Minutes of Howick Local Board

7.1	Petition - Bucklands Beach request for Pedestrian Crossing
	Monika Kamp presented a petition on behalf of a group of local residents requesting a pedestrian crossing on Bucklands Beach Road. A copy of the petition tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number HW/2018/67 MOVED by Chairperson D Collings, seconded by Deputy Chairperson K Bungard: That the Howick Local Board: a) receive the petition requesting a pedestrian crossing on Bucklands Beach Road between Sea Spray Drive and Oliver Road and thanks Monika Kamp for her attendance. CARRIED
	Attachments a Petition: Bucklands Beach Road Pedestrian Crossing

8 Deputations

8.1	Deputation - Life Education Trust
	Lincoln Jefferson was unable to attend the 21 May 2018 Howick Local Board meeting and has requested that the deputation be deferred to a Howick Local Board meeting at a later date.

8.2	Deputation - British and European Classic Car Show
	Representatives of the British and European Classic Car Show presented a video and addressed the meeting on the recent car show which was held at Lloyd Elsmore Park. Supporting documents were received. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. A link to the video can be found: https://www.youtube.com/watch?v=djM0SlrD64E
	Resolution number HW/2018/68 MOVED by Chairperson D Collings, seconded by Member M Turinsky: That the Howick Local Board: a) receive the deputation of Richard Waugh, Laurie Hayward and Michael Rowse from the British and European Classic Car Show and thanks them for the presentation. CARRIED
	Attachments a Auckland Brit Euro Classic Car Show Committee Presentation

9 Public Forum

9.1	Public Forum- Stewart Maclaren, Pontoons at Half Moon Bay Marina
	Stewart Maclaren addressed the meeting on the pontoons at Half Moon Bay Marina. Photographs of the pontoon were tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number HW/2018/69 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: a) receive the information and thanks Stewart Maclaren for his attendance. CARRIED
	Attachments a Half Moon Bay Marina Pontoons- Stewart Maclaren

9.2	Public Forum- Te Haua Taua, Corlfute Tree Protectors New Zealand
	Te Haua Taua was unable to attend the 21 May 2018 Howick Local Board meeting.

9.3

Public Forum - Philip Wells, Pontoons at Half Moon Bay Marina

Philip Wells addressed the meeting on the pontoons at Half Moon Bay Marina.

Resolution number HW/2018/70

MOVED by Chairperson D Collings, seconded by Member J Donald:

That the Howick Local Board:

a) receive the information and thanks Philip Wells for his attendance.

CARRIED

9.4

Public Forum: Ben Fraser - Howick Youth Summit overview

Ben Fraser and Zack Wong from the Howick Youth Council addressed the meeting on the Howick Youth Summit.

Resolution number HW/2018/71

MOVED by Chairperson D Collings, seconded by Member A White:

That the Howick Local Board:

a) receive the information and thanks Ben Fraser and Zack Wong for their attendance.

CARRIED

9.5

Public Forum - Taza Sahar, Hazara Afghan Youth Association

Taza Sahar addressed the meeting on the Hazara Afghan Youth Association.

Resolution number HW/2018/72

MOVED by Chairperson D Collings, seconded by Member A White:

That the Howick Local Board:

a) receive the information and thanks Taza Sahar for his attendance.

CARRIED

9.6

Public Forum - Alan Davies, Storm clean up

Alan Davies, Chair of the Huntington Park Residents and Ratepayers addressed the meeting on the recent storm clean up.

Resolution number HW/2018/73

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) receive the information and thanks Alan Davies for his attendance.

CARRIED

9.7

Public Forum - Kayroze Chichgar, Highland Park Shopping Centre

Kayroze Chichgar, business owner, addressed the meeting on the sale of the Highland Park Shopping Centre and its impact on small business owners in the centre.

Resolution number HW/2018/74

MOVED by Chairperson D Collings, seconded by Member J Donald:

That the Howick Local Board:

a) receivesthe information and thanks Kayroze Chichgar for his attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Chairperson's Report
	A copy of the Chairperson’s written report was tabled at the meeting and has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number HW/2018/75 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: a) notesthe Chairperson’s verbal update and tabled written report. CARRIED
	Attachments a Chairmans Report 20180521

13	Councillor Update
	There were no Councillor updates.

Member G Boles left the meeting at 7.02 pm.

Member G Boles returned to the meeting at 7.03 pm.

Howick Local Grants, Round Three 2017/2018 grant allocations

Member Turinsky declared an interest in this item with respect to his association with the Young Life New Zealand Trust and vacated the room at 7.01pm, taking no part in the discussion or voting on the matter.

Note: New clause a) was added with the agreement of the meeting.

Resolution number HW/2018/76

MOVED by Chairperson D Collings, seconded by Member G Boles:

That the Howick Local Board:

a) approve the following 2017/2018 Howick Local Grants, Round Three grant:

Application No	Organisation	Project	Total requested	Allocated
LG1807-326	Howick Community MenzShed Incorporated	Towards a contribution to assist with the costs to restore the heritage listed barn windows and door	$99,000.00	$120,000.00

CARRIED

Member Donald declared an interest to resolution a) with respect to his association with Howick Community MenzShed Incorporated and took no part in the discussion or voting on the matter.

Resolution number HW/2018/77

MOVED by Member A White, seconded by Chairperson D Collings:

That the Howick Local Board:

b) approve the following 2017/2018 Howick Local Grants, Round Three grants as listed in Table One:

Application No	Organisation	Project	Total requested	Allocated
LG1807-307	Howick Tennis Club	Towards the fees for four assistant coaches and 64 junior rackets to run an eight week tennis programme for primary aged children	$3,000.00	$1,000.00
LG1807-308	Lloyd Elsmore Park Badminton Club under the umbrella of Auckland Badminton Association Incorporated	Towards the cost to purchase and install replacement curtains to divide the courts	$60,074.00	$1,500.00
LG1807-311	Auckland Basketball Services Limited	Towards the hall hire costs at Sancta Maria College to host basketball coaching and competition programmes	$5,000.00	$3,000.00
LG1807-322	Bucklands Beach Association Football Club	Towards artificial turf hire, six hours a week for twelve weeks, at Macleans College for training and competitions	$9,360.00	$7,920.00
LG1807-340	Auckland Table Tennis Association	Towards venue hire and wages for the development coach	$8,000.00	$2,500.00
LG1807-347	Netball Northern Zone Incorporated	Towards staff, printing and health and safety costs to run a netball festival	$3,250.00	$3,250.00
LG1807-349	Auckland Badminton Association Incorporated	Towards the venue hire to provide additional badminton training and competitions	$25,000.00	$7,500.00
LG1807-324	Chinese New Settlers Services Trust	Towards the tutor fees, venue hire and advertising costs to run arts and cultural sessions for children and youth in Howick and Botany	$10,000.00	$1,000.00
LG1807-328	Uxbridge Community Projects Incorporated	Towards workshop materials, mural materials and artist fees for an art exhibit and public engagement at the Malcolm Smith Gallery	$5,000.00	$1,500.00
LG1807-345	Loughlin Productions under the umbrella of The Mika Haka Foundation Charitable Trust	Towards venue and equipment hire for the filming of a short film	$2,000.00	$2000.00
LG1807-321	Uxbridge Community Projects Incorporated	Towards performance fees, tutor costs and bus hire for various activities for a senior programme	$6,680.00	$2,000.00
LG1807-301	The Parenting Place	Towards the cost of delivering 90 mental health and life skills presentations (wages, training, transport) to 12,000 students across ten schools and towards the purchase of 2,550 drug and alcohol education handbooks	$5,000.00	$5,000.00
LG1807-303	The Children's Autism Foundation	Towards the cost of holding a two-hour community workshop and ten family outreach consults, specifically venue hire, consultant fees, printing and materials	$2,966.00	$2,966.00
LG1807-304	Young Life New Zealand Trust trading as Young Life	Towards the costs of sending eleven youth workers to a three-day training course and one team leader to a three-day Strengths Finder training course	$7,440.00	$3,400.00
LG1807-306	CrossNet Incorporated	Towards transportation costs, venue hire and entrance fees to run a senior programme	$10,406.00	$3,000.00
LG1807-313	Communicare- Civilian Maimed Association (Auckland ) Incorporated	Towards once weekly venue hire at Te Tuhi for their friendship centre for the elderly	$3,276.00	$1,500.00
LG1807-320	Greater East Tamaki Business Association Incorporated	Towards the cost and installation of a dual automatic number-plate recognition camera on a main arterial route of Te Irirangi Drive	$28,410.00	$28,410.00
LG1807-327	Youthline Auckland Charitable Trust	Towards the wages of clinical counsellor staff who train the helpline volunteers and provide immediate support	$4,000.00	$2,000.00
LG1807-329	Highland Park Community Creche Incorporated	Towards the annual rental cost to run the daily preschool programme	$13,000.00	$6,000.00
LG1807-331	Sassy Red Limited	Towards facilitator fees, advertising costs and catering for two eight-week leadership programmes	$12,000.00	$3,000.00
LG1807-336	New Zealand Centre for Gifted Education Limited	Towards subsidies for children to access the MindPlus programme	$5,000.00	$5000.00
LG1807-337	Life Education Trust Counties Manukau	Towards the cost of delivering preventative health messages to 3,256 students in the Howick area	$20,000.00	$10,000.00
LG1807-341	No. 40 (Howick) Squadron ATC Trust	Towards the purchase of 30 stretcher beds	$3,899.00	$2,000.00
LG1807-343	Dance Therapy NZ	Towards the facilitation and supervision fees, programme coordination, administration and equipment costs to run the “STARS” workshop	$3,000.00	$3,000.00
LG1807-346	CrossNet Incorporated	Towards the project leader and programme delivery fees to run a youth resilience programme	$31,125.00	$8,000.00
LG1807-335	Bike Motocross (BMX) Mountain Raiders Club Incorporated	Towards the costs of hosting the 2018 BMX New Zealand North Island titles, specifically generator hire, traffic management, security, fencing, waste management, grandstands and live streaming.	$20,000.00	$20,000.00
LG1807-- 8474.00305	Pakuranga Heights Board of Trustees	Towards the cost of hosting a cultural festival, specifically the costs of staging, audio and lighting, cabling and rigging.	$3,105.00	$3,105.00
LG1807-334	The Howick and Districts Historical Society Incorporated	Towards the cost of materials for maintenance works to refurbish the Cow Shed and Coach House.	$19,987.00	$6,628.00
Total			$329,978.00	$146,179.00

CARRIED

Resolution number HW/2018/78

MOVED by Chairperson D Collings, seconded by Member J Donald:

That the Howick Local Board:

c) approve the following multiboard grant applications in the 2017/2018 Howick Local Grants, Round Three as listed in Table Two:

Table Two: Howick Local Grants, Round Three 2017/2018 multiboard applications

Application ID	Organisation	Requesting funding for	Amount requested	Allocated
LG1807-312	Manukau Orchestral Society Incorporated	Towards the rental fees at Te Tuhi Centre for the Arts for rehearsals, storage and administration work.	$1,839.00	$1050.00
LG1807-330	The Kids for Kids Charitable Trust	Towards venue hire and production costs of a youth choir performance.	$7,850.77	$3,000.00
LG1807-314	Bhartiya Samaj Charitable Trust	Towards the cost of running an elderly support programme, specifically volunteer travel reimbursement, venue and bus hire, festival celebrations and guest speakers.	$6,932.40	$3,500.00
LG1813-212	Age Concern Counties Manukau Incorporated	Towards costs of providing counselling services to older adults in South Auckland, specifically wages, travel, supervision and overheads.	$21,285.00	$4,000.00
LG1811-338	LifeKidz Trust	Towards the support workers’ wages and programme equipment.	$5,000.00	$3,000.00
LG1815-212	Project Litefoot Trust	Towards the overall cost of the project, including salaries, materials, administration, travel and promotion.	$3,170.00	$3,170.00
LG1820-228	The Auckland King Tides Initiative	Towards the overall costs of the "Water Level (Tidal) Gauges Project," specifically design and installation of the gauges, new website, communications and delivery of public launch.	$5,736.25	$5,736.25
Total			$51,813.42	$23,456.25

CARRIED

Resolution number HW/2018/79

MOVED by Chairperson D Collings, seconded by Member J Donald:

That the Howick Local Board:

d) decline the following Howick Local Grants, Round Three 2017/2018 local grant and multiboard applications:

Application No	Organisation	Project	Total requested	Declined
LG1807- 318	Farm Cove Intermediate School	Towards installing fitness equipment on school grounds, specifically the cost of concrete, installation and safety testing.	$10,000.00	Declined – Central government funding role
LG1807- 323	Pakuranga United Rugby Club Incorporated	Towards the installation of fibre broadband and a new sound system for the club rooms and playing fields.	$39,632.00	Declined – Does not align with local board priorities and limited community benefit
LG1807- 333	Pakuranga Tennis Club Incorporated	Towards the purchase of a security access and online booking system.	$12,583.00	Declined – Does not align with local board priorities and limited community benefit
LG1807- 338	Tamaki Lightning American Football Incorporated	Towards the purchase of 20 helmets to be used by the football club.	$3,375.00	Declined – Does not align with local board priorities
LG1807- 342	Bucklands Beach Primary School Board of Trustees	Towards the purchase of fitness equipment for the school track.	$10,810.00	Declined - Central government funding role / other funding sources available
LG1807- 350	Howick Softball Club (Fencibles) Incorporated	Towards the costs to build an extension to the Meadowlands multisport building.	$460,000.00	Declined – Other funding sources available
LG1807- 310	Uxbridge Community Projects Incorporated	Towards the cost of electric and gas utilities for the Uxbridge Arts and Culture Centre.	$35,000.00	Declined – Does not align with local board priorities
LG1807- 309	The Parenting Place	Towards the costs of subsidies for low income participants and course handbooks for a parenting course.	$3,633.00	Declined - Does not align with local board priorities
LG1809- 214	Kahurangi Newton under the umbrella of Nga Kaitiaki O Ihumatao Charitable Trust	Towards the costs to host weaving workshops, specifically tutorial fees, food, tools, petrol, venue hire and a health and safety kit.	$2,500.00	Declined - Project outside of Local Board area; Project not benefiting Local Board area
LG1810- 202	New Zealand Kiribati National Council	Towards the national Kiribati youth dance competition in Otahuhu on 14 July 2018, including venue hire, artist fees, project manager fees, transport and catering.	$800.00	Declined - Project outside of Local Board area; not benefiting Local Board area
LG1810- 239	Counties Manukau Sports Foundation	Towards funding for four community co-ordinator roles, one based in each Local Board area.	$30,000.00	Declined – Other funding sources available; refer to sports budget
LG1806- 234	Kelly Group (NZ)	Towards coaching fees and resource kits to deliver a traditional Maori games programme to 29 schools in Auckland.	$17,672.40	Declined - Does not align with local board priorities: There is a low alignment with the local board’s priorities and/or community outcome(s)

e) note that there is a shortfall of $3,200.30 in the Local Contestable Grants Fund 2017/2018 for the Howick Local Board.

CARRIED

Member M Turinsky returned to the meeting at 7.14 pm.

New community lease to Howick Pakuranga Netball Centre Incorporated at Lloyd Elsmore Park, 2R Bells Road, Pakuranga Heights

Resolution number HW/2018/80

MOVED by Member A White, seconded by Chairperson D Collings:

That the Howick Local Board:

a) grant a new community lease to Howick Pakuranga Netball Centre Incorporated, for part of the land at Lloyd Elsmore Park, 2R Bells Road, Pakuranga Heights (Attachment A) on the following terms and conditions:

i) term – ten (10) years commencing 1 June 2018 plus one right of renewal for ten (10) years

ii) rent -$1.00 (plus GST) per annum, if demanded

iii) the Howick Pakuranga Netball Centre Incorporated Community Outcomes Plan be attached to the lease document.

b) notes that all other terms and conditions will be in accordance all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

New community lease to The Girl Guides Association New Zealand Incorporated at 57 Glenmore Road, Sunnyhills, Auckland

Resolution number HW/2018/81

MOVED by Member M Turinsky, seconded by Deputy Chairperson K Bungard:

That the Howick Local Board:

a) grant a new community lease to The Girl Guides Association New Zealand Incorporated at 57 Glenmore Road, Sunnyhills, subject to one month’s public notification and provided no objections are received, on the following terms and conditions:

i) term – five (5) years commencing 1 June 2018 plus one right of renewal for five (5) years;

ii) rent -$1.00 (+ GST) per annum, if demanded;

iii) the Girl Guides Association New Zealand Incorporated Community Outcomes Plan be attached to the lease document.

iv) all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

b) delegate to the chairperson to appoint a hearings panel if required to hear any submissions received from the public notification process and to make a decision in that regard.

CARRIED

17	New community lease to Pakuranga and Howick Budgeting Service Incorporated at 7 Aylesbury Street, Pakuranga
	Resolution number HW/2018/82 MOVED by Member J Donald, seconded by Member M Turinsky: That the Howick Local Board: a) grant a new community lease to Pakuranga and Howick Budgeting Service Incorporated for the offices at 7 Aylesbury Street, Pakuranga, on the following terms and conditions: i. term – one (1) year commencing 1 June 2018 plus one right of renewal for one (1) year ii. rent -$1.00 (plus GST) per annum, if demanded iii. the Pakuranga and Howick Budgeting Service Incorporated Community Outcomes Plan be attached to the lease document b) note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012. CARRIED
18	Business Improvement District (BID) Programme Compliance Report to Howick Local Board for FY 2016-2017
	Resolution number HW/2018/83 MOVED by Member J Donald, seconded by Deputy Chairperson K Bungard: That the Howick Local Board: a) recommend to the Governing Body to strike the targeted rate for inclusion in the Annual Budget 2018-2019 for the following BID programmes operating in the Howick Local Board area: · $500,000 for the Greater East Tamaki Business Association · $167,771.83 for the Howick Village Business Association CARRIED

Road Name Change Approval for the residential subdivision by Murphys Development Limited at 125D Murphys Road, Flat Bush.

Resolution number HW/2018/84

MOVED by Chairperson D Collings, seconded by Member A White:

That the Howick Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, partially rescind resolution number HW/2017/70 as it applies to the road name ‘Gassie Close,’ whilst keeping the approved name ‘Annmarie Avenue.’

b) pursuant to section 319(1)(j) of the Local Government Act 1974, approve the name ‘Cassie Close’ to replace ‘Gassie Close’ for the residential subdivision by Murphys Development Limited at 125D Murphys Road, Flat Bush.

CARRIED

New Road Name Approval for residential subdivision by Texel Investments Ltd at 4-6 Richard Avenue, Bucklands Beach

Resolution number HW/2018/85

MOVED by Chairperson D Collings, seconded by Deputy Chairperson K Bungard:

That the Howick Local Board:

a) that the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road name ‘Waihanga Way’ for the new road created by way of subdivision at 4-6 Richard Avenue, Bucklands Beach.

CARRIED

New Road Name Approval for residential subdivision by Finesse Residential Ltd at 29-31 Hattaway Avenue, Bucklands Beach

Resolution number HW/2018/86

MOVED by Chairperson D Collings, seconded by Member J Donald:

That the Howick Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road name ‘Finesse Lane’, for the new road created by way of subdivision at 29-31 Hattaway Avenue, Bucklands Beach.

CARRIED

New private road name in the Intersection Properties Limited subdivision at 178 Point View Drive, East Tamaki Heights

Resolution number HW/2018/87

MOVED by Member P Young, seconded by Member M Turinsky:

That the Howick Local Board:

a) approve the new road name ‘Maureen Close’ for the Intersection Properties Limited subdivision at 178 Point View Drive, East Tamaki Heights, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

Auckland Transport March 2018 update to the Howick Local Board

Ben Stallworthy, Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number HW/2018/88

MOVED by Chairperson D Collings, seconded by Member J Donald:

That the Howick Local Board:

a) receive the Auckland Transport March 2018 update report.

b) request that Auckland Transport urgently explain why the road marking lines were removed from the intersection of Palm Avenue and Ti Rakau Drive, Pakuranga, and if possible reinstate the road marking lines in this location.

CARRIED

Member B Wichman left the meeting at 7.23 pm.

Member B Wichman returned to the meeting at 7.24 pm.

Review of Auckland Council’s representation arrangements for the 2019 elections

Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

Resolution number HW/2018/89

MOVED by Member B Wichman, seconded by Member A White:

That the Howick Local Board:

a) endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

b) in response to the Botany subdivision non complying variance (population per member), recommend any response is deferred due to imminent population growth in Botany. The local board believes that communities of interest would be better served by reviewing realignment of subdivision boundaries at a future representation review to account for population growth in the Botany subdivision and to more accurately gauge representation requirements.

If deferment is not possible, then the Howick Local Board recommend a subdivision boundary realignment as detailed in option 3 (as tabled), that is, broadly, the Burswood area be transferred to the Pakuranga subdivision, and the Golflands area be transferred to the Howick subdivision. These areas have more of a community of interest historically with the Pakuranga and Howick subdivisions respectively.

If deferment is not possible the Howick Local Board does not endorse either option 1 or option 2 as detailed in the report as this would detrimental to the associated communities of interest.

c) delegate authority to the Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

CARRIED

Auckland Council's Quarterly Performance Report - Howick Local Board for Quarter Three, 1 January - 31 March 2018

Resolution number HW/2018/90

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) receive the performance report for the financial quarter ending 31 March 2018.

CARRIED

Howick Local Board Change of Business Meeting Date for July 2018

Resolution number HW/2018/91

MOVED by Member M Turinsky, seconded by Deputy Chairperson K Bungard:

That the Howick Local Board:

a) approve the change of meeting date to the 2016-2019 Howick Local Board meeting schedule for its 16 July 2018 business meeting as follows:

· Thursday, 19 July 2018, 6.00pm

b) note that the venue for the meeting will be the Howick Local Board meeting room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga.

CARRIED

Workshop Records

Resolution number HW/2018/92

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) note the workshop records for workshops held on 2, 3, 9 and 10 May 2018.

CARRIED

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.56 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	David Collings
Deputy Chairperson	Katrina Bungard
Members	Garry Boles
	Jim Donald, JP	From 6.12pm, Item 8.2
	Mike Turinsky
	Adele White
	Bob Wichman
	Peter Young, JP