Minutes of Ōtara-Papatoetoe Local Board

8.1	Deputation - Haumaru Housing Limited Partnership Presentation
	Gabby Clezy, Chief Executive Officer, Danielle Tasi, Community Manager and Adele Hamilton, Area Manager from Haumaru Housing attended to address the meeting regarding community housing. A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OP/2018/64 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) thank Gabby Clezy, Danielle Tasi, and Adele Hamilton, from Haumaru Housing for their presentation. CARRIED
	Attachments a Haumaru Housing Limited Presentation

8.2	Deputation - Friendship House Presentation
	This item was withdrawn.

8.3	Deputation - Feed the Need Trust
	Laurie Wharemate-King, Programme Director, Feed the Need Trust attended to address the meeting on the Feed the Need project. A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OP/2018/65 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Otara-Papatoetoe Local Board: a) thank Laurie Wharemate-King, Programme Director, Feed the Need Trust for her presentation. b) request officers to report on options to demolish the community building at Sandbrook Reserve, including funding and process, and to identify a suitable building site for Feed the Need. CARRIED
	Attachments a Feed the Need Trust Presentation

9 Public Forum

9.1	Public Forum – Pursuit of Excellence Award - Sharleen Tongalea
	Sharleen Tongalea, the first recipient of the boards Pursuit of Excellence Award, attended the meeting to present on her experience and to thank the board for the Award. A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OP/2018/66 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board thank Sharleen Tongalea for her presentation. CARRIED
	Attachments a Pursuit of Excellence Award recipient presentation

9.2

Public Forum - Street Prostitution Issue - John McCoskrie

John McCoskrie, made a presentation to the board on Street Prostitution.

Resolution number OP/2018/67

MOVED by Member M Gush, seconded by Deputy Chairperson R Robertson:

That the Ōtara-Papatoetoe Local Board thank John McCoskrie for his presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial note: With the agreement of the meeting Items 13 and 14, Board Members Reports and Chairperson’s Announcements were taken before item 12.

Manukau Ward Councillors Update

Resolution number OP/2018/68

MOVED by Member A Choudhary, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) receive the verbal report from Manukau Ward Councillor, A Filipaina.

b) invite His Worship the Mayor to meet with the board.

CARRIED

Secretarial Note: Apology from Councillor Efeso Collins due to a meeting clash.

13	Board Members' Report
	Reports from Deputy Chair Robertson, Member Trenberth and Member Gush were tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OP/2018/69 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board receive the Board Members’ written and oral reports. CARRIED
	Attachments a Deputy Chair R Robertson's report b Member D Trenberth's report c Member M Gush's report

Chairperson's Announcements

Resolution number OP/2018/70

MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary:

That the Ōtara-Papatoetoe Local Board receive the Chairperson’s verbal update.

CARRIED

Secretarial note: Item 12, Manukau Ward Councillors Update was taken at this time.

Auckland Transport May 2018 update: Ōtara-Papatoetoe Local Board

Resolution number OP/2018/71

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) receive the Auckland Transport May 2018 update report.

CARRIED

16	Proposed rezoning of part of the northern section of Puhinui Reserve, from Informal Recreation to Sport and Active Recreation.
	Resolution OP/2018/72 was revoked at the meeting of the Ōtara-Papatoetoe Local Board held on 20 August 2019 under item 17: Proposed rezoning of Puhinui Reserve
	Resolution number OP/2018/72 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: ~~That the~~ ~~Ōtara-Papatoetoe Local Board:~~ a) endorse the proposed rezoning of part of the northern section of Puhinui Reserve from Informal Recreation to Sport and Active Recreation as shown on Attachment E, noting that the areas rezoned are outside the existing Open Space – Conservation Zone and outstanding natural features. CARRIED
	Attachments a Attachment E - Puhinui Reserve

Ngāti Ōtara Multi-sport and Cultural Centre

Resolution number OP/2018/73

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board:

a) approve the concept designs for the Ngāti Ōtara Multi-sport and Cultural Centre allowing for the developed design and consenting phase to proceed.

b) note that approved budget is in place to allow for the developed design and consenting of both the multi-sport facility and the cultural centre.

c) note that approved budget is also in place to allow for the construction of the multi-sport facility.

d) note that no budget is currently in place for the construction of the cultural centre.

CARRIED

Ōtara-Papatoetoe Local Grants Round Two 2017/18 grant allocations

Resolution number OP/2018/74

MOVED by Member M Gush, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board:

a) approve the Local Board Local Grants Round Two 2017/2018 grant applications listed in Table One below:

Table One: Local Grant Round Two 2017/2018 grant applications

Application ID	Applicant	Requesting funding for	Amount requested	Amount approved
LG1813-201	Te Pua Inano Incorporated	Towards costs for two cultural artwork exhibitions for June 2018 and November 2018.	$3,860.00	$1,000
LG1813-202	Manukau Seniors Association Incorporated.	Towards a sound system for Manuka Tagged for venue hire, poster prinu Seniors Association.	$3,200.00	$1,000
LG1813-203	Family First Welfare Trust	Towards venue hire, childcare, refreshment and tutor costs for candle-making, ikebana and macramé 'Kardaan' workshops.	$2,200.00	$782.50 tagged for venue hire, poster printing, childcare & refreshments
LG1813-204	Willies Boxing Fitness Otara	Towards costs for boxing gloves, focus mitts and a punching shield for Willies Boxing and Fitness	$1,000.00	$1,000
LG1813-205	David Riley	Towards costs for an illustrator, designer and editor, photos, printing and shipping, and the public launch of a book about Tokelau heroes	$10,000.00	$5,000
LG1813-206	The TYLA Trust	Towards purchase costs for a planter box for four families, including garden-mix, seedlings, fertilisers and small garden tools within the existing TYLA community garden. ‍	$2,000.00	$2,000
LG1813-207	Papatoetoe Avengers Under 12’s under the umbrella of Papatoetoe Rugby Football Club	Towards the purchase of team tracksuits for Papatoetoe Avengers under 12 team	$2,400.00	$2,400
LG1813-209	KidsCan Charitable Trust	Towards the purchase of food for school children in the Ōtara-Papatoetoe area.	$10,000.00	$5,000
LG1813-211	Otara Rugby League Under 10’s under the umbrella of The Otara Rugby League Football Club Incorporated	Towards tracksuits and training tops for the team uniform	$2,500.00	$2,500
LG1813-219	Auckland Basketball Services Limited	Towards coaches for the Kiwihoops programme in the Ōtara-Papatoetoe area.	$5,000.00	$2,500
LG1813-220	Accelerating Aotearoa Incorporated	Towards the purchase of cooking sets, project design, delivery, social media, administration and food costs for 40 participants. for “Food Access Social Enterprise (FASE) - A Systems Approach to Hauora”	$54,530.00	$3,330 Tagged to Community Cooking Workshop Equipment
LG1813-221	Let's Get Legal NZ Trust	Towards traffic and waste management costs; resource materials, entertainment, prizes, giveaways, food, sound gear, marquee, stalls, and activity costs. for “A Cooper Crescent Christmas”	$35,000.00	$15,000
LG1813-222	Action Education Incorporated	Towards the cost of running 20 spoken word poetry workshops	$4,000	$2,000
LG1813-223	Papakura City BMX Club	Towards track asphalting costs for asphalting of the berm on new BMX track at Colin Dale Park	$26,294.00	$13,000
LG1813-224	Papatoetoe Adolescent Christian Trust	Towards costs associated with design and set-up for a new website and 12 months hosting costs.	$4,000.00	$1,000
LG1813-225	The Parenting Place	Towards delivering 32 presentations to four schools and handbooks for 1,100 year 10 students for Attitude Mental health and wellbeing presentations	$3,000.00	$2,000
LG1813-227	Shakti Legal Advocacy and Family Social Services Incorporated.	Towards the training programme costs including project coordinator, content development, advertising and design, tee-shirts, badges and monitoring and evaluation for “Shakti Youth Network for Change”	$7,000.00	$2,000
LG1813-228	John Walker Find Your Field of Dreams Foundation	Towards the primary sport programme costs for the foundation	$25,000.00	$5,000
LG1813-229	Life Education Trust Counties Manukau	Towards programme delivery, including mobile classroom, educational resource, insurance, educator salary and professional development costs for the Life Education programme delivery to 12 Otara-Papatoetoe schools	$20,000.00	$5,000
LG1813-231	Royal New Zealand Coastguard Boating Education	Towards purchase of life jackets, a grab bag with safety items, throw lines and administration costs. for the safe boating programme	$1,961.00	$1,961
LG1813-232	PHAB Association Incorporated	Towards youth worker wages, coordination, administration and meal costs for the Pasifika Embrace project.	$4,761.00	$3,000
LG1813-234	Ōtara Business Association	Towards the costs for the Matariki Celebration on 16 June 2018	$6,000.00	$3,000
LG1813-235	Ōtara Business Association	Towards the costs for White Sunday on 13 October 2018.	$4,000.00	$2,000
LG1813-236	Auckland Kids Achievement Trust	Towards wages for two Kiwi Can leaders for Papatoetoe West School.	$2,500.00	$2,500
LG1813-238	Diabetes New Zealand Auckland Branch	Towards costs for the Hope champion for wages, food, travel, translation and venue hire expenses, pedometers and outcomes analysis. for three Healthy Options = Positive Eating (HOPE) courses	$9,124.00	$5,000
Total			$249,330.00	$88,973.50

b) decline the Local Board Local Grants Round Two 2017/2018 grant applications listed in Table Two below:

Table Two: Local Grant Round Two 2017/2018 grant applications

Application ID	Applicant	Requesting funding for	Amount requested	Reason for decline
LG1813-213	Woman Care Trust	Towards video, photography and printing costs for the ladies cultural night	$4,392.00	Outside the local Board area
LG1813-230	The Parenting Place	Towards the "Toolbox parenting courses", focusing on Maori and vulnerable families to provide a fee subsidy and facilitator fees	$2,290.00	Declined as recently funded
LG1813-233	New Netball Team Limited	Towards the hiring of the Pulman Arena in Takanini to host Northern Stars and Central Pulse netball match.	$3,320.00	Outside the local Board area
Total			$10,002.00

c) approve the Local Board Local Grants Round Two 2017/2018 multiboard grant applications listed in Table Three below:

Table Three: Ōtara-Papatoetoe Local Grant Round Two 2017/2018 multiboard grant applications

Application ID	Applicant	Requesting funding for	Amount requested	Amount approved
LG1813-212	Age Concern Counties Manukau Incorporated	Towards costs of providing counselling services to older adults in south Auckland	$12,900.00	$5,000
LG1815-212	Project Litefoot Trust	Towards the overall cost of the project, including materials, equipment, advertising and promotion.	$2,770.00	$2,000
Total			$15,670.00	$7,000

d) decline the Local Board Local Grants Round Two 2017/2018 multiboard grant applications listed in Table Four below:

Table Four: Ōtara-Papatoetoe Local Grant Round Two 2017/2018 multiboard grant applications

Application ID	Applicant	Requesting funding for	Amount requested	Reason for decline
LG1810-210	Auckland Action Against Poverty Incorporated	Towards operating costs and wages to run the advocacy service at the Manurewa and Clendon Work and Income office.	$3,500.00	Outside the local Board area
LG1807-330	The Kids for Kids Charitable Trust	Towards venue hire and production costs of a youth choir performance	$2,287.10	Outside the local Board area
LG1809-214	Kahurangi Newton	Towards tutorial fees, food, tools, petrol, venue hire. health and safety kit for weaving workshops from 2 June 2018 to 2 July 2018	$2,500.00	Outside the local Board area
LG1810-202	New Zealand Kiribati National Council	Towards the National Kiribati youth dance competition in Otahuhu on 14 July 2018, including venue hire, artists and project managers’ fees, transport and catering.	$3,000.00	Outside the local Board area
LG1811-338	LifeKidz Trust	Towards the support workers’ wages and resources for LIfeKidz.	$3,000.00	Outside the local Board area
Total			$14,287.10

CARRIED

Disposal recommendations report - 30R Birmingham Road, Ōtara

Resolution number OP/2018/75

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to revoke the reserve status and dispose of 30R Birmingham Road, Ōtara.

CARRIED

Business Improvement District (BID) Programme Compliance Report to Otara-Papatoetoe Local Board for FY 2016-2017

Member Donna Lee declared an interest in item 20 and took no part in the discussion or voting on the matter.

Resolution number OP/2018/76

MOVED by Member M Gush, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) recommend to the governing body to strike the targeted rates for inclusion in the 2018-19 Annual Plan/Budget for the following BIDs:

· $500,000 Greater East Tamaki Business Association

· $126,590 Hunters Corner Business Association

· $490,000 Business Manukau Business Association

· $90,219 Otara Business Association

· $113,090 Papatoetoe Central Mainstreet Business Association

· $670,000 for the Wiri Business Association.

CARRIED

21	Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy
	A copy of the boards revised feedback (Attachment A) was tabled at the meeting and has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OP/2018/77 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) approve the board’s feedback to Auckland Transport on the draft 2018-2028 Regional Land Transport Plan and the draft Regional Fuel Tax Proposal, in the tabled document (Attached to the minutes). b) support in principle the increased urban and greenfield development contributions proposed in the draft Contributions Policy, recognising the costs that growth imposes, but request more time to develop local board feedback on regional policies in future. CARRIED
	Attachments a Auckland Transport on the draft 2018-2028 Regional Land Transport Plan and the draft Regional Fuel Tax Proposal feedback

Review of Auckland Council’s representation arrangements for the 2019 elections

Resolution number OP/2018/78

MOVED by Member M Gush, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

1. endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

2. endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections:

i. that all Governing Body members are to continue to be elected by ward as decided by the Governing Body

ii. that the current number of members in each ward is retained

iii. that the Waitematā and Gulf ward non-complying variance (population per member) should be addressed by reducing the size of the isthmus part of the ward on both the east and the west of the ward as in ‘Option 1’, with the resulting changes for neighbouring wards as set out in that option

iv. that the Rodney ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

v. that the area alongside the Kaipara Harbour does not have a community of interest with Warkworth, and that the Rodney Local Board is invited to provide feedback on the alternative options for subdivision arrangements.

3. endorse the following recommendations with respect to the review of Auckland Council’s representation arrangements for the 2019 elections, noting that they have yet to be considered by the Joint Governance Working Party:

i. that the Botany subdivision non-complying variance (population per member) should be addressed by moving the southern boundary of the Howick ward southwards and that the Howick Local Board is invited to provide feedback on the two alternative options

ii. that the Manurewa-Papakura ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest, and because the variance will soon be corrected by the current rapid growth in the Manurewa-Papakura ward.

iii. that the Waitematā Local Board consider whether subdivisions within the board area are appropriate

iv. that the Upper Harbour Local Board consider whether subdivisions within the Board area are appropriate.

4. provide this additional feedback on the review of Auckland Council’s representation arrangements for the 2019 elections:

i. request that no changes be made on this review to the Ōtara-Papatoetoe Local Board’s number of members, subdivisions, or name

ii. advocate that if the Manurewa-Papakura ward boundary is to be moved to address the population variance, that changes be made with the Howick ward boundary because Howick ward has the largest population to absorb the changes and it would be less disruptive than changing the Manukau ward boundary

iii. advocate that State Highway 20 is a natural, physical, ward boundary.

5. delegate authority to the Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

CARRIED

23	Auckland Council’s Quarterly Performance Report for Ōtara-Papatoetoe Local Board, quarter three, 1 January - 31 March 2018

	Resolution number OP/2018/79 MOVED by Member M Gush, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) receive the performance report for the financial quarter ending 31 March 2018. b) authorise up to $5,000 additional expenditure for ID 2030 Community-led response to alcohol licensing and advertising, to ensure continuation of work in progress and respond to new applications in the remainder of the financial year. c) transfer $21,500, being the unspent balance of work programme ID1974 (Boundary Rd skills shed), to Community Grants (ID 342.) d) approve Manukau Beautification Charitable Trust retaining funds granted for Eye on Nature 2018, which was cancelled due to storm damage, subject to the trust applying unspent funds from this year to Eye on Nature 2019, and grants for 2019 being reduced by the amount carried over from 2018. CARRIED
	Member Apulu Reece Autagavaia declared an interest in item 23b and abstained from voting on the above resolution.

Ōtara-Papatoetoe Local Board Workshop Notes

Resolution number OP/2018/80

MOVED by Member D Trenberth, seconded by Deputy Chairperson R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) receive the workshop notes from the workshops held on Tuesday 3, 10, and 24 April 2018.

CARRIED

Governance Forward Work Calendar - May 2018

Resolution number OP/2018/81

MOVED by Member D Trenberth, seconded by Member A Choudhary:

That the Ōtara-Papatoetoe Local Board:

a) note the Governance Forward Work Calendar.

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Local Board feedback on the Local Government (Community Well-being) Amendment Bill

Resolution number OP/2018/82

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) supports the Local Government (Community Well-being) Amendment Bill in restoring the purpose of local government to be “to promote the social, economic, environmental, and cultural well-being of communities”.

b) supports the Bill in restoring territorial authorities’ power to collect development contributions for any public amenities needed as a consequence of development, to assist in the provision of facilities such as sports grounds, swimming pools, and libraries.

c) requests the Planning Committee to make a submission to Parliament on behalf of Auckland Council, including support on the above points.

CARRIED

7.47pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee (from 5.10pm)
	Dawn Trenberth

	Councillor Filipaina (from 6.29pm to 6.55pm)