I hereby give notice that an ordinary
meeting of the Ōtara-Papatoetoe Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 8
May 2018
12:30pm
Woodside
Room,
Level 1,
Manukau Civic
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Ōtara-Papatoetoe Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Lotu Fuli
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Deputy Chairperson
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Ross Robertson, QSO, JP
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Members
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Apulu Reece Autagavaia
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Dr Ashraf Choudhary, QSO, JP
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Mary Gush
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Donna Lee
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Dawn Trenberth
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(Quorum 4 members)
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Carmen Fernandes
Democracy Advisor
3 May 2018
Contact Telephone: 09 2618498
Email: carmen.fernandes@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Ōtara-Papatoetoe
Local Board
08 May 2018
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public
Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Local board decisions and
input into the 10-year Budget 2018-2028, draft Auckland Plan 2050 and draft
Waste Management and Minimisation Plan 2018 7
13 Feedback on Rates
Remission and Postponement Policy 41
14 Boroughs Basketball Training
and Skate Workshops 75
15 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
16 Procedural
Motion to Exclude the Public 79
13 Feedback on
Rates Remission and Postponement Policy
d. Community
and Sports Remissions by local board 79
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Ōtara-Papatoetoe Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 17 April 2018, including the
confidential section, as a true and correct record.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This
means that details relating to deputations can be included in the published
agenda. Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of
Motion
There were no
notices of motion.
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Ōtara-Papatoetoe
Local Board
08 May 2018
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Local
board decisions and input into the 10-year Budget 2018-2028, draft Auckland
Plan 2050 and draft Waste Management and Minimisation Plan 2018
File No.: CP2018/05655
Te take mō te pūrongo / Purpose of the report
1. To
approve local financial matters for the local board agreement 2018/2019, which
need to be considered by the Governing Body in the 10-year Budget 2018-2028
(the 10-year Budget) process.
2. To seek feedback on regional
topics in the 10-year Budget, the draft Auckland Plan 2050 and the draft Waste
Management and Minimisation Plan 2018.
Whakarāpopototanga matua / Executive summary
3. Auckland
Council’s 10-year Budget contains 21 local board agreements which are the
responsibility of local boards. These agreements set out local funding
priorities, budgets, levels of service and performance measures. This report seeks decisions on local financial matters for
the local board agreement, including:
a) advocacy
on local priority projects
b) any
new/amended Business Improvement District (BID) targeted rates
c) any
new/amended local targeted rate proposals
d) proposed
Locally Driven Initiative (LDI) capital projects outside local boards’
decision-making responsibility
e) release
of local board specific reserve funds
f) LDI
opex projects for deferral to 2017/2018.
4. Auckland
Council consulted with the public from 28 February – 28 March 2018 to
seek community views on four plans. This report seeks local board views on
three of these plans:
· Regional 10-year Budget issues: including the key issues of
transport, natural environment, rates and charges and other budget information
· Draft Auckland Plan 2050: including six proposed outcome areas and
the development strategy
· Draft Waste Management and Minimisation Plan 2018: including on the
key proposals.
5. Decisions
on the proposed Regional Pest Management Plan will be made later in the year.
Local boards will have the opportunity to provide input into this plan before
then.
6. Local board views on these regional plans will be considered
by the Governing Body (or relevant committee) before making final decisions on
the plans.
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Ngā tūtohunga / Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) receive
the 10-year Budget 2018-2028 and draft Auckland Plan 2050 consultation
feedback report.
b) approve
its advocacy initiatives, including its key advocacy project, for inclusion
(Attachment D) to its 2018/2019 Local Board Agreement.
c) recommend
to the Governing Body to strike the targeted rates for inclusion in the
2018-19 Annual Plan / Budget for the following BIDs:
i. $500,000
Greater East Tamaki Business Association
ii. $126,590
Hunters Corner Business Association
iii. $490,000 Business
Manukau Business Association
iv. $90,219 Otara Business
Association
v. $113,090
Papatoetoe Central Mainstreet Business Association.
d) recommend
that the governing body adopts for inclusion in the Annual Plan
2018/2019 a targeted rate set as a uniform charge per separately used
or inhabited part of a property, on residential properties in the
Ōtara-Papatoetoe Local Board area, for the purpose of fully subsidising
entry to swimming pools for persons 17 years and over. Further, that the
local board notes the rate is estimated to be $29.94 including GST, based on
current cost estimates and the number of separately used or inhabited parts
of a residential property in the Ōtara-Papatoetoe Local Board area.
e) recommend
$0 of 2017/2018 Locally Driven Initiative
(LDI) operating expenditure to be deferred to 2018/2019 to the Governing
Body.
f) note
that the following redacted submissions will be made available through the
Auckland Council website in May, until then redacted submissions are
available on request by emailing akhaveyoursay@aucklandcouncil.govt.nz :
· submissions on the Ōtara-Papatoetoe
Local Board priorities;
· submissions on regional proposals in the 10-year Budget 2018-2028
and draft Auckland Plan 2050 from people and organisations based in the
Ōtara-Papatoetoe Local Board .
g) provide
feedback on the 10-year Budget 2018-2028 (Attachment E).
h) provide feedback on the draft Auckland Plan 2050
(Attachment E).
i) provide feedback on the draft Waste Management and
Minimisation Plan 2018 (Attachment B).
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Horopaki / Context
7. Local
board agreements form part of the Auckland Council’s 10-year Budget and
set out local funding priorities, budgets, levels of service and performance
measures. This report details local board decisions and recommendations
that need to be made in early May to allow them to be considered by the
Governing Body in the 10-year Budget process.
8. Each
year local boards also advocate to the governing body for funding for projects
that cannot be accommodated within their local budgets. These advocacy initiatives
are attached to the local board agreement.
9. Local
boards are responsible for providing local input into regional strategies,
policies and plans. Local Board Plans reflect community priorities and
preferences and are key documents that guide both the development of local
board agreements and input into regional plans.
10. Auckland
Council publicly consulted on four plans from 28 February – 28 March
2018:
· 10-year Budget (which includes both regional issues and local board
key priorities);
· Draft
Auckland Plan 2050;
· Draft
Waste Management and Minimisation Plan 2018; and
· Proposed
Regional Pest Management Plan.
11. Across
the region, 5,374 people attended 100 engagement events, including 4 in the
local board area. Maori Communities Hui and Pasifika Fono were also held in the
local board area. Feedback was received through written, event and social media
channels.
12. Consultation
feedback received from people or organisations based in the Ōtara-Papatoetoe local board area on
the Ōtara-Papatoetoe Local
Board priorities for 2018/19 and on regional proposals in the 10-year Budget
2018-2028 and Auckland Plan 2050 are attached at Attachment D. The feedback on
local board priorities will be considered by the local board before they agree
their local board agreement in early June. Redacted submissions will be made
available through the Auckland Council website in May, until then redacted
submissions are available on request by emailing akhaveyoursay@aucklandcouncil.govt.nz
Tātaritanga me ngā tohutohu / Analysis and advice
Local financial matters for the local board agreement
13. This report allows the local board to agree
its advocacy and recommend other local financial matters to the Governing Body
in early May. This is to allow time for the Governing Body to consider these
items in the 10-year Budget process (decisions made in June).
Local board advocacy
14. This triennium a three year approach is being taken to progress
initiatives that are unable to be funded by local board budgets. The approach
aims to better utilise the 10-year Budget 2018-2028 and local board plan
processes to progress and advise on a narrower range of local board
initiatives, in a more comprehensive way.
15. As
part of the Annual Budget 2017/2018 process, local boards began narrowing their
priorities to one key advocacy project. Council departments provided local
boards with information to help inform their position on these initiatives. Local
boards then consulted their communities on their key advocacy project in the
local board plan and/or the local board agreement process. Local
boards will discuss their key advocacy project with the Finance and Performance
Committee through the 10-year Budget process, supported by organisational
advice.
16. Local
boards are requested to approve their advocacy initiatives,
including their key advocacy project, for consideration by the Governing body
and inclusion (as an appendix) to the 2018/2019 Local Board Agreement.
Local targeted rate and Business
Improvement District (BID) targeted rate proposals
17. Local
boards are required to endorse any new locally targeted rate proposals or BID
targeted rate proposals in their local board area (noting that any new local
targeted rates and/or BIDs must have been consulted on before they can be
implemented). \
18. The
BID programmes are operated by the Greater East Tamaki, Hunters Corner,
Business Manukau, Otara, and Papatoetoe Central Mainstreet Business
Associations in the Otara Papatoetoe Local Board area.
19. Staff
recommends that the Local Board should recommend to the Governing Body to
strike the targeted rate sought by the Greater East Tamaki, Hunters Corner,
Business Manukau, Otara, and Papatoetoe Central Mainstreet Business
Associations in the Otara Papatoetoe Local Board area.
20. A report will be coming to
the board either on the 8th May or 15th May 2018 with
further analysis.
Swimming Pool Funding- Targeted Rate
21. The consultation documents highlighted the
proposal to continue with the policy to enable adults to use the Ōtara and
Papatoetoe swimming pools without charge. The rationale is that the board
considers that the use of swimming pools delivers important social and public
health benefits. As in the previous four financial years, the board proposed to
fund this policy through a targeted rate.
22. It is recommended that the board ask the governing body to
proceed with the rate in 2018/19, now estimated at $29.94 per household.
Funding for Locally Driven Initiatives
(LDI)
23. Local
boards are allocated funding annually to spend on local projects or programmes
that are important to their communities. This funding is for ‘Locally
Driven Initiatives’ or LDI. Local boards can approve LDI capital projects
up to $1 million, projects over that amount need approval from the Governing
Body.
24. Local
boards can recommend to the Governing Body to convert LDI operational funding
to capital expenditure for 2018/2019 if there is a specific need to do so. Or
Governing Body approval may be needed for the release of local board specific
reserve funds, which are funds being held by the council for a specific
purpose.
25. Local boards can defer LDI projects where
there was an agreed scope and cost but the project/s have not been
delivered. The local board may wish to resolve 2017/2018 projects that
meet the criteria for deferral to 2018/2019. Key information on the LDI funded
projects that meet the criteria for deferral is provided in Attachment C.
Local board input on regional plans
26. Local boards
have a statutory responsibility for identifying and communicating the interests
and preferences of the people in its local board area in relation to the
context of the strategies, policies, plans, and bylaws of Auckland
Council. This report provides an opportunity for the local board to
provide input on three plans, the 10-year Budget, draft Auckland Plan 2050 and
the draft Waste Management and Minimisation Plan.
Regional issues in the 10-year Budget
27. The 10-year Budget sets out Auckland Council priorities and how
we're going to pay for them. The regional consultation on the proposed 10-year
Budget focused on four key issues:
· Issue 1: Transport
· Issue 2: Natural Environment
· Issue 3: Rates and charges
· Issue 4: Other changes and budget
information.
28. The 10-year Budget also included key priorities for each local board
area. Decisions on local board priorities will be made when local board
agreements are considered in June.
29. The feedback form contained at least one
question relating to each issue. Consultation feedback
received from the Ōtara-Papatoetoe Local Board area on key regional issues
in the 10-year Budget are summarised in Attachment A, along with an overview of
any other areas of feedback on regional proposals with a local impact.
30. Local boards may wish to provide feedback on these regional issues
for consideration by the Governing Body.
Draft Auckland Plan 2050
31. The draft Auckland Plan 2050 sets Auckland Council’s long-term
direction and considers how we will address our key challenges of high
population growth, shared prosperity, and environmental degradation. It covers:
· Outcome area 1: Belonging and participation
· Outcome area 2: Māori identity and
wellbeing
· Outcome area 3: Homes and places
· Outcome area 4: Transport and access
· Outcome area 5: Environment and cultural
heritage
· Outcome area 6: Opportunity and prosperity
· Development strategy – How Auckland will
grow and change over the next 30 years.
32. The feedback form contained a question relating
to each outcome area as well as a question on the development strategy. Consultation feedback received from the Ōtara-Papatoetoe Local
Board area on the outcome areas in the draft Auckland Plan 2050 are summarised
in Attachment A.
33. Local boards may wish to provide feedback on these outcome areas for
consideration by the Planning Committee on 5 June 2018.
Draft Waste Management and Minimisation
Plan 2018
34. The Auckland Waste Management and Minimisation
Plan 2012 has been reviewed. The new plan proposes to continue working towards
Auckland Council’s vision of Zero Waste to landfill by 2040. Auckland
Council will continue to deliver a range of services to households, and to work
with mana whenua, communities, and industry to achieve waste reductions.
35. The new draft plan proposes to:
· Work with the commercial sector to find ways to
reduce and divert waste from landfill
· Prioritise the three largest waste streams
- construction and demolition, plastic and organic waste
· Continue to establish community recycling
centres
· Ask central government to introduce container
deposit schemes for plastic/glass bottles and cans and product stewardship
schemes for hard to dispose products like tyres and e-waste
· Address the needs of the Hauraki Gulf islands
through the Tikapa Moana Hauraki Gulf Islands Draft Waste Plan.
36. This report asks for local board input to the
draft Waste Management and Minimisation Plan 2018.
37. Consultation feedback received from the Ōtara-Papatoetoe Local
Board area on the draft Waste Management and Minimisation Plan is summarised in
Attachment B.
38. Local boards may wish to provide feedback on this plan for
consideration by the Environment and Community Committee.
Proposed Regional Pest Management Plan
39. Tāmaki Makaurau / Auckland’s Regional
Pest Management Strategy (RPMS) was last reviewed in 2007. Significant changes
have occurred since the strategy was last reviewed, both in terms of the pests
themselves and changes to the Biosecurity Act. Auckland Council is now
reviewing the existing RPMS and producing a new plan to align with the National
Policy Direction for Pest Management 2015. The new plan will provide a
statutory and strategic framework for the effective management of pests in
Tāmaki Makaurau / Auckland.
40. Decisions on this plan are expected later in the
year and local board input will be sought prior to decision-making.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari
ā-rohe /
Local impacts and local board views
41. Local
board decisions and feedback are being sought in this report. Local boards have
a statutory role in providing local board feedback on regional plans.
42. Local
boards play an important role in the development of the 10-year Budget. Local
board agreements form part of the 10-year Budget. Local board nominees have
also attended Finance and Performance committee workshop on key topics and
special briefings have been arranged.
43. Local
boards have also been involved in, and made a significant contribution to, the
refresh of the Auckland Plan during 2017. This involvement included
representation at Planning Committee workshops, local board cluster workshops
and individual board business meetings and workshops. Local boards passed
resolutions in August and October 2017 which helped to inform the draft plan.
44. Local
boards provided input into the draft Waste Management and Minimisation Plan
through formal resolutions to business meetings in November 2017. This feedback
has been incorporated into the draft plan.
Tauākī whakaaweawe Māori
/ Māori impact statement
45. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
10-year Budget are important tools that enable and can demonstrate
council’s responsiveness to Māori.
46. The Auckland Plan and its contribution to Māori well-being is
of interest to Māori. Six hui with mana whenua were held during
2017, focusing on the key challenges and opportunities facing Auckland, and how
the plan can best address these. Engagement with mataawaka was
carried out through working with Māori organisations. These organisations
used their networks to provide feedback to inform the draft plan. The
Independent Māori Statutory Board provided formal feedback on early drafts
of the plan including the proposed measures.
47. Local board plans, which were developed in 2017 through engagement
with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community.
48. Attachment A also includes analysis of submissions made by mana
whenua and mataawaka entities who have interests in the rohe/local board area.
49. Ongoing conversations will assist local boards and Māori to
understand each other’s priorities and issues. This in turn can influence
and encourage Māori participation in council’s decision-making
processes.
Ngā ritenga ā-pūtea /
Financial implications
50. This
report is asking for local board decisions on financial matters in local board
agreements that need to then be considered by the Governing Body.
51. Local
boards are also providing input to regional plans. There is information in the
consultation material for each plan with the financial implications of
different options.
Ngā raru tūpono / Risks
52. Local
boards need to make recommendations on these local financial matters for the
10-year Budget by 10 May, in order for the Governing Body to be able to make
decisions on them when considering the 10-year Budget in June.
Ngā koringa ā-muri / Next
steps
53. Local
boards will approve their local board agreements and corresponding work
programmes in June.
54. Recommendations and feedback from local boards will be provided to
the relevant governing body committees for consideration during decision making
as outlined in the table below.
Decision dates for regional plans
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Plan
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Decision-maker
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Scheduled
meeting
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10-year
Budget
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Governing Body
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27 June 2018
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Auckland Plan
2050
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Planning
Committee
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5 June 2018
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Waste
Management and Minimisation Plan 2018
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Environment
and Community Committee
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12 June 2018
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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Attachment A: 10-year Budget 2018-2028 and draft
Auckland Plan 2050 consultation feedback report
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15
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b⇩
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Attachment B: Draft Waste Management and Minimisation
2018 consultation feedback report
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29
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c⇩ 
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Attachment C: Key information on the LDI funded
projects that meet the criterial for deferral
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35
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d⇩
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Otara-Papatoetoe Local Board Advocacy List
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37
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e⇩ 
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Summary of feedback received for 10-year Budget
2018-2028 for Otara-Papatoetoe
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39
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Ngā kaihaina / Signatories
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Authors
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Rachel Wilson - Local Board Advisor
Albert Scott - Local Board Advisor
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Authorisers
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Louise Mason - GM Local Board Services
Carol McKenzie-Rex - Relationship Manager
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Ōtara-Papatoetoe
Local Board
08 May 2018
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Ōtara-Papatoetoe
Local Board
08 May 2018
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Ōtara-Papatoetoe
Local Board
08 May 2018
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Ōtara-Papatoetoe
Local Board
08 May 2018
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Ōtara-Papatoetoe
Local Board
08 May 2018
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Ōtara-Papatoetoe
Local Board
08 May 2018
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Feedback on Rates Remission and
Postponement Policy
File No.: CP2018/06156
Te take mō te pūrongo / Purpose of the report
1. To provide
analysis of public feedback on the review of the Rates Remission and
Postponement Policy and to seek the views of the local board on the proposed
policy.
Whakarāpopototanga matua /
Executive summary
Replacement of legacy
schemes for natural heritage and community and sporting organisations with
grants
2. The
Rates Remission and Postponement Policy proposal provides for:
· transfer
of current budget for legacy remission schemes to the operating group with
relevant expertise (e.g. remissions budget for Natural Heritage will transfer
to Environmental Services while those for local community facilities will
transfer to the relevant local board as asset based service funding)
· current
recipient receives same support (exc GST) as a grant guaranteed for three years
· development
of an integrated approach to supporting outcomes for natural heritage, and
community and sporting activities across the region.
3. 112
submitters opposed the proposal and 28 supported it. 91 submitters, including
the Queen Elizabeth the Second Trust (QEII) and Royal Forest and Bird
Protection Society of New Zealand, wanted remissions retained for land with a
QEII covenant. 27 responses cited the uncertainty of on-going support. 24
thought grants would require more administration. 9 respondents stated they
would be worse off as they were not GST registered.
4. Currently
there is significant regional variation in the level of support available and
how it is provided (for example, remissions, grants, subsidised rentals.) .
Depending on location, some properties are receiving multiple forms of council
funding. This leads to inequity and a lack of transparency in the use of
council funding.
5. This
proposal aligns this legacy funding with council’s broader funding for
these activities. The proposal is a transitional step that enables the relevant
council groups to integrate this legacy funding into regionally consistent
support schemes.
6. Officers
recommend that the proposal be adopted with the following amendments:
· budget
increased by $10,000 to cover the cost of GST for recipients not GST registered
· direct
officers to work with sector groups on the development of an integrated
approach to council support for these activities.
Introduction of a
remission for the accommodation provider targeted rate (APTR)
7. The
proposed remission provided for owners of no more than two serviced apartments
with long term fixed rental leases to hotel operators to receive a remission of
the APTR. The remission would be reduced in equal steps over ten years.
39 submitters supported and 30 were opposed to the proposal. 13 thought the
APTR should not be charged while 11 wanted the remission scheme to be more
generous.
8. Officers
recommend adoption of the APTR remission scheme as proposed.
Amendments to
regional remissions
9. 6
submitters were supportive of aspects of the regional schemes, and none were
opposed. Officers recommend adoption as proposed.
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Ngā tūtohunga / Recommendation/s
That the Ōtara-Papatoetoe
Local Board endorses the:
a) proposal to:
i. transfer
current budget for legacy remissions schemes for natural heritage and
community and sports organisations to the operating group with relevant
expertise
ii. transfer
current budget for postponements for Great Barrier Island businesses to Great
Barrier Island Local Board
iii. grant
the current recipient the same support guaranteed for three years
iv. develop an integrated approach to supporting outcomes for natural
heritage, and community and sporting activities across the region
b) Rates Remission and Postponement Policy in Attachment B to this
report, which includes the following amendments to the existing policy:
i. introduction of a remission scheme for the Accommodation Provider
Targeted rate.
ii. amendments to the remission for residents of residents of licence
to occupy retirement villages and Papakāinga housing to remove
references to retirement villages and the Interim Transport Levy
iii. amendments to simplify the remission for rates penalties
iv. removal of the legacy remissions schemes for natural heritage and
community and sports organisations and postponement for Great Barrier Island
c) amendments to the postponement for Manukau Sport Clubs to restrict
the scheme to current applicants and to close off the scheme after three
years.
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Horopaki / Context
10. Council
is required to review and consult on its Rates Remission and Postponement
Policy every six years. The policy was last reviewed in 2012.
11. The
policy offers eleven legacy remissions and postponement schemes that were
carried over from the previous councils. These schemes only apply in the
district of the originating council. They providing varying levels of support
for:
· community
and sporting organisations
· rating
units protected for natural or historic or cultural conservation purposes
· commercial
properties on Great Barrier Island.
12. A
summary of the level of funding provided by these remission schemes by local
board is in Attachment C. Attachment D provides a list of community and
sporting organisations receiving support by local board area.
13. The
policy also includes seven regional schemes that provide financial assistance
or address anomalies in how rates are applied.
14. When
the APTR was adopted in 2017 the council asked officers to consider
applications for remissions for properties with long term fixed rental
agreements with hotel operators and forward contracts that didn’t include
provision for price adjustments. These were considered under the Remission
of Rates for Miscellaneous Purposes scheme.
15. A
review of the Rates Remission and Postponement Policy was undertaken by
officers. Local Boards provided feedback on the draft Rates Remission and
Postponement Policy at their December meetings. The draft policy for
consultation was agreed by the 27 February meeting of the Finance and
Performance Committee.
16. Consultation
was open to the public from 13 March to 13 April. Notification of the
consultation was targeted to:
· current
recipients of legacy remission and postponement schemes
· ratepayers
currently charged the Accommodation Provider Targeted Rate
· administrators
for retirement villages currently receiving the remission for licence to occupy
retirement villages and Papakāinga.
· relevant
key stakeholders including the Queen Elizabeth II Trust and Forest and Bird.
Tātaritanga me ngā tohutohu /
Analysis and advice
17. Analysis
of feedback and officers responses has been separated into the key issues on
which feedback was received. A summary of feedback by Local Board is in
Attachment A.
Legacy remission and postponement schemes
Proposal
18. The
proposal retained the current budget for each legacy scheme and transferred
administration and budget to the operating group with the relevant
expertise. Decision making for regional activities would fall under the
relevant operating group delegation and local asset based services with local
boards.
19. Support
would be provided in the form of a grant rather than a remission. Current
recipients would receive a grant (exc GST) at the same level as the existing
remission for a period of three years adjusted for any changes in their rates.
20. Officers
would report back on the integration of these grants with a wider approach to supporting
these activities, developed with sector groups, within the three year
transition.
21. The
draft policy retained the postponement of rates for two Manukau golf clubs for
a period three years after which it would expire. At the end of the three
years any postponed rates would remain as a liability on the property, to be
paid on sale or transfer of the property.
Feedback
22. 153
submitters provided feedback on the proposal for legacy schemes for natural
hertage and community and sports organisations. Responses are summarised in the
table below:
|
Feedback on Legacy
Remission
|
Number of submitters who:
|
|
Responded
|
Commented
|
Hold a remission
|
|
Supports proposal
|
28
|
13
|
15
|
|
Opposes proposal
|
112
|
105
|
58
|
|
Other comment
|
13
|
13
|
10
|
|
Total
|
153
|
131
|
83
|
Feedback related to remissions for
natural heritage
23. 105
submitters commented on legacy remissions for natural heritage, with 91 opposed
to the proposal. Key themes from feedback and officers comments are set out in
the table below.
|
Theme
|
Feedback Points
|
Officers Comments
|
|
QEII
covenanted land should be non-rateable
|
37
|
Land is only
non-rateable if owned or used by (for example under a lease) the QEII trust.
The QEII Trust is empowered by its establishing legislation to pay the rates
on land that has a covenant to the Trust
|
|
Will be worse
off because not GST registered
|
9
|
Officers
recommend funding the GST component which would leave recipients in the same
position as currently. This will cost $10,000.
|
|
Ongoing
support (after three years) is uncertain
|
27
|
Neither grants
nor remissions guarantee on-going support, as policies can be changed. All
support should be subject to regular review to ensure value for ratepayers in
terms of outcomes achieved.
|
|
Grants
require more administration
|
24
|
Grants can
provide long-term support with same administration requirements as current
schemes. Properties in Waitakere already receive grants for rates
|
|
Grants will
not encourage people to covenant land in future
|
29
|
The incentive
value of remissions is minimal compared to the opportunity cost of
covenanting land. Council offers grants that can be used for costs associated
with covenanting land.
|
|
Remissions
recognise value to environment of QEII covenants
|
49
|
Grants offer
flexibility to increase recognition of the beneficial outcomes
achieved.
|
|
Remissions
recognise the cost of maintaining covenanted land
|
50
|
Amount of
remission is limited to the amount of rates charged to the land and is not
related to the costs of maintenance. Grants provide more flexibility in level
of support offered. This issue can be considered when options for future
support are developed.
|
|
Costs of
maintaining QE2 land as identified in Waikato study[1] which put
the cost to owners for establishing a covenant at $64,000, and the annual
cost of maintain the land at $6000.
|
12
|
Figures in the
study were derived from a sample of properties with QE2 covenants, of which
11 were in Auckland. For the Auckland sample, the study records an average
cost for establishment as $8,457 in cash and $2,818 in non-cash costs. Annual
maintenance costs were $319 cash and $1,062 non-cash.
|
|
Removing
remissions is inconsistent with RMA and/or Unitary Plan
|
22
|
Council uses a
variety of mechanisms to meet its obligations under the RMA and Unitary Plan.
|
|
Extend
remissions to SEAs
|
9
|
Significant
Ecological Area status does not guarantee enduring protection for native habitats
|
Feedback related to remissions for
community and sporting organisations
24.
36 submitters commented on legacy remissions for community and sporting
organisations, of which 15 represented organisations receiving a remission. The
following table sets out the key themes from submitters commenting on
remissions for community groups.
|
Theme
|
Feedback
Points
|
Officers
Comments
|
|
Ongoing
support is uncertain
|
14
|
Neither grants
nor remissions guarantee on-going support, as policies can be changed.
|
|
Grants
require more administration
|
11
|
Grants can
provide long-term support with same administration requirements as current
schemes.
|
|
Support
should be continue because of the benefit the organisation provides to
the community
|
13
|
Feedback
reflects concerns for continuation of support rather than the form in which
it is received.
It is proposed
that options for future support be developed with input from relevant sectors
within the three years.
|
|
Removing
support will have significant financial impact on organisation
|
12
|
|
Supports
grants or remissions so long as support maintained
|
2
|
|
Rates
cost will need to be met through existing funding agreement with council
|
1
|
Harmonising
funding mechanisms will reduce administration for some organisations
|
25. No
feedback was received on the proposals for postponements for Manukau Sports
Clubs that are provided to two golf clubs. One submitter opposed the transfer
of rates postponements to Great Barrier Island businesses to grants as they
thought any future loss of support may make essential services financially
unviable.
Key Stakeholder Feedback
26. The
Queen Elizabeth the Second Trust and Forest and Bird, opposed the proposal to
replace legacy remissions with grants for QEII covenanted land. The feedback of
the QE II Trust and Forest and Bird reflect the key feedback points above.
Federated Farmers considered that transitioning legacy remissions for natural
heritage and community and sporting organisations to grants would signal a lack
of committment by council to these activities. Both the QE II Trust and
Federated Farmers supported consideration by the council of grants in addition
to remissions for QEII covenanted land.
Remission for the Accommodation provider targeted rate
Proposal
27. The
draft policy proposed a new remission scheme to remit APTR for the following:
· properties used as emergency accommodation, in proportion to the
amount of time and the part of the property that is put to this use
· ratepayers who own no more than two serviced apartments, who are
paid a fixed rent by a hotel operator (with no profit sharing), and who are
unable to pass on the cost of the rate and unable to exit the contract before
the start of rating year. (A partial remission will apply where the lease to
the accommodation operator expires during the rating year.) This
remission will be phased out over 10 years, with the amount of remission
available declining by a tenth each year.
28. Remissions
under this scheme are expected to cost ratepayers $1.2 million in 2018/2019,
with this amount declining over the next ten years.
29. 73
submitters provided feedback with 39 in support of the proposal and 30 opposed.
Of those opposed, 5 thought the remission should be more generous. The key
themes from feedback are shown in the table below:
|
Response
to Remissions
|
Feedback
Points
|
Officers
Comments
|
|
Remission
assists those who most need it
|
2
|
This feedback reflects the key issues
for and against adoption of an APTR remission
|
|
Remission
supported because can't pass on rate to operator
|
12
|
|
Remission
shouldn't be offered - everyone should pay
|
4
|
|
No
APTR should be charged
|
13
|
6 supported and 6 opposed the proposal
|
|
Remission
should be available to more properties
|
8
|
3 supported, 4 opposed proposal
|
|
Full
remission should be granted until lease ends
|
3
|
1 supported proposal
|
|
Should
use bed tax or similar charge rather than APTR
|
7
|
2 supported, 1 opposed proposal
|
30. None
of the key stakeholder organisations notified of the consultation opted to make
a submission.
Amendment to
regional schemes
Proposal
31. The
proposed changes are:
· rates penalties
– simplifying the scheme for easier administration
· license to occupy
retirement villages and Papakāinga housing – removes references to:
o retirement villages as
residents now qualify for central government rates rebates
o Interim Transport Levy (should
this levy not be continued.)
· remission for
rates transition management policy change properties – this scheme is
redundant.
Feedback
32. Two
submitters supported the proposed change to the Remission for licence to occupy
retirement villages and Papakāinga scheme. Grey Power
requested that the scheme remain unchanged until the rates rebate process has
been established. 4 submitters broadly supported the policy. Grey Power and 4
other submitters wanted greater support for older/retired residents in general.
33. One
submitter supported the changes to the penalty scheme.
Conclusions and Recommendations
34. Officers
recommend that for the legacy remissions schemes:
· transfer of the
current budget to the operating group with relevant expertise
· current recipient
receives same support (exc GST) as a grant guaranteed for three years
· development of a
standardised approach to support of these outcomes across the region
· an increase in the
budget of $10,000 to cover GST cost for recipients not registered for GST.
35. The
proposal:
· maintains supports
for existing recipients with a three year transition
· aligns
responsibility for these grants with relevant areas of council
· allows this
support to be considered alongside other sources of funding as regionally
consistent support mechanisms are developed
· remove the current
legacy remissions schemes.
36. Grants
are recommended over remissions as they offer greater transparency and
oversight for rates expenditure. The proposal provides a first step in
transitioning the issue of equitable council support for natural heritage and
community and sporting organisations and recognises that support is currently
inconsistent across the region. Currently, some areas may be able access
remissions while others receive grants, subsidised rents or are directly
supported to deliver services for council. For example, two sports facilities
receive remissions and community access grants, while 16 of the 42 recipients
of the Green Network Grants for rates also claim the rates remission.
37. Officers
also recommend the changes to the regional schemes in the Rates remission and
postponement policy and the introduction of a scheme for the Remission of the
accommodation provider targeted rate be adopted as proposed.
Alternative Options
38. Officers
considered the following alternatives but do not recommend them. The council
could choose to:
· retain
the existing schemes - this will continue the current inequities in regional
support.
· remove
the schemes without a transition -potential for significant impact
for current recipients particularly as other forms of council support are
not always consistently available across the region.
· extend
the remission schemes to cover the entire region - would require further policy
work to develop appropriate options and have substantially increased cost. Does
not align support with other council funding mechanisms. Level of support
determined by rates (driven by property values) rather than outcomes achieved.
Ngā whakaaweawe ā-rohe me
ngā tirohanga a te poari ā-rohe /
Local impacts and local board views
39. Implications
for local boards are set out in the report. Under the proposal boards will be
provided with additional asset based service funding to maintain the existing
level of support for local community and sports groups in their board area that
currently receive remissions (or postponements in the case of Great Barrier
Island).
40. The amount of support
provided by the rates remission and postponement policy varies significantly by
local board area. (A summary of the amount of remissions, and the individual
schemes by board area is in Attachment C.) In other areas, support may be
provided to through grants, discounted rentals, and the direct provision of
facilities and services by council. Within the three year transition period,
officers will report back on options for integrating funding mechanisms across
the region.
41. Analysis of feedback by local board area
is Attachment A to the report.
Tauākī whakaaweawe Māori
/ Māori impact statement
42. No significant feedback
was received from Māori or Māori organisations. Māori land is
eligible for support under the Rates remission for Māori freehold land
policy. This policy is not under review.
Ngā ritenga ā-pūtea /
Financial implications
43. The financial implications
are set out in the report.
Ngā raru tūpono / Risks
44. There are no identified
risks.
Ngā koringa ā-muri / Next
steps
45. Local
board feedback will reported to the 30 May meeting of the Finance and
Performance Committee for the consideration and adoption of the Rates Remission
and Postponement Policy.
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Feedback Summary by local board
|
49
|
|
b⇩
|
Draft Rates Remission and Postponement Policy
|
51
|
|
c⇩
|
Value of legacy schemes by local board area
|
61
|
|
d⇩
|
Community and Sports Remissions by local board
(Under Separate Cover) - Confidential
|
|
Ngā kaihaina / Signatories
|
Authors
|
Beth Sullivan - Principal Advisor Policy
Andrew Duncan - Manager Financial Policy
|
|
Authorisers
|
Ross Tucker - Acting General Manager, Financial
Strategy and Planning
Louise Mason - GM Local Board Services
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
08 May 2018
|
|
|
Ōtara-Papatoetoe
Local Board
08 May 2018
|
|
|
Ōtara-Papatoetoe
Local Board
08 May 2018
|
|
|
Ōtara-Papatoetoe
Local Board
08 May 2018
|
|
Boroughs Basketball Training and Skate
Workshops
File No.: CP2018/06708
Te take mō te pūrongo / Purpose of the report
1. To
amend work programmes previously approved by the board.
Whakarāpopototanga matua / Executive summary
2. On
20 March 2018, the board resolved (OP/2018/31) to allocate funding from the
community response fund. The resolution included these allocations:
g) approve an additional work
programme, "Boroughs Basketball - a series of 8 training sessions at
Otamariki Park to increase fitness and develop basketball skills $1600
…"
h) approve an additional work
programme, "Skate workshops for teenage girls – a series of 8
workshops to be held in Otara and Papatoetoe to teach skating skills and
encourage increased participation, $2400."
3. In
a memo (Attachment A) staff advised making some changes to these programmes,
for reasons given. The key suggestions are that the eight basketball
training sessions be reduced to four (work programme 3521), and the eight skate
workshops be reduced to four (work programme 3522). Other activities will
be added to both programmes.
4. Staff
state that the amended programmes will deliver the same benefits as previously
discussed, but also enable them to be more focussed and intensive. There will
be no change to the funding required.
|
Ngā tūtohunga / Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) Amend
work programmes created by resolution of 20 March 2018 (OP/2018/31) as
follows.
i) ID
3521 Otamariki park: Boroughs Basketball training – amend
activity description to read: “Run a series of four training sessions
at Otamariki Park to increase fitness and develop basketball skills.
Deliver a 3x3 basketball competition at Otamariki Park.”
ii) ID
3522 Skate workshops for teenage girls - amend activity description to read:
“Deliver a series of four workshops in Otara and Papatoetoe to teach
them skating skills, and encourage increased participation in skating.”
|
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Memo - Basketball and skate programme changes
|
77
|
Ngā kaihaina / Signatories
|
Authors
|
Neil Taylor - Senior Local Board Advisor
|
|
Authorisers
|
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
08 May 2018
|
|
Memo
To: Ōtara-Papatoetoe
Local Board
Cc: Debra
Langton, PSR Portfolio Manager; Peter Caccioppoli, Senior Activation Advisor
From: Claire
Beuvink, Activation Advisor – Young People, Active Recreation
Date: 27th
April 2018
Subject: Ōtara-Papatoetoe Local Board Community Response
Fund Resolution OP/2018/31
Purpose
1. To recommend a change to the resolution for the Community
Response Fund for Boroughs Basketball Training and Skate Workshops for teenage
girls.
Background
2. At
workshops in February, staff submitted to local board members proposals for
projects that could be funded from the community response fund in the current
financial year
In
March 2018 the Otara-Papatoetoe Local Board allocated a total of $6600 LDI Opex
for the delivery of 8 basketball training sessions and a 3x3 basketball
competition at Ōtamariki Park, and a total of $2400 LDI Opex for the
delivery of 8 girls skateboard workshops (Resolution OP/2018/31).
3. Following approval of the funding by the local board,
staff met with the deliverer to confirm delivery details for the basketball
training sessions. It was recommended that a better outcome could be achieved
by delivering less sessions (4 instead of 8), which provide a higher quality of
delivery, including additional coaches and strengthened partnerships with local
and regional organisations. No change is proposed for the 3x3 basketball
competition. There is no change to the budget required.
4. Staff
also met to finalise delivery of the girls skate activities the local board
approved. It was recommended that the number of skate workshops for teenage
girls be reduced from 8 to 4 - they will include having an extra instructor
available, as well as adding a wellness talk for a holistic approach to
physical activity. There is no change to the budget required
5. The changes to both these programmes will deliver the same
benefits as previously discussed with the local board, but also enable them to
be more focussed and intensive.
6. As the resolutions passed by the local board were
detailed, any changes need to be approved by the local board.
Recommendations
7. Based
on better information now being available, it is recommended that the local
board resolution OP/2018/31 be amended to read:
g)
approve an
additional work programme, “Boroughs Basketball – a series of 4 8
training
sessions at Otamariki Park to increase fitness and develop basketball
skills $1600; and 3x3 basketball competition at
Otamariki Park $5000.”
h)
approve an
additional work programme, “Skate workshops for teenage girls – a
series
of 4 8 workshops to be held in Otara and Papatoetoe to teach skating
skills
and encourage increased participation, $2400.”
|
Ōtara-Papatoetoe
Local Board
08 May 2018
|
|
Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
That the Ōtara-Papatoetoe Local Board:
a) note
the confidential status of Attachment D - Community and Sports Remissions by
local board to item 13 Feedback on Rates Remission and Postponement Policy.
13 Feedback
on Rates Remission and Postponement Policy - Attachment d - Community and Sports Remissions by local board
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, public inspection of remission of individual rating units is not
permitted under Section 38(1)(e) of the Local Government Rating Act 2002..
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
