Agenda of Ōtara-Papatoetoe Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 8 May 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Haumaru Housing Limited Partnership Presentation

Te take mō te pūrongo / Purpose of the report

1. Gabby Clezy, Chief Executive Officer, Danielle Tasi, Community Manager and Adele Hamilton, Area Manager of Haumaru Housing will be in attendance to make a presentation to the local board about providing social housing for older people in Otara and Papatoetoe.

2. They would like to use this presentation as a forum to highlight service awareness and networks within the local board area.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Gabby Clezy, Chief Executive Officer, Danielle Tasi, Community Manager and Adele Hamilton, Area Manager of Haumaru Housing for their presentation.

8.2 Deputation - Friendship House Presentation

Te take mō te pūrongo / Purpose of the report

1. Neil Denney, Chief Executive, Friendship House will present to the board an overview of their activities and the plan for next financial year.

Whakarāpopototanga matua / Executive summary

2. Friendship House has had an exciting year in 2017/2018.

3. Renovations have been completed and they now have a modern facility for the community that will give years of use.

4. They have opened a social enterprise Cause Café (Good Coffee-Good Cause) and are working to make this a profitable business enterprise

5. Attachment A – is an infographic and B – a presentation.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Neil Denney, Chief Executive, Friendship House for his presentation.

Attachments

a Infographic........................................................................................... 353

b Presentation......................................................................................... 355

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Presentation from Sharleen Tongalea

Te take mō te pūrongo / Purpose of the report

1. The local board had kindly approved a grant of $800 to Sharleen Tongalea from the Pursuit of Excellence Awards to support her trip to Japan in February to attend the FY 2017 Community Core Leaders Development Program hosted by the Cabinet Office, Government of Japan.

2. Sharleen will be in attendance to talk to the local board about the trip and how it has benefited her. A report on her trip and how she used the grant is attached to the report.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Sharleen Tongalea for her presentation.

Attachments

a Report from Sharleen Tongalea.......................................................... 365

9.2 Public Forum - Street Prostitution Issue - John McCoskrie

Te take mō te pūrongo / Purpose of the report

1. John McCoskrie would like to speak to the local board about the issue of street prostitutes at Hunters Corner and how it relates to the health, safety and well-being of the community.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board thank John McCoskrie for his presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Ōtara-Papatoetoe Local Board

15 May 2018

Auckland Transport May 2018 update: Ōtara-Papatoetoe Local Board

File No.: CP2018/07099

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Ōtara-Papatoetoe Local Board on transport related matters in their area, including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. Many of the local board’s projects have progressed over the past month. Key highlights are the start of Mana Whenua engagement for a place-making signage project for Otara, the approval for upgraded pathway / greenways link between East Tamaki Road and Lovegrove Crescent and the provision of rough order costs for a streetscape upgrade in Hunters Corner, now ready to be presented to the local board. The local board has $777,000 remaining in their LBTCF, to be spent by the end of current electoral term.

3. Auckland Transport has shared proposals for works in the area with the local board, as part of an ongoing commitment. Feedback received from the local board supported the upgrade of the Station Road / Portage Road / Gray Avenue intersection. This is also one of the local board’s key transport advocacy items to improve safety at this intersection.

4. Auckland Transport is also investigating a number of transport related issues brought to their attention by the local board. In particular, this includes improvements to the intersections at Preston Road / Ormiston Road / East Tamaki Road with the study due to be completed in June 2019.

5. Other Auckland Transport activities impacting on the local board area include the following regional initiatives:

· Regional Land Transport Plan

· Electronic Gating Project – Papatoetoe & Middlemore train stations

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the Auckland Transport May 2018 update report.

Horopaki / Context

6. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

7. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

8. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Quarterly report on Auckland Transport projects and activities

9. Attached for the board’s information is a summary of Auckland Transport’s activities over the past quarter (Jan – Mar 18) both in the local board area and regionally.

· Attachment A – Otara-Papatoetoe AT Activity Report: Jan-March

· Attachment B – Otara-Papatoetoe – AT School Community Report: Jan-March

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

Table 1: Ōtara-Papatoetoe LBTCF financial summary table

Ōtara-Papatoetoe Local Board Transport Capital Fund financial summary
Total funds available in current electoral term	$1,880,000
Total funds allocated to projects	$1,110,000
Balance of budget	$770,000

10. The table below reflects the status of projects to which LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects
Project	Description	Current status	Has the status changed since last month’s update?	Funds allocated
Upgrade of Hunters Corner Streetscape	Improving the amenity of Great South Road at Hunters Corner through street furniture upgrades	Seeking approval to progress for detailed design to produce a firm order of costs	Yes	TBC
Completion of Rongomai Walkway	Complete footpath link from East Tamaki Road to Te Irirangi Road	Delivery by Community Facilities. Project setup and PM assigned.	Yes	$180,00
Canopy for Otara Town Centre	Canopy to provide all-weather access from eastern car park to the library	Currently in investigation phase	No	$262,000
Welcome to Otara signage	Investigation of traffic calming devices in this area	Consulting with Mana Whenua for the wording of the sign	Yes	$55,000
Footpath upgrade at Otara Town Centre	Upgrade of the footpath at the Otara Town Centre to match recently upgraded sections of footpath (along southern side).	Project setup underway	Yes	$133,000
A path through Milton Park to Papatoetoe North School	Provide an alternate all-weather access for students from Papatoetoe North School	Under investigation for ‘rough order of costs’. This is to be developed by Auckland Council Parks	Yes	TBC
All-weather footpath upgrade from East Tamaki Road to Lovegrove Crescent	Upgrade of the two paths connecting to the renewed Ōtara Creek Bridge - Greenway	Working with community facilities to deliver this project	Yes	$480,000

Responses to resolutions

11. At the March meeting, resolution number OP/2018/27 requested Auckland Transport to investigate and report back on the safety and accessibility of wheelchairs at pedestrian crossings.

12. In response, an Auckland Transport engineer has undertaken an initial review of the request and determined that further detailed investigation is now required. This investigation has been prioritised and programmed with the outcome and recommendations expected in mid-July 2018. This will be reported back to the local board once the investigation is complete.

13. At the February meeting, the local board resolved the following, resolution number OP/2018/3 which requested Auckland Transport to review the provision of bus services to Kolmar Road and report back to the local board on feasibility by April 2018.

14. In response, Auckland Transport has reviewed the request for the provision of bus services to Kolmar Road and based on that review, will not be reinstating bus services to Kolmar Road at this time.

15. The review included analysis of historical data of route timetables, patronage, consultation feedback from 2013, accessibility, and post-2016 (New Network South implementation) requests for bus services on Kolmar Road, of which there have been 4 requests.

16. Auckland Transport acknowledges that changes to bus services in Papatoetoe last year, with the introduction of the New Network, inconvenienced residents of Kolmar Road who lost bus services along their street. Most of the street, however, is within walking distance of stops either on St George Street, in Hunters Corner, or along Shirley Road. Therefore, Auckland Transport is not considering reintroducing bus services to Kolmar Road at this time.

17. Once the New Network is in place across the entire region, AT will review its performance, and may make modifications as appropriate to address feedback such as received from the community, subject to available funding. The New Network for Central and North are currently scheduled for roll-out by the end of the year.

Local Board Advocacy

18. This section provides a regular report about how Auckland Transport is supporting the OPLB Advocacy Initiatives. The board’s Advocacy Initiatives are recorded in the OPLB Local Board Plan. In this month’s report, the OPLB’s Advocacy Initiatives from the 2016-19 term have been recorded in the table below.

19. Table 3 – Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Transform Manukau’s Metropolitan area through good planning and sustainable development.	Improve connectivity through providing public Wi-Fi and improving walking routes between Manukau Square and transport centre, Hayman Park, and public carparks.	Auckland Transport has recently completed and opened the $50m Manukau Bus Station in early April 2018.
Promote economic development and public safety in the town centres and strengthen their roles as community hubs.	Investigate opportunities for funding public facility improvements in town centres, e.g. toilets, footpaths, parking and public.	Auckland Transport is currently delivering, through the LBTCF, footpath upgrades in Otara Town Centre and investigating street furniture upgrades in Hunters Corner, Papatoetoe.
	Redesigning the entrances to Ōtara library and Ōtara Music and Arts Centre, including the courtyard between the council buildings in Ōtara Mall.	Auckland Transport is currently delivering a new canopy that will provide an all-weather access to the courtyard between the council buildings in Otara.
	Advocate to AT to realign Station Road / Portage Road/ Gray Avenue intersection.	Auckland Transport is in the process of upgrading the Portage Road and Station Road Intersection by installing a Roundabout.
	Work with AT to allocate funding and develop priority routes through parks and other public spaces for cyclists and walkers, as identified in the Otara‑Papatoetoe Greenways Plan.	The local board is currently funding an upgraded section of the OPLB Greenways Plan from East Tamaki Road to Lovegrove Crescent in Otara via their LBTCF.

Progress being made on investigations

Preston Road / Ormiston Road / East Tamaki Road Intersections

20. The intersections of Preston Road/ Ormiston Road/ East Tamaki Road are currently under investigation to improve traffic flows between the two junctions and the wider road network.

Preston Rd / Boundary Rd / Reagan Rd roundabout improvement

21. The roundabout at Preston Rd / Boundary Rd/ Reagan Rd is also under investigation to assess feasibility for improvements to improve traffic flow.

22. Both these investigation are scheduled for completion in June 2019.

Other Auckland Transport news

Regional Land Transport Plan (RLTP)

23. The Regional Land Transport Plan is the plan of how transport delivery agencies intend to respond to growth and other challenges facing Auckland over the next 10 years. It includes a 10-year prioritised delivery programme of transport services and activities.

24. The original intention was to consult on the plan alongside Auckland Council’s Long Term Plan. However, the consultation was ‘decoupled’ and moved into May to ensure it was informed by, and strongly aligned with, the Government’s recently released Government Policy Statement on Transport and a refreshed Auckland Transport Alignment Project 2.0.

25. The RLTP consultation was rescheduled for early May 2018 including an opportunity for all Local Boards to present their priorities on Auckland Transport’s proposed work programme - RLTP.

26. Details of the consultations were as follows:

· RLTP consultation began on Tuesday 1 May 2018 and closed on Monday 14 May 2018.

· Members from all 21 local boards were invited to an information, question and answer session on Monday 30 April 2018.

· Each local board was given an opportunity to give verbal feedback on the plan to representatives of the Regional Transport Committee (the decision makers for RLTP) on 7 May 2018.

· A number of public information sessions were held on:

o Monday 7 May 6pm – 8pm: Takapuna War Memorial Hall, 7 The Strand, Takapuna.

o Tuesday 8 May 6pm – 8pm: Manurewa Intermediate School, 76 Russell Road, Manurewa.

o Saturday 12 May 10am – 12 pm: New Lynn Community Centre, Main Hall 45 Totara Avenue, New Lynn.

o Saturday 12 May 2pm – 4pm: Grey Lynn Library Hall, 474 Great North Road, Grey Lynn.

Electronic Gating Project – Papatoetoe & Middlemore train stations

27. Auckland Transport is currently nearing the completion of region-wide programme to install electronic ticket gates at selected stations on the rail network. This includes Papatoetoe and Middlemore stations. The gates were scheduled to be operational in March and April 2018, respectively.

28. This work was delayed due to contractual issues and these have now been resolved. The stations are now due to be operational May and June with works on Papatoetoe station currently underway.

Putney Way closure for upgrade

29. The Putney Way upgrade is a streetscape enhancement project supported by the Ōtara-Papatoetoe Local Board, Panuku Development and Auckland Transport.

30. The start date for the works was delayed and affected the completion date this project. Completion is now scheduled for June 2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

31. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Auckland Transport consultations

32. Over the last reporting period, Auckland Transport has invited the local board to provide their feedback on the following proposal for Portage Road-Station Road intersection upgrade and roundabout installation. Further details are recorded in Attachment C of this report.

33. The local board expressed the following view regarding the Portage Road and Station Road Intersection upgrades:

“The local Board “fully support improvements to the road network which will improve safety for our local communities. This intersection has long been of concern to us, and our community, which has had a history of incidents leading to vehicle crashes and damage to property. The local board has been advocating for improvements to this intersection for some time now and therefore this proposal is well received and supported by our board members.”

Traffic Control Committee resolutions

34. Traffic Control Committee (TCC) decisions within the local board area are reported on a monthly basis. There were no decisions that affected this local board in April.

Tauākī whakaaweawe Māori / Māori impact statement

35. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

36. This LBTCF project to install place-making signage to Otara requires input from Iwi as the signage will contain information on the history of the area’s name as well as historical imagery.

37. To determine the appropriate historical information for the sign, Auckland Transport is currently in the process of engaging with Mana Whenua to determine this information

Ngā ritenga ā-pūtea / Financial implications

38. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

39. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

40. In terms of its LBTCF, the local board currently has $770,000 of unallocated LBTCF funding for this electoral term.

41. Currently, there is a proposal for an increase for LBTCF through the Long Term Plan process. This will be confirmed once the Long Term Plan has been signed off in June 2018. The increased funding will allow the local board to deliver more local projects, but due to resourcing and timing constraints, decisions around its allocation should be made as soon as any additional funding has been identified.

Ngā koringa ā-muri / Next steps

42. Auckland Transport will provide another update report to the local board next month.

43. Options for allocation of the LBTCF will be discussed with the LB in June or July with advice on potential projects to be funded by the LBTCF to be provided in July 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Otara-Papatoetoe AT Activity Report: Jan-March	23
b ⇩	Otara-Papatoetoe Board Report – AT School Community Report Jan-March	33
c ⇩	Attachment C: May 2018 - Summary of consultation information sent to Ōtara-Papatoetoe Local Board in April 2018	35

Ngā kaihaina / Signatories

Authors

Kenneth Tuai - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 May 2018

Proposed rezoning of part of the northern section of Puhinui Reserve, from Informal Recreation to Sport and Active Recreation.

File No.: CP2018/05415

Te take mō te pūrongo / Purpose of the report

1. To endorse the proposed rezoning of part of the northern section of Puhinui Reserve from Informal Recreation to Sport and Active Recreation.

Whakarāpopototanga matua / Executive summary

2. Puhinui Trust would like to develop a multidisciplinary equestrian sports centre at Puhinui Reserve. Council staff have been working with the group since 2010.

3. Otara Papatoetoe Local Board has previously supported Puhinui Trust’s proposed equestrian development at Puhinui Reserve.

4. There has been no development undertaken for equestrian sports at Puhinui Reserve as the reserve is zoned in the Unitary Plan for Informal Recreation. Equestrian sports are not a permitted activity within the Informal Recreation zone.

5. In addition to Puhinui Trust, both Eventing Auckland and St Helier’s Bay Pony Club would also like to be based at Puhinui Reserve. The three groups wish to develop equestrian facilities including arenas, stabling and storage facilities.

6. Part of Puhinui Reserve can be rezoned from Informal Recreation to Sport and Active Recreation in order to accommodate equestrian sports. This is an internal process that is led by the Plans and Places team and part of a wider programme of rezoning of open space land in Auckland.

7. It is recommended that the local board confirms its support to rezone part of the northern section of Puhinui Reserve from Informal Recreation to Sport and Active Recreation.

Ngā tūtohunga / Recommendation

That the Ōtara-Papatoetoe Local Board:

a) endorses the proposed rezoning of part of the northern section of Puhinui Reserve from Informal Recreation to Sport and Active Recreation

Horopaki / Context

Puhinui Reserve

8. Puhinui Reserve is a 199 hectare reserve located at 108 Prices Road, Wiri. The reserve is zoned for Informal Recreation within the Auckland Unitary Plan.

9. The site was purchased in 1991 by Manukau City Council and the local board is the administering body of the reserve. Within the reserve, the esplanade is classified as local purpose reserve under the Reserves Act 1977. The remainder of the reserve is not classified. There is a grazing license with Robert Austin and also a rental property within the reserve.

10. Since 1994, regional and international equestrian events have been held at Puhinui Reserve. Two events per annum are held through a license to occupy issued to Eventing Auckland Ltd.

11. Manukau City Council adopted a reserve management plan for Puhinui Reserve in 2002. The range of activities stated in the reserve management plan include:

Walking, jogging, orienteering, bicycling, photography, sketching, bird study, outdoor

recreation/conservation experience, educational research, interpretation, relaxation, viewing

scenery, spectator activities, limited tourist activities, picnicking, ethno-botanic gardens,

structured sports participation, casual horse riding, and club associated activities. (Section

3.3.5, Puhinui Reserve Management Plan 2002).

12. The reserve management plan has been guiding the management and type of recreational use at the reserve. The plan refers to “casual, non-commercial use which does not compromise the enjoyment of other reserve visitors”.

13. The reserve management plan has no legal standing for the unclassified part of the reserve, which is all areas that are not part of the esplanade reserve.

Proposed equestrian facilities at Puhinui Reserve

Puhinui Trust

14. The Puhinui Trust would like to develop a multi-disciplinary equestrian centre at Puhinui Reserve for show jumping, dressage, eventing and cross country. Facilities would include buildings, arenas, an event hub, toilets, stables, storage and associated parking.

15. Otara Papatoetoe Local Board established a working party in December 2013, to assess issues and identify options for the equestrian facility proposal. The working party endorsed a potential area for development in February 2015 which, in the working party’s view, would sufficiently protect the values of the reserve.

16. Several reports have been completed, to ascertain the impact of the proposed development on the values of the site. These include an archaeological survey and assessment and an ecological report.

17. Options for the development and use of Puhinui Reserve other than for equestrian purposes have not been canvassed to date.

18. The trust’s proposal for development is not in alignment with the Puhinui Reserve Management Plan (2002) or the Informal Recreation zoning in the Unitary Plan. The Puhinui Trust’s latest concept plan is in Attachment 1. The concept plan includes facilities for the trust, Eventing Auckland Ltd the St Helier’s Bay Pony Club. It has not been adopted by the local board.

Eventing Auckland

19. Eventing Auckland uses Puhinui Reserve for a three day event and a one day event each year, under a license to occupy. The license enables the group to use the reserve for a week either side of the events in order for Eventing Auckland to set up and then pack up after the events.

20. Eventing Auckland has requested that a storage shed of 9 x 26 metres be constructed at Puhinui Reserve to store the equipment required for the equestrian events.

St Helier’s Bay Pony Club

21. The primary purpose of pony clubs is to provide instruction on riding and horse/pony management for school age riders. Coaching supports a structured certificate system that allows young people to gain qualifications and encourages them to ride and enjoy participating in pony club rallies, events and competitions.

22. St Helier’s Bay Pony Club has 35 members and is required to vacate the land it occupies at Pourewa Creek Recreation Reserve. The reserve is owned by Ngati Whatua Orakei. Council staff have discussed options with the club however there are few options to relocate the club.

23. A priority recommended by the equestrian sector in the 2014 Auckland Equestrian Facilities Plan is for the sector to “Work with St Helier’s and Meadowbank Pony Club to resolve a potential gap in provision created by the loss of St Helier’s’ grounds after 2015”.

24. The club has advised council staff that if there was an option to lease land at Puhinui Reserve, the club would relocate there. The club understands that at present this is not possible due to the Auckland Unitary Plan zoning.

25. The club would require an arena, stabling and an area to graze ponies. At the current location, the club has grazing for up to 30 horses.

Alignment with equestrian sector strategic documents

26. Priority recommendations in the Auckland Equestrian Facilities Plan (2014) for dressage, endurance, eventing and show jumping are:

· securing access to Puhinui Reserve for future sub–regional and regional Eventing activity

· exploring options to provide all-weather show jumping arenas in the south. Puhinui Reserve is listed as an option for consideration to develop facilities and infrastructure to support eventing activities.

· developing basic infrastructure to support efficient use and quality surfaces to support regional eventing activity at Puhinui Reserve (e.g., access, yards, drainage, ablutions, storage, level grass arena area).

· exploring the feasibility of a regional (rather than international) multi-disciplinary equestrian centre development at Puhinui Reserve or at a yet to be identified site.

27. In August 2017, the Auckland Sport Sector Facilities Priorities Plan was completed. For equestrian sports the following three priorities are listed:

· securing long term access to Puhinui Reserve, initially for an Eventing Auckland venue and for future development into a multi discipline venue (2^nd priority).

· ensure the pony clubs’ existing network is maintained and invest in new and existing facilities to maintain and grow activity, access and local provision (3^rd priority).

· explore options to provide all weather jumping arenas in the south, potentially at Puhinui Reserve or Clevedon Showgrounds or via other providers.

Position of the previous Otara Papatoetoe Local Board

28. At an Otara-Papatoetoe Local Board meeting on 20 April 2015, options to progress the development of Puhinui Reserve were presented. Otara-Papatoetoe Local Board resolved as follows:

That Otara-Papatoetoe Local Board:

a) endorse the area identified in the attached map (see Attachment 2) as the area for development

b) endorse the Puhinui Trust’s proposal for an international equestrian facility in principle and publically notify an intention to provide a lease, subject to further detail on design and operations from the trust

c) delegate to the local board chairperson, the authority to approve the content of any public notices

d) support in principle, the involvement of mana whenua in the detailed design of the international equestrian facility

e) allocate up to $3,000 from the local board’s budget for the costs of the public notice

f) note that staff will schedule this in the relevant department’s work programme and advise the local board when the option can be progressed.

29. There has been no progress on implementing resolutions ‘d’, ‘e’ or ‘f’. Equestrian sports is not a permitted activity in the Informal Recreation Zone.

30. The Sport and Active Recreation zone allows for equestrian sports. A description, objectives and policies for this zone are in Attachment 3.

Tātaritanga me ngā tohutohu / Analysis and advice

31. The Plans and Places Team within council is working toward rezoning open space land in Auckland. The team has started reviewing all the relevant information about Puhinui Reserve. The proposal to rezone part of the northern section of Puhinui Reserve will be included with other open space land to be rezoned.

32. A map illustrating the two proposed areas for rezoning, from Informal Recreation to Sport and Active Recreation, is illustrated in Attachment 5. The two areas are outside the Conservation Zone and outside the areas of Outstanding Natural Features.

Puhinui Trust

33. Otara Papatoetoe Local Board has previously endorsed the Puhinui Trust’s proposal for an equestrian facility at Puhinui Reserve (in principal). The local board endorsed an area, as illustrated in Attachment 2, to be occupied via resolution on 20 April 2015 and also resolved the intention to lease land to the Puhinui Trust.

34. Assuming the area in the northern section of Puhinui Reserve is rezoned to Sport and Active Recreation, Auckland Council can enter into a lease agreement with Puhinui Trust. The trust will sublease a space of 9 x 25 metres to Eventing Auckland Ltd to accommodate a shed.

Eventing Auckland Ltd

35. Assuming the area illustrated for proposed development in Attachment 1 is rezoned from Informal Recreation to Sport and Active Recreation, Eventing Auckland Ltd would not require a License to Occupy for its events. Eventing Auckland can apply to the southern events team and the application will be considered via the events process.

St Helier’s Bay Pony Club

36. St Helier’s Bay Pony Club requires stables, a tack room, wash down area, toilets and grazing. The area to accommodate these facilities and a grazing area is illustrated in Attachment 1. This area will require rezoning to Sport and Active Recreation in order for the activity and facilities to be permitted.

37. Assuming the area in the north east section of Puhinui Reserve is rezoned to Sport and Active Recreation, Auckland Council can enter into a lease agreement with St Helier’s Bay Pony Club.

38. The Auckland Equestrian Facilities Plan (October 2014) recommends a grazing area of .8ha per pony. This equates to 24 hectares in order to provide grazing for 30 ponies.

39. Council leases land to several other pony clubs in Auckland and the lease agreement which would include the grazing area and associated facilities, would be managed by the Stakeholder and Land Advisory team.

Existing Licensee

40. The existing licensee grazes stock on the areas of Puhinui Reserve that are proposed for rezoning. The license is managed by Panuku Developments Auckland. A staff member from Panuku Developments Auckland contacted the licensee about the proposed use of part of the northern section of the reserve for equestrian sports. In principal, the licensee is willing to relinquish part of the land within his license agreement.

Funding of planning and development

41. There is no direct cost to council to progress with the plan change. Progressing equestrian access at Puhinui Reserve is already on the Sport and Recreation Lead’s work programme.

42. The draft Auckland Council Long Term Plan 2015-2025 does not allocate funding for the development of Puhinui Reserve. Any development of the reserve is to be funded externally, or from budget allocated in the Auckland Council LTP 2018 - 2028.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

43. Otara Papatoetoe Local Board expressed support for the proposed rezoning of part of Puhinui Reserve to Sport and Active Recreation at a workshop on 6 March 2018.

44. The local board also:

- supported Puhinui Trust, Eventing Auckland and the St Helier’s Bay Pony Club establishing equestrian facilities at Puhinui Reserve.

- supported the continuation of cross country events being held at Puhinui Reserve.

- requested the Sport and Recreation Lead contacts Papatoetoe Pony Club to ascertain whether the club has any interest in using Puhinui Reserve. The Sport and Recreation Lead contacted the pony club sectary and the club does not wish to use Puhinui Reserve.

Tauākī whakaaweawe Māori / Māori impact statement

45. Within Otara Papatoetoe Local Board area, 15.6 percent of the population is Maori.

46. Sport New Zealand’s participation data indicates that within Otara Papatoetoe Local Board area, 1.6% of Maori participate in horse riding or equestrian activities. Should equestrian sports become established within Puhinui Reserve, it will provide Maori with greater opportunities to participate as the Papatoetoe Pony Club is located at Brookby, outside the local board area.

47. An archaeological survey and assessment has been completed for Puhinui Reserve. Important cultural, archaeological and ecological areas identified are illustrated in Attachment 4. The illustration shows that the proposed equestrian areas are not located near important cultural areas.

48. A positive impact for Ngati Whatua Orakei is that St Helier’s Bay Pony Club will not occupy land at Pourewa Creek Reserve, as the club has another location to move to.

49. Initial feedback on the proposed rezoning has been provided by the Community Lease Advisor, following the mana whenua engagement forum on 28 March 2018. The proposed rezoning was raised in the context of a proposed renewal of the license to occupy at Puhinui Reserve, for Eventing Auckland Ltd. Iwi representatives expressed concern that they had not been informed about the proposed rezoning of part of Puhinui Reserve.

50. The Sport and Recreation Lead will attend a mana whenua engagement forum on Wednesday 30 May. There was no forum in April due to the proposed date falling on Anzac Day.

Ngā ritenga ā-pūtea / Financial implications

51. The area identified for equestrian sports in the northern section of Puhinui Reserve is currently used by a farmer to graze stock under licence to occupy with Panuku Development Auckland.

52. Panuku Developments Auckland has not identified any financial implications from reducing the amount of grazing area within the farmer’s license area. It is likely to lose income from the reallocation of space in order to provide leases to equestrian groups.

Ngā raru tūpono / Risks

53. No other sport and recreation groups have had an opportunity to be part of the process to date. Interested parties have the opportunity to submit on the proposed plan change when it is notified.

Ngā koringa ā-muri / Next steps

54. Pending confirmation of support for the proposed rezoning, the next steps are:

- staff will confirm to the Puhinui Trust, Eventing Auckland and the St Helier’s Bay Pony Club that the local board supports the proposed rezoning of part of Puhinui Reserve to Sport and Active Recreation.

- the Sport and Recreation Lead will request that the Puhinui Trust’s business case for the equestrian centre be updated as the scope of the development is smaller than when the original business plan was prepared.

- The Plans and Places Team will seek:

i. endorsement of the proposed rezoning at a workshop with the planning committee in June 2018.

ii) formal approval from the planning committee via a report, to publically notify the proposed change to zoning, in July 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment 1 - Concept plan for proposed development at Puhinui Reserve.	45
b ⇩	Attachment 2 - Area endorsed by Otara Papatoetoe Local Board in 2015 (Area A on map).	47
c ⇩	Attachment 3 - Description, objectives and policies for the Sport and Active Recreation Zone.	49
d ⇩	Attachment 4 - Proposed development area and important environmental, cultural, archaeological and ecological areas.	51
e ⇩	Attachment 5 - Proposed two areas for zone changes.	53

Ngā kaihaina / Signatories

Authors

Rose Ward - Sport and Recreation Advisor

Authorisers

Dave Stewart - Manager Sport & Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 May 2018

Ngāti Ōtara Multi-sport and Cultural Centre

File No.: CP2018/06282

Te take mō te pūrongo / Purpose of the report

1. To approve the concept design for the Ngāti Ōtara Multi-sport and Cultural Centre allowing the developed design and consenting phase to proceed.

Whakarāpopototanga matua / Executive summary

2. Concept designs have been completed for the Ngāti Ōtara Multi-sport and Cultural Centre (marae) and costs estimates for the two facilities are $4.2M and $6M respectively (refer attachment A - Multisport Reduced Area, attachment B - NOP Marae Reduced Area and attachment C - Site plan with existing buildings).

3. Budget of $4.7M allows for the developed design and consenting phase for both buildings to progress and for the construction of the multi-sport facility.

4. External funding will be sought for the construction of the cultural centre.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the concept designs for the Ngāti Ōtara Multi-sport and Cultural Centre allowing for the developed design and consenting phase to proceed.

b) note that approved budget is in place to allow for the developed design and consenting of both the multi-sport facility and the cultural centre.

c) note that approved budget is also in place to allow for the construction of the multi-sport facility.

d) note that no budget is currently in place for the construction of the cultural centre.

Horopaki / Context

5. Auckland Council Sport and Recreation and Community Facilities teams have been jointly working throughout 2017 on a development at Ngāti Ōtara Park:

‘to develop fit-for-purpose multi-sport and marae facilities on Ngāti Ōtara Park which meet community needs whilst being sustainable and with an effective governance structure’.

6. In November 2017 the Ōtara-Papatoetoe Local Board passed a resolution (OP/2017/197) to proceed with design and consents for both facilities and then to continue immediately into the construction phase for the multi-sports facility making use of the capital budgets available for this project.

7. The marae will then have a consented design allowing them to seek external funding for construction.

8. The final concept design for the multi-sport building costed at $4.2M was presented at a local board workshop 13 March 2018, with the board indicating support for the design.

9. The concept design for the cultural centre was also presented at the same workshop. Subsequent to that workshop, a further meeting with the Ngāti Ōtara marae committee and external funders on 11 April 2018 discussed a change to the concept design that could reduce cost of construction.

10. The concept design has since been revised and now is costed at around $6M with the ability to construct in stages.

11. External funders confirmed they would be interested in helping fund the cultural centre in a staged approach.

Tātaritanga me ngā tohutohu / Analysis and advice

12. Concept designs for both the multi-sport facility and the cultural centre are now in place which have the support of their respective user groups.

13. These designs are informed by the 2017 Ngāti Ōtara Needs Assessment along with input from stakeholders at a number of workshops over the past 6 months.

14. The designs have evolved to suit specific user needs and to meet available budgets.

15. Funding of $4.7M is in place to allow for developed design and consenting of both facilities and construction of the multi-sport facility

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

16. Development of the facilities at Ngāti Ōtara Park will significantly improve opportunities for community involvement and engagement in both sporting and cultural activities.

17. The existing facilities are in poor condition and in the case of the marae, which is located on a landfill, are likely to incur significant maintenance costs if not upgraded soon.

Tauākī whakaaweawe Māori / Māori impact statement

18. Ngāti Ōtara Marae contributes significantly to the cultural wellbeing of the community through delivery of a range of programmes and activities as well as support systems based on traditional manaakitanga principles.

19. Redevelopment will raise the profile of the marae and enable the continued development of this facility as the cultural heart of Ōtara.

20. Development of a new multi-sport facility will allow the sporting clubs to grow and attract greater numbers of local Māori along with other cultures to participate in active recreational activities.

Ngā ritenga ā-pūtea / Financial implications

21. Budget is in place from multiple sources including a Long Term Plan development budget, Locally Driven Initiatives budget and renewals budget as indicated in the table below. This budget allows for developed design and consenting for both the multi-sport and cultural centre and also for the physical works phase of the multi-sport facility.

Budget source	FY18	FY19	FY20	totals
LTP	75,000	377,640	3,262,857	3,715,497
LDI		500,000		500,000
Renewals		500,000		500,000
Total budget				$4,715,497.00

Cost estimates
Developed design and consenting (Multi-sport and Cultural Centre)	420,000.00
Physical works (Multi-Sport Facility only)	4,200,000.00
Total cost	$4,620,000.00
Physical Works (Cultural Centre to be funded through external funding sources)	$6,000,000.00

Ngā raru tūpono / Risks

22. Delays in proceeding with design work will incur additional costs as construction prices continue to rise.

Ngā koringa ā-muri / Next steps

23. Following approval of concept designs by the local board, procurement for professional services for the developed design and consenting phase will proceed.

24. This next phase of work is expected to take approximately eight months meaning procurement for the multi-sport facility physical works is likely to begin early 2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Multisport Reduced Area	59
b ⇩	Marae Reduced Area	61
c ⇩	Site plan with existing buildings	63

Ngā kaihaina / Signatories

Authors

Tim Keat - Senior Growth Development Specialist, Investigation & Design

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 May 2018

Ōtara-Papatoetoe Local Grants Round Two 2017/18 grant allocations

File No.: CP2018/06039

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline the Ōtara-Papatoetoe Local Board Local Grants Round Two 2017/2018 grant applications.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Ōtara-Papatoetoe Local Board Local Grants Round Two 2017/2018 grant applications (refer to Attachment B and Attachment C).

3. The Ōtara-Papatoetoe Local Board adopted the Ōtara-Papatoetoe Local Grants Programme 2017/2018 on 18 April 2017 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Ōtara-Papatoetoe Local Board has set a total of $217,702.00 for the 2017/2018 financial year.

5. The Ōtara-Papatoetoe Local Board allocated a total of $15,000 to the Pursuit of Excellence Awards. A total of $161,585.25 was allocated in Local Grants, Round One 2017/2018 and quick response round one and two 2017/2018, leaving a total of $41,116.75 to be allocated for one local grant and one quick response round.

6. Twenty eight applications were received for Ōtara-Papatoetoe Local Board Local Grants Round Two 2017/2018, requesting a total of $255,332. Seven multiboard applications were received, requesting a total of $26,457.10

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) agree to fund, part-fund or decline each application in Local Board Local Grants Round Two 2017/2018 in Table One and Table Two.

Table One: Local Grant Round Two 2017/2018 grant applications

Application ID	Applicant	Requesting funding for	Amount requested
LG1813-201	Te Pua Inano Incorporated	Towards costs for two cultural artwork exhibitions for June 2018 and November 2018.	$3,860.00
LG1813-202	Manukau Seniors Association Incorporated.	Towards a sound system for Manukau Seniors Association.	$3,200.00
LG1813-203	Family First Welfare Trust	Towards venue hire, childcare, refreshment and tutor costs for candle-making, ikebana and macramé 'Kardaan' workshops.	$2,200.00
LG1813-204	Willies Boxing Fitness Otara	Towards costs for boxing gloves, focus mitts and a punching shield for Willies Boxing and Fitness	$1,000.00
LG1813-205	David Riley	Towards costs for an illustrator, designer and editor, photos, printing and shipping, and the public launch of a book about Tokelau heroes	$10,000.00
LG1813-206	The TYLA Trust	Towards purchase costs for a planter box for four families, including garden-mix, seedlings, fertilisers and small garden tools within the existing TYLA community garden. ‍	$2,000.00
LG1813-207	Papatoetoe Avengers Under 12’s under the umbrella of Papatoetoe Rugby Football Club	Towards the purchase of team tracksuits for Papatoetoe Avengers under 12 team	$2,400.00
LG1813-209	KidsCan Charitable Trust	Towards the purchase of food for school children in the Ōtara-Papatoetoe area.	$10,000.00
LG1813-211	Otara Rugby League Under 10’s under the umbrella of The Otara Rugby League Football Club Incorporated	Towards tracksuits and training tops for the team uniform	$2,500.00
LG1813-213	Woman Care Trust	Towards video, photography and printing costs for the ladies cultural night	$4,392.00
LG1813-219	Auckland Basketball Services Limited	Towards coaches for the Kiwihoops programme in the Ōtara-Papatoetoe area.	$5,000.00
LG1813-220	Accelerating Aotearoa Incorporated	Towards the purchase of cooking sets, project design, delivery, social media, administration and food costs for 40 participants. for “Food Access Social Enterprise (FASE) - A Systems Approach to Hauora”	$54,530.00
LG1813-221	Let's Get Legal NZ Trust	Towards traffic and waste management costs; resource materials, entertainment, prizes, giveaways, food, sound gear, marquee, stalls, and activity costs. for “A Cooper Crescent Christmas”	$35,000.00
LG1813-222	Action Education Incorporated	Towards the cost of running 20 spoken word poetry workshops	$4,000
LG1813-223	Papakura City BMX Club	Towards track asphalting costs for asphalting of the berm on new BMX track at Colin Dale Park	$26,294.00
LG1813-224	Papatoetoe Adolescent Christian Trust	Towards costs associated with design and set-up for a new website and 12 months hosting costs.	$4,000.00
LG1813-225	The Parenting Place	Towards delivering 32 presentations to four schools and handbooks for 1,100 year 10 students for Attitude Mental health and wellbeing presentations	$3,000.00
LG1813-227	Shakti Legal Advocacy and Family Social Services Incorporated.	Towards the training programme costs including project coordinator, content development, advertising and design, tee-shirts, badges and monitoring and evaluation for “Shakti Youth Network for Change”	$7,000.00
LG1813-228	John Walker Find Your Field of Dreams Foundation	Towards the primary sport programme costs for the foundation	$25,000.00
LG1813-229	Life Education Trust Counties Manukau	Towards programme delivery, including mobile classroom, educational resource, insurance, educator salary and professional development costs for the Life Education programme delivery to 12 Otara-Papatoetoe schools	$20,000.00
LG1813-230	The Parenting Place	Towards the "Toolbox parenting courses", focusing on Maori and vulnerable families to provide a fee subsidy and facilitator fees	$2,290.00
LG1813-231	Royal New Zealand Coastguard Boating Education	Towards purchase of life jackets, a grab bag with safety items, throw lines and administration costs. for the safe boating programme	$1,961.00
LG1813-232	PHAB Association Incorporated	Towards youth worker wages, coordination, administration and meal costs for the Pasifika Embrace project.	$4,761.00
LG1813-233	New Netball Team Limited	Towards the hiring of the Pulman Arena in Takanini to host Northern Stars and Central Pulse netball match.	$3,320.00
LG1813-234	Ōtara Business Association	Towards the costs for the Matariki Celebration on 16 June 2018	$6,000.00
LG1813-235	Ōtara Business Association	Towards the costs for White Sunday on 13 October 2018.	$4,000.00
LG1813-236	Auckland Kids Achievement Trust	Towards wages for two Kiwi Can leaders for Papatoetoe West School.	$2,500.00
LG1813-238	Diabetes New Zealand Auckland Branch	Towards costs for the Hope champion for wages, food, travel, translation and venue hire expenses, pedometers and outcomes analysis. for three Healthy Options = Positive Eating (HOPE) courses	$9,124.00
Total			$255,332.00

Table Two: Ōtara-Papatoetoe Local Grant Round Two 2017/2018 multiboard applications

Application ID	Applicant	Requesting funding for	Amount requested
LG1813-212	Age Concern Counties Manukau Incorporated	Towards costs of providing counselling services to older adults in south Auckland	$12,900.00
LG1810-210	Auckland Action Against Poverty Incorporated	Towards operating costs and wages to run the advocacy service at the Manurewa and Clendon Work and Income office.	$3500.00
LG1807-330	The Kids for Kids Charitable Trust	Towards venue hire and production costs of a youth choir performance	$2,287.10
LG1809-214	Kahurangi Newton	Towards tutorial fees, food, tools, petrol, venue hire. health and safety kit for weaving workshops from 2 June 2018 to 2 July 2018	$2,500.00
LG1810-202	New Zealand Kiribati National Council	Towards the National Kiribati youth dance competition in Otahuhu on 14 July 2018, including venue hire, artists and project managers’ fees, transport and catering.	$3,000.00
LG1815-212	Project Litefoot Trust	Towards the overall cost of the project, including materials, equipment, advertising and promotion.	$2,770.00
LG1811-338	LifeKidz Trust	Towards the support workers’ wages and resources for LIfeKidz.	$3,000.00
Total			$26,457.10

Horopaki / Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

• local board priorities

• lower priorities for funding

• exclusions

• grant types, the number of grant rounds and when these will open and close

• any additional accountability requirements.

10. The Ōtara-Papatoetoe Local Board adopted their grants programme for 2017/2018 on 18 April 2017 and will operate three quick response and two local grants rounds for this financial year.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

14. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

15. A summary of each application received through Ōtara-Papatoetoe Local Grants, Round Two is attached, (see Attachment B and C).

Tauākī whakaaweawe Māori / Māori impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea / Financial implications

17. The allocation of grants to community groups is within the adopted Long-Term Plan 2015-2025 and local board agreements.

18. The Ōtara-Papatoetoe Local Board has set a total of $217,702.00 for the 2017/2018 financial year.

19. The Ōtara-Papatoetoe Local Board allocated a total of $15,000 to the Pursuit of Excellence Awards. A total of $161,585.25 was allocated in Local Grants, Round One 2017/2018 and quick response round one and two 2017/2018, leaving a total of $41,116.75 to be allocated for one local grant and one quick response round.

20. Twenty eight applications were received for Otara-Papatoetoe Local Grants, Round Two 2017/2018, requesting a total of $255,332. Seven applications were received as multiboard applications, requesting a total of $26,457.10.

Ngā raru tūpono / Risks

21. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next stepsThe allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

22. Following the Ōtara-Papatoetoe Local Board allocating funding for round two local grants, commercial land finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Otara-Papatoetoe Grants Programme 2017/2018	71
b	Otara-Papatoetoe Local Grants Round Two 2017/2018 grant applications (Under Separate Cover)
c	Otara-Papatoetoe Local Grants Round Two multiboard grant applications (Under Separate Cover)

Ngā kaihaina / Signatories

Authors

Lincoln Papali'i - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 May 2018

Disposal recommendations report - 30R Birmingham Road, Ōtara

File No.: CP2018/00496

Te take mō te pūrongo / Purpose of the report

1. This report seeks the Ōtara-Papatoetoe Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the Finance and Performance Committee the disposal of one council owned property in the Ōtara-Papatoetoe Local Board area.

Whakarāpopototanga matua / Executive summary

2. 30R Birmingham Road, Ōtara is vacant land that was reviewed following an enquiry from a member of the public seeking to purchase the site. The rationalisation process commenced in December 2017. Consultation with council departments and its CCOs, iwi authorities and the Ōtara-Papatoetoe Local Board has now taken place. No alternative service use has been identified for the subject site through the rationalisation process. Due to this, Panuku recommends its disposal.

3. The subject site is a recreation reserve subject to the Reserves Act 1977. If approval is obtained to dispose of the subject site, the reserve status would need to be revoked. Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.

4. A resolution approving the disposal of the subject site is required from the Finance and Performance Committee before the proposed revocation and divestment can be progressed.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to revoke the reserve status and dispose of 30R Birmingham Road, Ōtara.

Horopaki / Context

5. Panuku is required to undertake ongoing review of council’s property assets. This includes identifying properties from within council’s portfolio that are no longer required for council service purposes and may be suitable for potential sale, and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Long-term Plan 2015-2025 (LTP) and the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

6. Once a property has been identified as potentially surplus, Panuku engages with council departments and its CCOs through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by Panuku’s Board before a final recommendation is made to the Finance and Performance Committee.

Tātaritanga me ngā tohutohu / Analysis and advice

Property Information

7. 30R Birmingham Road, Ōtara is a 1,072m² area of vacant land in a light industrial zone area. It was vested as a reserve upon subdivision with the former Manukau City Council in 1967. The subject site is a recreation reserve subject to the Reserves Act 1977.

8. Following an enquiry from a member of the public seeking to purchase the subject site. Auckland Transport reviewed and advised it did not oppose a disposal of 30R Birmingham Road, Ōtara. Council’s Parks and Recreation Policy team assessed 30R Birmingham Road, Ōtara and advised it is not a priority for retention, as it is 200 metres from East Tamaki Reserve, which provides a wide range of recreation activities, that the subject site does not connect to existing open space and it does not improve the open space value of existing parks and open space. Panuku subsequently commenced the rationalisation process for 30R Birmingham Road, Ōtara.

9. The Auckland Unitary Plan zoning is Open Space – Informal Recreation. It has a 2017 capital valuation of $550,000.

10. 30R Birmingham Road, Ōtara is not subject to offer back obligations to the former owner in accordance with section 40 of the Public Works Act 1981.

Internal Consultation

11. The rationalisation process commenced in December 2017. No alternate service uses for the subject site were identified during the internal consultation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. 30R Birmingham Road, Ōtara is not specifically mentioned in the Ōtara-Papatoetoe Local Board Plan. Existing or proposed priority routes identified in the Ōtara-Papatoetoe Greenways - Local Paths Plan do not provide connections to the subject site.

13. Panuku attended a workshop with the board regarding 30R Birmingham Road, Ōtara in March 2018.

14. This report provides the board with an opportunity to formalise its views regarding the subject site.

Tauākī whakaaweawe Māori / Māori impact statement

1. 11 mana whenua iwi authorities were contacted regarding the potential sale of 30R Birmingham Road, Ōtara. The following feedback was received.

a) Te Kawerau a Maki

No feedback was received regarding the subject site.

b) Ngāi Tai ki Tāmaki

No feedback was received regarding the subject site.

c) Ngāti Tamaoho

No feedback was received regarding the subject site.

d) Te ākitai - Waiohua

No feedback was received regarding the subject site.

e) Ngāti Te Ata - Waiohua

No feedback was received regarding the subject site.

f) Te Ahiwaru

No feedback was received regarding the subject site.

g) Ngāti Paoa

No feedback was received regarding the subject site.

h) Ngaati Whanaunga

No feedback was received regarding the subject site.

i) Ngāti Maru

No feedback was received regarding the subject site.

j) Ngāti Tamatera

No feedback was received regarding the subject site.

k) Waikato-Tainui

No feedback was received regarding the subject site.

Ngā ritenga ā-pūtea / Financial implications

15. Capital receipts from the sale of surplus properties contribute to Auckland Plan outcomes and the Long Term Plan by providing the Council with an efficient use of capital and prioritisation of funds to achieve its activities and projects. In the 2017/2018 financial year, the LTP has forecast the disposal of non-strategic council assets to the combined value of of $67 million.

16. In accordance with the Local Government Act 2002, the annual statement of intent states the activities and intentions of Panuku, the objectives that those activities will contribute to and performance measures and targets as the basis of organisational accountability. For the 2017/2018 financial year Panuku is required to identify properties from within council’s portfolio that may be suitable for potential sale to a combined value of $60 million and to sell $100 million of property by 30 June 2018.

Ngā raru tūpono / Risks

17. No risks associated with the recommendation contained in this report have been identified.

Ngā koringa ā-muri / Next steps

18. As no alternative service uses have been identified, following receipt of the Ōtara-Papatoetoe Local Board’s resolution, the subject site will be presented to the Finance and Performance Committee with a recommendation to revoke the reserve status and divest.

19. A member of the public has expressed interest in purchasing the subject site should it be approved for sale. If the committee approves the proposed disposal of the subject site, Panuku will explore disposal options that best deliver development outcomes in line with the Auckland Unitary Plan and which are commercially viable. The terms and conditions of any disposal would be approved under appropriate financial delegation.

20. If approval is obtained to dispose of 30R Birmingham Road, Ōtara, the reserve status would need to be revoked. Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Images of 30R Birmingham Road, Ōtara	79

Ngā kaihaina / Signatories

Authors

Anthony Lewis - Senior Advisor, Portfolio Review, Panuku Development Auckland

Authorisers

Letitia Edwards - Team Leader Portfolio Review, Panuku Development Auckland

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 May 2018

Business Improvement District (BID) Programme Compliance Report to Otara-Papatoetoe Local Board for FY 2016-2017

File No.: CP2018/05923

Te take mō te pūrongo / Purpose of the report

1. To provide information to the Otara-Papatoetoe Local Board on compliance with Auckland Council’s Business Improvement District (BID) Policy 2016 (Hōtaka ā-Rohe Whakapiki Pakihi) by Greater East Tamaki, Hunters Corner, Business Manukau, Otara, and Papatoetoe Central Mainstreet Business Associations in the Otara-Papatoetoe Local Board area for the financial year ending June 2017.

2. To provide information on which the local board can consider when deciding whether to recommend to the Governing Body to strike the targeted rate for these BID programmes.

Whakarāpopototanga matua / Executive summary

3. Auckland Council’s Business Improvement District programme supports business associations by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a grant to the relevant business association (BID).

4. The BIDs are incorporated societies that are independent of council. For council to be confident that the funds provided to the BIDs are being used appropriately, council requires the BIDs to comply with the The Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

5. The BID Policy was developed to encourage improved governance of BID committees and staff to improve financial management, programme delivery and transparency to their members.

6. The BID programmes covered by this report are operated by the Greater East Tamaki, Hunters Corner, Business Manukau, Otara, and Papatoetoe Central Mainstreet Business Associations in the Otara Papatoetoe Local Board area. Information presented in this report is based on documents submitted by these business associations to council’s BID programme team to date.

7. Staff recommends that the Local Board should recommend to the Governing Body to strike the targeted rate sought by the Greater East Tamaki, Hunters Corner, Business Manukau, Otara, and Papatoetoe Central Mainstreet Business Associations in the Otara Papatoetoe Local Board area, and these BIDs have substantively complied with the BID Policy.

Ngā tūtohunga / Recommendations

That the Ōtara-Papatoetoe Local Board:

a) Recommends to the governing body to strike the targeted rates for inclusion in the 2018-19 Annual Plan/Budget for the following BIDs:

· $500,000 Greater East Tamaki Business Association

· $126,590 Hunters Corner Business Association

· $490,000 Business Manukau Business Association

· $90,219 Otara Business Association

· $113,090 Papatoetoe Central Mainstreet Business Association

Horopaki / Context

8. Council adopted the Business Improvement District (BID) Policy (Hōtaka ā-Rohe Whakapiki Pakihi) in 2016. This policy outlines the principles behind the council BID programme; creates the process for establishing, expanding, and terminating BIDs; prescribes operating standards and guidelines; and sets accountability requirements. Please see Attachment A for a review of key elements of the BID programme.

9. BID targeted rates are applied to all commercially-rated properties within a designated area around a town centre or commercial precinct. Those funds are transferred to the business association operating the BID programme.

10. There are currently 48 BID programmes throughout Auckland which serve more than 25,000 businesses and represent a combined $17.5 million in targeted rates investment. Please see Attachment B for current and proposed targeted rates budgets for all BIDs.

11. Under Auckland Council co-governance arrangements, local boards have several decision-making responsibilities. One of these is to annually recommend BID targeted rates to the Governing Body.

12. Recommendations of this report are put into effect with the governing body’s approval of the 2018-2019 Annual Plan/Budget and striking of the targeted rates.

13. This report is a requirement of the Auckland Council BID Policy (2016).

Compliance with BID Policy

14. The BID Policy is the means for council to ensure accountability for targeted rate funding, and encourage good governance, by requiring regular reporting specifically by providing to council the following documents, and staying in touch with their local board at least once a year:

· Current Strategic Plan – evidence of achievable medium to long-term opportunities.

· Audited accounts - assurance that the BID is managing its members’ targeted rates funds responsibly.

· Annual Report on the year just completed. – evidence that programmes are addressing priority issues that benefit ratepayers.

· Business Plan for the coming year – detailed one-year programme, based on the Strategic Plan, to be achieved and resourced.

· Indicative budget for the following year - the Council Annual Plan requires targeted rates to be identified a year in advance to inform the Annual Plan process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Form – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID and council that embodies basic parameters of the council/ BID relationship.

Tātaritanga me ngā tohutohu / Analysis and advice

15. The council BID team monitors compliance with the BID policy on an on-going basis, and provides governance advice to BIDs as needed or requested.

16. As BIDs are operated by private independent societies, their programmes and services are provided according to members’ stated priorities. In recognition of their independent corporate status, the policy does not prescribe standards for programme effectiveness. Officers, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

17. The recommendation of this report regarding the Greater East Tamaki Business Association in the Otara-Papatoetoe Local Board area is supported by evidence of full compliance with the policy. Please see Attachment C for details of compliance for this BID.

18. As the Greater East Tamaki Business Association in the Otara Papatoetoe Local Board area has complied with the BID policy for the year ending June 2017, the Local Board should recommend the striking of the targeted rate if they are satisfied that the BID is substantially complying with the BID policy.

19. The Business Manukau, Otara, and Papatoetoe Central Mainstreet Business Associations failed to submit their Accountability form by the deadline set out in the Policy which is 12 March this year. Hunters Corner Business Association has not prepared a board charter. Please see Attachments D through G for details of compliance for these BIDs.

20. The late submission of these documents is not considered grounds to justify not recommending to strike the targeted rate for each of these BIDs, as it does not raise sufficient concern that the funds provided to these BIDs would be used inappropriately. Staff advice is therefore that the Local Board recommend the striking of the targeted rate to the Governing Body, as these BIDs have substantively complied with the BID Policy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21. Recommending that the governing body strike the targeted rate for the Greater East Tamaki, Hunters Corner, Business Manukau, Otara, and Papatoetoe Central Mainstreet Business Associations in the Otara-Papatoetoe Local Board area means that these BID programmes will continue to be funded from targeted rates on commercial properties in their districts, and will provide services in accordance with its members’ priorities as stated in their Strategic Plans.

22. By continuing these services and programmes, the Greater East Tamaki, Hunters Corner, Business Manukau, Otara, and Papatoetoe Central Mainstreet town centres and commercial/industrial areas should better serve residents and visitors, and support business growth.

23. The Otara-Papatoetoe Local Board approved a similar recommendation for this BID last year, as did the seventeen other local boards that have BIDs in their areas. (Resolution OP/2017/46)

24. A number of local boards provide additional funding to local BIDs but accountability for that funding is set by funding agreements between the local board and the BID. Those requirements are apart from the requirements of the BID policy so are not covered in this report.

Tauākī whakaaweawe Māori / Māori impact statement

25. This decision will have no adverse effects on, or particular benefits to, the Maori population.

Ngā ritenga ā-pūtea / Financial implications

26. There are no financial implications for the local board. Targeted rates for BIDs are raised directly from ratepayers in the district and used by the business association for improvements within that district. Council’s financial role is only to collect the targeted rates and pass them directly to the association on a quarterly basis.

Ngā raru tūpono / Risks

27. There is the possibility of reputational risks to council if ratepayer funds are misused, but this is rare. Otherwise, there are no direct financial risks to the local board or council that could result from this recommendation to approve the targeted rates.

28. The requirements of the BID policy are intended to help minimise the potential for BIDs to misuse funds by requiring the BIDs to plan for the intended use of funds, report on its activities to its members, and to have its accounts audited.

Ngā koringa ā-muri / Next steps

29. If the local board accepts the recommendations of this report, it will recommend to the governing body that the targeted rates for this BID be struck as stated in the Recommendations as part of its approval of the 2018-2019 Annual Budget.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Key Elements of BID Programme	85
b ⇩	Targeted Rates Comparison all BIDs 17-18 and 18-19	87
c ⇩	Greater East Tamaki BID Compliance Summary Table	89
d ⇩	Hunters Corner BID Compliance Summary Table	91
e ⇩	Manukau BID Compliance Summary Table	93
f ⇩	Otara BID Compliance Summary Table	95
g ⇩	Papatoetoe BID Compliance Summary Table	97

Ngā kaihaina / Signatories

Authors

Steven Branca - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 May 2018

Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy

File No.: CP2018/06626

Te take mō te pūrongo / Purpose of the report

1. This report seeks formal local board feedback on the draft 2018-2028 Regional Land Transport Plan, the draft Regional Fuel Tax proposal and the draft Contributions Policy 2018.

Whakarāpopototanga matua / Executive summary

2. The Regional Land Transport Plan (RLTP) sets out a ten-year capital and operating programme for transport in Auckland. It covers transport activities delivered by Auckland Transport, the New Zealand Transport Agency (NZTA), Auckland Council and KiwiRail.

3. The draft RLTP has been developed in collaboration with the NZTA. Legislation requires that the RLTP is revised every six years and reviewed after three years. It has been agreed that the level of change associated with Auckland’s growth warrants a full revision of the RLTP.

4. The RLTP will be consulted with the public between 1 and 14 May 2018.

5. Alongside the RLTP, Auckland Council is consulting the public on a draft Regional Fuel Tax (RFT) proposal. The council consulted on a fuel tax to fund transport improvements as part of the 10-year Budget. The regional fuel tax, if introduced, would add 10 cents a litre (plus GST), and generate approximately $1.5 billion over 10 years for transport projects in Auckland. At the time, the Government Policy Statement on Land Transport (GPS) and the Auckland Transport Alignment Project (ATAP) were still under review so the projects proposed to be funded by a regional fuel tax could not be identified. The draft RFT proposal sets out the programmes and projects that the regional fuel tax would fund.

6. The draft RFT proposal is conditional on the enactment of the Land Transport Management (Regional Fuel Tax) Amendment Bill which is currently passing through the Parliamentary process.

7. The council is also consulting on a draft Contributions Policy 2018. The draft Contributions Policy proposes an increase in development contributions to reflect additional investment, including for parks.

Ngā tūtohunga / Recommendation

That the Ōtara-Papatoetoe Local Board give formal written feedback on:

a) the draft 2018-2028 Regional Land Transport Plan

b) the draft Regional Fuel Tax Proposal

c) the draft Contributions Policy.

Horopaki / ContextRegional Land Transport Plan

8. The Land Transport Management Act 2003 requires that the Regional Transport Committee (RTC) prepare an RLTP every six years, which sets out the region’s transport priorities for the next ten years, and must contribute to the purposes of the Land Transport Management Act and be consistent with the Government Policy Statement on Land Transport (GPS).

9. At its meeting of 24 October 2017, the Auckland Transport Board agreed that the level of change associated with Auckland’s growth warrants a full review of the RLTP. Since the 2015 RLTP was prepared, Auckland’s population growth has increased at a much faster pace than was envisaged. By 2028, the population of Auckland is expected to be around two million people – four years earlier than projected in 2015. Significant investment in transport infrastructure and services will be required to meet the increasing needs of these additional people both to service new housing required to match growth and to service many more customers.

10. The draft RLTP, included in Attachment A, has been developed in collaboration with the NZTA and was considered by the Regional Transport Committee (a committee comprised of the Auckland Transport Board and a representative of the NZTA convened to adopt the RLTP) on 1 February 2018, and was subsequently approved by the Chair and Deputy Chair under delegation.

11. Preparation of the draft RLTP and consultation were delayed as the GPS and ATAP were still under review, leading to some uncertainty about project priorities. Both the GPS and ATAP have now been released, and have informed the draft RLTP.

Regional Fuel Tax

12. In preparing the 10-year Budget 2018-28, the council considered a range of funding options for its activities. The consultation on the 10-year Budget signalled that in order to achieve the level of investment that Auckland needs to address its transport issues, new funding mechanisms for transport were required. An RFT of 10 cents per litre plus GST was proposed, subject to central government providing a legislative basis for such a tax.

13. While the RFT, as a funding mechanism, was the subject of consultation, there was no ability to identify the projects that might be funded from the RFT at that time, due to the review of the GPS and the Auckland Transport Alignment Project (ATAP).

14. The government has initiated the Land Transport Management (Regional Fuel Tax) Amendment Bill. If passed, this will enable Auckland to levy a regional fuel tax of up to 10 cents per litre, plus GST, from 1 July 2018.

15. A draft Regional Fuel Tax proposal, included in Attachment B, has been developed based on the requirements of the draft legislation. While the legislation is still to progress through the full Parliamentary process, the transitional provisions in the legislation mean that Auckland Council can develop a draft proposal, consult with the public, and submit to the responsible Ministers (the Minister of Finance and Minister of Transport) for consideration, once the legislation has been passed.

Contributions Policy

16. Development contributions enable the council to charge developers for a portion of the cost of growth infrastructure needed as a result of development. The current Contributions Policy expires on 30 June 2018. The policy needs to be amended to reflect changes to capital expenditure in the 10-year Budget 2018-2028 and the RLTP.

17. Over the next ten years, the council needs to fund additional infrastructure to enable the construction of 120,000 dwellings to house an expected 300,000 additional Aucklanders. The 10-year Budget also allowed for an increase in investment in parks.

18. The proposed Contributions Policy 2018, included in Attachment C, proposes an increase in both urban and greenfield prices to reflect this additional investment.

19. Central government has recently introduced the Local Government (Community Well-being) Amendment Bill which would restore the council’s ability to use development contributions to fund public swimming pools and libraries. It is not certain when this legislation will be passed so provision for the inclusion of public swimming pools and libraries has not been included in the draft Contributions Policy 2018. Once the legislation has been passed the council can consider amending the policy to include the growth component of any qualifying expenditure or to prioritise within the expenditure programme for community infrastructure.

20. The timetable for this process is very compressed. Public consultation on the draft RLTP, draft Regional Fuel Tax proposal and draft Contributions Policy will run for two weeks between 1 May and 14 May.

Tātaritanga me ngā tohutohu / Analysis and advice

21. The consultation material for the

· Draft 2018-2028 RLTP for consultation

· Regional Fuel Tax proposal and

· Draft Development Contributions Policy

has been attached for local boards consideration. Formal feedback on these consultation documents is being sought from local boards through this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22. The RLTP sets out a ten-year regional programme. Early engagement with local boards has taken place to ensure that projects of particular interest to local communities could be taken into account in the prioritisation process by which the programme was developed.

23. This report provides the opportunity for local boards to give formal feedback on the capital and operating programmes, and any other aspects of the RLTP, including projects of particular interest to local communities. In particular, feedback from local boards is sought on whether the RLTP places the appropriate emphasis on the priority areas.

24. The draft RFT proposal reflects the priority projects in the RLTP, along with a few specific local board priorities.

25. The draft proposal signals the council’s intent to exclude Great Barrier Island from the regional fuel tax, in line with council’s submission on the draft legislation and subject to the legislation being amended accordingly. The consultation will also signal council’s advocacy in support of rebates being enabled for fuel that is purchased for off-road use, an issue which has been raised by a few local boards.

26. The draft Contributions Policy price varies by location depending on the cost of infrastructure required to support development in an area. The capital expenditure programme to be funded by development contributions was included in the draft 10-year budget and local boards can provide feedback on the proposed programme through the LTP process.

27. Local boards have been invited to attend a briefing on the draft RLTP on 30 April 2018, followed by a full day of informal hearings-style sessions on 7 May 2018 with representatives of the Auckland Transport Board to give verbal feedback. This report enables boards to provide formal feedback to inform further decision-making on the RLTP.

28. The draft Regional Fuel Tax Proposal and draft Contributions Policy will also be covered in the briefing. Formal feedback from local boards will be considered by the Governing Body and/or the Finance and Performance Committee when making their decisions on the Regional Fuel Tax and the 10-year Budget.

Tauākī whakaaweawe Māori / Māori impact statement

29. Many components of the RLTP are of importance to and impact on Māori. The RLTP is one of the tools that can enable and can demonstrate responsiveness to Māori. Early engagement with mana whenua took place throughout the region during the development of the draft.

30. The introduction of a regional fuel tax will negatively impact some lower socio-economic communities who do not have access to alternative transport options and rely on their private vehicles. Māori tend to represent a high proportion of these communities, however, many of the projects that will be funded by the regional fuel tax are targeted at improving transport access to jobs and education for these communities as well as providing greater public transport alternatives. In the longer term, this should have a positive impact for these communities.

31. The impact on Māori for the changes to development contributions will be similar to the impact on other residents and ratepayers. The council’s Māori Cultural Initiatives Fund provides grants to support marae and papakāinga development and can be used to fund development contributions. The Contributions Policy treats Kaumatua housing the same as retirement villages, which generally place lower demands on council services.

32. There is a need to continue to build relationships between the Council, transport agencies, mana whenua, and where relevant the wider Māori community. Ongoing engagement will assist the council and agencies in understanding priorities for Māori, and can encourage Māori participation in decision-making processes.

33. Appropriate engagement on the RLTP, RFT Proposal and Contributions Policy are planned for the consultation period.

Ngā ritenga ā-pūtea / Financial implications

34. The financial implications of the draft RLTP, RFT Proposal and Contributions Policy are set out in the attached documents. There are no specific financial implications from seeking local board feedback.

Ngā raru tūpono / Risks

35. This report seeks local board feedback on draft regional proposals, which is part of the local board role. There are no specific risks from this process.

Ngā koringa ā-muri / Next steps

36. Possible changes to the RLTP, RFT Proposal, and Contributions Policy will be considered following public consultation.

37. The RFT Proposal will be considered by the Governing Body for adoption and submission to Government on 31 May.

38. Decisions on the Contributions Policy will also be made on 31 May, with the final policy document planned to be adopted on 27 June.

39. The final RLTP document will be considered by the Auckland Transport Board for approval prior to 30 June 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Draft 2018-2028 RLTP for consultation	103
b ⇩	Draft Regional Fuel Tax proposal	181
c ⇩	Draft Contributions Policy	205

Ngā kaihaina / Signatories

Authors

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 May 2018

Review of Auckland Council’s representation arrangements for the 2019 elections

File No.: CP2018/07360

Te take mō te pūrongo / Purpose of the report

1. To provide the Ōtara-Papatoetoe Local Board an opportunity to give formal feedback on the review of Auckland Council’s representation arrangements for the 2019 elections.

Whakarāpopototanga matua / Executive summary

2. Auckland Council’s representation arrangements have to be reviewed this year. The outcome will apply at the 2019 elections.

3. The Governing Body finalised the process for conducting the review in December 2017, following consultation with local boards.

4. The Joint Governance Working Party established by the mayor will develop a proposal for reporting to the Governing Body in July 2018.

5. The local board is now invited to provide its formal feedback on the review, for consideration by the Joint Governance Working Party.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

b) endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections:

i. that all Governing Body members are to continue to be elected by ward as decided by the Governing Body

ii. that the current number of members in each ward is retained

iii. that the Waitematā and Gulf ward non-complying variance (population per member) should be addressed by reducing the size of the isthmus part of the ward on both the east and the west of the ward as in ‘Option 1’, with the resulting changes for neighbouring wards as set out in that option

iv. that the Rodney ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

v. that the area alongside the Kaipara Harbour does not have a community of interest with Warkworth, and that the Rodney Local Board is invited to provide feedback on the alternative options for subdivision arrangements.

c) endorse the following recommendations with respect to the review of Auckland Council’s representation arrangements for the 2019 elections, noting that they have yet to be considered by the Joint Governance Working Party:

i. that the Botany subdivision non-complying variance (population per member) should be addressed by moving the southern boundary of the Howick ward southwards and that the Howick Local Board is invited to provide feedback on the two alternative options

ii. that the Manurewa-Papakura ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

iii. that the Waitematā Local Board consider whether subdivisions within the board area are appropriate

iv. that the Upper Harbour Local Board consider whether subdivisions within the Board area are appropriate.

d) provide any other feedback on the review of Auckland Council’s representation arrangements for the 2019 elections.

e) delegate authority to the Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

Horopaki / Context

There are statutory deadlines

6. All councils must, under the Local Electoral Act 2001, review their representation arrangements at least every six years. Auckland Council, under the Local Government (Auckland Council) Act 2009, must conduct a review of its representation arrangements no earlier than the 2013 elections and no later than September 2018.

7. The Governing Body considered conducting a review for the 2016 elections but resolved to defer this.

8. The Local Electoral Act 2001 requires the following timeline and process:

· public notice of the council’s proposals by 8 September 2018

· consideration of submissions

· public notice of the council’s final proposals within six weeks of the closing date for submissions.

· if there are no objections or appeals, the council’s proposals stand and are implemented

· if there are objections or appeals, they are forwarded to the Local Government Commission for a decision.

9. Staff are planning to report the Joint Governance Working Party’s proposals to the Governing Body meeting on 26 July 2018.

Role of the Joint Governance Working Party and the process for developing the Auckland Council proposal

10. In 2017, the Governing Body endorsed a process for the review of Auckland Council’s representation arrangements for the 2019 elections that was then recommended to local boards. Local board feedback, which was generally supportive of the proposed process, was reported back to the Governing Body in December 2017.

11. The Governing Body, after considering local board feedback, made the following decision:

That the Governing Body:

a) receive the feedback from local boards.

b) note the mayor’s appointments to the Joint Governance Working Party as follows:

Cr Cathy Casey (Central), Cr Linda Cooper (West), Cr Daniel Newman (South), Cr Wayne Walker (North), Angela Dalton (South), Phelan Pirrie (Rural North), Richard Northey (Central) and Shane Henderson (West).

c) approve the draft terms of reference for the Joint Governance Working Party for inclusion in the Auckland Council Committee Terms of Reference.

d) approve the following process for conducting the review of representation arrangements:

i) the Joint Governance Working Party will develop Auckland Council’s initial review of representation arrangements and present it to local boards and the Governing Body for comments before the Governing Body makes the statutory resolution for public notification for submissions.

ii) the Joint Governance Working Party will conduct the hearing of submissions and report its findings to local boards and the Governing Body before the Governing Body makes the final statutory resolution on any representation changes, which will then be publicly notified for objections and appeals.

iii) the Governing Body will review the process for hearing submissions under (ii) at the time the initial proposals for change are known.

12. The rationale for (d)(iii) in the decision was to respond to some local board feedback regarding the hearing of submissions. The legislation requires a final proposal to be publicly notified within six weeks of the submission closing date. This may require a centralised process. However, this will be reviewed once the nature of changes being proposed is known.

Representation arrangements that may be reviewed

13. For the Governing Body, it is possible to review for members other than the mayor:

· whether members are elected by ward or at-large or by a mixture

· if by ward, the number of wards, names, boundaries and number of members for each ward.

14. For each local board it is possible to review:

· whether members are elected by subdivision or at-large or by a mixture

· if by subdivision, the number of subdivisions, names, boundaries and number of members for each subdivision

· the number of members for the local board

· the name of the local board.

Matters that are required to be taken into account

15. The Local Electoral Act 2001 (Act) requires the council to take into account:

· the effective representation of communities of interest

· fairness of representation.

16. Other requirements in the Act include:

· ward boundaries should align with local board boundaries as far as is practicable

· boundaries must align with mesh-block boundaries

· when the council gives public notice of its proposal, it needs to give reasons for any changes from the 2016 elections.

17. The concept of effective representation of communities of interest can be explained by considering a single electorate which has two quite different communities and two elected representatives. The outcome of each election might mean that both representatives are elected by one of the communities with the result that the other community will not be represented. This might be solved by splitting the total electorate into smaller electoral areas, each having one representative. In the case of territorial local authorities, those smaller electoral areas are known as ‘wards’ and in the case of local boards, those smaller areas are known as ‘subdivisions’.

18. The concept of fairness means that the ratio of population to elected member for wards, in the case of the Governing Body, and subdivisions, in the case of local boards, should not vary across the region or local board area respectively. The legislation allows for a variance of up to 10 per cent. It further allows the council to not comply if compliance would result in splitting communities of interest or joining disparate communities of interest. The final decision on a proposal to not comply is made by the Local Government Commission.

19. A practical consideration is the distribution of voting documents. Each voter receives a pack of voting documents which is relevant to that voter (the pack contains voting papers for the Governing Body positions and local board positions relevant to that voter). Misalignment of boundaries can create additional combinations of Governing Body and local board positions. This leads to additional cost in terms of voting documents. This reinforces the legal requirement for ward and local board boundaries to align as far as is practicable.

Tātaritanga me ngā tohutohu / Analysis and advice

The general approach is to not make significant change

20. The Local Government Commission determined the current arrangements in 2010, following 736 submissions on its first proposal. There was a lot of public interest and the process was robust. There are no significant issues with the current arrangements.

21. There have been discussions at local board cluster meetings and by the Joint Governance Working Party. Significant change has been considered (such as some Governing Body members being elected at large) but the outcome of these discussions to date is to basically retain the status quo except where changes are required.

22. One significant issue though, which has been considered by the Governing Body, is the number of Governing Body members. The Local Government (Auckland Council) Act 2009 sets this at 20 members, in addition to the mayor. All other councils are able to review the number of councillors.

23. The Governing Body, when it considered conducting a review of representation arrangements for the 2016 elections, decided instead to seek legislative change to allow it to review the number of Governing Body members. It also sought provision for re-aligning local board boundaries with ward boundaries, should ward boundaries need to change, and if there was support from local boards to keep boundaries aligned.

24. This submission was not successful. The Governing Body is not able to review the number of Governing Body members. Local board boundaries are not able to be changed other than through the separate process of applying for a local government reorganisation.

25. The council is continuing to advocate change, however any legislative change in the short term is unlikely to be effective for the 2019 elections.

Wards

Wards that do not comply with the 10 per cent rule

26. Based on statistics provided by the Local Government Commission (being a 2017 estimate) population ratios are as follows:

Ward	Population	Members	Population per member	Difference from quota	% Difference from quota
Rodney Ward	64,300	1	64,300	-18,560	-22.40
Albany Ward	169,800	2	84,900	2,040	2.46
North Shore Ward	156,800	2	78,400	-4,460	-5.38
Waitākere Ward	176,500	2	88,250	5,390	6.50
Waitematā and Gulf Ward	119,100	1	119,100	36,240	43.74
Whau Ward	84,700	1	84,700	1,840	2.22
Albert-Eden-Roskill Ward	172,200	2	86,100	3,240	3.91
Ōrākei Ward	91,500	1	91,500	8,640	10.43
Maungakiekie-Tāmaki Ward	79,700	1	79,700	-3,160	-3.81
Howick Ward	150,200	2	75,100	-7,760	-9.37
Manukau Ward	168,900	2	84,450	1,590	1.92
Manurewa-Papakura Ward	148,900	2	74,450	-8,410	-10.15
Franklin Ward	74,600	1	74,600	-8,260	-9.97
Total	1,657,200	20	82,860

27. Final statistics will eventually be based on data provided by Statistics New Zealand at mesh-block level. Staff expect that final statistics will be very close to those that have been used in the review to date.

28. As stated above, one of the matters that must be taken into account in the review is fairness of representation. The legislation requires that the ratio of population to member should not vary by more than 10 per cent unless there are reasons for not complying with this requirement (on the basis of splitting communities of interest or uniting disparate communities of interest).

29. There are four wards that do not comply:

· Waitematā and Gulf ward

· Rodney ward

· Ōrākei ward

· Manurewa-Papakura ward.

Review of the Waitematā and Gulf ward and neighbouring wards

30. The Waitematā and Gulf ward has a population approximately 28,000 above the 10 per cent quota. The Joint Governance Working Party has considered three options to address this (maps are in Attachment A):

· Option 1: boundaries on both the east and west of Waitematā are moved

· Option 2: the eastern boundary with the Ōrākei ward is not changed and there is substantial change on the western boundary with the Albert-Eden-Roskill ward

· Option 3: the western boundary with the Albert-Eden-Roskill ward is not changed and there is substantial change on the eastern boundary with the Ōrākei ward.

31. Each option has different flow-on effects to neighbouring wards.

32. The Joint Governance Working Party recommends Option 1. The other options disrupt communities of interest to a greater extent.

33. For example, Option 2 takes areas around Ponsonby and Grey Lynn away from the central city into the Albert-Eden-Roskill ward.

34. Option 3 places large areas of Ōrākei into Maungakiekie-Tāmaki. In the Local Government Commission’s first proposal for wards, Ōrākei and Maungakiekie-Tāmaki were combined. Following submissions, the Local Government Commission determined that Ōrākei and Maungakiekie-Tāmaki were distinct communities of interest and created separate wards. The commission took into account socio-economic differences and voting patterns.

35. The effect of Option 1 on the 10 per cent rule is as follows:

Ward	% Difference from quota
Whau	9.5%
Waitematā and Gulf	9.5%
Albert-Eden-Roskill	9.8%
Ōrākei	11.0%
Maungakiekie-Tāmaki	10.6%
Waitākere	6.5%

Review of the Rodney ward

36. The Rodney ward needs to gain about 10,000 population to be only 10 per cent under the quota. The Joint Governance Working Party has considered three options (maps are in Attachment B):

· Option1: the area north of the Whangaparaoa peninsula which is currently in the Albany ward is moved into Rodney (Orewa, Hatfields, Waiwera)

· Option 2: the southern boundary of Rodney ward is moved southwards

· Option 3: the council proposes the status quo, which is not complying, on the basis that any options to increase the population in the Rodney ward split communities of interest.

37. The Joint Governance Working Party recommends Option 3. Both Option 1 and Option 2 split communities of interest.

38. In Option 1, the area from Orewa to Waiwera shares a community of interest with the Hibiscus Coast.

39. Option 2 is difficult to achieve without splitting a community of interest. Option 2 as shown, moves the Rodney ward boundary south to include Whenuapai and Paremoremo and it borders Ranui and Westgate. The Whenuapai area is assumed to be south-looking rather than north-looking; for example, residents in Whenuapai would tend to go south for key activities like retail shopping or business, rather than north. Another option for a boundary is along the Ōtara-Papatoetoe motorway. However, this splits the Hobsonville community.

40. Further reasons for keeping the status quo include:

· ward and local board boundaries remain aligned (the Local Electoral Act requires alignment as far as is practicable)

· the current boundaries are the boundaries originally set by the Local Government Commission as representing communities of interest

· population is increasing and will continue to increase over time.

Review of the Manurewa-Papakura ward

41. The Joint Governance Working Party has not yet considered options for changing the Manurewa-Papakura ward boundaries.

42. In order to be only 10 per cent different to the average population to member ratio, the ward needs to gain a population of about 250. The Franklin ward cannot lose population, or it will become non-complying. Any change to the ward boundary will need to be at the northern end.

43. Staff have provided two options for local board comment back to the Joint Governance Working Party, in Attachment C:

· Option 1: move the northern boundary of the ward on the western side of SH1 motorway up to Cavendish Drive

· Option 2: move the northern boundary of the ward on eastern side of SH1 motorway northwards, just over the Redoubt Road ridge

· Option 3: the status quo, which would need to be promoted to the Local Government Commission on the basis that it is not possible to achieve compliance without splitting communities of interest or uniting disparate communities of interest.

44. Staff recommend Option 3, given it is the least disruptive option, and that the degree of non-compliance is minimal. It also means that the ward and local board boundaries remain aligned (the Local Electoral Act requires alignment as far as is practicable).

Review of the number of members in wards

45. Wards are currently either single-member or double-member wards.

46. The Joint Governance Working Party has considered larger wards; for example, a southern ward based on the current Manukau, Howick and Manurewa-Papakura wards and having six members. Implications include:

· the cost of a by-election across such a large ward if a vacancy occurs

· voter turnout – those elected will tend to be elected by areas with higher turnout, meaning there will not be as much a spread of representation as there is now

· the cap on campaign expenditure is increased

· each of the six members will have the same large electorate to service.

47. The Joint Governance Working Party also considered splitting current double-member wards into single-member wards. If this was done using local board boundaries as defining communities of interest, only the Manukau ward, if split into two, would continue to comply. The Joint Governance Working Party is recommending no change to current ward arrangements.

Local boards

Local board population

48. The following table provides the population for each local board and the number of board members:

Board	Population	Members	Population per member
Rodney	64,300	9	7,144
Hibiscus and Bays	104,500	8	13,063
Upper Harbour	65,300	6	10,883
Kaipātiki	94,000	8	11,750
Devonport-Takapuna	62,800	6	10,467
Henderson-Massey	122,300	8	15,288
Waitākere Ranges	54,200	6	9,033
Great Barrier	1,000	5	200
Waiheke	9,630	5	1,926
Waitematā	108,500	7	15,500
Whau	84,700	7	12,100
Albert-Eden	109,200	8	13,650
Puketāpapa	63,000	6	10,500
Ōrākei	91,500	7	13,071
Maungakiekie-Tāmaki	79,700	7	11,386
Howick	150,200	9	16,689
Māngere-Ōtāhuhu	81,100	7	11,586
Ōtara-Papatoetoe	87,800	7	12,543
Manurewa	94,500	8	11,813
Papakura	54,500	6	9,083
Franklin	74,600	9	8,289
Total	1,657,330

49. This table is provided for information. There is no legal requirement that the number of members should reflect the size of population. The 10 per cent rule only applies between internal boundaries of subdivisions. Staff are not aware of any reasons for changing the existing number of board members.

Local board subdivisions that do not comply with the 10 per cent rule

50. A table showing local board subdivisions in relation to the 10 per cent rule is in Attachment D.

51. There are two subdivisions that do not comply:

· Botany subdivision of the Howick Local Board (at 16.84 per cent, which needs to reduce its population)

· Wellsford subdivision of the Rodney Local Board (at -10.69 per cent, which will be addressed in response to a suggestion to change the Warkworth subdivision).

Review of the Botany subdivision in the Howick Local Board area

52. Maps showing the current subdivision boundaries and two alternative options are contained in Attachment E.

53. It is clear that the only way for the Botany subdivision to lose population is through the Howick subdivision extending southwards. There are two options proposed for consideration by local boards.

54. One option expands the Howick subdivision southwards on the eastern side of Botany Road only, while the second option expands the Howick subdivision southwards on both sides of Botany Road. Each option results in subdivisions that comply with the 10 per cent rule.

55. The Howick Local Board is invited to indicate its preferred option. This would be the option which has the least disruptive effect on existing communities of interest.

Review of the subdivisions in the Rodney Local Board area

56. A submission has been received from a resident, Mr Grant Kirby, living near the Kaipara Harbour, pointing out that the Warkworth subdivision extends from coast to coast. Mr Kirby was a former chair of the Local Government Commission. The submission states that the area alongside the Kaipara Harbour does not share a community of interest with Warkworth and suggests extending the Kumeu subdivision boundary northwards, to follow the Helensville electoral boundary.

57. Maps showing current subdivisions, the option of extending the Kumeu subdivision northwards and an option of extending the Wellsford subdivision southwards, are contained in Attachment F. Both options result in subdivisions that comply with the 10 per cent rule.

58. The Joint Governance Working Party agrees that those near the Kaipara Harbour do not share a community of interest with Warkworth and invites the Rodney Local Board to recommend its preferred option in view of its knowledge of current communities of interest.

Waitematā Local Board subdivisions

59. A suggestion has been received that the Waitematā Local Board should have a central subdivision. A map is contained in Attachment G showing what this might look like.

60. The Waitematā Local Board is invited to recommend whether subdivisions should be created in order to promote more effective representation of communities of interest and, if so, whether it supports the proposed option.

Upper Harbour Local Board subdivisions

61. A suggestion has been received that the Upper Harbour Local Board should have subdivisions to ensure there was representation from the western end of the local board area. A map is contained in Attachment H showing an arrangement of three subdivisions that complies with the 10 per cent rule.

62. The Upper Harbour Local Board is invited to recommend whether subdivisions should be created to improve effective representation of communities of interest and if so, whether it supports the proposed option.

Review of local board names

63. Staff noted comments at local board cluster meetings and other meetings that some current names may not be appropriate. These include:

(i) Howick Local Board and Ward: ‘Howick’ is only part of the local board area

(ii) Waitematā Local Board and Ward: Some people associate ‘Waitematā’ with a different area (for example the area of the Waitematā District Health Board)

(iii) Ōrākei Local Board and Ward: ‘Ōrākei’ is only part of the local board area

(iv) Albany Ward: ‘Albany’ is only part of the ward area.

64. The Great Barrier Local Board has recommended adding ‘Aotea’ to its name. This acknowledges a recent Treaty of Waitangi settlement with Ngati Rehua - Ngatiwai ki Aotea.

65. Apart from the Great Barrier Local Board proposal, staff are not aware of any other specific proposals and are not researching alternative names. Local boards should note that a name change has the potential to confuse the electorate and there are budgetary implications with changing associated stationery and signage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

66. The Auckland Council’s review of representation arrangements for the 2019 elections has implications for local boards. These are discussed in the body of the report. The report also provides comments on changes that affect the Governing Body, for local board information and feedback.

67. Local boards have supported a process where a Joint Governance Working Party develops the Auckland Council proposal for presentation to the Governing Body. The Joint Governance Working Party has joint local board and Governing Body representation. The Governing Body will make the resolution required by the legislation which will be notified for public submissions.

68. Following the closing date for submissions, the Governing Body must make the final statutory resolution within six weeks. The Joint Governance Working Party will consider submissions. So that the working party may liaise effectively with local boards, the local board is invited to delegate authority to the Chairperson or another member to represent the board’s views on the review. This is in the event that the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during consideration of submissions following public notification.

69. There will be an opportunity for the Governing Body, when it makes its first resolution, to further consider a process for local board involvement in commenting on submissions.

Tauākī whakaaweawe Māori / Māori impact statement

70. The Local Electoral Act 2001 provides for councils to establish Māori wards for electing Governing Body members. There is no similar provision for local board elections. The process for electing local board members is no different for Māori as for others.

71. The Auckland Council Governing Body has considered the possibility of creating a Māori ward. A resolution to do so was required by 23 November 2017. The Governing Body supported the creation of a Māori ward in principle but decided not to proceed further until the number of Governing Body members was able to be increased.

72. When considering subdivisions and communities of interest within its area, it may be relevant to take into account tribal rohe boundaries.

Ngā ritenga ā-pūtea / Financial implications

73. The review process is supported in-house. There will be costs associated with public notices and a payment to the Local Government Commission for preparing plans of boundaries and having them certified by the Surveyor-General. These costs are budgeted city-wide.

74. There are no financial implications for local boards. There will be down-stream council costs if the total number of local board members is increased (salary and support costs) or if there are changes to local board names resulting in costs associated with changing signage and stationery.

Ngā raru tūpono / Risks

75. The legislation requires deadline dates for certain decisions and public notification. Auckland Council has the greatest number of governance entities in the country (one Governing Body and 21 local boards) and there is a risk of not meeting these deadlines due to the need to involve all entities in the review.

Ngā koringa ā-muri / Next steps

76. The Joint Governance Working Party will consider local board feedback in June 2018 and develop proposals for consideration by the Governing Body at its July meeting, when it will make its statutory resolution for public notification. This report provides the opportunity for local boards to have input.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitemata ward boundary options	259
b ⇩	Rodney ward boundary options	261
c ⇩	Manurewa-Papakura ward boundary options	263
d ⇩	Local board subdivisions and the 10 per cent rule	265
e ⇩	Botany subdivision boundary options	267
f ⇩	Rodney Local Board subdivision options	271
g ⇩	Waitemata Local Board subdivision option	275
h ⇩	Upper Harbour Local Board subdivision option	277

Ngā kaihaina / Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 May 2018

Auckland Council’s Quarterly Performance Report for Ōtara-Papatoetoe Local Board, quarter three, 1 January - 31 March 2018

File No.: CP2018/06623

Te take mō te pūrongo / Purpose of the report

1. To provide the Ōtara-Papatoetoe Local Board with an integrated quarterly performance report for quarter three, 1 January - 31 March 2018, and make minor budget adjustments.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter, Ngati Ōtara multisport concept designs were progressed with the board; Movies In Parks screened 'Moana' at Hayman Park with 2,200 people enjoying the show; and the Neat Streets event was held successfully on 10 February 2018 at Flinders Place Reserve.

4. The snapshot (Attachment A), indicates performance against the agreed 2017/2018 work programmes is tracking positively, at this stage of the year.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (Attachment B.) The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). The following activities are reported with a status of red (behind delivery, significant risk):

· ID 3153 Ōtara Skills shed – install fence: the board has rescinded the resolution and closed the project.

6. The financial performance report compared to budget 2017/2018 is in Attachment C. There are some points for the local board to note.

· Financial operating performance is unfavourable year to date. Operating expenditure is over budget with the majority being the RIMA facilities maintenance contract and parks operations overspent year to date. Aquatics, fitness and leisure are also overspent. Operating revenue is below budget, particularly in recreation and leisure memberships which have not recovered and are 19% below budget over all activities. Capital spend is behind budget, with delivery against the full year work programme of 53%. Spend this last quarter has been largely for the continuation of Te Puke Ōtara facility upgrade.

7. The key performance indicators for year-end outlook project that 60 per cent of measures will not achieve target. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan (Attachment D.)

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the performance report for the financial quarter ending 31 March 2018.

b) authorise up to $5,000 additional expenditure for ID 2030 Community-led response to alcohol licensing and advertising, to ensure continuation of work in progress and respond to new applications in the remainder of the financial year.

c) transfer $21,500, being the unspent balance of work programme ID1974 (Boundary Rd skills shed), to Community Grants (ID 342.)

d) approve Manukau Beautification Charitable Trust retaining funds granted for Eye on Nature 2018, which was cancelled due to storm damage, subject to the trust applying unspent funds from this year to Eye on Nature 2019, and grants for 2019 being reduced by the amount carried over from 2018.

Horopaki / Context

8. The Ōtara-Papatoetoe Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 20 June 2017

· Parks, Sport and Recreation; approved on 6 June 2017

· Libraries and Information; approved on 6 June 2017

· Community Facilities: Build Maintain Renew; approved on 20 June 2017

· Infrastructure and Environmental Services; approved on 20 June 2017

· Local Economic Development; approved on 18 July 2017.

9. The work programmes are aligned to the 2014 Ōtara-Papatoetoe Local Board Plan. Attachment B contains a full progress summary of at all work programmes in quarter three.

Tātaritanga me ngā tohutohu / Analysis and advice

Key achievements for quarter three

10. The Ōtara-Papatoetoe Local Board has a number of key achievements to report from the quarter three period, which include:

· Movies In Parks, 'Moana' screened on 10 March at Hayman Park. Approximately 2,200 people attended. The local group 'Drums of the Pacific' performed before the movie and there was face painting and a bouncy castle. The event was delivered successfully as zero waste, smoke and alcohol free. (ID 251)

· Neat Streets event was held successfully on 10 February 2018, from Flinders Place Reserve: 150 homes were included in the event area. (ID 13)

· Fresh Gallery highlights included the Connect the Dots programme for elderly members of the community who suffer from dementia, and a meet and greet session for a group of year 9 students from Sir Edmund Hillary Collegiate by exhibiting artist Maree Steunebrink for the exhibition Humans of South Auckland. (ID 471)

· OMAC held the Summer Beats Programme in conjunction with the Otara Leisure Centre. MIT introduced regular music lessons and Performing Arts classes. (ID 475)

· Parks Sport and Recreation staff delivered or scheduled 14 activations for this quarter including Art in the park at Otamariki, a kite day at Milton, and an amazing race at Ngati Ōtara. (ID 1087)

· Youth Connections and MIT are collaborating on a restricted licence initiative that will pathway local youth who have obtained their learners at local secondary schools in the vocations most at need. (ID 790)

Key project updates from the 2017/2018 work programme

11. The following are progress updates against key projects identified in the Ōtara-Papatoetoe Local Board Plan and/or Local Board Agreement:

· Ngati Ōtara Park multisport concept designs were progressed with the local board in March. (ID 1473)

· Kingswood Reserve temporary toilet and changing rooms were approved by the board on 20 February 2018, although subsequent events have changed these arrangements. (ID 2181)

· The board gave land owner approval for the construction of a Niuean community building and early childhood education centre on Aorere Park on 20 February 2018.

Key performance indicators

12. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Ōtara-Papatoetoe Local Board’s measures, showing how we are tracking after the third quarter of FY18.

13. The year-end outlook is that 60 per cent of measures will not achieve target.

14. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

15. Attachment D contains further detailed KPI information.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. This report informs the Ōtara-Papatoetoe Local Board of the performance for the quarter ending 31 March 2018.

Tauākī whakaaweawe Māori / Māori impact statement

17. The board has four work programmes that specifically support Maori aspirations:

· ID 706 – Apply the empowered communities approach – includes responding to the aspirations of mana whenua, mataawaka, marae and Māori organisations.

· ID 2001 – Maori responsiveness - Engage with the Mana Whenua, Mataawaka and local board members to identify appropriate projects that respond to Māori aspirations in a practical and effective way.

· ID 1284 – Celebrating Te Ao Māori - Celebrating te ao Māori with events and programmes including regionally coordinated and promoted programmes (library).

· ID 1286 – Celebrating cultural diversity and local communities – including Maori language week (library).

18. Mana Whenua and Māori engagement this quarter included:

· Whaiora Marae and Ngati Ōtara Marae have been finalising the Maori cultural programme together with English Language Partner for migrant communities.

· The Improving Maori Input into Local Board Decision-Making (IMILB) project delivery group is working through the eight recommendations from the IMILB reference group and are convening a workshop for three mana whenua groups to share their aspirations and work with local boards to identify opportunities for joint projects.

· Tupu Library staff visited Rongomai School to meet with students and teachers for a bilingual session on the Māori services available from the library. For Waitangi Day Tupu had a display of the Māori and English versions of The Treaty of Waitangi with short biographies on prominent people in February 1840.

· Papatoetoe Historical Society delivered three programmes that had a Maori outcome.

· Parks Sport and Recreation staff are working with Ngati Ōtara Marae to make final amendments to the concept design to align with the budget. Next steps: Procurement for developed design.

Financial performance

19. Operating expenditure exceeds budget overall. In Locally Driven Initiatives (LDI Opex) there is $526k still to be spent by year end. Project progress against the full year has been evaluated as we near end of year processes, and LDI reallocations of unspent funds will occur in the final quarter once the local board receives updates on work progress.

20. In Asset Based Services (ABS) budgets are $826k overspent year to date. The RIMA facilities maintenance contracts in both the scheduled and the response maintenance areas has overspent budget year to date by $796k. Operation costs in all community services facilities are under budget ($103k), therefore mitigating most revenue shortfalls for that activity. (RIMA contracts provide for maintenance of council facilities and parks in the local board area.)

21. Operating revenue was below budget by $556k continuing to prove challenging especially in recreation and leisure services, but remaining 18% below budget year to date, the same as last quarter results.

22. Capital spend for the year is behind budget with delivery against the full year budget at 53%. This quarter, $850k of spend is a continuation of renewals projects, particularly Te Puke Ōtara facility upgrade

23. The Ōtara-Papatoetoe Local Board has fully allocated its LDI Capex fund of $1.544m for the 2016-2018 financial term.

24. The Ōtara-Papatoetoe Local Board Financial Performance report is in Appendix C.

Ngā ritenga ā-pūtea / Financial implications

25. This report is for information only therefore has no financial implications.

Ngā raru tūpono / Risks

26. The following risks have been identified by operating departments where the progress and performance indicator has been reported as red – significantly behind budget/time or achievement of outcomes:

· ID 3153 Ōtara Skills shed - install fence: the board has rescinded the resolution and closed the project. No further action is required.

· 17 work programmes have amber status. These are mainly deferred renewals of community facilities and delayed leases, previously reported to the board. These items are considered to be low risk.

· ID 1088 Facilities operation programme is amber, noting that Papatoetoe Centennial Pools and Allan Brewster Leisure Centre are both slightly down on active visits and membership numbers. Growth plans have been developed to improve this, and no decisions by the board are called for this quarter.

· ID 1706 – Maintenance Contracts: this has green status, but overspends are noted at para 20 above, and in Attachment B it is reported that there was unusually high grass growth in Q3, and City Care were not resourced to respond effectively. They improved responsiveness by the end of Q3. Improvements are still needed in coordinating edging and mowing, and in hard surfaces and path maintenance, and steps are being taken towards this.

· ID 2030 Community-led response to alcohol licensing and advertising. A number of alcohol licence objections and submissions on the Bill in Parliament have been progressed. The budget is fully spent for this financial year. There is a risk to the continuation of work-in-progress and responding to new applications in the reminder of the financial year. An additional provision of up to $5,000 to this programme is requested to continue this work.

· ID 1974 Boundary Rd skills shed operating: this activity will not proceed in the current year. The board resolved on 19 September 2017 (OP/2017/158 ) to lease the building for the skills shed, leaving $21.5k operating budget unspent in the current year. It is recommended that this be transferred to the community grants pool (ID 342.)

· ID 2181 Community Response Fund – the board granted $10,000 to the Manukau Beatification Charitable Trust for their Eye on Nature event 2018 (OP/2017/221.) The event was cancelled due to extreme weather that wrecked the event marquees and made Totara Forest unsafe for the children. The trust has asked whether the board want a refund of the grant money. Staff recommend that the trust retain the unspent money, and apply it to next year’s event. Next year’s grant can be reduced by the amount of the money carried over from 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Snapshot	285
b ⇩	Work programme summary Q3	287
c ⇩	Financial performance Q3	317
d ⇩	Performamnce measures Q3	325

Ngā kaihaina / Signatories

Authors	Neil Taylor - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

Authors	Carmen Fernandes - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager