project, which included relocating the local board office into the premises occupied by the Pakuranga and Howick Budgeting Service Incorporated.

14. Council’s corporate property team, advised that the Local Board Relocation Project will be placed on hold for another two years, so a more formal occupation agreement can be offered to the Pakuranga and Howick Budgeting Service Incorporated.

15. The budgeting service has submitted a comprehensive application for a new community lease. Staff recommend that a short one year lease with a one year right of renewal is granted.

16. Pakuranga and Howick Budgeting Service initially sought to add structures into their rooms to create a new separated office space for one additional staff member. Upon discussion with the local board at the workshop on 19 October 2017, it was agreed that the two unused office spaces adjacent to the original office area will be incorporated into the lease area for the use of the budgeting service instead.

17. The land at 7 Aylesbury Street, Pakuranga is identified as a classified local purpose (utility) reserve. As there is no reserve management plan and the activities of the Pakuranga and Howick Budgeting Service Incorporated are contrary to the reserve classification, iwi engagement on the terms of the lease must be undertaken. There is no cost to the board for iwi engagement process.

18. The new lease will be issued under section 61(2A) of the Reserves Act 1977. However, best practice would be to classify this reserve as a classified local purpose (community buildings) reserve. This land will be placed on a schedule for classification to progress in the future.

19. Council staff have negotiated and agreed to a community outcomes plan with the Pakuranga and Howick Budgeting Service Incorporated (Attachment B) which will be appended as a schedule to the community lease.

20. The financial accounts provided indicate that the service’s funds are sufficient to meet its liabilities and are being managed appropriately.

21. The budgeting service has all necessary insurance cover, including public liability insurance in place.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22. The recommendations within this report fall within local boards’ allocated authority. The activities of the budgeting services align with the Howick Local Board Plan 2017 criteria outcome one “involved and connected communities”,

23. The proposed lease and lease terms were discussed at the local board workshop held on 19 October 2017, no objections were raised.

Tauākī whakaaweawe Māori / Māori impact statement

24. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

25. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Auckland Unitary Plan and local board plans. The purpose of community leases is to encourage participation and create local benefits for all communities.

26. Iwi engagement has been undertaken with a submission period from 12 January 2018 to 16 February 2018. No submissions opposing the proposed lease were received from the 12 iwi authorities engaged.

Ngā ritenga ā-pūtea / Financial implications

27. The building is currently part the community facilities portfolio and there will be no change to the status of the property. Current budgets will continue to apply.

28. There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

29. Should the Howick Local Board resolve not to grant a new community lease to Pakuranga and Howick Budgeting Service Incorporated, this decision may materially affect the service’s ability to undertake its core activities.

30. There are no significant risks with the granting of a new community lease to Pakuranga and Howick Budgeting Service Incorporated for a term of one year with a one year right of renewal.

Ngā koringa ā-muri / Next steps

31. Subject to the grant of a new community lease, council staff will work with the club to finalise the deeds.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Site plan showing the lease area for Pakuranga and Howick Budgeting Service Incorporated at 7 Aylesbury Street, Pakuranga	241
b ⇩	Pakuranga and Howick Budgeting Service Community Outcomes Plan	243

Ngā kaihaina / Signatories

Author

Angela Yang – Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

21 May 2018

Business Improvement District (BID) Programme Compliance Report to Howick Local Board for FY 2016-2017

File No.: CP2018/06610

Te take mō te pūrongo / Purpose of the report

1. To provide information to the Howick Local Board on compliance with Auckland Council’s Business Improvement District (BID) Policy 2016 (Hōtaka ā-Rohe Whakapiki Pakihi) by the Greater East Tamaki and Howick Business Associations in the Howick Local Board area for the financial year ending June 2017.

2. To provide information which the local board can consider when deciding to recommend to the Governing Body to strike the targeted rate for these BID programmes.

Whakarāpopototanga matua / Executive summary

3. Auckland Council’s Business Improvement District programme supports business associations by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a grant to the relevant business association (BID).

4. The BIDs are incorporated societies that are independent of council. For council to be confident that the funds provided to the BIDs are being used appropriately, council requires the BIDs to comply with the The Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

5. The BID Policy was developed to encourage improved governance of BID committees and staff to improve financial management, programme delivery and transparency to their members.

6. The BID programmes covered by this report are operated by Greater East Tamaki and Howick Business Associations in the Howick Local Board area.

7. This report indicates that the Greater East Tamaki and Howick Business Associations are in compliance with the BID Policy. Information presented in this report is based on documents submitted by these business associations to council’s BID programme team to date.

8. Staff therefore recommend that as these BIDs have met the requirements of the BID policy, that the Howick Local Board should recommend to the Governing Body to strike the targeted rate sought by these BIDs.

9. As the Greater East Tamaki Business Association BID area is partially in the Otara-Papatoetoe Local Board area, that local board is considering a similar recommendation regarding their targeted rate.

Ngā tūtohunga / Recommendation

That the Howick Local Board:

a) recommend to the Governing Body to strike the targeted rate for inclusion in the Annual Budget 2018-2019 for the following BID programmes operating in the Howick Local Board area:

· $500,000 for the Greater East Tamaki Business Association

· $167,771.83 for the Howick Business Association

Horopaki / Context

10. Council adopted the Business Improvement District (BID) Policy (Hōtaka ā-Rohe Whakapiki Pakihi) in 2016. This policy outlines the principles behind the council BID programme; creates the process for establishing, expanding, and terminating BIDs; prescribes operating standards and guidelines; and sets accountability requirements. Please see Attachment A for a review of the key elements of the BID programme.

11. BID targeted rates are applied to all commercially-rated properties within a designated area around a town centre or commercial precinct. Those funds are transferred to the business association operating the BID programme.

12. There are currently 48 BID programmes throughout Auckland which represent more than 25,000 businesses and a combined $17.5 million in targeted rates investment. Please see Attachment B for current and proposed targeted rates budgets for all BIDs.

13. Under Auckland Council governance arrangements, local boards are allocated several decision-making responsibilities in relation to the BID programme. One of these is to annually recommend BID targeted rates to the Governing Body. The Local Board should recommend the striking of the targeted rate if they are satisfied that the BID is substantially complying with the BID policy.

14. Recommendations of this report are put into effect with the Governing Body’s approval of the Annual Budget 2018-2019 and striking of the targeted rate.

15. This report is a requirement of the BID Policy (2016).

Tātaritanga me ngā tohutohu / Analysis and advice

16. The council BID programme team monitors compliance with the BID Policy on an ongoing basis, and provides governance advice to BID-operating business associations as needed or requested.

17. As BID programmes are operated by private independent societies, their programmes and services are provided according to their members’ stated priorities. In recognition of their independent corporate status, the policy does not prescribe standards for programme effectiveness. Officers, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Compliance with BID Policy

18. The BID Policy is the means for council to ensure accountability for targeted rate funding, and encourage good governance, by requiring regular reporting to council by providing the following documents, and staying in touch with their local board at least once a year:

· Current Strategic Plan – evidence of achievable medium to long-term opportunities.

· Audited accounts - assurance that the BID is managing its members’ targeted rates funds responsibly.

· Annual Report on the year just completed. – evidence that programmes are addressing priority issues that benefit ratepayers.

· Business Plan for the coming year – detailed one-year programme, based on the Strategic Plan, to be achieved and resourced.

· Indicative budget for the following year - the Council Annual Plan requires targeted rates to be identified a year in advance to inform the Annual Plan process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Form – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID and council that embodies basic parameters of the council/ BID relationship.

19. Staff advice is that as these BIDs have met the requirements of the BID policy, that the Howick Local Board should recommend to the Governing Body to strike the targeted rate sought by these BIDs

20. The recommendation of this report is supported by evidence of full compliance with the policy by the Greater East Tamaki and Howick Business Associations in the Howick Local Board area. Please see Attachments C and D for details of compliance for each of these BIDs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21. Recommending that the Governing Body strikes the targeted rate for the Greater East Tamaki and Howick Business Associations in the Howick Local Board area means that these BID programmes will continue to be funded from targeted rates on commercial properties in their districts, and provide services in accordance with their members’ priorities as stated in their Strategic Plans.

22. By continuing these services and programmes, the Greater East Tamaki commercial area and Howick town centre should better serve residents and visitors, and support business growth.

23. The Howick Local Board approved a similar recommendation for the Greater East Tamaki and Howick Business Association BID programmes in the Howick Local Board area last year, as did the 17 other local boards that have BID programmes operating in their areas. (Resolution HW/2017/48) The Otara-Papatoetoe Local Board approved a similar recommendation for the Greater East Tamaki BID as well. (OP/2017/46)

24. Several local boards provide additional funding to local business associations but accountability for that funding is set by funding agreements between the local board and the business association. Those requirements are apart from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori / Māori impact statement

25. This decision will have no adverse effects on, or particular benefits to, the Maori population.

Ngā ritenga ā-pūtea / Financial implications

26. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that district. Council’s financial role is only to collect the BID targeted rates and pass them directly to the association on a quarterly basis.

Ngā raru tūpono / Risks

27. There are reputational risks to council if ratepayer funds are misused, but this is rare. Otherwise, there are no direct financial risks to the local board or council that could result from this recommendation to approve the BID targeted rates.

28. The requirements of the BID policy are intended to help minimise the potential for BIDs to misuse funds, by requiring the BIDs to plan for the intended use of funds, report on its activities to its members, and to have its accounts audited.

Ngā koringa ā-muri / Next steps

29. If the local board accepts the recommendation of this report, it will recommend to the Governing Body that the BID targeted rate be struck as stated in the Recommendation as part of its approval of the Annual Budget 2018-2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	BID Programme Key Elements	249
b ⇩	All BID Budgets Comparison for 17-18 and 18-19	251
c ⇩	Greater East Tamaki BID Compliance Summary Table	253
d ⇩	Howick BID Compliance Summary Table	255

Ngā kaihaina / Signatories

Author

Steven Branca - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Nina Siers - Relationship Manager

Howick Local Board

21 May 2018

New Road Name Approval for residential subdivision by Texel Investments Ltd at 4-6 Richard Avenue, Bucklands Beach

File No.: CP2018/06911

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to seek approval from the Howick Local Board for a new road name for a road created by way of subdivision at 4-6 Richard Avenue, Bucklands Beach.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Waihanga Way or Lane’, ‘Tekau Way or Lane’ and ‘Paketai Lane’ (names suggested by Ngai Tai Ki Tamaki).

4. Local iwi groups were consulted. Responses were received from Ngai Tai Ki Tamaki, and the applicant is happy with the suggestions. Furthermore, other iwi groups were also consulted and all referred back to Ngai Tai Ki Tamaki.

5. LINZ was also contacted and they are happy for any of the three names proposed to be used.

6. The applicant has not proposed a road type and have expressed that they do not have any particular preference. In this case, appropriate suffixes include ‘Lane’ or ‘Way’.

7. The names ‘Waihanga Way or Lane’, ‘Tekau Way or Lane’ and ‘Paketai Lane’ are considered for approval by the Local Board.

Ngā tūtohunga / Recommendation

That the Howick Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, consider for approval, the road name ‘Waihanga Way or Lane’, and alternative names 2 and 3 being ‘Tekau Way or Lane’ and ‘Paketai Lane’, for the new road created by way of subdivision at 4-6 Richard Avenue, Bucklands Beach.

Horopaki / Context

8. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

9. The subdivision consent BUN60310489 was granted for a 10-lot subdivision, however 9 dwellings will be accessed via the shared accessway and the other dwelling has direct access off Richard Avenue. As part of the consent, a Right of Way was created to service the proposed 9 Lots and will be the new road for this development.

Tātaritanga me ngā tohutohu / Analysis and advice

10. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area.

11. The applicant has proposed the following names for consideration for the private way created as part of the development at 4-6 Richard Avenue, Bucklands Beach.

1. Preference	2. Proposed New Road Name	3. Meaning
4. Preferred Name	5. Waihanga Way / Lane	6. To make, build, construct, erect, create, develop
7. Preferred Name	8. Tekau Way / Lane	9. 10 Way/Lane – a play on the number of homes being built
10. Preferred Name	11. Paketai Lane	12. Driftwood, debris washed up on the beach

12. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

13. The applicant’s preferred names meet the road naming criteria as there is no duplication of the names within the Auckland Region and consultation was carried out with Local iwi and they have no objection to the proposed names.

14. As the applicant’s/ iwi’s preferred road names (‘Waihanga Way or Lane’, ‘Tekau Way or Lane’ and ‘Paketai Lane’) meet the criteria, it is recommended for consideration for approval as they comply with all the criteria of the road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

16. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Ngā raru tūpono / Risks

18. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Ngā koringa ā-muri / Next steps

19. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Anshita Jerath - Planner, Southern Resource Consenting

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Howick Local Board

21 May 2018

New Road Name Approval for residential subdivision by Finesse Residential Ltd at 29-31 Hattaway Avenue, Bucklands Beach

File No.: CP2018/06921

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to seek approval from the Howick Local Board for a new road name for a road created by way of subdivision at 29-31 Hattaway Avenue, Bucklands Beach.

Whakarāpopototanga matua / Executive summary

3. Following assessment against the road naming criteria, the road names ‘Finesse Lane’ (applicant’s preferred road name), and ‘Palmtree Lane’ (alternate name proposed by applicant) were determined to meet the road naming guideline criteria.

4. Local iwi groups were consulted. Responses were received from Ngai Tai Ki Tamaki and the following names have been suggested: ‘Te Atarau Lane’, ‘Tekau Ma Toru Lane’ and ‘Kowhiti Lane’.

5. The name ‘Bucklands Lane’ was also proposed by the applicant; however a similar road name exists and therefore was rejected by LINZ and does not meed the road naming guideline criteria.

6. The name ‘Te Atarau’ is similar to ‘Waiatarau Place’ in Freemans Bay, so it also does not meet the road naming guideline criteria.

7. The names ‘Finesse Way’, ‘Kowhiti Lane’ and ‘Palmtree Lane’ are considered for approval by the Local Board.

Ngā tūtohunga / Recommendation

That the Howick Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, consider for approval, the road name ‘Finesse Lane’, and alternative names 2 and 3 being ‘Kowhiti Lane’ and ‘Palmtree Lane’, for the new road created by way of subdivision at 29-31 Hattaway Avenue, Bucklands Beach.

Horopaki / Context

9. The subdivision consent BUN60081141, MC_53214 was granted for a 15-lot subdivision, however 13 dwellings will be accessed via the shared accessway and the other two dwellings have direct access off Hattaway Avenue. As part of that consent, a Private Way was created to service the proposed 13 Lots and will be the access to this development.

Tātaritanga me ngā tohutohu / Analysis and advice

10. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area.

11. The applicant has proposed the following names for consideration for the private way created as part of the development at 29-31 Hattaway Avenue, Bucklands Beach.

Preference	Proposed New Road Name	Meaning
Preferred Name	Finesse Way	The developer is Finesse Residential Ltd. Murray Kee and Geoff Philson have been developing land in the Howick/Pakuranga area for many years and they would like their company name to be acknowledged.
First Alternative	Kowhiti Lane	To appear (of stars and the moon), to rise, to appear as the new moon.
Second Alternative	Palmtree Lane	Suggested by applicant as the proposal is to landscape the private way with Palm Trees.

Figure 1: Location and layout of new road off Hattaway Avenue, Bucklands Beach

12. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

14. As the applicants preferred name (‘Finesse Way’) meets the criteria, it is recommended for consideration for approval while noting that the name proposed by the iwi ‘Kowhiti Lane’ (alternative name 1) is also appropriate as it complies with all the criteria of the road naming guidelines. Furthermore, applicants second recommendation (‘Palmtree Lane’) also complies with the road naming guidelines.

15. ‘Te Atarau’ lane is not acceptable because it could be confused with Waiatarau Place in Freemans Bay.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

17. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Ngā raru tūpono / Risks

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Ngā koringa ā-muri / Next steps

20. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Anshita Jerath - Planner, Southern Resource Consenting

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Howick Local Board

21 May 2018

Auckland Transport March 2018 update to the Howick Local Board

File No.: CP2018/07604

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Howick Local Board (HLB) on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. A decision is not required this month but the report contains information about the following:

· The wider ‘context’ involving a summary of the strategic projects or issues effecting the HLB’s Area.

· An update on the Local Board Transport Capital Fund (LBTCF).

· An update on Auckland Transport activities in Howick including a response to the HLB’s request for a review of the situation on Cascades Road.

· Progress on HLB advocacy initiatives is reported.

· A summary of consultation about future Auckland Transport activities is included as an attachment.

Ngā tūtohunga / Recommendation

That the Howick Local Board:

a) receive the Auckland Transport March 2018 update report.

Horopaki / Context

3. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

5. Auckland Transport continues to deliver a number of strategic projects in the HLB area and they are discussed below.

Eastern New Network

6. The Eastern New Network is a public transport plan that simplifies bus routes across Howick. The plan is to simplify public transport routes and increase reliability because there are more buses servicing each route. The Eastern New Network became operational on 10 December 2017.

7. The most significant issue related to the New Network were the changes made to school bus routes. First term of the school year has finished and this problem appears be being managed. The number of complaints has decreased significantly, as services have adjusted based on feedback from the public.

8. The project team has received some complaints most of which are about the 70 Route that service Great South Road / Ellerslie Panmure Highway area. This is being addressed with more services being provided

9. Most importantly, patronage figures continue to grow and in March, the New Network recorded an increase of 9%. This is a large increase and combined with increases of 5% in January and 3% in February indicates a sustained three months of growth.

AMETI

10. The project is a very large project that will build New Zealand’s first urban busway providing congestion free ‘bus only’ lanes for commuters running from Panmure Station to Botany. The aim is that people will be able to commute easily and quickly from Botany to Panmure and vice versa.

11. Recently Auckland Council approved resource consent and recommended approval of the Notice of Requirement. This decision brings the Panmure to Pakuranga stage of AMETI a step closer.

12. Part of the AMETI project is the removal of the existing Marina Building at 2 Pakuranga Road. (See Fig 1)This will allow construction of the new bus bridge across the Tamaki River. Removal of this building presents an opportunity to restore the remnants of the heritage bridge that is underneath it (the Panmure Swivel Bridge). The Panmure Swivel Bridge was constructed in 1865 and is listed as a Historic Heritage Category B site in the Auckland Unitary Plan and a Category 2 site under the Pouhere Taonga HNZ register.

Figure 1: 2 Pakuranga Road. Today and in the past.

13. Once the existing building is removed, the structure will be transformed into a viewing platform protecting the remaining elements of the historic bridge. The proposed design would retain the surviving 1865 bridge elements including the stone abutments and base to turntable, the iron turntable section, the swing section superstructure, and the turning mechanism and platform on the north east side of the swing bridge. See Fig 2.

Figure 2: Proposed new swivel bridge (concept sketch)

14. Although this is a small aspect of the AMETI project, it will preserve and improve an historic feature of the area.

Regional Land Transport Plan (RLTP)

15. The most important strategic project at this time is a development of the RLTP. It is a plan for how transport delivery agencies (Auckland Transport, New Zealand Transport Agency, and Kiwi Rail) intend to respond to growth and other challenges facing Auckland over the next 10 years. It includes a 10-year prioritized delivery programme of transport services and activities. Essentially, it is a budget for Auckland’s transport expenditure.

16. It is a statutory plan describing how these agencies intend to respond to growth and other challenges facing Auckland over the next ten years. It will include a ten-year, prioritised, delivery programme of transport services and activities. Auckland Transport prepares the draft RLTP jointly with the New Zealand Transport Agency and Kiwi Rail.

17. RLTP consultation has changed now being scheduled for early May 2018. It is very important that all Local Boards participate in the consultation and make their feelings about Auckland Transport’s work programme known.

18. Details of the process are as follows:

· RLTP consultation will begin on Monday 1 May 2018 and close on Sunday 14 May 2018.

· Members from all 21 local boards have been invited to an information, question and answer session on Monday 30 April 2018.

· Each local board will have an opportunity to give verbal feedback on the plan to representatives of the Regional Transport Committee (the decision makers for RLTP) on 7 May 2018.

· There will be a number of public information sessions:

o Monday 7 May 6pm – 8pm: Takapuna War Memorial Hall, 7 The Strand, Takapuna.

o Tuesday 8 May 6pm – 8pm: Manurewa Intermediate School, 76 Russell Road, Manurewa.

o Saturday 12 May 10am – 12 pm: New Lynn Community Centre, Main Hall 45 Totara Avenue, New Lynn.

o Saturday 12 May 2pm – 4pm: Grey Lynn Library Hall, 474 Great North Road, Grey Lynn.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

19. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

20. HLB’s total funding in this term is approx. $ 2.9 million.The following table provides an overall summary of the current LBTCF position.

Table 1: Howick LBTCF Financial Summary

21. Auckland Transport strongly encourages all Local Board’s to identify potential projects as early as possible to ensure delivery within the current electoral term. The fund is intended to allow local boards to build transport focused local improvements in their areas. Ideally, projects will be completed during the term of the local board that started them. However, for those boards who have yet to commit funding to projects this is increasingly unlikely.

22. This is because projects take time to investigate, design and build. Local boards that delay allocating their Local Board Transport Capital Fund may not see their projects built during this term.

23. The current projects that the HLB are working on are summarised in the table below:

Table 2: Local Board Transport Capital Fund Projects

General Overview
Project	Current Status	Problem or Opportunity Being Addressed
Half Moon Bay Ferry Pier and Bus Turnaround		Providing better facilities for ferry passengers at Half Moon Bay Funding for this project was allocated last term.
Buckland’s Beach Walkway Improvements		At this stage, the roundabout is ‘on hold’. Expert advice has been provided that it is not practical to build the roundabout at the intersection of Buckland Beach and Whitcombe Roads. Work continues on the project to improve pedestrian facilities on ‘The Parade’.
Howick Village Centre Plan		Supporting the Howick Village Centre Plan. Currently ‘on hold’.
Cascades Walkway		Building a footpath on Cascade Road that will provide access under the bridge on the western edge of the golf course to the walking track that follows the stream.
Notes: A ‘traffic light’ code is used to summarize the status of projects. The colours are used as follows: Green – Project progressing ‘on time’ and on budget. Orange – An issue has been identified that may need to be resolved. Red - An major issue has been identified that needs to be resolved Black – The project has been investigated and the HLB has decided not to pursue it at this time.
Detailed Project Progress Report
Half Moon Bay Ferry Terminal The pier is complete and was opened on 7 April 2017. Work has now started on the next stage building the bus turn around area. The planned completion date is the end of June 2018.
Bucklands Beach Update Auckland Transport recently reported to the HLB about both projects: · Improved pedestrian facilities and one-way options on The Parade · A roundabout at the intersection of Buckland Beach and Whitcombe Roads A Rough Order of Cost for each of these projects was provided in August 2017 and design work continues. The Rough Order of Costs provided are: · Improved pedestrian facilities and one-way options on The Parade - Approx. $ 80,000 · A roundabout at the intersection of Buckland Beach and Whitcombe Roads – Approx $ 450,000 An independent contractor has reviewed building a round-about at the intersection of Buckland’s Beach and Whitcombe Road and concluded that this is not practical. The HLB has disputed the report. A meeting is being organized with the contractor to discuss the report. The project manager has now provided the information for a ‘Firm Estimate of Cost’ but at the time this report was written this information had not been work shopped with the HLB. A number of options exist so this needs to take place before a formal report is provided.
Howick Village Centre Plan Rough Orders of Cost were requested for four projects to support the Howick Village Centre Plan in October 2017. Rough Orders of Cost for three of the four projects have been provided: · Improving the pedestrian linkages between Howick Village and Stockade Hill : Approx. $320, 000 · Footpath Upgrade on Uxbridge and Selwyn Road : Approx. $370- $920,000 depending on specifications · Picton Street Improvements: Approx.$1.5 – $2.7 million depending on options. Auckland Transport suggested that starting ‘detailed design’ would provide the resourcing to run a comprehensive and inclusive planning process involving Council, local shop owners and other stakeholders. The HLB did not support authorizing Auckland Transport to start ‘detailed design’. Recently, Auckland Transport has met with Auckland Council’s planning team to develop an integrated approach that will be discussed with the HLB in coming months.
Cascades Walkway The design process is almost finished and Auckland Transport plans to have the ‘Firm Cost Estimate’ ready by the end of May 2018 so the HLB can discuss and decide it’s next step in June 2018. The Rough Order of Cost was updated to $298,000.

Local board advocacy

24. The following table provides a summary of progress made towards the HLB’s ‘Advocacy Initiatives’.

Table 2: Howick Advocacy Initiative Summary

Advocacy Initiative	Key Initiative	Status
A well-integrated efficient public transportation system	Advocate to Auckland Transport to maintain and upgrade existing transportation systems, including improving safety at congestion hot spots.	Since the last report Auckland Transport has supported this ‘Key Initiative’ by: · Delivered the Eastern New Network. · AMETI has been consented. · Consultation about installing new bus lanes on Te Irirangi Drive is finished.
Well designed and quality development in Howick	Continue to partner with Auckland Transport to develop the Half Moon Bay area as a transport hub	Auckland Transport has started work on the bus turn around area that supports the ferry terminal.
Well designed and quality development in Howick	Continue to develop integrated planning solutions which co-ordinate the planning, design and management of public spaces	Auckland Transport has worked with Council planners to discuss strategies for the Howick Village Plan.
Parks and open spaces allow for a wide variety of recreational activities.	Continue to extend existing walkways and cycle ways, including informative signage.	Auckland Transport has provided quality advice regarding a number of potential projects that the HLB might choose to fund using their Local Board Transport Capital Fund and worked with Auckland Council regarding the Howick Pathways Plan. The new path linking Cascades Road with the Cascade Stream Track continues to progress.

Progress made on investigations

25. A concern raised by the HLB and wider community is the number of cars that are for sale and parked on Cascades Road. In late 2017 the HLB asked Auckland Transport why it was not enforcing - Clause 23 of theTraffic Bylaw 2012, that prohibits “parking for display or sale”.

26. In September 2017, Auckland Transport responded stating that its legal team had identified inadequacies in the bylaw. Being an ‘enforcement agency’ Auckland Transport cannot either act (or be seen to act) in a manner that is not supported by a relevant law. Once Auckland Transport was made aware of the issues by its legal team it was legally and morally obliged to cease enforcement.

27. Auckland Transport did make a commitment to examine other options and can now provide a report.

28. The area was reviewed by both Road Corridor Operations and by the Parking Team Leaders. Both teams have powers to prevent people parking in areas. All of these powers are derived from Auckland Transport’s function as the manager of Auckland’s Transport network and must be legally justifiable. The options discussed are outlined below:

· Installation of ‘Broken Yellow Lines’ and creating a ‘no-parking’ area. At this time this option cannot be supported because there is no legally justifiable reason to restrict parking in this area. These restrictions are used primarily for safety because they protect visibility or to prevent parking on narrow roads. Both teams agreed that at this time there is no requirement to remove parking for safety reasons

· Establishment of a clearway. At this time clearway is not supported because traffic flow on Cascade Road does not require a clearway. Putting a clearway in this location is not justifiable.

· Establishment of timed parking restrictions. This option cannot be supported because there is no reason to restrict parking in this area. These restrictions are used primarily to ensure that there is a regular rotation of carparks in an area. Parking demand in this area is not sufficient to justify this action.

29. Another potential option exists: the Botany Road / Cascades Road intersection is being studied to identify potential improvements. An option under investigation is modification of the intersection (possibly signalization of the left turn lanes) including extending the two westbound lanes on Cascades Road all the way from the Botany Road intersection to the Aviemore Drive roundabout.

30. If this option is supported and the intersection is modified then installing double lanes would require removal of the parking in the west bound lane. Auckland Transport will update the HLB in conjunction with a report on the intersection proposal.

31. In summary, a number of options were discussed with the managers responsible for the relevant functions. Auckland Transport’s actions are subject to the law and any action taken must be legally justifiable. It is legal for people to park on Cascades Road in a safe and legal manner. Auckland Transport cannot restrict that legal right without good reason (as defined within the relevant legislation and policies). After reviewing the options Auckland Transport was unable to identify any justifiable reason for restriction or removal of parking on Cascades Road at this time. The proposal to modify the Cascades Road / Botany Road intersection may change this advice and Auckland Transport will inform the HLB as soon as this proposal is confirmed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Auckland Transport consultations

32. Over the last reporting period, Auckland Transport has invited the local board to provide their feedback on two proposals. Details are recorded with feedback received in Attachment A.

Traffic Control Committee resolutions

33. Traffic Control Committee (TCC) decisions from March and April 2018 are included in the following table.

Table 4: Traffic Control Committee Decisions March and April 2018

Street	Area	Work	Decision
Murphys Road, Thomas Road	Flat Bush	Lane Arrow Markings, Stop Control, Flush Median, Edge Line, No Passing	Carried
Lexington Drive, Bradbury Road, Highland Park Drive	Howick	No Stopping At All Times, Lane Arrow Markings, Bus Stop, Traffic Island, Stop Control, Give-Way, Flush Median, Edge Line	Carried
Ormiston Road, Bellingham Road, Pencaitland Drive	Flat Bush	Lane Arrow Markings, No Stopping At All Times, Bus Stop, Traffic Signal Control, Flush Median	Carried
Vincent Street, Ridge Road	Howick	No Stopping At All Times, Lane Arrow Markings, Bus Stop, Bus Shelter, Stop Control, Flush Median, Edge Line	Carried
Tir Conaill Avenue, Charlestown Drive, Drumbuoy Drive, Cloonlyon Drive, Clonmany Road, Ballyiffen Drive, Bushfield Drive, Tannaghmore Drive, Drumnaconagher Drive	Flat Bush	No Stopping At All Times, Bus Stop, Road Hump, Give-Way, Flush Median, Lanes	Carried
Jeffs Road, Kaitune Drive, Bilancia Place	Flat Bush	Nsaat, Angle Parking, Traffic Island	Carried
Drumconnell Drive, Bunlin Drive, Dunaff Place, Greenan Drive, Lavey Drive, Cooladawson Drive	Flat Bush	Nsaat, Bus Stop, Road Hump, Traffic Island, Give-Way, Roundabout, Edge Line, Lanes	Approved in principle

Tauākī whakaaweawe Māori / Māori impact statement

34. In this reporting period one project has required iwi liaison. The Cascades Walkway Project.

35. Auckland Transport has identified and contacted relevant iwi and will involve iwi in the design process if the HLB decides to continue with this project.

Ngā ritenga ā-pūtea / Financial implications

36. The most significant financial implications contained in this report relate to the RLTP. The RLTP consultation is conducted in a statutorily prescribed manner and all Local Boards will have the opportunity to provide comment.

37. Directly relevant to the HLB is the status of the Local Board Transport Capital Fund (LBTCF). Earlier, this report states that the HLB has $ 2,381,323 available.

38. This is a portion of approx.$ 2.9 million. It is important to note that the approx. $ 520,000 that is recorded as ‘allocated’ is not ‘committed to construction’ instead it is carried against projects that are ‘under investigation’ (i.e. may or may not proceed).

39. The difference is significant because if the fund is lost at the end of the electoral term the accepted ‘cut off’ for funding is that money allocated to ‘construction’ is not lost. Funding committed to ‘construction’ it is essentially ring-fenced to that project and it becomes highly unlikely that the project will not proceed.

40. This means that the HLB still has $2.9 million that is not ‘committed to construction’. Projects take a long-time to plan and deliver and at this stage of the electoral term it is increasingly unlikely that projects will be able to be delivered within this electoral term.

Ngā raru tūpono / Risks

41. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all of their projects.

42. The “Ngā ritenga ā-pūtea / Financial implications” section of this report summarized the HLB’s LBTCF financial situation. This situation has implications which are uncertain but creates risks that can be summarized as follows:

· HLB is unlikely to deliver a full $ 2.9 million worth of project work this electoral term.

· If this money is ‘rolled over’ to the 2019/21 HLB it will be required to deliver approx. $ 5.8 million worth of projects in one electoral term. A very difficult task.

· If the Governing Body decides not to ‘roll over’ the funding the HLB would lose, any money not committed to projects.

43. In summary, the HLB is taking a number of potential risks by not allocating its LBTCF.

Ngā koringa ā-muri / Next steps

44. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Summary of Consultation information for Howick Local Board	285

Ngā kaihaina / Signatories

Author

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

Nina Siers - Relationship Manager

Howick Local Board

21 May 2018

Review of Auckland Council’s representation arrangements for the 2019 elections

File No.: CP2018/07374

Te take mō te pūrongo / Purpose of the report

1. To provide the Howick Local Board an opportunity to give formal feedback on the review of Auckland Council’s representation arrangements for the 2019 elections.

Whakarāpopototanga matua / Executive summary

2. Auckland Council’s representation arrangements have to be reviewed this year. The outcome will apply at the 2019 elections.

3. The Governing Body finalised the process for conducting the review in December 2017, following consultation with local boards.

4. The Joint Governance Working Party established by the mayor will develop a proposal for reporting to the Governing Body in July 2018.

5. The local board is now invited to provide its formal feedback on the review, for consideration by the Joint Governance Working Party.

Ngā tūtohunga / Recommendations

That the Howick Local Board:

a) endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

b) endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections:

i. that all Governing Body members are to continue to be elected by ward as decided by the Governing Body

ii. that the current number of members in each ward is retained

iii. that the Waitematā and Gulf ward non-complying variance (population per member) should be addressed by reducing the size of the isthmus part of the ward on both the east and the west of the ward as in ‘Option 1’, with the resulting changes for neighbouring wards as set out in that option

iv. that the Rodney ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

v. that the area alongside the Kaipara Harbour does not have a community of interest with Warkworth, and that the Rodney Local Board is invited to provide feedback on the alternative options for subdivision arrangements.

c) endorse the following recommendations with respect to the review of Auckland Council’s representation arrangements for the 2019 elections, noting that they have yet to be considered by the Joint Governance Working Party:

i. that the Botany subdivision non-complying variance (population per member) should be addressed by moving the southern boundary of the Howick ward southwards and that the Howick Local Board is invited to provide feedback on the two alternative options

ii. that the Manurewa-Papakura ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

iii. that the Waitematā Local Board consider whether subdivisions within the board area are appropriate

iv. that the Upper Harbour Local Board consider whether subdivisions within the Board area are appropriate.

d) provide any other feedback on the review of Auckland Council’s representation arrangements for the 2019 elections.

e) delegate authority to the Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

Horopaki / Context

There are statutory deadlines

6. All councils must, under the Local Electoral Act 2001, review their representation arrangements at least every six years. Auckland Council, under the Local Government (Auckland Council) Act 2009, must conduct a review of its representation arrangements no earlier than the 2013 elections and no later than September 2018.

7. The Governing Body considered conducting a review for the 2016 elections but resolved to defer this.

8. The Local Electoral Act 2001 requires the following timeline and process:

· public notice of the council’s proposals by 8 September 2018

· consideration of submissions

· public notice of the council’s final proposals within six weeks of the closing date for submissions.

· if there are no objections or appeals, the council’s proposals stand and are implemented

· if there are objections or appeals, they are forwarded to the Local Government Commission for a decision.

9. Staff are planning to report the Joint Governance Working Party’s proposals to the Governing Body meeting on 26 July 2018.

Role of the Joint Governance Working Party and the process for developing the Auckland Council proposal

10. In 2017, the Governing Body endorsed a process for the review of Auckland Council’s representation arrangements for the 2019 elections that was then recommended to local boards. Local board feedback, which was generally supportive of the proposed process, was reported back to the Governing Body in December 2017.

11. The Governing Body, after considering local board feedback, made the following decision:

That the Governing Body:

a) receive the feedback from local boards.

b) note the mayor’s appointments to the Joint Governance Working Party as follows:

Cr Cathy Casey (Central), Cr Linda Cooper (West), Cr Daniel Newman (South), Cr Wayne Walker (North), Angela Dalton (South), Phelan Pirrie (Rural North), Richard Northey (Central) and Shane Henderson (West).

c) approve the draft terms of reference for the Joint Governance Working Party for inclusion in the Auckland Council Committee Terms of Reference.

d) approve the following process for conducting the review of representation arrangements:

i) the Joint Governance Working Party will develop Auckland Council’s initial review of representation arrangements and present it to local boards and the Governing Body for comments before the Governing Body makes the statutory resolution for public notification for submissions.

ii) the Joint Governance Working Party will conduct the hearing of submissions and report its findings to local boards and the Governing Body before the Governing Body makes the final statutory resolution on any representation changes, which will then be publicly notified for objections and appeals.

iii) the Governing Body will review the process for hearing submissions under (ii) at the time the initial proposals for change are known.

12. The rationale for (d)(iii) in the decision was to respond to some local board feedback regarding the hearing of submissions. The legislation requires a final proposal to be publicly notified within six weeks of the submission closing date. This may require a centralised process. However, this will be reviewed once the nature of changes being proposed is known.

Representation arrangements that may be reviewed

13. For the Governing Body, it is possible to review for members other than the mayor:

· whether members are elected by ward or at-large or by a mixture

· if by ward, the number of wards, names, boundaries and number of members for each ward.

14. For each local board it is possible to review:

· whether members are elected by subdivision or at-large or by a mixture

· if by subdivision, the number of subdivisions, names, boundaries and number of members for each subdivision

· the number of members for the local board

· the name of the local board.

Matters that are required to be taken into account

15. The Local Electoral Act 2001 (Act) requires the council to take into account:

· the effective representation of communities of interest

· fairness of representation.

16. Other requirements in the Act include:

· ward boundaries should align with local board boundaries as far as is practicable

· boundaries must align with mesh-block boundaries

· when the council gives public notice of its proposal, it needs to give reasons for any changes from the 2016 elections.

17. The concept of effective representation of communities of interest can be explained by considering a single electorate which has two quite different communities and two elected representatives. The outcome of each election might mean that both representatives are elected by one of the communities with the result that the other community will not be represented. This might be solved by splitting the total electorate into smaller electoral areas, each having one representative. In the case of territorial local authorities, those smaller electoral areas are known as ‘wards’ and in the case of local boards, those smaller areas are known as ‘subdivisions’.

18. The concept of fairness means that the ratio of population to elected member for wards, in the case of the Governing Body, and subdivisions, in the case of local boards, should not vary across the region or local board area respectively. The legislation allows for a variance of up to 10 per cent. It further allows the council to not comply if compliance would result in splitting communities of interest or joining disparate communities of interest. The final decision on a proposal to not comply is made by the Local Government Commission.

19. A practical consideration is the distribution of voting documents. Each voter receives a pack of voting documents which is relevant to that voter (the pack contains voting papers for the Governing Body positions and local board positions relevant to that voter). Misalignment of boundaries can create additional combinations of Governing Body and local board positions. This leads to additional cost in terms of voting documents. This reinforces the legal requirement for ward and local board boundaries to align as far as is practicable.

Tātaritanga me ngā tohutohu / Analysis and advice

The general approach is to not make significant change

20. The Local Government Commission determined the current arrangements in 2010, following 736 submissions on its first proposal. There was a lot of public interest and the process was robust. There are no significant issues with the current arrangements.

21. There have been discussions at local board cluster meetings and by the Joint Governance Working Party. Significant change has been considered (such as some Governing Body members being elected at large) but the outcome of these discussions to date is to basically retain the status quo except where changes are required.

22. One significant issue though, which has been considered by the Governing Body, is the number of Governing Body members. The Local Government (Auckland Council) Act 2009 sets this at 20 members, in addition to the mayor. All other councils are able to review the number of councillors.

23. The Governing Body, when it considered conducting a review of representation arrangements for the 2016 elections, decided instead to seek legislative change to allow it to review the number of Governing Body members. It also sought provision for re-aligning local board boundaries with ward boundaries, should ward boundaries need to change, and if there was support from local boards to keep boundaries aligned.

24. This submission was not successful. The Governing Body is not able to review the number of Governing Body members. Local board boundaries are not able to be changed other than through the separate process of applying for a local government reorganisation.

25. The council is continuing to advocate change, however any legislative change in the short term is unlikely to be effective for the 2019 elections.

Wards

Wards that do not comply with the 10 per cent rule

26. Based on statistics provided by the Local Government Commission (being a 2017 estimate) population ratios are as follows:

Ward	Population	Members	Population per member	Difference from quota	% Difference from quota
Rodney Ward	64,300	1	64,300	-18,560	-22.40
Albany Ward	169,800	2	84,900	2,040	2.46
North Shore Ward	156,800	2	78,400	-4,460	-5.38
Waitākere Ward	176,500	2	88,250	5,390	6.50
Waitematā and Gulf Ward	119,100	1	119,100	36,240	43.74
Whau Ward	84,700	1	84,700	1,840	2.22
Albert-Eden-Roskill Ward	172,200	2	86,100	3,240	3.91
Ōrākei Ward	91,500	1	91,500	8,640	10.43
Maungakiekie-Tāmaki Ward	79,700	1	79,700	-3,160	-3.81
Howick Ward	150,200	2	75,100	-7,760	-9.37
Manukau Ward	168,900	2	84,450	1,590	1.92
Manurewa-Papakura Ward	148,900	2	74,450	-8,410	-10.15
Franklin Ward	74,600	1	74,600	-8,260	-9.97
Total	1,657,200	20	82,860

27. Final statistics will eventually be based on data provided by Statistics New Zealand at mesh-block level. Staff expect that final statistics will be very close to those that have been used in the review to date.

28. As stated above, one of the matters that must be taken into account in the review is fairness of representation. The legislation requires that the ratio of population to member should not vary by more than 10 per cent unless there are reasons for not complying with this requirement (on the basis of splitting communities of interest or uniting disparate communities of interest).

29. There are four wards that do not comply:

· Waitematā and Gulf ward

· Rodney ward

· Ōrākei ward

· Manurewa-Papakura ward.

Review of the Waitematā and Gulf ward and neighbouring wards

30. The Waitematā and Gulf ward has a population approximately 28,000 above the 10 per cent quota. The Joint Governance Working Party has considered three options to address this (maps are in Attachment A):

· Option 1: boundaries on both the east and west of Waitematā are moved

· Option 2: the eastern boundary with the Ōrākei ward is not changed and there is substantial change on the western boundary with the Albert-Eden-Roskill ward

· Option 3: the western boundary with the Albert-Eden-Roskill ward is not changed and there is substantial change on the eastern boundary with the Ōrākei ward.

31. Each option has different flow-on effects to neighbouring wards.

32. The Joint Governance Working Party recommends Option 1. The other options disrupt communities of interest to a greater extent.

33. For example, Option 2 takes areas around Ponsonby and Grey Lynn away from the central city into the Albert-Eden-Roskill ward.

34. Option 3 places large areas of Ōrākei into Maungakiekie-Tāmaki. In the Local Government Commission’s first proposal for wards, Ōrākei and Maungakiekie-Tāmaki were combined. Following submissions, the Local Government Commission determined that Ōrākei and Maungakiekie-Tāmaki were distinct communities of interest and created separate wards. The commission took into account socio-economic differences and voting patterns.

35. The effect of Option 1 on the 10 per cent rule is as follows:

Ward	% Difference from quota
Whau	9.5%
Waitematā and Gulf	9.5%
Albert-Eden-Roskill	9.8%
Ōrākei	11.0%
Maungakiekie-Tāmaki	10.6%
Waitākere	6.5%

Review of the Rodney ward

36. The Rodney ward needs to gain about 10,000 population to be only 10 per cent under the quota. The Joint Governance Working Party has considered three options (maps are in Attachment B):

· Option1: the area north of the Whangaparaoa peninsula which is currently in the Albany ward is moved into Rodney (Orewa, Hatfields, Waiwera)

· Option 2: the southern boundary of Rodney ward is moved southwards

· Option 3: the council proposes the status quo, which is not complying, on the basis that any options to increase the population in the Rodney ward split communities of interest.

37. The Joint Governance Working Party recommends Option 3. Both Option 1 and Option 2 split communities of interest.

38. In Option 1, the area from Orewa to Waiwera shares a community of interest with the Hibiscus Coast.

39. Option 2 is difficult to achieve without splitting a community of interest. Option 2 as shown, moves the Rodney ward boundary south to include Whenuapai and Paremoremo and it borders Ranui and Westgate. The Whenuapai area is assumed to be south-looking rather than north-looking; for example, residents in Whenuapai would tend to go south for key activities like retail shopping or business, rather than north. Another option for a boundary is along the Upper Harbour motorway. However, this splits the Hobsonville community.

40. Further reasons for keeping the status quo include:

· ward and local board boundaries remain aligned (the Local Electoral Act requires alignment as far as is practicable)

· the current boundaries are the boundaries originally set by the Local Government Commission as representing communities of interest

· population is increasing and will continue to increase over time.

Review of the Manurewa-Papakura ward

41. The Joint Governance Working Party has not yet considered options for changing the Manurewa-Papakura ward boundaries.

42. In order to be only 10 per cent different to the average population to member ratio, the ward needs to gain a population of about 250. The Franklin ward cannot lose population, or it will become non-complying. Any change to the ward boundary will need to be at the northern end.

43. Staff have provided two options for local board comment back to the Joint Governance Working Party, in Attachment C:

· Option 1: move the northern boundary of the ward on the western side of SH1 motorway up to Cavendish Drive

· Option 2: move the northern boundary of the ward on eastern side of SH1 motorway northwards, just over the Redoubt Road ridge

· Option 3: the status quo, which would need to be promoted to the Local Government Commission on the basis that it is not possible to achieve compliance without splitting communities of interest or uniting disparate communities of interest.

44. Staff recommend Option 3, given it is the least disruptive option, and that the degree of non-compliance is minimal. It also means that the ward and local board boundaries remain aligned (the Local Electoral Act requires alignment as far as is practicable).

Review of the number of members in wards

45. Wards are currently either single-member or double-member wards.

46. The Joint Governance Working Party has considered larger wards; for example, a southern ward based on the current Manukau, Howick and Manurewa-Papakura wards and having six members. Implications include:

· the cost of a by-election across such a large ward if a vacancy occurs

· voter turnout – those elected will tend to be elected by areas with higher turnout, meaning there will not be as much a spread of representation as there is now

· the cap on campaign expenditure is increased

· each of the six members will have the same large electorate to service.

47. The Joint Governance Working Party also considered splitting current double-member wards into single-member wards. If this was done using local board boundaries as defining communities of interest, only the Manukau ward, if split into two, would continue to comply. The Joint Governance Working Party is recommending no change to current ward arrangements.

Local boards

Local board population

48. The following table provides the population for each local board and the number of board members:

Board	Population	Members	Population per member
Rodney	64,300	9	7,144
Hibiscus and Bays	104,500	8	13,063
Upper Harbour	65,300	6	10,883
Kaipātiki	94,000	8	11,750
Devonport-Takapuna	62,800	6	10,467
Henderson-Massey	122,300	8	15,288
Waitākere Ranges	54,200	6	9,033
Great Barrier	1,000	5	200
Waiheke	9,630	5	1,926
Waitematā	108,500	7	15,500
Whau	84,700	7	12,100
Albert-Eden	109,200	8	13,650
Puketāpapa	63,000	6	10,500
Ōrākei	91,500	7	13,071
Maungakiekie-Tāmaki	79,700	7	11,386
Howick	150,200	9	16,689
Māngere-Ōtāhuhu	81,100	7	11,586
Ōtara-Papatoetoe	87,800	7	12,543
Manurewa	94,500	8	11,813
Papakura	54,500	6	9,083
Franklin	74,600	9	8,289
Total	1,657,330

49. This table is provided for information. There is no legal requirement that the number of members should reflect the size of population. The 10 per cent rule only applies between internal boundaries of subdivisions. Staff are not aware of any reasons for changing the existing number of board members.

Local board subdivisions that do not comply with the 10 per cent rule

50. A table showing local board subdivisions in relation to the 10 per cent rule is in Attachment D.

51. There are two subdivisions that do not comply:

· Botany subdivision of the Howick Local Board (at 16.84 per cent, which needs to reduce its population)

· Wellsford subdivision of the Rodney Local Board (at -10.69 per cent, which will be addressed in response to a suggestion to change the Warkworth subdivision).

Review of the Botany subdivision in the Howick Local Board area

52. Maps showing the current subdivision boundaries and two alternative options are contained in Attachment E.

53. It is clear that the only way for the Botany subdivision to lose population is through the Howick subdivision extending southwards. There are two options proposed for consideration by local boards.

54. One option expands the Howick subdivision southwards on the eastern side of Botany Road only, while the second option expands the Howick subdivision southwards on both sides of Botany Road. Each option results in subdivisions that comply with the 10 per cent rule.

55. The Howick Local Board is invited to indicate its preferred option. This would be the option which has the least disruptive effect on existing communities of interest.

Review of the subdivisions in the Rodney Local Board area

56. A submission has been received from a resident, Mr Grant Kirby, living near the Kaipara Harbour, pointing out that the Warkworth subdivision extends from coast to coast. Mr Kirby was a former chair of the Local Government Commission. The submission states that the area alongside the Kaipara Harbour does not share a community of interest with Warkworth and suggests extending the Kumeu subdivision boundary northwards, to follow the Helensville electoral boundary.

57. Maps showing current subdivisions, the option of extending the Kumeu subdivision northwards and an option of extending the Wellsford subdivision southwards, are contained in Attachment F. Both options result in subdivisions that comply with the 10 per cent rule.

58. The Joint Governance Working Party agrees that those near the Kaipara Harbour do not share a community of interest with Warkworth and invites the Rodney Local Board to recommend its preferred option in view of its knowledge of current communities of interest.

Waitematā Local Board subdivisions

59. A suggestion has been received that the Waitematā Local Board should have a central subdivision. A map is contained in Attachment G showing what this might look like.

60. The Waitematā Local Board is invited to recommend whether subdivisions should be created in order to promote more effective representation of communities of interest and, if so, whether it supports the proposed option.

Upper Harbour Local Board subdivisions

61. A suggestion has been received that the Upper Harbour Local Board should have subdivisions to ensure there was representation from the western end of the local board area. A map is contained in Attachment H showing an arrangement of three subdivisions that complies with the 10 per cent rule.

62. The Upper Harbour Local Board is invited to recommend whether subdivisions should be created to improve effective representation of communities of interest and if so, whether it supports the proposed option.

Review of local board names

63. Staff noted comments at local board cluster meetings and other meetings that some current names may not be appropriate. These include:

(i) Howick Local Board and Ward: ‘Howick’ is only part of the local board area

(ii) Waitematā Local Board and Ward: Some people associate ‘Waitematā’ with a different area (for example the area of the Waitematā District Health Board)

(iii) Ōrākei Local Board and Ward: ‘Ōrākei’ is only part of the local board area

(iv) Albany Ward: ‘Albany’ is only part of the ward area.

64. The Great Barrier Local Board has recommended adding ‘Aotea’ to its name. This acknowledges a recent Treaty of Waitangi settlement with Ngati Rehua - Ngatiwai ki Aotea.

65. Apart from the Great Barrier Local Board proposal, staff are not aware of any other specific proposals and are not researching alternative names. Local boards should note that a name change has the potential to confuse the electorate and there are budgetary implications with changing associated stationery and signage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

66. The Auckland Council’s review of representation arrangements for the 2019 elections has implications for local boards. These are discussed in the body of the report. The report also provides comments on changes that affect the Governing Body, for local board information and feedback.

67. Local boards have supported a process where a Joint Governance Working Party develops the Auckland Council proposal for presentation to the Governing Body. The Joint Governance Working Party has joint local board and Governing Body representation. The Governing Body will make the resolution required by the legislation which will be notified for public submissions.

68. Following the closing date for submissions, the Governing Body must make the final statutory resolution within six weeks. The Joint Governance Working Party will consider submissions. So that the working party may liaise effectively with local boards, the local board is invited to delegate authority to the Chairperson or another member to represent the board’s views on the review. This is in the event that the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during consideration of submissions following public notification.

69. There will be an opportunity for the Governing Body, when it makes its first resolution, to further consider a process for local board involvement in commenting on submissions.

Tauākī whakaaweawe Māori / Māori impact statement

70. The Local Electoral Act 2001 provides for councils to establish Māori wards for electing Governing Body members. There is no similar provision for local board elections. The process for electing local board members is no different for Māori as for others.

71. The Auckland Council Governing Body has considered the possibility of creating a Māori ward. A resolution to do so was required by 23 November 2017. The Governing Body supported the creation of a Māori ward in principle but decided not to proceed further until the number of Governing Body members was able to be increased.

72. When considering subdivisions and communities of interest within its area, it may be relevant to take into account tribal rohe boundaries.

Ngā ritenga ā-pūtea / Financial implications

73. The review process is supported in-house. There will be costs associated with public notices and a payment to the Local Government Commission for preparing plans of boundaries and having them certified by the Surveyor-General. These costs are budgeted city-wide.

74. There are no financial implications for local boards. There will be down-stream council costs if the total number of local board members is increased (salary and support costs) or if there are changes to local board names resulting in costs associated with changing signage and stationery.

Ngā raru tūpono / Risks

75. The legislation requires deadline dates for certain decisions and public notification. Auckland Council has the greatest number of governance entities in the country (one Governing Body and 21 local boards) and there is a risk of not meeting these deadlines due to the need to involve all entities in the review.

Ngā koringa ā-muri / Next steps

76. The Joint Governance Working Party will consider local board feedback in June 2018 and develop proposals for consideration by the Governing Body at its July meeting, when it will make its statutory resolution for public notification. This report provides the opportunity for local boards to have input.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitemata ward boundary options	299
b ⇩	Rodney ward boundary options	301
c ⇩	Manurewa-Papakura ward boundary options	303
d ⇩	Local board subdivisions and the 10 per cent rule	305
e ⇩	Botany subdivision boundary options	307
f ⇩	Rodney Local Board subdivision options	311
g ⇩	Waitemata Local Board subdivision option	315
h ⇩	Upper Harbour Local Board subdivision option	317

Ngā kaihaina / Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager

Howick Local Board

21 May 2018

Auckland Council's Quarterly Performance Report - Howick Local Board for Quarter Three, 1 January - 31 March 2018

File No.: CP2018/07284

Te take mō te pūrongo / Purpose of the report

1. To provide the Howick Local Board with an integrated quarterly performance report for quarter two, 1 January – 31 March 2018.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter:

· ACE events

o Movies in the Park

o Music in the Park

o Chinese New Year Celebration

4. Performance against the agreed 2017/2018 work programmes is tracking positively, although it has dropped slightly from the previous report, with 82% of the work programmes identified as green (snapshot, Attachment A).

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). The following activities are reported with a status of red (behind delivery, significant risk):

· Community Facilities Investigation and Design – Ormiston College new hockey turf with lights

· Community Facilities Investigation and Design – Develop dog park.

6. The overall operational net cost of service was $14.1m, a variance of $83k above budget. The main driver for this variance is related to parks maintenance costs and lower revenue from Howick Leisure Kauri Kids Centre. Capital invested to date is $8.8m, 52% of the annual budget.

7. There are some points for the board to note:

· The issues faced by the Kauri Kids centre need to be addressed to resolve the decline in enrolments.

· Increased auditing and resources are in place to ensure parks maintenance service levels are at the expected levels. Once baseline costs at local board level are known at the end of this financial year there may be a realignment of maintenance related budgets.

· A good number of grants have been allocated from the LDI budget and a large number of applications are expected for the remaining grants round.

8. Attachment C contains further detailed financial information.

9. The key performance indicators show a trend of delivery that is meeting the indicators, with the exceptions being; Parks Sport and Recreation and Community Services, with roughly half (in each area) predicted not to achieve the performance measures.

Ngā tūtohunga / Recommendation

That the Howick Local Board:

a) receive the performance report for the financial quarter ending 31 March 2018.

Horopaki / Context

10. The Howick Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 15 May 2017

· Parks, Sport and Recreation; approved on 19 June 2017

· Libraries and Information; approved on 19 June 2017

· Community Facilities: Build Maintain Renew; approved on 19 June 2017

· Community Leases; approved on 19 June 2017

· Infrastructure and Environmental Services; approved on 19 June 2017

· Local Economic Development; approved on 19 June 2017

11. The work programmes are aligned to the 2014 Howick Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The Howick Local Board has a number of key achievements to report from the quarter two period, which include:

· ACE: Events

o Movies in the Park, 17 March 2018

o Music in the Park, 24 March, 2018

o Pride of Place (Howick Chinese New Year Celebration), 17 and 18 February

13. The following are progress updates against key projects identified in the Howick Local Board Plan and/or Local Board Agreement:

· ACE: Community Empowerment – Build local organisations’ capacity to develop and deliver projects to support Healthy Howick outcomes.

o Staff completed the funding agreement with The GeneNow Financial Literacy Trust to deliver a waste reduction plan for Howick. GeneNow will deliver 28 workshops on waste reduction over a period of three months and co-design solutions with community groups. These solutions will help shape a plan for the next three years.

· ACE: Community places – Highland Park Community House

o Upgrade of Highland Park Community House Clinic: new consultation table purchased and installed in the clinic to benefit Well Women and Counties Manukau Cervical Smear Clinics and any other medical service requiring a table. Three new chairs purchased, complete the upgrade to the clinic. These were purchased on advice by our Family Support and Psychiatric councillors to help clients feel more at ease and comfortable during their counselling sessions.

· Community Facilities Investigation and Design Greenmount Development – develop public access

o Awaiting landfill operator's completion of site works to meet their resource consent requirements prior to handover to community facilities for development. Current status: Landfill closure plan still being negotiated between landfill operator and council Closed Landfill team. Land now expected to be vested in 2020.

· Community Facilities Investigation and Design – Howick Beach renew boat ramp for coastguard

o Project completed

Key performance indicators

Performance Breakdown by Activity

(YE Outlook as at Q3)

Performance Measure Result Trend

14. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Howick Local Board’s measures, showing how we are tracking after the third quarter of FY18.

15. The year-end outlook is that 37 per cent of measures will not achieve target.

16. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

17. Attachment D contains further detailed KPI information.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. This report informs the Howick Local Board of the performance for the quarter ending 31 March 2018.

Tauākī whakaaweawe Māori / Māori impact statement

19. ACE Community Empowerment – Local Maori Responsiveness Action Plan

· The Te Tahawai Marae has been developing their strategic plan over this quarter. The Marae organised a hui and explored their relationship with the community and with Edgewater College. The Marae will hold two more preparatory hui in Q4 and will then start to finalise their strategic plan.

20. Libraries – Celebrating Te Ao Maori and strengthening responsiveness to Maori – Howick

· The Te Kākano initiative, a partnership between Uxbridge Arts, Te Whare o Matariki and Howick Library was launched on Wednesday 28 March with more than 120 children and adults attending. Programme 1 was themed "From eggs to feathers", highlighting New Zealand native birds and delivered a three pronged approach to learning, including animated and digital creativity, giving whānau an opportunity to experience arts, educational and cultural activities that can be carried into the home. The team involved in the partnership have received very positive feedback about the experience. Programme 2 will be held mid year.

21. PSR: Park Services – HW: Creating a Maori identity

· The Howick Local Board have indicated that this project is not a priority for them at this time and they do not wish to continue. They have requested that funding be reallocated to other local board initiatives.

Financial performance

22. The Howick Local Board’s net cost of service to the end of March 2018 was $14.1m against a revised budget of $14.0m.

23. Total operating revenue is still tracking below budget due to lower revenue from Howick Leisure’s Early Childhood Education. The centre has continued to have a drop in enrolments impacting the level of funding received.

24. Operating expenditure for asset based services is above budget with a variance of $457k. Parks and asset maintenance expenditure is tracking above budget. The new contractors across the region have faced challenges with the scale of work and weather issues have also affected delivery of services to the required standard. Once baseline costs at local board level are known at the end of this financial year there may be a realignment of maintenance related budgets.

25. The LDI expenditure to date is tracking $631k below budget. The board has approved a good number of grants so far this year and with a large number of applications for the final grant round the full budget may be utilised.

26. Capital investment to the end of March 2018 was $8.8m, a $3.6m variance below budget. Approximately 40% of the board’s capital programme is in the delivery stage and most of these projects are due to be completed in the next quarter or early in the new financial year. This should see an increase in actual expenditure related to these projects next quarter.

27. Attachment C contains further detailed financial information.

Ngā ritenga ā-pūtea / Financial implications

28. This report is for information only, therefore has no financial implications.

Ngā raru tūpono / Risks

29. The following risks have been identified by operating departments where the progress and performance indicator has been reported as red – significantly behind budget/time or achievement of outcomes:

· Community Facilities Investigation and Design – Ormiston College new hockey turf with lights

o Project has been placed on hold. This is a financial grant to a new proposed hockey turf at

o Ormiston College. Payment is dependent on external parties progressing the project. Current status: Project is on hold. This project is in the very early stages and it is still to be determined if it proceeds or not. If a new hockey turf is to be constructed at Ormiston College this funding will be provided as a grant to the trust responsible for constructing the project. Next steps: Strategic assessment required.

· Community Facilities Investigation and Design – Develop dog park

o Project cost estimate higher than budget given. To be reviewed with the board. Current status: The Local Board revoked this project and budget allocation under resolution HW/2018/8 February 2018. Next steps: Council staffs have been requested to report back to the board with suitable alternatives site options for off leash dog activities.

Ngā koringa ā-muri / Next steps

30. The Local Board will receive the next performance update following the end of quarter 3, March 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a	Howick Q3 Attachment A - Snapshot 14042018 (Under Separate Cover)
b	Howick Q3 Attachment B WP update (Under Separate Cover)
c	Howick Quarterly Report Mar 18 - Financial Appendix (Under Separate Cover)
d	Howick Q3 - Attachment D (Under Separate Cover)

Ngā kaihaina / Signatories

Author	Ian Milnes - Senior Local Board Advisor Howick
Authoriser	Nina Siers - Relationship Manager

Chairperson	David Collings
Deputy Chairperson	Katrina Bungard
Members	Garry Boles
	Jim Donald, JP
	John Spiller
	Mike Turinsky
	Adele White
	Bob Wichman
	Peter Young, JP

Author	Vilecea Naidoo - Democracy Advisor
Authoriser	Nina Siers - Relationship Manager