I hereby give notice that an ordinary meeting of the Pacific Peoples Advisory Panel will be held on:




Meeting Room:



Thursday, 31 May 2018


Council Chamber
Henderson Civic Building
Level 2
6 Henderson Valley Road
Auckland 0612


Ngā Hui a te Rōpū Kaitohutohu Take ā-Iwi o te Moana-nui-a-Kiwa /

Pacific Peoples Advisory Panel









Leaupepe Ta’ala  Ralph Elika


Deputy Chairperson

Caroline Ligi Harris



Sefita Hao'uli



Jordan Kightley



Afa'ese Manoa



Patrick Masina



Fa'alavaau  Helen Tau’au-Filisi



Taito Cedric Eddie Tuiavii





Liaison Councillor

Alf Filipaina


Chief Liaison Councillor

Dr Cathy Casey



(Quorum 5 members)




Kalinda Gopal

Senior Governance Advisor

28 May 2018


Contact Telephone: (09) 367 2442

Email: kalinda.gopal@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz





(Excerpt full terms of reference available as a separate document)


The terms of reference set out the purpose, role and protocols of the Panel.


Panel members abide by the Code of Conduct for members of Auckland Council advisory




As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

·       Auckland Council’s regional policies, plans and strategies

·       regional and strategic matters including those that Council-Controlled Organisations deal with

·       any matter of particular interest or concern to diverse communities.



The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.


Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse


The Governing Body and council staff should work with the panel for the development of their strategic agendas and work programme. An appropriate committee will approve the panel’s work programme and any subsequent major changes to it.



The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.



The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.


Pacific Peoples Advisory Panel

31 May 2018



ITEM    TABLE OF CONTENTS                                                                                                  PAGE

1           Apologies                                                                                                                                    5

2           Declaration of Interest                                                                                                             5

3           Confirmation of Minutes                                                                                                          5

4           Extraordinary Business                                                                                                          5

5           Youth Fono - Auckland Council employment pathways                                               7 

6           Consideration of Extraordinary Items 


1           Apologies


Apologies from Deputy Chairperson C Harris, Member H Tau’au-Filisi and Member J Kightley have been received.



2           Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.



3           Confirmation of Minutes


That the Pacific Peoples Advisory Panel:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 25 October 2017 as a true and correct record.



4           Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)         The local authority by resolution so decides; and


(b)         The presiding member explains at the meeting, at a time when it is open to the public,-


(i)          The reason why the item is not on the agenda; and


(ii)         The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)         That item may be discussed at that meeting if-


(i)          That item is a minor matter relating to the general business of the local authority; and


(ii)         the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)         no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”



Pacific Peoples Advisory Panel

31 May 2018



Youth Fono - Auckland Council employment pathways


File No.: CP2018/08898




Te take mō te pūrongo / Purpose

1.       The Pacific Peoples Advisory Panel will be holding a Youth Fono to discuss employment pathways in Auckland Council.

Whakarāpopototanga matua / Executive summary

2.       Council staff will share their experiences and provide information about the council’s cadet, internship and graduate programmes.

3.       Those attending will also find out more about the Pacific Peoples Advisory Panel and its role.


Ngā tūtohunga / Recommendation/s

That the Pacific Peoples Advisory Panel:

a)       lead the discussion at the Youth Fono on Auckland Council’s employment pathways.

b)       share information with Youth Fono attendees about the role of Pacific Peoples Advisory Panel.



Ngā tāpirihanga / Attachments





Youth Fono information



Ngā kaihaina / Signatories


Kalinda  Gopal - Senior Governance Advisor


Pacific Peoples Advisory Panel

31 May 2018



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