Ōtara-Papatoetoe Local Board

 

OPEN  Minutes

 

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 15 May 2018 at 5.00pm.

 

present

 

Chairperson

Lotu Fuli

 

 

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

 

 

Members

Apulu Reece Autagavaia

 

 

 

 

Dr Ashraf Choudhary, QSO, JP

 

 

 

 

Mary Gush

 

 

 

 

Donna Lee (from 5.10pm)

 

 

 

 

Dawn Trenberth

 

 

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

Councillor Filipaina (from 6.29pm to 6.55pm)

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

15 May 2018

 

 

 

1          Welcome

 

Chairperson L Fuli led the meeting in prayer.

 

2          Apologies

  

Resolution number OP/2018/62

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         accept the apology from Member Donna Lee for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2018/63

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 8 May 2018, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

Member D Lee joined the meeting at 5.10 pm.

 

 

8          Deputations

 

8.1

Deputation - Haumaru Housing Limited Partnership Presentation

 

Gabby Clezy, Chief Executive Officer, Danielle Tasi, Community Manager and Adele Hamilton, Area Manager from Haumaru Housing attended to address the meeting regarding community housing.

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/64

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Gabby Clezy, Danielle Tasi, and Adele Hamilton, from Haumaru Housing for their presentation.

CARRIED

 

Attachments

a     Haumaru Housing Limited Presentation

 

 

8.2

Deputation - Friendship House Presentation

 

This item was withdrawn.

 

 

8.3

Deputation - Feed the Need Trust

 

Laurie Wharemate-King, Programme Director, Feed the Need Trust attended to address the meeting on the Feed the Need project.

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/65

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Otara-Papatoetoe Local Board:

a)            thank Laurie Wharemate-King, Programme Director, Feed the Need Trust for her presentation.

b)         request officers to report on options to demolish the community building at Sandbrook Reserve, including funding and process, and to identify a suitable  building site for Feed the Need.

CARRIED

 

Attachments

a     Feed the Need Trust Presentation

 

 

9          Public Forum

 

9.1

Public Forum – Pursuit of Excellence Award - Sharleen Tongalea

 

Sharleen Tongalea, the first recipient of the boards Pursuit of Excellence Award, attended the meeting to present on her experience and to thank the board for the Award.

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/66

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board thank Sharleen Tongalea for her presentation.

CARRIED

 

Attachments

a     Pursuit of Excellence Award recipient presentation

 

9.2

Public Forum - Street Prostitution Issue - John McCoskrie

 

John McCoskrie, made a presentation to the board on Street Prostitution.

 

 

Resolution number OP/2018/67

MOVED by Member M Gush, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board thank John McCoskrie for his presentation.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

Secretarial note:         With the agreement of the meeting Items 13 and 14, Board Members Reports and Chairperson’s Announcements were taken before item 12.

 

 

12

Manukau Ward Councillors Update

 

Resolution number OP/2018/68

MOVED by Member A Choudhary, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         receive the verbal report from Manukau Ward Councillor, A Filipaina.

b)         invite His Worship the Mayor to meet with the board.

CARRIED

 

Secretarial Note:         Apology from Councillor Efeso Collins due to a meeting clash.

 

 

13

Board Members' Report

 

Reports from Deputy Chair Robertson, Member Trenberth and Member Gush were tabled at the meeting.

 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/69

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board receive the Board Members’ written and oral reports.

CARRIED

 

Attachments

a     Deputy Chair R Robertson's report

b     Member D Trenberth's report

c    Member M Gush's report

 

 

14

Chairperson's Announcements

 

Resolution number OP/2018/70

MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board receive the Chairperson’s verbal update.

CARRIED

 

Secretarial note:          Item 12, Manukau Ward Councillors Update was taken at this time.

 

 

15

Auckland Transport May 2018 update: Ōtara-Papatoetoe Local Board

 

Resolution number OP/2018/71

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the Auckland Transport May 2018 update report.

CARRIED

 

 

16

Proposed rezoning of part of the northern section of Puhinui Reserve, from Informal Recreation to Sport and Active Recreation.

 

Resolution OP/2018/72 was revoked at the meeting of the Ōtara-Papatoetoe Local Board held on 20 August 2019 under item 17: Proposed rezoning of Puhinui Reserve

 

 

Resolution number OP/2018/72

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      endorse the proposed rezoning of part of the northern section of Puhinui Reserve from Informal Recreation to Sport and Active Recreation as shown on Attachment E, noting that the areas rezoned are outside the existing Open Space – Conservation Zone and outstanding natural features.

CARRIED

 

Attachments

a     Attachment E - Puhinui Reserve

 

 

17

Ngāti Ōtara Multi-sport and Cultural Centre

 

Resolution number OP/2018/73

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the concept designs for the Ngāti Ōtara Multi-sport and Cultural Centre allowing for the developed design and consenting phase to proceed.

b)      note that approved budget is in place to allow for the developed design and consenting of both the multi-sport facility and the cultural centre.

c)      note that approved budget is also in place to allow for the construction of the multi-sport facility.

d)      note that no budget is currently in place for the construction of the cultural centre.

CARRIED

 

 

18

Ōtara-Papatoetoe Local Grants Round Two 2017/18 grant allocations

 

Resolution number OP/2018/74

MOVED by Member M Gush, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the Local Board Local Grants Round Two 2017/2018 grant applications listed in Table One below:

Table One: Local Grant Round Two 2017/2018 grant applications

Application ID

Applicant

Requesting funding for

Amount requested

Amount  approved

LG1813-201

Te Pua Inano Incorporated

Towards costs for two cultural artwork exhibitions for June 2018 and November 2018.

$3,860.00

$1,000

LG1813-202

Manukau Seniors Association Incorporated.

Towards a sound system for Manuka

Tagged for venue hire, poster prinu Seniors Association.

$3,200.00

$1,000

LG1813-203

Family First Welfare Trust

Towards venue hire, childcare, refreshment and tutor costs for candle-making, ikebana and macramé 'Kardaan' workshops.

$2,200.00

$782.50 tagged for venue hire, poster printing, childcare & refreshments

LG1813-204

Willies Boxing Fitness Otara

Towards costs for boxing gloves, focus mitts and a punching shield for Willies Boxing and Fitness

$1,000.00

$1,000

 

LG1813-205

David Riley

Towards costs for an illustrator, designer and editor, photos, printing and shipping, and the public launch of a book about Tokelau heroes

$10,000.00

$5,000

LG1813-206

The TYLA Trust

Towards purchase costs for a planter box for four families, including garden-mix, seedlings, fertilisers and small garden tools within the existing TYLA community garden.

$2,000.00

$2,000

LG1813-207

Papatoetoe Avengers Under 12’s under the umbrella of Papatoetoe Rugby Football Club

Towards the purchase of team tracksuits for Papatoetoe Avengers under 12 team

$2,400.00

$2,400

LG1813-209

KidsCan Charitable Trust

Towards the purchase of food for school children in the Ōtara-Papatoetoe area.

$10,000.00

$5,000

LG1813-211

Otara Rugby League Under 10’s under the umbrella of The Otara Rugby League Football Club Incorporated

Towards tracksuits and training tops for the team uniform

$2,500.00

$2,500

LG1813-219

Auckland Basketball Services Limited

Towards coaches for the Kiwihoops programme in the Ōtara-Papatoetoe area.

$5,000.00

$2,500

LG1813-220

Accelerating Aotearoa Incorporated

Towards the purchase of cooking sets, project design, delivery, social media, administration and food costs for 40 participants. for “Food Access Social Enterprise (FASE) - A Systems Approach to Hauora”

$54,530.00

$3,330

Tagged to Community Cooking Workshop Equipment

LG1813-221

Let's Get Legal NZ Trust

Towards traffic and waste management costs; resource materials, entertainment, prizes, giveaways, food, sound gear, marquee, stalls, and activity costs. for “A Cooper Crescent Christmas”

$35,000.00

$15,000

LG1813-222

Action Education Incorporated

Towards  the cost of running 20 spoken word poetry workshops

$4,000

$2,000

LG1813-223

Papakura City BMX Club

Towards track asphalting costs for asphalting of the berm on new BMX track at Colin Dale Park

$26,294.00

$13,000

LG1813-224

Papatoetoe Adolescent Christian Trust

Towards costs associated with design and set-up for a new website and 12 months hosting costs.

$4,000.00

$1,000

LG1813-225

The Parenting Place

Towards delivering 32 presentations to four schools and handbooks for 1,100 year 10 students for Attitude Mental health and wellbeing presentations

$3,000.00

$2,000

LG1813-227

Shakti Legal Advocacy and Family Social Services Incorporated.

Towards the training programme costs including project coordinator, content development, advertising and design, tee-shirts, badges and monitoring and evaluation for “Shakti Youth Network for Change”

$7,000.00

$2,000

LG1813-228

John Walker Find Your Field of Dreams Foundation

Towards the primary sport programme costs for the foundation

$25,000.00

$5,000

LG1813-229

Life Education Trust Counties Manukau

Towards programme delivery, including mobile classroom, educational resource, insurance, educator salary and professional development costs for the Life Education programme delivery to 12 Otara-Papatoetoe schools

$20,000.00

$5,000

LG1813-231

Royal New Zealand Coastguard Boating Education

Towards purchase of life jackets, a grab bag with safety items, throw lines and administration costs. for the safe boating programme

$1,961.00

$1,961

LG1813-232

PHAB Association Incorporated

Towards youth worker wages, coordination, administration and meal costs for the Pasifika Embrace project.

$4,761.00

$3,000

LG1813-234

Ōtara Business Association

Towards the costs for the Matariki Celebration on 16 June 2018

$6,000.00

$3,000

LG1813-235

 Ōtara Business Association

Towards the costs for White Sunday on 13 October 2018.

$4,000.00

$2,000

LG1813-236

Auckland Kids Achievement Trust

Towards wages for two Kiwi Can leaders for Papatoetoe West School.

$2,500.00

$2,500

LG1813-238

Diabetes New Zealand Auckland Branch

Towards costs for the Hope champion for wages, food, travel, translation and venue hire expenses, pedometers and outcomes analysis. for three Healthy Options = Positive Eating (HOPE) courses

$9,124.00

$5,000

Total

 

 

$249,330.00

$88,973.50

 

b)      decline the Local Board Local Grants Round Two 2017/2018 grant applications listed in Table Two below:

Table Two: Local Grant Round Two 2017/2018 grant applications

Application ID

Applicant

Requesting funding for

Amount requested

Reason for decline

LG1813-213

 Woman Care Trust

Towards video, photography and printing costs for the ladies cultural night

$4,392.00

Outside the local Board area

LG1813-230

The Parenting Place

Towards the "Toolbox parenting courses", focusing on Maori and vulnerable families to provide a fee subsidy and facilitator fees

$2,290.00

Declined as recently funded

LG1813-233

New Netball Team Limited

Towards the hiring of the Pulman Arena in Takanini to host Northern Stars and Central Pulse netball match.

$3,320.00

Outside the local Board area

Total

 

 

$10,002.00

 

 

c)      approve the Local Board Local Grants Round Two 2017/2018 multiboard grant applications listed in Table Three below:

Table Three: Ōtara-Papatoetoe Local Grant Round Two 2017/2018 multiboard grant applications

Application ID

Applicant

Requesting funding for

Amount requested

Amount approved

LG1813-212

Age Concern Counties Manukau Incorporated

Towards costs of providing counselling services to older adults in south Auckland

$12,900.00

$5,000

LG1815-212

Project Litefoot Trust

Towards the overall cost of the project, including materials, equipment, advertising and promotion.

$2,770.00

$2,000

Total

 

 

$15,670.00

$7,000

 

d)      decline the Local Board Local Grants Round Two 2017/2018 multiboard grant applications listed in Table Four below:

Table Four: Ōtara-Papatoetoe Local Grant Round Two 2017/2018 multiboard grant applications

Application ID

Applicant

Requesting funding for

Amount requested

Reason for decline

LG1810-210

Auckland Action Against Poverty Incorporated

Towards operating costs and wages to run the advocacy service at the Manurewa and Clendon Work and Income office.

$3,500.00

Outside the local Board area

LG1807-330

The Kids for Kids Charitable Trust

Towards venue hire and production costs of a youth choir performance

$2,287.10

Outside the local Board area

LG1809-214

 Kahurangi Newton

Towards tutorial fees, food, tools, petrol, venue hire. health and safety kit for weaving workshops from 2 June 2018 to 2 July 2018

$2,500.00

Outside the local Board area

LG1810-202

New Zealand Kiribati National Council

Towards the National Kiribati youth dance competition in Otahuhu on 14 July 2018, including venue hire, artists and project managers’ fees, transport and catering.

$3,000.00

Outside the local Board area

LG1811-338

LifeKidz Trust

Towards the support workers’ wages and resources for LIfeKidz.

$3,000.00

Outside the local Board area

Total

 

 

$14,287.10

 

 

 

CARRIED

 


 

 

19

Disposal recommendations report - 30R Birmingham Road, Ōtara

 

Resolution number OP/2018/75

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to revoke the reserve status and dispose of 30R Birmingham Road, Ōtara.

CARRIED

 

 

20

Business Improvement District (BID) Programme Compliance Report to Otara-Papatoetoe Local Board for FY 2016-2017

 

Member Donna Lee declared an interest in item 20 and took no part in the discussion or voting on the matter.

 

 

Resolution number OP/2018/76

MOVED by Member M Gush, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      recommend to the governing body to strike the targeted rates for inclusion in the 2018-19 Annual Plan/Budget for the following BIDs:

·      $500,000 Greater East Tamaki Business Association

·      $126,590 Hunters Corner Business Association

·      $490,000 Business Manukau Business Association

·      $90,219 Otara Business Association

·      $113,090 Papatoetoe Central Mainstreet Business Association

·                $670,000 for the Wiri Business Association.

 

CARRIED

 

 

21

Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy

 

A copy of the boards revised feedback (Attachment A) was tabled at the meeting and has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/77

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)            approve the board’s feedback to Auckland Transport on the draft 2018-2028 Regional Land Transport Plan and the draft Regional Fuel Tax Proposal, in the tabled document (Attached to the minutes).

b)      support in principle the increased urban and greenfield development contributions proposed in the draft Contributions Policy, recognising the costs that growth imposes, but request more time to develop local board feedback on regional policies in future.

CARRIED

 

Attachments

a     Auckland Transport on the draft 2018-2028 Regional Land Transport Plan and the draft Regional Fuel Tax Proposal feedback

 

 

22

Review of Auckland Council’s representation arrangements for the 2019 elections

 

Resolution number OP/2018/78

MOVED by Member M Gush, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

1.         endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

2.         endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections:

i.          that all Governing Body members are to continue to be elected by ward as decided by the Governing Body

ii.         that the current number of members in each ward is retained

iii.        that the Waitematā and Gulf ward non-complying variance (population per member) should be addressed by reducing the size of the isthmus part of the ward on both the east and the west of the ward as in ‘Option 1’, with the resulting changes for neighbouring wards as set out in that option

iv.        that the Rodney ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

v.         that the area alongside the Kaipara Harbour does not have a community of interest with Warkworth, and that the Rodney Local Board is invited to provide feedback on the alternative options for subdivision arrangements.

3.         endorse the following recommendations with respect to the review of Auckland Council’s representation arrangements for the 2019 elections, noting that they have yet to be considered by the Joint Governance Working Party:

i.          that the Botany subdivision non-complying variance (population per member) should be addressed by moving the southern boundary of the Howick ward southwards and that the Howick Local Board is invited to provide feedback on the two alternative options

ii.         that the Manurewa-Papakura ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest, and because the variance will soon be corrected by the current rapid growth in the Manurewa-Papakura ward.

iii.        that the Waitematā Local Board consider whether subdivisions within the board area are appropriate

iv.        that the   Upper Harbour Local Board consider whether subdivisions within the Board area are appropriate.

4.         provide this additional feedback on the review of Auckland Council’s representation           arrangements for the 2019 elections:

i.              request that no changes be made on this review to the Ōtara-Papatoetoe Local Board’s number of members, subdivisions, or name

ii.            advocate that if the Manurewa-Papakura ward boundary is to be moved to address the population variance, that changes be made with the Howick ward boundary because Howick ward has the largest population to absorb the changes and it would be less disruptive than changing the Manukau ward boundary

iii.           advocate that State Highway 20 is a natural, physical, ward boundary.

5.       delegate authority to the Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

CARRIED

 

 

23

Auckland Council’s Quarterly Performance Report for Ōtara-Papatoetoe Local Board, quarter three, 1 January - 31 March 2018

 

 

 

Resolution number OP/2018/79

MOVED by Member M Gush, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the performance report for the financial quarter ending 31 March 2018.

b)      authorise up to $5,000 additional expenditure for ID 2030 Community-led response to alcohol licensing and advertising, to ensure continuation of work in progress and respond to new applications in the remainder of the financial year.

c)      transfer $21,500, being the unspent balance of work programme ID1974 (Boundary Rd skills shed), to Community Grants (ID 342.)

d)      approve Manukau Beautification Charitable Trust retaining funds granted for Eye on Nature 2018, which was cancelled due to storm damage, subject to the trust applying unspent funds from this year to Eye on Nature 2019, and grants for 2019 being reduced by the amount carried over from 2018.

CARRIED

 

Member Apulu Reece Autagavaia declared an interest in item 23b and abstained from voting on the above resolution.

 

 

24

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2018/80

MOVED by Member D Trenberth, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         receive the workshop notes from the workshops held on Tuesday 3, 10, and 24 April 2018.

CARRIED

 


 

 

 

25

Governance Forward Work Calendar - May 2018

 

Resolution number OP/2018/81

MOVED by Member D Trenberth, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED

  

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

27

Local Board feedback on the Local Government (Community Well-being) Amendment Bill

 

Resolution number OP/2018/82

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      supports the Local Government (Community Well-being) Amendment Bill in restoring the purpose of local government to be “to promote the social, economic, environmental, and cultural well-being of communities”.

b)      supports the Bill in restoring territorial authorities’ power to collect development contributions for any public amenities needed as a consequence of development, to assist in the provision of facilities such as sports grounds, swimming pools, and libraries.

c)      requests the Planning Committee to make a submission to Parliament on behalf of Auckland Council, including support on the above points.

CARRIED

 

 

 

 

 

7.47pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................