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Kaipātiki
Local Board Community Forum
02 May 2018
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 6
6.1 Community Constable Grant Kenny 6
7 Petitions 6
8 Deputations 6
8.1 Badminton North Harbour 7
8.2 The Beach Haven Placemaking Group 7
8.3 Citizens Advice Bureau 7
8.4 Birkdale Beach Haven Community Project Inc 8
8.5 Kaipātiki Project 8
8.6 Bike Kaipātiki 9
9 Public
Forum 9
10 Extraordinary Business 9
11 Notices of Motion 10
12 Kaipātiki Local Youth
Board update 11
13 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
The Auckland
Council Code of Conduct for Elected Members (the Code) requires elected members
to fully acquaint themselves with, and strictly adhere to, the provisions of
Auckland Council’s Conflicts of Interest Policy. The policy covers
two classes of conflict of interest:
i.
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member; and
ii.
A non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for
example, from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or predetermination.
The Office of
the Auditor General has produced guidelines to help elected members understand
the requirements of the Local Authority (Member’s Interest) Act
1968. The guidelines discuss both types of conflicts in more detail, and
provide elected members with practical examples and advice around when they may
(or may not) have a conflict of interest.
Copies of both
the Auckland Council Code of Conduct for Elected Members and the Office of the
Auditor General guidelines are available for inspection by members upon
request.
Any questions
relating to the Code or the guidelines may be directed to the Relationship
Manager in the first instance.
4 Confirmation
of Minutes
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That the Kaipātiki Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 28 March 2018, as a true and
correct record.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
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6.1 Community
Constable Grant Kenny
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Te take mō te pūrongo / Purpose
of the report guidance
1.
For the Kaipātiki Local Board to acknowledge and
thank Community Constable Grant Kenny for the work and commitment he has given
to Beach Haven and the local community over the past 11 years.
Whakarāpopototanga matua / Executive
summary guidance
2.
Community Constable Grant Kenny has served as
community constable for the Beach Haven and Birkdale communities since 2007. His final day as Community Constable was 26 April 2018.
3.
Community Constable Grant Kenny has made a
significant contribution to the Kaipātiki area
during his time, working closely with residents and community organisations
such as the Kaipātiki Community Facilities Trust and Kaipātiki Project. He was visible, accessible, and a familiar face in
the community.
4.
In addition to performing his regular daily
tasks as community constable, Grant Kenny also contributed with some of his
other achievements such as running anti-theft
displays with his “Dodge” at Glenfield Mall, biking the length of New Zealand on
Chopper Bikes, and being “Blue
Santa” each Christmas at local events.
5.
The board is thankful for the contribution and
commitment that has been shown by Community Constable
Grant Kenny.
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Ngā tūtohunga / Recommendation/s guidance
That the Kaipātiki Local Board Community Forum:
a) acknowledge
and thank Community Constable Grant Kenny for his
contribution and commitment to the Kaipātiki
Community
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7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Kaipātiki Local Board Community Forum.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Badminton
North Harbour
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Te take mō te pūrongo
/ Purpose of the report
1. The
purpose of this deputation is to provide an update to the Kaipātiki
Local Board regarding Badminton North Harbour.
Whakarāpopototanga
matua / Executive summary
2. Badminton
North Harbour Chief Executive Glenn Cox will be in attendance to provide an
update to the Kaipātiki Local Board.
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Ngā tūtohunga / Recommendation/s
That the Kaipātiki Local
Board Community Forum:
a) receive
the deputation from Badminton North Harbour.
b) thank
Glenn Cox for their attendance and presentation.
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Attachments
a Badminton North Harbour presentation......................................................... 15
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8.2 The
Beach Haven Placemaking Group
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Te take mō te
pūrongo / Purpose of the report
1. The
purpose of this deputation is to address the Kaipātiki Local Board
regarding the Beach Haven Placemaking Group.
Whakarāpopototanga
matua / Executive summary
2. Lisbeth
Alley, Stephen Chmiel and Ashleigh Johns of Beach Haven Placemaking Group and
Beach Haven Birkdale Residents Association, will be in attendance to address
the Kaipātiki Local Board regarding the Hilders Park boat.
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Ngā tūtohunga / Recommendation/s
That the Kaipātiki Local
Board Community Forum:
a) receive
the deputation from The Beach Haven Placemaking Group.
b) thank
Lisbeth Alley, Stephen Chmiel, Ashleigh Johns and the Beach Haven Placemaking
Group for their attendance and presentation.
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8.3 Citizens
Advice Bureau
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Te take mō te
pūrongo / Purpose of the report
1. The
purpose of this deputation is to address the Kaipātiki Local Board regarding
Citizens Advice Bureau.
Whakarāpopototanga
matua / Executive summary
2. Citizens
Advice Bureau CABNS Manager, Sonette de Koster, will be in attendance to
address the Kaipātiki Local Board to provide an update.
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Ngā tūtohunga / Recommendation/s
That the Kaipātiki Local
Board Community Forum:
a) receive
the deputation from Citizens Advice Bureau.
b) thank
Sonette de Koster and Citizens Advice Bureau for their attendance and
presentation.
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Attachments
a Citizens Advice Bureau presentation............................................................. 27
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8.4 Birkdale
Beach Haven Community Project Inc
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Te take mō te
pūrongo / Purpose of the report
1. The
purpose of this deputation is to address the Kaipātiki Local Board
regarding Birkdale Beach Haven Community Project Inc.
Whakarāpopototanga
matua / Executive summary
2. Birkdale
Beach Haven Community Project Inc, Project Manager Carla van Walen and Board
member Cindy Starnes Koroi, will be in attendance to address the
Kaipātiki Local Board.
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Ngā tūtohunga / Recommendation/s
That the Kaipātiki Local
Board Community Forum:
a) receive
the deputation from Birkdale Beach Haven Community Project Inc.
b) thank
Carla van Walen, Cindy Starnes Koroi and Birkdale Beach Haven Community
Project Inc for their attendance and presentation.
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8.5 Kaipātiki
Project
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Te take mō te
pūrongo / Purpose of the report
1. The
purpose of this deputation is to address the Kaipātiki Local Board
regarding the Kaipātiki project.
Whakarāpopototanga
matua / Executive summary
2. Janet
Cole, Manager and Anna Halliwell, Programme Manager from Kaipātiki
Project will be in attendance to address the Kaipātiki Local Board
regarding an update.
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Ngā tūtohunga / Recommendation/s
That the Kaipātiki Local
Board Community Forum:
a) receive
the deputation from Kaipātiki Project.
b) thank
Janet Cole, Anna Halliwell and Kaipātiki Project for their attendance
and presentation.
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Attachments
a Kaipatiki Project.............................................................................................. 39
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8.6 Bike
Kaipātiki
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Te take mō te
pūrongo / Purpose of the report
1. The
purpose of this deputation is to address the Kaipātiki Local Board
regarding Bike Kaipātiki.
Whakarāpopototanga
matua / Executive summary
2. Bike
Kaipātiki Duncan Laidlaw, Andy White and Steve Southall will be in
attendance to address the Kaipātiki Local Board regarding an update and
to outline priorities.
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Ngā tūtohunga / Recommendation/s
That the Kaipātiki Local
Board Community Forum:
a) receive
the deputation from Bike Kaipātiki.
b) thank
Duncan Laidlaw, Andy White, Steve Southall and Bike Kaipātiki for their
attendance and presentation.
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of
Motion
There were no
notices of motion.
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Kaipātiki
Local Board Community Forum
02 May 2018
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Kaipātiki
Local Youth Board update
File No.: CP2018/05978
Te take mō te pūrongo / Purpose of the report
1. The purpose of this report is to address the Kaipātiki Local
Board to provide an update on the activities of the Kaipātiki Local Youth
Board.
Whakarāpopototanga matua / Executive summary
2. An
opportunity is provided for the
Kaipātiki Local Youth Board to update the Kaipātiki Local Board on
their activities.
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Ngā tūtohunga / Recommendation/s
That the Kaipātiki Local
Board Community Forum:
a) receive
the Kaipātiki Local Youth Board update.
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Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Jacinda Short - Democracy Advisor - Kaipatiki
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Authoriser
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Eric Perry - Relationship Manager
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