TERMS
OF REFERENCE
(Excerpt
– full
terms of reference available as a separate document)
The terms of reference set out
the purpose, role and protocols of the Panel.
Panel members abide by the Code
of Conduct for members of Auckland Council advisory
panels.
Purpose
As one of council’s
engagement mechanisms with diverse communities, the demographic
advisory panels provide advice
to the governing body and council staff within the remit of the
Auckland Plan on the following
areas:
·
Auckland Council’s regional
policies, plans and strategies
·
regional and strategic matters
including those that Council-Controlled Organisations deal with
·
any matter of particular interest
or concern to diverse communities.
Outcomes
The panel’s advice will
contribute to improving the outcomes of diverse communities and
social cohesion as set out in
the Auckland Plan. The panel will advise through their agreed
strategic agenda and detailed
work programme.
Strategic agenda and work
programme
The panel must develop a work
programme and set a strategic agenda for the term. The
agendas should be focused and
integrated across the panels for collaborative input into
shared agendas, particularly on
the Auckland Plan, the Long-term Plan and annual plans.
The panel should advise on
council’s organisational strategies relevant to diverse
communities.
The Governing Body and council
staff should work with the panel for the development of their strategic agendas
and work programme. An appropriate committee will approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal
submissions to Auckland Council on council strategies,
policies and plans, for example,
the annual plan.
In its advisory role to the
council, the panel may have input to submissions made by the
council to external
organisations but do not make independent submissions, except as
agreed with the council.
This does not prevent individual
members being party to submissions outside their role as
panel members.
Review
The form and functioning of the
panels may be reviewed prior to or after, the end of the
panel’s term in September 2019.
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Pacific
Peoples Advisory Panel
31 May 2018
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration
of Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Youth
Fono - Auckland Council employment pathways 7
6 Consideration
of Extraordinary Items
Apologies from
Deputy Chairperson C Harris, Member H Tau’au-Filisi and Member J Kightley
have been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Pacific Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 25 October 2017 as a true and
correct record.
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4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why
the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be
discussed at that meeting if-
(i) That item is a
minor matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution,
decision or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion.”
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Pacific
Peoples Advisory Panel
31 May 2018
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Youth
Fono - Auckland Council employment pathways
File No.: CP2018/08898
Te take mō te pūrongo / Purpose
1. The
Pacific Peoples Advisory Panel will be holding a Youth Fono to discuss
employment pathways in Auckland Council.
Whakarāpopototanga matua / Executive summary
2. Council
staff will share their experiences and provide information about the
council’s cadet, internship and graduate programmes.
3. Those
attending will also find out more about the Pacific Peoples Advisory Panel and
its role.
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Ngā tūtohunga / Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) lead
the discussion at the Youth Fono on Auckland Council’s employment
pathways.
b) share
information with Youth Fono attendees about the role of Pacific Peoples
Advisory Panel.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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Youth Fono information
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9
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Ngā kaihaina / Signatories
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Author
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Kalinda Gopal - Senior Governance Advisor
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