Agenda of Papakura Local Board

A board member will lead the meeting in a prayer.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 9 May 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Papakura Business Association

Te take mō te pūrongo / Purpose of the report

1. Tracy Shackleton from the Papakura Business Association will speak about the Business Improvement District (BID) expansion.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) thank Tracy Shackleton from the Papakura Local Business Association, for her update on the Business Improvement District (BID) expansion.

8.2 Deputation - Takanini Business Association - Rod Grieve

Te take mō te pūrongo / Purpose of the report

1. Rod Grieve, from the Takanini Business Association will update on progress of the establishment of the Takanini BID and present their future plans.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) thank Rod Grieve, from the Takanini Business Association for updating on progress of the establishment of the Takanini BID and presenting their future plans.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Papakura Local Board

23 May 2018

Papakura Local Board, Round Two 2017/2018 grant allocations

File No.: CP2018/06939

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Papakura Local Grant, Round Two 2017/2018.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Papakura Local Grants, Round Two 2017/2018. (see Attachment B).

3. The Papakura Local Board adopted the Papakura Local Board Programme 2017/2018 on 26 April 2017. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Papakura Local Board has set a total community grants budget of $125,000 for the 2017/2018 financial year.

5. A total of $73,211 has been allocated in two quick response and one local grant round in this financial year and $2,000 has been allocated to the senior citizen programme (PPK/2017/110) and youth scholarship awards (PPK/2018/1), respectively. A total of $47,789 is available to be allocated to the remaining community grants.

6. Thirty two applications were received for Local Grants Round Two 2017/2108, requesting a total of $ $246,557.

Ngā tūtohunga / Recommendation/sThat the Papakura Local Board:

a) Agree to fund, part-fund or decline each application in this round, listed in Table One.

Table One: 2017/18 Papakura Quick Response Round Two applications:

Application number Applicant Name	Requesting funding for	Amount requested	Eligibility
LG1814-202 Papakura and Districts Historical Society	Towards costs of images, labels and text panels for a rugby-themed exhibition to enhance the existing World War One exhibition in Papakura Museum	$5,000.00	Eligible
LG1814-202 The Papakura Branch of the New Zealand Society of Genealogists” ‍	To set up, operate and maintain a library of genealogy documents and digital records for the preservation of records.	$2,630.00	Eligible
LG1814-204 Papakura Business Association Incorporated	Towards costs associated with placing Matariki flags in the Papakura town centre from June to July 2018.	$2,160.00	Eligible
LG1814-211 Papakura Business Association Incorporated	Toward costs of erecting 100 local club rugby jerseys onto poles to celebrate the French rugby tour and events in Papakura .	$5,000.00	Eligible
LG1814-205 Papakura City Football Club Incorporated	Towards the purchase of a new stretcher for the Papakura City Football Club.	$345.00	Eligible
LG1814-206 New Zealand Rugby League Incorporated	Towards the national secondary schools’ rugby league tournament, including venue hire, first aid and security costs.	$30,000.00	Eligible
LG1814-222 Papakura Community Trust - Redhill Community Centre	Towards the purchase of sports equipment to increase the range of sports available to the wider public at the Redhill Community Centre.	$5,000.00	Eligible
LG1814-227 New Netball Team Limited	Towards hosting a round robin netball match and “Paint the Town Purple Promotion” for the Northern Stars and Southern Steel” netball match.	$5,000.00	Eligible
LG1814-231 Auckland Basketball Services Ltd	Towards costs for the junior coaching of basketball in Papakura Schools	$5,000.00	Eligible
LG1814-232 Basketball Samoa NZ	Towards the “Above the Rim” basket ball coaching workshop.	$3,000.00	Eligible
LG1810-239 Counties Manukau Sports Foundation	Towards funding for four community coordinator roles in south Auckland.	$30,000.00	Eligible
LG1806-234 Kelly Group (NZ)	Towards coaching fees and resource kits to deliver a traditional Maori games programme to 29 schools in Auckland.	$7,964	Eligible
LG1814-229 South Auckland Performing Arts Competition Society (SAPACS) Incorporated	Towards the SAPACS Performing Arts Festival 2018, including venue hire at the Hawkins Theatre and the Karaka Hall, Papakura.	$11,706.00	Eligible
LG1814-216 Papakura Potters Club Incorporated	For maintenance costs for the Potters Club, as requested in the lease agreement with council.	$1,600.00	Ineligible
LG1814-221 Papakura High School Board of Trustees	Towards the Papakura High School Arts Festival 2018 including hire of Hawkins Theatre, technician fees and hirage of a projector and art boards; music expenses and artists in residence fees.	$4,817.00	Eligible
LG1807-330 The Kids for Kids Charitable Trust	Towards venue hire and production costs of a youth choir performance.	$2157.34	Eligible
LG1810-202 New Zealand Kiribati National Council	Towards the National Kiribati youth dance competition in Otahuhu on 14 July 2018, including venue hire, artists and project manager fees, transport and catering.	$14,400.00	Eligible
LG1807-312 Manukau Orchestral Society Incorporated.	Towards the rental fees at Te Tuhi Centre for the Arts for rehearsals, storage and administration work.	$919.00	Eligible
LG1814-214 The Parenting Place	Towards the cost of delivering 26 attitude presentations to approximately 3500 Papakura students attending three high schools in the Papakura local board area and one intermediate school, as well as providing 700 Year 10 students with a copy of the “hardwired” handbook.	$3,000.00	Eligible
LG1814-215 The Rising Foundation Trust. ‍	Towards wages for the full time programme coordinator based at Papakura High School.	$5,000.00	Eligible
LG1814-219 Papakura Community Crimewatch Patrols Incorporated. ‍	Towards the purchase of two vehicles for the Papakura patrols.	$25,000.00	Ineligible
LG1814-226 Babystart Charitable Trust	Towards providing 10 new born care boxes for babies born into high risk situations.	$3,596.00	Eligible
LG1814-228 Mobility Assistance Dogs Trust.	Towards the veterinary costs of Mobility Dogs for the Puppies in Prison programme.	$4,000.00	Eligible
LG1814-230 Auckland Kids Achievement Trust trading as Graeme Dingle Foundation Auckland.	Towards the “Stars @ Papakura High School” programme, including wages.	$5,000.00	Eligible
LG1814-233 First Presbyterian Church Preschool Centre Papakura	Towards outdoor play equipment for the preschool in Papakura.	$2,440.00	Eligible
LG1814-234 Life Education Trust Counties Manukau	Sponsorship for each student attending the “Life Education” sessions delivering preventative health message programmes, including running costs of the mobile classroom, educational resources, insurances, salary costs and professional development of the educators.	$5,000.00	Eligible
LG1814-235 Kids Safe with Dogs Charitable Trust	Towards wages for programmes that are designed to educate children in learning basic canine behavior.	$4,922.00	Eligible
LG1813-212 Age Concern Counties Manukau Incorporated	Towards costs of providing counselling services to older adults in south Auckland.	$12,900	Eligible
LG1809-214 Kahurangi Newton umbrellaed by Nga Kaitiaki O Ihumatao Charitable Trust	Towards raranga workshops including tutorial fees, food, tools, petrol, venue hire and health and safety kits from 2 June 2018 to 2 July 2018.	$2,500.00	Eligible
LG1809-231 Chinese New Settlers Services Trust	Towards venue hire and promotion for classes held at the Migrant Branch Service Centre at Friendship House Manukau.	$4,000.00	Eligible
LG1810-210 Auckland Action Against Poverty Incorporated	Towards operating costs and wages to run the advocacy service at the Manurewa and Clendon Work and Income.	$13,500.00	Eligible
LG1811-338 LifeKidz Trust	Towards the LifeKidz Trust programme, including support worker wages and ‍resources.	$19,000.00	Eligible
	Total	$246,557.00

Horopaki / Context

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Papakura Local Board will operate three quick response and two local grants rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. For the 2017/2018 financial year, the Papakura Local Board has set a total community grants budget of $125,000 for the financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

14. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Tauākī whakaaweawe Māori / Māori impact statement

15. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea / Financial implications

16. The allocation of grants to community groups is within the adopted Long-Term Plan 2015-2025 and local board agreements.

17. The Papakura Local Board has set a total community grants budget of $125,000.00 The local board has allocated $73,211 for one local grant round and two quick response rounds and $2,000 has been allocated to the senior citizen programme(PPK/2017/110) and youth scholarship awards (PPK/2018/1), respectively. This leaves a total of $47,789 for the local board to allocate in local grant round two and one quick response round.

18. In Papakura Local Board Round Two 2017/2018, 32 applications were received, including nine multi-board applications, requesting a total of $246,557.34.

Ngā raru tūpono / Risks

19. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

20. Following the Papakura Local Board allocating funding for local grants round two, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura Community Grants Programme 2017/2018	15
b ⇩	Papakura Local Grant Round Two 2017/2018 grant applications	19
c ⇩	Papakura Local Grants Round Two 2017/2018 multiboard grant applications	87

Ngā kaihaina / Signatories

Authors

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Shane King - Operations Support Manager

Marion Davies - Community Grants Operations Manager

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Approval of the Proposed Expansion of the Papakura Business Improvement District and Striking of Targeted Rate

File No.: CP2018/07764

Te take mō te pūrongo / Purpose of the report

1. To approve the Papakura Business Association Inc Business Improvement District (BID) programme and boundary expansion.

2. To recommend to the Governing Body the striking of the Papakura BID targeted rate as concluded in the Draft 10-Year Budget and Long Term Plan 2018-2028.

Whakarāpopototanga matua / Executive summary

3. The Auckland Council Business Improvement District Policy 2016 (BID Policy 2016) requires the local boards approve any BID programme boundary changes, and recommend to the Governing Body the striking of the targeted rates (BID Policy 2016, section 3, Table 1 and BID Policy Operating Standards, section 2.1).

4. The Papakura Business Association Inc (PBA) has been undertaking a process to expand the geographic area covered by its BID programme. All commercially rated properties within the BID programme area are subject to the BID targeted rate. The funding raised by the targeted rate is then provided to the business association.

5. The PBA BID programme expansion includes business properties located within the Papakura Local Board area. The Papakura Local Board approved the Papakura BID boundary map at a business meeting on 13 December 2017 (Resolution PPK/2017/271).

6. The PBA has completed all requirements outlined in the BID Policy (2016) section 4, principles 22, 26 and Operating Standards, section 6 and Appendix 2 that relate to expanding the geographic area of the BID programme.

7. Council staff are satisfied that the process has been followed to its fullest extent. An important part of the process is the undertaking of a democratic ballot. This ballot was completed by the PBA in February and March 2018, and resulted in a vote supporting the proposed expansion.

8. The expansion of the Papakura BID programme and boundary supports the Papakura Local Board Plan 2017 and contributes to the following local board outcomes:

Outcome 1; A vibrant and prosperous metropolitan centre and

Outcome 3; A strong local economy.

9. The proposed expansion will increase the Papakura BID targeted rate amount from $173,510 to $250,000 per annum; an increase of $76,490, to take effect from 1 July 2018. The increase in the BID targeted rate will be funded by the increased number of properties within the enlarged BID area.

10. This report informs the Papakura Local Board that the PBA BID expansion project has met the requirements of the BID Policy (2016) and Operating Standards, and recommends approval of the proposed expansion. It also seeks a recommendation to the Governing Body regarding the striking of the BID targeted rate on 1 July 2018. A map of the proposed BID boundary expansion is attached as Attachment A.

Ngā tūtohunga / Recommendations

That the Papakura Local Board:

a) approve the Papakura Business Association Inc proposed Business Improvement District (BID) boundary expansion to include properties identified in a map of the proposed BID boundary attached as Attachment A

b) recommend to the Governing Body the striking of the Papakura Business Improvement District (BID) targeted rate amount of $250,000, as consulted in the Draft 10-Year Budget and Long-term Plan 2018-2028.

Horopaki / Context

11. Papakura Business Association Inc (PBA) has been a BID since 2011 and is one of 48 BIDs operating across the Auckland Region.

12. PBA is a significant player in facilitating and creating local economic development in the Papakura Local Board area, and has currently over 556 businesses and property owners involved in the existing Papakura BID programme.

13. PBA currently receives $173,510 (excluding GST) per annum from the BID targeted rate mechanism.

14. The PBA committee formally proposed their intention to investigate an expansion of the Papakura BID programme and boundary at their AGM held in October 2016. This was confirmed at the AGM on 19 October 2017 to be implemented in 2017/18.

15. At the AGM members approved a proposed Papakura BID expansion map. Subsequent to the AGM, and on receiving feedback from local businesses excluded from the expansion, the PBA’s board agreed at a business meeting held on 28 November 2017 to approve an amended BID boundary map as the map to be used in the BID expansion ballot, which is provided in Attachment A.

16. The Papakura Local Board at their business meeting on 13 December 2017 approved both Papakura BID boundary maps. In the staff report to the Papakura Local Board it was noted that the amended map in Attachment A would require approval by the membership at the Special General Meeting (SGM) to be held after the BID ballot is completed.

17. The BID Policy (2016) and Operating Standards states there are two areas of a BID expansion project that require approval by the local board:

BID Policy Table 1, page 9, Partner roles: Local boards (as a whole) have allocated governance and decision-making to:

o approve BID programme boundary maps

o approve BID programme boundary expansions

BID Policy Appendix 2, page 51, criteria 9: The local board pass a resolution (noted in the local board meeting minutes) approving the proposed BID programme map and support for the project. And after the BID ballot:

BID Policy Appendix 2, page 63, criteria 22: A resolution noted in the local board meeting minutes approving the BID programme and boundary and recommending to the governing body to strike the BID programme targeted rate grant on 1 July.

18. The Papakura BID programme and boundary will increase from 556 members to approx. 815 members. The BID targeted rate will increase from $173,510 to $250,000 as of 1 July 2018.

19. All BID expansion projects require local board approval after the completion of the BID expansion project, voter engagement and ballot. This is to ensure the local board has the opportunity to view the final outcome of the completed BID expansion project, review the ballot results and are satisfied the criteria for a BID expansion has been completed against the BID Policy (2016) and Operating Standards.

20. As part of the requirements of section 6 and Appendix 2 of the BID Policy (2016) and Operating Standards, PBA Inc. completed the following requirements:

· developed and implemented a communication plan to highlight the opportunities, the project and benefits of being a part of the Papakura BID programme

· developed a detailed database of eligible voters (business owners and property ratepayers) located in the expansion area to send out the BID expansion postal ballot voting documents

· consulted with council staff regarding the approach to their expansion project and ballot

· held a minimum of three public meetings encouraging eligible voters to attend and take part in an information briefing and a question and answer session.

Full details of this process are outlined in the report attached as Attachment B completed by the PBA.

21. The PBA ballot was undertaken between 16 February and 16 March 2018. Election Services Ltd, the independent polling service provider was commissioned by the PBA to undertake and manage the ballot.

22. The BID Policy (2016) and Operating Standards requires a successful ballot to achieve a threshold of at least 25% of the total voting forms returned. Of the returned votes, a minimum of 51% of the votes must be in favour of the proposition raised on the ballot form to achieve a mandate.

23. For the PBA BID ballot, 180 envelopes representing all eligible voters and containing information were lodged with NZ Post on 14 February 2018.

24. Each envelope must contain the following:

· a PBA BID programme information booklet (see Appendix B) including:

o A summary of achievements

o The purpose of the ballot including the benefits of being part of the Papakura BID programme

o Papakura BID targeted rate information

o Map of the Papakura BID expansion area and current BID area

· ballot form;

· prepaid envelope for returning the ballot form;

· information on voting on line;

· contact details for eligible voters to make enquiries.

25. The question on the PBA ballot form asked: Do you support the expansion of the Papakura Business Improvement District (BID) programme delivered by Papakura Business Association Inc and accordingly support the paying of a targeted rate?

26. The results of the expansion ballot when voting closed at 12 noon on 16 March 2018 showed that 33.3% (60) of the eligible voters who had returned their vote. Of those who voted, 65% (39) voted yes to the question. 30% (18) voted no.

27. Election Services Ltd has provided a report outlining the ballot process, results and voting documents which is attached as Attachment C.

28. PBA held its SGM on 10 April 2018, passing a special resolution approving the Papakura BID new enlarged programme, boundary map as provided in Attachment A, 2018/2019 budget, and other BID programme related supporting documents provided in Attachment D.

Tātaritanga me ngā tohutohu / Analysis and advice

29. The expansion of the Papakura BID programme and boundary supports the Papakura Local Board Plan 2017 and contributes to the following local board outcomes:

Outcome 1; A vibrant and prosperous metropolitan centre

Outcome 3; A strong local economy.

30. The proposed Papakura BID expansion was included in the consultation documents for both the Papakura Local Board priorities 2018/2019 and the draft 10-Year Budget (LTP) 2018/2028 (section 7.11).

31. Council staff are satisfied that the PBA has met all the requirements for a successful expansion as per the BID Policy (2016) and Operating Standards, including a robust consultation process, development of an effective database, quality ballot process and clear plan on how the funds will be used if successful.

32. Council staff are supportive of the proposed new enlarged Papakura BID programme and boundary in Attachment A. There are no reasons under the BID Policy (2016) and Operating Standards not to support the proposed new enlarged Papakura BID programme and boundary.

33. This report requests the Papakura Local Board recommends to the Governing Body the striking of the targeted rate amount of $250,000 to commence 1 July 2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

34. The proposed Papakura BID expansion was included in the consultation documents for the Papakura Local Board priorities 2018/2019.

35. The Papakura Local Board approved the Papakura BID boundary map at its business meeting on 13 December 2017 (Resolution PPK/2017/271).

Tauākī whakaaweawe Māori / Māori impact statement

36. Māori businesses located within the PBA BID expansion boundary area have been included in the ballot process under the same policy regulations as non-Māori businesses. The BID programme may identify opportunities for niche support or development of any Māori business sector in the area.

Ngā ritenga ā-pūtea / Financial implications

37. The funding of the enlarged Papakura BID programme and BID targeted rate amount of $250,000 is gained through a BID targeted rate levied on business zoned property owners. Therefore this will be cost neutral to Auckland Council and the Papakura Local Board. The increase in the BID targeted rate will be funded by the increased number of business properties within the enlarged BID area.

Ngā raru tūpono / Risks

38. There are no foreseen risks relating to this request.

Ngā koringa ā-muri / Next steps

39. Following approval by the Governing Body council staff will inform PBA confirming the amount of the BID targeted rate to be struck on 1 July 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura BID Expansion Map	127
b ⇩	Papakura BID Expansion Report	129
c ⇩	Election Services LTD Papakura BID Ballot Report April 2018	153
d ⇩	Draft Papakura BID SGM Minutes 10 April 2018	163

Ngā kaihaina / Signatories

Authors

Steven Branca - BID Partnership Advisor

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

23 May 2018

Land owner approval for the construction of kaumatua housing on Te Koiwi Park, Papakura

File No.: CP2018/06174

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Papakura Local Board for the land owner application from Tony Kake of the Papakura Marae to construct kaumatua housing on Te Koiwi Park, Papakura.

Whakarāpopototanga matua / Executive summary

2. The applicant, Tony Kake of the Papakura Marae, seeks land owner approval to construct six kaumatua housing units within the Marae’s existing leased area on Te Koiwi Park, Papakura.

3. The kaumatua housing is to be located along the southern edge of the existing Papakura Marae complex.

4. To accommodate the kaumatua housing, a number of trees, which are of varied exotic species will need to be removed. The applicant will undertake native replacement planting to mitigate the loss of these trees.

5. The land owner application was presented to the Board at a workshop in April 2018, and the Board supported the proposal.

6. Staff recommend that the Board supports the application as it supports the Papakura Local Board Plan by assisting people to lead active, healthy and connected lives, and will allow the Marae to continue to provide its existing and future services to the community without affecting access to and use of Te Koiwi Park.

7. If the Board supports the recommendation, staff will compile a land owner approval letter with associated conditions, giving the Papakura Marae approval to proceed with the proposal.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the application from Tony Kake of the Papakura Marae to construct six kaumatua housing units within the Papakura Marae’s existing leased area on Te Koiwi Park, Papakura.

Horopaki / Context

8. The Papakura Marae was established in 1979 as an incorporated society with charitable status, with the purpose of providing cultural, health and social services for the people of Papakura and the surrounding area. It is estimated that the Marae currently serves over 5000 people through its health and social services programmes. As well as the Marae providing the traditional role of a marae through its provision of health and social services to the families and whanau of Papakura, it is also an important community facility, being utilised by many community groups and schools. It is estimated that there are approximately 35,000 people that visit the marae annually, with the Marae being used seven days a week.

9. The Marae has held a lease with the Papakura District Council since the 1980s. A new 33 year lease was re-signed with Papakura District Council on 13 October 2010. The existing lease agreement is provided in attachment A.

10. Te Koiwi Park is held by Auckland Council in fee simple under the Local Government Act 2002 (LGA) for recreational purposes. By way of transfer, on 12 September 1969, James Alexander Smith of Papakura, sold the property for $26,000 to the Papakura Borough Council “to the intent that the said land shall be held for recreational purposes”.

11. The applicant is requesting land owner approval to construct six kaumatua housing units within the Marae’s existing leased area of the Park. Attachment B shows the proposed location and design of the kaumatua housing.

12. The housing will be located along the southern edge of the existing Marae complex, with each residential unit being single-storied and approximately 50m² in size.

13. The housing will be constructed of a board and batten exterior cladding, woven tukutuku panels, a carved centre post, dark metal roofing and dark metal window joinery. Each unit will contain two bedrooms, kitchen, dining, bathroom, laundry and decking.

14. To accommodate the proposed units, a number of trees along the southern edge of the existing Marae complex, which are of varied exotic species will need to be removed. The Marae has agreed to undertake native low-level replacement planting to mitigate the loss of these trees.

15. The Marae has estimated that the units will cost approximately $170,000-$200,000 per unit, with the Marae funding the housing through its own revenue providers. These may include government agencies such as Te Puni Kokiri (Maori Housing Network), Ministry of Social Development, and the Department of Internal Affairs (Lotto Grants).

16. The proposal aligns with the Papakura Local Board Plan 2017 outcome ‘people in Papakura lead active, healthy and connected lives’, by allowing the Marae to continue to provide its existing and future services to the Papakura community.

17. The proposal aligns with the draft Auckland Plan 2018 by promoting Maori success, innovation and enterprise through supporting the Marae to become self-sustaining and prosperous.

Tātaritanga me ngā tohutohu / Analysis and advice

Options

The options available to the Board are:

Option 1 – Papakura Local Board supports the land owner approval application to construct six kaumatua housing units on Te Koiwi Park

The advantages of supporting this option are:

· the proposal will not adversely affect access to, or use of, the Park

· the proposal will allow the Marae to continue to provide its existing and future services to the community

· the proposed kaumatua housing units will be constructed within the Marae’s existing lease area

· the outlook of the proposed housing will provide overlooking and passive surveillance (‘eyes on the park’) for the southern part of the Park

· the proposal supports key areas of the Auckland Plan as they relate to council’s commitment to Māori

· the proposal aligns with the Papakura Local Board Plan by assisting people to lead active, healthy and connected lives.

The disadvantage of supporting this option is:

· the area of Te Koiwi Park proposed to be used for the kaumatua housing units will not be available for any other potential future usage.

Option 2 – Papakura Local Board decline the landowner approval application to construct six kaumatua housing units on Te Koiwi Park

The advantage of supporting this option is:

· the area of the Park proposed to be used for the kaumatua housing units will be available for any other potential future usage.

The disadvantage of supporting this option is:

· the Marae will not be able to continue to provide its existing and future services to the community

· this option does not assist with achieving the outcome in the Papakura Local Board Plan 2017 ‘people in Papakura lead active, healthy and connected lives’.

Recommended option

It is recommended that the Papakura Local Board supports Option 1, being the construction of the kaumatua housing units on the Park, for the following reasons.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The proposal was presented to a board workshop on 11 April 2018, and the Board indicated its support for the construction of the kaumatua housing units on the Park.

Tauākī whakaaweawe Māori / Māori impact statement

19. The construction of the kaumatua housing units will have a positive impact on Maori by helping to strengthen the sustainability of the Marae and the contribution and level of support it provides in the surrounding community. The proposal also helps demonstrate council’s commitment to Maori by strengthening the contribution of Maori within Auckland and helping to advance Maori social, cultural, economic and environmental wellbeing.

Ngā ritenga ā-pūtea / Financial implications

20. The financial risks of granting a landowner approval to the Marae for the kaumatua housing units are low as the Marae’s ongoing viability, finances and governance are strong. Any resourcing from council is likely to be operational and of a nature that provides general amenity to all park users.

Ngā raru tūpono / Risks

21. There are no significant risks to council associated with the proposal and associated recommendation.

22. Leasing and regulatory matters will be completed through resource consenting and the community lease process. The proposal meets council’s strategic direction.

23. If the status quo was to be maintained (i.e. the Board declines the proposal), there is a potential risk that council’s existing relationship with the Papakura Marae may be negatively affected as council may be seen to not be meeting its obligations to Maori as contained within the Papakura Local Board Plan and draft Auckland Plan 2018.

Ngā koringa ā-muri / Next steps

24. If the Board approves the proposal, the next steps involve issuing a formal land owner approval letter to the applicant with associated conditions. Such conditions will include, but not be limited to:

· that the kaumatua housing must be constructed within the Marae’s existing leased area only

· the requirement for native mitigation planting as a result of removing the existing trees with the species of planting proposed approved by council prior to planting

· the requirement that the final design of the kaumatua housing be approved by council

· a health and safety plan being implemented during construction

· the implementation of silt and sediment controls

· the requirement for all other necessary consents and permits being obtained

· the implementation of accidental discovery protocols.

25. A variation to the existing lease agreement would need to occur to accommodate the kaumatua housing and to amend the lease to correctly state that the park is held under the Local Government Act 2002 (the lease currently states that the park is held under the Reserves Act 1977 which is incorrect). These changes will require iwi engagement and public notification.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Existing lease agreement	171
b ⇩	Proposed location and design of the kaumatua housing units	187

Ngā kaihaina / Signatories

Authors

Darren Cunningham – Land User Manager, Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

23 May 2018

New road name in the McLennan Residential Development subdivision at 90 Grove Road, Papakura

File No.: CP2018/07229

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to seek approval from the Papakura Local Board, for new road names for one public road and two private roads (accessway 1 and accessway 2), created by way of subdivision at 90 Grove Road, Papakura.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming in Auckland.

3. In particular, in 2013 during the processing of the McLennan Development subdivision, a list of new road names were provided to NZ Post, iwi and the Papakura Local Board to discuss at a workshop. From this workshop, a list of confirmed names for McLennan Development was composed and then formally applied for in 2016 for Stages 1 – 3 and most of Stage 4. (view attachment A below to view approved roading names for Stages 1 – 3 and most of Stage 4).

4. As the applicant describes in their road naming letter dated 3^rd April 2018, “All names are derived from a military theme, which reflects the site’s former occupation by the New Zealand Defence Force (being The Papakura Military Camp). The military theme is also consistent with the surrounding existing roads that have already been created.”

5. Following on from the 2013 assessment against the road naming criteria and 2016 list of road name approval, the road names “Recovery Road”, “Artistry Lane” and “Valour Lane” (applicant’s preferred road names), and alternative names “Soldier Road”, “Spirit Lane” and “Kaitiaki Lane” were determined to meet the roading naming guideline criteria. The proposed names that are the subject of this report are from the approved list of road names (2013 and 2016) that remain following the road naming workshop and consultation process. A further check of the proposed names by council that show that all preferred and alternative names listed in this report still meet road naming guidelines.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval:

a) the road names ‘Recovery Road’, ‘Artistry Lane’ and ‘Valour Lane’ proposed by the applicant (and shown below in the approved subdivision plan and the applicant’s overall staging plan), while noting that ‘Soldier Road’, ‘Spirit Lane’ and ‘Kaitiaki Lane’, also meet the road naming criteria.

Horopaki / Context

6. The Auckland Council Road Naming Guidelines allows that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

7. The applicant has proposed the following names for consideration for a public road and private ways (accessway 1 and accessway 2) created as part of the development at 90 Grove Road, Papakura.

Road	Preferred Name	First Alternative	Second Alternative	Meaning
Road 1	Recovery Road	Soldier Road	Defend Road	All names are derived from a military theme, which reflects the site’s former occupation by the New Zealand Defense Force (being The Papakura Military Camp). The military theme is also consistent with the surrounding existing roads that have already been created.
Accessway 1	Artistry Lane	Spirit Lane	Burgeon Lane
Accessway 2	Valour Lane	Kaitiaki Lane	Soldier Lane

Tātaritanga me ngā tohutohu / Analysis and advice

8. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

9. Auckland Council’s road naming criteria require that road names reflect:

· a historical or ancestral linkage to an area

· a particular landscape, environment or biodiversity theme or feature

· an existing (or introduced) thematic identity in the area.

10. The proposed road names all meet the criteria for reasons including the following:

· The names are relatively easy to pronounce, spell and write.

· There are no existing same road names within Auckland Council’s boundary.

11. Land Information New Zealand has confirmed the proposed and alternative names are acceptable and no duplicates exist.

12. All relevant iwi have been previously consulted by the applicant in 2013 & 2016, resulting in the list of approved road names for use in the entire McLennan Residential Development.

13. As the applicant’s preferred names (Recovery Road, Artistry Lane and Valour Lane) meet the criteria, these names are recommended for consideration for approval while noting that the alternative names proposed and listed in the above tables are also appropriate as they comply with all the criteria of the road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

15. The applicant has corresponded with local iwi in 2013 & 2016 whereby a list of road names for the entire McLennan Residential Development has been approved.

Ngā ritenga ā-pūtea / Financial implications

16. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name, at no cost to council.

Ngā raru tūpono / Risks

17. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

18. Approved road names are notified to Land Information New Zealand and recorded on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A	201
b ⇩	Attachment B	203

Ngā kaihaina / Signatories

Authors

Lucia Tugaga – Senior Planner, Resource Consents

Authorisers

Trevor Cullen - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

23 May 2018

Road Name Approval: 10 New Roads at 40 Oakland Road and 29 Hayfield Way, Hingaia

File No.: CP2018/07474

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Papakura Local Board to name 10 new roads created by way of subdivision at 40 Oakland Road and 29 Hayfield Way, Hingaia (Special Housing Area).

Whakarāpopototanga matua / Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland.

On behalf of applicant Boen Capital Co ltd, consultants Harrison Grierson have submitted the following road name options:

(Note: Names in bold and with an asterisk have been approved by relevant iwi):

TABLE 1: Proposed Road Names
Ref	Preferred Name	Alternate Name 1	Alternate Name 2	Type
Road 1	Vespa	Sister Havana	Aukaha	Road
Road 2	Melody Belle	Razor	Waiwaia	Street
Road 3	Ockhams	Hardline	Tiwaiwaka	Road
Road 4	Tumu	Turiwhatu	Tiwaiwaka	Road
Road 5	Pataka	Tahunanui*	Pononga *	Close
Road 6	Karera*	Taipuha*	Tawhiuau*	Road
Road 7	Hokioi *	Pononga*	Maneanea*	Street
Road 8	Peketua*	Maneanea*	Teoteo*	Street
Road 9	Tuarongo*	Tiwaiwaka	Pononga*	Road
Road 10	Kaakaho*	Maneanea*	Pononga*	Road

3. Following consultation with iwi, Ngati Tamaoho and Ngati Te Ata suggested the following additional options (can be used for any of Roads 1 -10):

· Tuarongo (suggested by Ngati Tamaoho)

· Waahi Nohoanga (suggested by Ngati Te Ata)

· Tairua (suggested by Ngati Te Ata)

4. Road 3 was originally named Vincent Mangano Road. However a new name is proposed as the name has a historic context that could be considered offensive. The developer has been consulted on the proposed re-naming and this is supported.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) Rescind resolution PPK/2017/233 from the 25^th October Papakura LB Meeting that named Road 3 ‘Vincent Mangano road’ (to enable renaming of Road 3, as per the below recommendation).

b) approve 10 names from the abovementioned list of options, for the following new roads created by way of subdivision at 40 Oakland Road and 29 Hayfield Way, Hingaia (Council resource consent reference SUB60217631 and R/SUB/2016/4162), in accordance with section 319(1)(j) of the Local Government Act 1974:

· Road 1: ( local board to insert chosen name)

· Road 2: ( “ )

· Road 3: ( “ )

· Road 4: ( “ )

· Road 5: ( “ )

· Road 6: ( “ )

· Road 7: ( “ )

· Road 8: ( “ )

· Road 9: ( “ )

· Road 10: ( “ )

Horopaki / Context

5. This road name application involves two separate subdivision consents in the Hingaia Special Housing Area:

a) Resource consent R/SUB/2016/4162 was issued on 31 May 2017 for the construction of 86 residential lots at 40 Oakland Road, including four super lots (with capacity for 19 residential dwellings, including nine affordable), under the Housing Accords and Special Housing Area Act 2013 (HASHAA). Access to the site will be gained from Oakland Road. There will be seven new internal roads, all of which will connect to adjacent properties at 48 Oakland, 36 Oakland and 30-40 Hayfield Way.

b) Resource consent SUB60217631 was issued 7 June 2017 for the construction of 50 residential lots at 29 Hayfield Way, including one super lot, also under the HASHAA. Access to the site will be gained from Hayfield Way. There will be four new internal roads, all of which will connect to adjacent properties at 35 Hayfield Way and 21 Hayfield Way. Access to the rear sites (25 Hayfield Way and 27 Hayfield Way) will be maintained via a Right of Way (“ROW”) over Lot 44.

6. These approved developments contain 10 new roads in the form of jointly owned access lots, which require road names. Road 1 connects the two developments.

7. Road 3 is an extension of a nearby subdivision development at 55 Hayfield Way which was originally named Vincent Mangano Road after the previous winner of the Group 1 Karaka Million race. However a new name is proposed as Vincent Mangano was the head of the Gambino crime family in the United Sates between 1931-1951. The name may therefore be considered offensive. The developer at 55 Hayfield Way has been consulted on the proposal renaming and this is supported.

8. A site plan of the subject roads and developments can be found in Attachment A.

9. Local iwi have also provided Te Reo road name options as detailed below.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

11. Auckland Council’s road naming criteria typically require that road names reflect:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

12. The applicant has proposed the road names summarised in the table below:

Road

Number

Applicant’s Proposed Names & Preferences

Meaning

(as described by applicant)

Theme

Road 1:

Vespa Road

(preferred)

Previous winner of the Group 1 Karaka Million race held in January each year

- Equine industry

- Link to area (NZB)

Sister Havana Road

(alternative)

Previous winner of the Group 1 Karaka Million race held in January each year

- Equine industry

- Link to area (NZB)

Aukaha Road

(alternative)

Strong current

- Link to traditional fishing grounds from the sea

- Chosen from Iwi consultation in road naming application for 55 Hayfield Way

Road 2:

Melody Belle Street

(preferred)

Previous winner of the Group 1 Karaka Million race held in January each year

- Equine industry

- Link to area (NZB)

Razor Street

(alternative)

Previous winner of the Group 1 Karaka Million race held in January each year

- Equine industry

- Link to area (NZB)

Waiwaia Street

(alternative)

Beauty, beautiful

- Link to ecology and ancestors

- Chosen from Iwi consultation in road naming application for 55 Hayfield Way

Road 3:

Ockhams Street

(preferred)

Previous winner of the Group 1 Karaka Million race held in January each year

- Equine industry

- Link to area (NZB)

Hardline Street

(alternative)

Previous winner of the Group 1 Karaka Million race held in January each year

- Equine industry

- Link to area (NZB)

Tiwaiwaka Street

(alternative)

Fantail (Manukau Harbour Bird)

- Bird

- Chosen from Iwi consultation in road naming application for 55 Hayfield Way

Road 4:

Tumu Road

(preferred)

Main post of the palisading of a Pā, and dependable leader

Link to ancestors and area

Turiwhatu Road (alternative)

Dotterel (Manukau Harbour Bird)

- Bird

- Chosen from Iwi consultation in road naming application for 55 Hayfield Way

Tiwaiwaka Road (alternative)

See Road 3 alternative

See Road 3 alternative theme

Road 5:

Pataka Close

(preferred)

Storehouse

- Link to waahi nohoanga (fishing encampments) in and around the local area

Tahunanui Close

(alternative)

Tāhuna: sandbank or shoal; nui: big.

Meaning: Many sandbanks

- Link to area

- Chosen from Iwi consultation

Pononga Close

(alternative)

Honest, true, genuine

- Link to tuupuna (ancestry)

- Chosen from Iwi consultation

Road 6:

Karera Road

(preferred)

Lime green colour of the New Zealand gecko/mokomoko

- Link to ecology of the area

- Chosen from Iwi consultation

Taipuha Road

(alternative)

King tide

- Link to waahi nohoanga (fishing encampments) and Manukau Harbour shores

- Chosen from Iwi consultation

Tawhiuau Road

(alternative)

Swirling mists

- Link to waahi nohoanga (fishing encampments) and Manukau Harbour shores

- Chosen from Iwi consultation

Road 7:

Hokioi Street

(preferred)

Whistling of the wind

- Link to waahi nohoanga (fishing encampments) and Manukau Harbour shores

- Chosen from Iwi consultation

Pononga Street

(alternative)

As above in Road 5 alternative

See Road 5 alternative theme

Maneanea Street

(alternative)

To be pleasing

- Link to tuupuna (ancestry)

- Chosen from Iwi consultation

Road 8:

Peketua Street

(preferred)

New Zealand native frog

- Link to ecology of area

- Chosen from Iwi consultation

Maneanea Street

(alternative)

See Road 7 alternative

See Road 7 alternative theme

Teoteo Street

(alternative)

Little shag – common within coastal & freshwater habitats

- Bird

- Chosen from Iwi consultation

Road 9:

Tuarongo Road

(preferred)

Back wall of a whare (a Maori hut or house)

- Link to tuupuna (ancestry)

- Chosen from Iwi consultation

Tiwaiwaka Road

(alternative)

See Road 3 alternative

See Road 3 alternative theme

Pononga Road

(alternative)

See Road 5 alternative

See Road 5 alternative theme

Road 10:

Kaakaho Road

(preferred)

Stem of toetoe grass

- Link to ecology of the area

- Chosen from Iwi consultation

Maneanea Road

(alternative)

See Road 7 alternative

See Road 7 alternative theme

Pononga Road

(alternative)

See Road 5 alternative

See Road 5 alternative theme

Iwi have proposed road names in the table below:

Iwi’s Proposed Names	Meaning (as described by Ngati Tamaoho)	Theme
Koiora	Beautiful: reference to Hingaia Awa	- Description of local area
Iwi’s Proposed Names	Meaning (as described by Ngati Te Ata)	Theme
Waahi Nohoanga	Fishing Camps	- Link to waahi nohoanga (fishing encampments) in and around the local area - Link to Manukau harbour shores – a source of sustenance and industry/trade among all the harbour iwi and Tuupuna (ancestors).
Tairua	tai: tides, rua: two. Two tides meeting	- Link to Manukau harbour shores

13. Land Information New Zealand has confirmed the proposed names are acceptable for use in this location.

14. The proposed names are all deemed to meet the council’s road naming guidelines.

15. The road suffixes: All suffixes listed in the tables above are acceptable. Road names suggested by iwi did not include road suffixes. Local board to choose road suffixes if iwi road names selected.

Iwi Consultation: Relevant local iwi were written to (via email) and invited to comment. Acceptable name suggestions have been included in the tables above for consideration by the local board.

Ngati Tamaoho suggested 14 Te Reo names, seven of which were acceptable for use and have all been included in the applicants proposed names. The remaining seven excluded were too similar to roads already used in the Auckland region.

Ngati Te Ata also suggested 9 Te Reo names, six of which were acceptable for use and four have been included in the applicants’ proposed names. The remaining three names were too similar to roads already used in the Auckland region.

16. Community Consultation: The applicant contacted New Zealand Bloodstock (NZB) for comment on using names of past winners of the Karaka Million, and approval was received.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

18. The applicant corresponded with local iwi and the responses received were in favour of using Te Reo names instead of those suggested by the applicant.

19. The review sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

20. The applicant is responsible for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

21. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

22. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	211
b ⇩	Attachment B - Location Plan	215

Ngā kaihaina / Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

23 May 2018

Review of Auckland Council’s representation arrangements for the 2019 elections

File No.: CP2018/07432

Te take mō te pūrongo / Purpose of the report

1. To provide the Papakura Local Board an opportunity to give formal feedback on the review of Auckland Council’s representation arrangements for the 2019 elections.

Whakarāpopototanga matua / Executive summary

2. Auckland Council’s representation arrangements have to be reviewed this year. The outcome will apply at the 2019 elections.

3. The Governing Body finalised the process for conducting the review in December 2017, following consultation with local boards.

4. The Joint Governance Working Party established by the mayor will develop a proposal for reporting to the Governing Body in July 2018.

5. The local board is now invited to provide its formal feedback on the review, for consideration by the Joint Governance Working Party.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change

b) endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections:

i. that all Governing Body members are to continue to be elected by ward as decided by the Governing Body

ii. that the current number of members in each ward is retained

c) endorse the following recommendations with respect to the review of Auckland Council’s representation arrangements for the 2019 elections, noting that they have yet to be considered by the Joint Governance Working Party:

i. that the Manurewa-Papakura ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

d) provide any other feedback on the review of Auckland Council’s representation arrangements for the 2019 elections

e) delegate authority to the Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

Horopaki / Context

There are statutory deadlines

6. All councils must, under the Local Electoral Act 2001, review their representation arrangements at least every six years. Auckland Council, under the Local Government (Auckland Council) Act 2009, must conduct a review of its representation arrangements no earlier than the 2013 elections and no later than September 2018.

7. The Governing Body considered conducting a review for the 2016 elections but resolved to defer this.

8. The Local Electoral Act 2001 requires the following timeline and process:

· public notice of the council’s proposals by 8 September 2018

· consideration of submissions

· public notice of the council’s final proposals within six weeks of the closing date for submissions.

· if there are no objections or appeals, the council’s proposals stand and are implemented

· if there are objections or appeals, they are forwarded to the Local Government Commission for a decision.

9. Staff are planning to report the Joint Governance Working Party’s proposals to the Governing Body meeting on 26 July 2018.

Role of the Joint Governance Working Party and the process for developing the Auckland Council proposal

10. In 2017, the Governing Body endorsed a process for the review of Auckland Council’s representation arrangements for the 2019 elections that was then recommended to local boards. Local board feedback, which was generally supportive of the proposed process, was reported back to the Governing Body in December 2017.

11. The Governing Body, after considering local board feedback, made the following decision:

That the Governing Body:

a) receive the feedback from local boards.

b) note the mayor’s appointments to the Joint Governance Working Party as follows:

Cr Cathy Casey (Central), Cr Linda Cooper (West), Cr Daniel Newman (South), Cr Wayne Walker (North), Angela Dalton (South), Phelan Pirrie (Rural North), Richard Northey (Central) and Shane Henderson (West).

c) approve the draft terms of reference for the Joint Governance Working Party for inclusion in the Auckland Council Committee Terms of Reference.

d) approve the following process for conducting the review of representation arrangements:

i) the Joint Governance Working Party will develop Auckland Council’s initial review of representation arrangements and present it to local boards and the Governing Body for comments before the Governing Body makes the statutory resolution for public notification for submissions.

ii) the Joint Governance Working Party will conduct the hearing of submissions and report its findings to local boards and the Governing Body before the Governing Body makes the final statutory resolution on any representation changes, which will then be publicly notified for objections and appeals.

iii) the Governing Body will review the process for hearing submissions under (ii) at the time the initial proposals for change are known.

12. The rationale for (d)(iii) in the decision was to respond to some local board feedback regarding the hearing of submissions. The legislation requires a final proposal to be publicly notified within six weeks of the submission closing date. This may require a centralised process. However, this will be reviewed once the nature of changes being proposed is known.

Representation arrangements that may be reviewed

13. For the Governing Body, it is possible to review for members other than the mayor:

· whether members are elected by ward or at-large or by a mixture

· if by ward, the number of wards, names, boundaries and number of members for each ward.

14. For each local board it is possible to review:

· whether members are elected by subdivision or at-large or by a mixture

· if by subdivision, the number of subdivisions, names, boundaries and number of members for each subdivision

· the number of members for the local board

· the name of the local board.

Matters that are required to be taken into account

15. The Local Electoral Act 2001 (Act) requires the council to take into account:

· the effective representation of communities of interest

· fairness of representation.

16. Other requirements in the Act include:

· ward boundaries should align with local board boundaries as far as is practicable

· boundaries must align with mesh-block boundaries

· when the council gives public notice of its proposal, it needs to give reasons for any changes from the 2016 elections.

17. The concept of effective representation of communities of interest can be explained by considering a single electorate which has two quite different communities and two elected representatives. The outcome of each election might mean that both representatives are elected by one of the communities with the result that the other community will not be represented. This might be solved by splitting the total electorate into smaller electoral areas, each having one representative. In the case of territorial local authorities, those smaller electoral areas are known as ‘wards’ and in the case of local boards, those smaller areas are known as ‘subdivisions’.

18. The concept of fairness means that the ratio of population to elected member for wards, in the case of the Governing Body, and subdivisions, in the case of local boards, should not vary across the region or local board area respectively. The legislation allows for a variance of up to 10 per cent. It further allows the council to not comply if compliance would result in splitting communities of interest or joining disparate communities of interest. The final decision on a proposal to not comply is made by the Local Government Commission.

19. A practical consideration is the distribution of voting documents. Each voter receives a pack of voting documents which is relevant to that voter (the pack contains voting papers for the Governing Body positions and local board positions relevant to that voter). Misalignment of boundaries can create additional combinations of Governing Body and local board positions. This leads to additional cost in terms of voting documents. This reinforces the legal requirement for ward and local board boundaries to align as far as is practicable.

Tātaritanga me ngā tohutohu / Analysis and advice

The general approach is to not make significant change

20. The Local Government Commission determined the current arrangements in 2010, following 736 submissions on its first proposal. There was a lot of public interest and the process was robust. There are no significant issues with the current arrangements.

21. There have been discussions at local board cluster meetings and by the Joint Governance Working Party. Significant change has been considered (such as some Governing Body members being elected at large) but the outcome of these discussions to date is to basically retain the status quo except where changes are required.

22. One significant issue though, which has been considered by the Governing Body, is the number of Governing Body members. The Local Government (Auckland Council) Act 2009 sets this at 20 members, in addition to the mayor. All other councils are able to review the number of councillors.

23. The Governing Body, when it considered conducting a review of representation arrangements for the 2016 elections, decided instead to seek legislative change to allow it to review the number of Governing Body members. It also sought provision for re-aligning local board boundaries with ward boundaries, should ward boundaries need to change, and if there was support from local boards to keep boundaries aligned.

24. This submission was not successful. The Governing Body is not able to review the number of Governing Body members. Local board boundaries are not able to be changed other than through the separate process of applying for a local government reorganisation.

25. The council is continuing to advocate change, however any legislative change in the short term is unlikely to be effective for the 2019 elections.

Wards

Wards that do not comply with the 10 per cent rule

26. Based on statistics provided by the Local Government Commission (being a 2017 estimate) population ratios are as follows:

Ward	Population	Members	Population per member	Difference from quota	% Difference from quota
Rodney Ward	64,300	1	64,300	-18,560	-22.40
Albany Ward	169,800	2	84,900	2,040	2.46
North Shore Ward	156,800	2	78,400	-4,460	-5.38
Waitākere Ward	176,500	2	88,250	5,390	6.50
Waitematā and Gulf Ward	119,100	1	119,100	36,240	43.74
Whau Ward	84,700	1	84,700	1,840	2.22
Albert-Eden-Roskill Ward	172,200	2	86,100	3,240	3.91
Ōrākei Ward	91,500	1	91,500	8,640	10.43
Maungakiekie-Tāmaki Ward	79,700	1	79,700	-3,160	-3.81
Howick Ward	150,200	2	75,100	-7,760	-9.37
Manukau Ward	168,900	2	84,450	1,590	1.92
Manurewa-Papakura Ward	148,900	2	74,450	-8,410	-10.15
Franklin Ward	74,600	1	74,600	-8,260	-9.97
Total	1,657,200	20	82,860

27. Final statistics will eventually be based on data provided by Statistics New Zealand at mesh-block level. Staff expect that final statistics will be very close to those that have been used in the review to date.

28. As stated above, one of the matters that must be taken into account in the review is fairness of representation. The legislation requires that the ratio of population to member should not vary by more than 10 per cent unless there are reasons for not complying with this requirement (on the basis of splitting communities of interest or uniting disparate communities of interest).

29. There are four wards that do not comply:

· Waitematā and Gulf ward

· Rodney ward

· Ōrākei ward

· Manurewa-Papakura ward.

30. At its workshop on 9 May, the Board indicated that it did not wish to provide feedback on matters that affect other local boards. Therefore, this report and recommendations focus on matters directly relevant to the Manurewa-Papakura Ward and Papakura Local Board areas.

Review of the Manurewa-Papakura ward

31. The Joint Governance Working Party has not yet considered options for changing the Manurewa-Papakura ward boundaries.

32. In order to be only 10 per cent different to the average population to member ratio, the ward needs to gain a population of about 250. The Franklin ward cannot lose population, or it will become non-complying. Any change to the ward boundary will need to be at the northern end.

33. Staff have provided two options for local board comment back to the Joint Governance Working Party, in Attachment A:

· Option 1: move the northern boundary of the ward on the western side of SH1 motorway up to Cavendish Drive

· Option 2: move the northern boundary of the ward on eastern side of SH1 motorway northwards, just over the Redoubt Road ridge

· Option 3: the status quo, which would need to be promoted to the Local Government Commission on the basis that it is not possible to achieve compliance without splitting communities of interest or uniting disparate communities of interest.

34. Staff recommend Option 3, given it is the least disruptive option, and that the degree of non-compliance is minimal. It also means that the ward and local board boundaries remain aligned (the Local Electoral Act requires alignment as far as is practicable).

Review of the number of members in wards

35. Wards are currently either single-member or double-member wards.

36. The Joint Governance Working Party has considered larger wards; for example, a southern ward based on the current Manukau, Howick and Manurewa-Papakura wards and having six members. Implications include:

· the cost of a by-election across such a large ward if a vacancy occurs

· voter turnout – those elected will tend to be elected by areas with higher turnout, meaning there will not be as much a spread of representation as there is now

· the cap on campaign expenditure is increased

· each of the six members will have the same large electorate to service.

37. The Joint Governance Working Party also considered splitting current double-member wards into single-member wards. If this was done using local board boundaries as defining communities of interest, only the Manukau ward, if split into two, would continue to comply. The Joint Governance Working Party is recommending no change to current ward arrangements.

Local boards

Local board population

38. The following table provides the population for each local board and the number of board members:

Board	Population	Members	Population per member
Rodney	64,300	9	7,144
Hibiscus and Bays	104,500	8	13,063
Upper Harbour	65,300	6	10,883
Kaipātiki	94,000	8	11,750
Devonport-Takapuna	62,800	6	10,467
Henderson-Massey	122,300	8	15,288
Waitākere Ranges	54,200	6	9,033
Great Barrier	1,000	5	200
Waiheke	9,630	5	1,926
Waitematā	108,500	7	15,500
Whau	84,700	7	12,100
Albert-Eden	109,200	8	13,650
Puketāpapa	63,000	6	10,500
Ōrākei	91,500	7	13,071
Maungakiekie-Tāmaki	79,700	7	11,386
Howick	150,200	9	16,689
Māngere-Ōtāhuhu	81,100	7	11,586
Ōtara-Papatoetoe	87,800	7	12,543
Manurewa	94,500	8	11,813
Papakura	54,500	6	9,083
Franklin	74,600	9	8,289
Total	1,657,330

39. This table is provided for information. There is no legal requirement that the number of members should reflect the size of population. The 10 per cent rule only applies between internal boundaries of subdivisions. Staff are not aware of any reasons for changing the existing number of board members.

Local board subdivisions that do not comply with the 10 per cent rule

40. A table showing local board subdivisions in relation to the 10 per cent rule is in Attachment B.

41. There are two subdivisions that do not comply:

· Botany subdivision of the Howick Local Board (at 16.84 per cent, which needs to reduce its population)

· Wellsford subdivision of the Rodney Local Board (at -10.69 per cent, which will be addressed in response to a suggestion to change the Warkworth subdivision).

Review of local board names

42. Staff noted comments at local board cluster meetings and other meetings that some current names may not be appropriate. These include:

(i) Howick Local Board and Ward: ‘Howick’ is only part of the local board area

(ii) Waitematā Local Board and Ward: Some people associate ‘Waitematā’ with a different area (for example the area of the Waitematā District Health Board)

(iii) Ōrākei Local Board and Ward: ‘Ōrākei’ is only part of the local board area

(iv) Albany Ward: ‘Albany’ is only part of the ward area.

43. The Great Barrier Local Board has recommended adding ‘Aotea’ to its name. This acknowledges a recent Treaty of Waitangi settlement with Ngati Rehua - Ngatiwai ki Aotea.

44. Apart from the Great Barrier Local Board proposal, staff are not aware of any other specific proposals and are not researching alternative names. Local boards should note that a name change has the potential to confuse the electorate and there are budgetary implications with changing associated stationery and signage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

45. The Auckland Council’s review of representation arrangements for the 2019 elections has implications for local boards. These are discussed in the body of the report. The report also provides comments on changes that affect the Governing Body, for local board information and feedback.

46. Local boards have supported a process where a Joint Governance Working Party develops the Auckland Council proposal for presentation to the Governing Body. The Joint Governance Working Party has joint local board and Governing Body representation. The Governing Body will make the resolution required by the legislation which will be notified for public submissions.

47. Following the closing date for submissions, the Governing Body must make the final statutory resolution within six weeks. The Joint Governance Working Party will consider submissions. So that the working party may liaise effectively with local boards, the local board is invited to delegate authority to the Chairperson or another member to represent the board’s views on the review. This is in the event that the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during consideration of submissions following public notification.

48. There will be an opportunity for the Governing Body, when it makes its first resolution, to further consider a process for local board involvement in commenting on submissions.

Tauākī whakaaweawe Māori / Māori impact statement

49. The Local Electoral Act 2001 provides for councils to establish Māori wards for electing Governing Body members. There is no similar provision for local board elections. The process for electing local board members is no different for Māori as for others.

50. The Auckland Council Governing Body has considered the possibility of creating a Māori ward. A resolution to do so was required by 23 November 2017. The Governing Body supported the creation of a Māori ward in principle but decided not to proceed further until the number of Governing Body members was able to be increased.

51. When considering subdivisions and communities of interest within its area, it may be relevant to take into account tribal rohe boundaries.

Ngā ritenga ā-pūtea / Financial implications

52. The review process is supported in-house. There will be costs associated with public notices and a payment to the Local Government Commission for preparing plans of boundaries and having them certified by the Surveyor-General. These costs are budgeted city-wide.

53. There are no financial implications for local boards. There will be down-stream council costs if the total number of local board members is increased (salary and support costs) or if there are changes to local board names resulting in costs associated with changing signage and stationery.

Ngā raru tūpono / Risks

54. The legislation requires deadline dates for certain decisions and public notification. Auckland Council has the greatest number of governance entities in the country (one Governing Body and 21 local boards) and there is a risk of not meeting these deadlines due to the need to involve all entities in the review.

Ngā koringa ā-muri / Next steps

55. The Joint Governance Working Party will consider local board feedback in June 2018 and develop proposals for consideration by the Governing Body at its July meeting, when it will make its statutory resolution for public notification. This report provides the opportunity for local boards to have input.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Manurewa-Papakura ward boundary options	227
b ⇩	Local board subdivisions and the 10 per cent rule	229

Ngā kaihaina / Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

23 May 2018

Panuku Development Auckland Local Board six-monthly update 1 October 2017 - 31 March 2018

File No.: CP2018/07165

Te take mō te pūrongo / Purpose of the report

1. To update the Papakura Local Board on Panuku Development Auckland (Panuku) activities within the local board area for the six months from 1 October 2017 to 31 March 2018.

Whakarāpopototanga matua / Executive summary

2. Panuku was established in September 2015 by the merger of two council controlled organisations, Waterfront Auckland and Auckland Council Property Limited.

3. Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Panuku manages around $2 billion of council’s property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 October 2017 to 31 March 2018.

Horopaki / Context

Local Activities

Portfolio management

5. Panuku manages ‘non-service’ properties owned by council and Auckland Transport (AT). Non-service properties are those that are not currently needed for service or infrastructure purposes. These properties were generally being held for planned future projects that are no longer required, such as road construction, park expansion or development of future town centres.

6. As at 31 March 2018, the property portfolio comprises 1437 properties, containing 1119 leases. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

7. The return on the property portfolio for the period ending 31 December 2017 was above budget, with a net surplus to council and AT shareholders of $1.1 million ahead of budget.

8. The average monthly tenantable occupancy rate, for the six-month period is more than 98 per cent, which is above the Statement of Intent target of 95 per cent.

Properties managed in the Papakura Local Board Area

9. Panuku currently manages 11 commercial and 8 residential interests within the Papakura Local Board area.

Business interests

10. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This includes two forestry enterprises, two landfills and four quarries.

11. There are currently no managed business interests in the Papakura Local Board area.

Portfolio strategy

Optimisation

12. The 2015-2025 Long-Term Plan reflects a desire of council to materially reduce or slow down expenditure and unlock value from assets no longer required or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, Auckland Council property Limited (ACPL) developed a new method of dealing with service property, called optimisation.

13. Asset optimisation deals with “service property”. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested to advance approved projects and activities on a cost neutral basis. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio review and rationalisation

Overview

14. Panuku is required to undertake ongoing rationalisation of council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

15. Panuku works closely with council and Auckland Transport to identify potential surplus properties to help achieve disposal targets.

16. Target for July 2017 to June 2018:

Unit	Target	Achieved
Portfolio review	$60 million disposal recommendations	$88 million as at 30 April 2018

Process

17. Once identified as a potential sale candidate, a property is taken through a multi-stage ‘rationalisation’ process. The agreed process includes engagement with council, council-controlled organisations (CCOs), the local board and mana whenua. This is followed by Panuku Board approval, engagement with local ward councillors and the Independent Māori Statutory Board, and finally, a Governing Body decision.

Under review

18. Properties currently under review in the Papakura Local Board area are listed below. This list includes any properties that may have recently been approved for sale, or development and sale by the Governing Body.

Property	Details
26-32 O’Shannessey Street, Papakura	An off street car park AT has released from service as having no current or future transport function. The rationalisation process commenced in August 2015. The local board and the Papakura Commercial Project Group convener requested that Panuku investigate disposal options for the site and others that take into consideration the Conceptual Development Framework for Papakura as a Metropolitan Centre. Panuku will present the results of the investigation to the Board in May 2018.
36 Coles Crescent, Papakura	Local purpose parking and service lane reserves subject to the Reserves Act 1977. The rationalisation process commenced in November 2017. Panuku has investigated disposal options for the site that take into consideration the Conceptual Development Framework for Papakura as a Metropolitan Centre. Engagement with the board, including presenting the results of the investigation is scheduled for May 2018.
2 Popes Road, Takanini	The property was acquired by council in 2016 to deliver a stormwater wetland, undertake transport infrastructure works and to manage the rationalisation of remaining surplus land as one integrated project. The Panuku led disposal of surplus land will commence once Healthy Waters and AT confirm land take requirements. Engagement with the board is scheduled for late 2018.

Acquisitions and Disposals

19. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other service. These properties may be sold with or without contractual requirements for development.

Acquisitions

20. Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of council.

21. Panuku purchased eight properties for open space across Auckland in this financial year (ending 30 June 2018) at a cost of $19.7 million, and also bought six properties for storm water use at a value of $4.2 million.

22. Three properties were purchased in the Papakura Local Board area during the reporting period.

Disposals

23. The disposal team sold eight properties for a total of $10.7 million this financial year. The team’s 2017/2018 target is $8.0 million for the year. The target is agreed with the council and is reviewed on an annual basis.

24. One of the properties sold is in the Papakura Local Board area is 235 Harbourside Drive, Hingaia.

Housing for Older People

25. The council owns 1412 units located in 62 villages across Auckland, which provides rental housing to low income older people in Auckland.

26. The Housing for Older People (HfOP) project involved the council partnering with a third-party organisation, The Selwyn Foundation, to deliver social rental housing services for older people across Auckland.

27. The joint venture business, named Haumaru Housing, took over the tenancy, facilities and asset management of the portfolio, under a long-term lease arrangement from 1 July 2017.

28. Haumaru Housing was granted community housing provider (CHP) status in April 2017. Having CHP registration enables Haumaru to access the government’s Income Related Rent Subsidy (IRRS) scheme.

29. Auckland Council has delegated Panuku to lead a new multi-year residential development programme.

30. The first new development project is a 40-unit apartment building on the former Wilsher Village site on Henderson Valley Road, Henderson. Once completed in mid-2019, this development will increase the council’s portfolio to 1452 units.

31. The following HfOP villages are located within the Papakura Local Board area:

Village	Address	Number of units
Coles Crescent Village	17 Coles Crescent, Papakura	7
Conifer Grove Court	12 Challen Close, Takanini	10
Marne Road Village 1	14 Marne Road, Papakura	5
Marne Road Village 2	22 Marne Road, Papakura	5
Pahurehure Flats Village	14-16 Don Street, Papakura	24
Waimana Court	15 Waiari Road, Takanini	21

Regional Activities

Highlights

32. Over the year, Panuku achieved key project milestones and performance results in our priority development locations. Panuku categorises three types of priority locations:

33. Transform locations – Panuku ‘transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of the Auckland region working alongside others and using the custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations.

34. Unlock locations – Panuku ‘unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including the council family, to create development opportunities.

35. Support locations – Panuku plays a ‘support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

36. The Wynyard Quarter is undergoing rapid change both commercially and residentially, with thousands of Aucklanders using this space every week.

· The first three phases of structural steel have been installed at the Park Hyatt Hotel. All up, approximately 2000 tonnes of primary structural steel will be used to construct the luxury five-star hotel, which will span a total area of 37,000sqm.

· In April 2017, Mayor Phil Goff officially opened the Mason Bros building, a former industrial warehouse that has been redeveloped into a three-level office space, bringing together a community of entrepreneurs and businesses. It is the centrepiece of Wynyard Quarter’s innovation precinct.

· The innovation precinct in Wynyard Quarter has expanded with the newly opened five-floor building at 12 Madden Street. The purpose-built home for entrepreneurs offers the latest in flexible co-working spaces. This milestone marks two years since the GridAKL initiative was launched by Auckland Tourism, Events, and Economic Development (ATEED), partnering with Panuku and Precinct Properties to develop the commercial space to house ambitious companies and connecting technologists, designers, digital content makers, product designers and start-ups.

· Developer Willis Bond is constructing 500-600 apartments of various types and sizes that are set to house around 1100 people. There are two developments currently under construction; Wynyard Central and 132 Halsey. The first residents moved in during September 2017.

37. ‘Transform Manukau’ was the first location to have a Framework Plan completed, outlining the five key moves for the project and the vision for Manukau in 2040. Over the past six months, the emphasis has been on confirming the delivery of an affordable housing development on 5ha of land at 20 Barrowcliffe Place. This project will be Panuku’s largest development of affordable housing and involves the first Panuku partnership arrangement with mana whenua in a property development role. Earthworks on the development of over 250 homes will commence soon. Work has also commenced on the street-scape upgrade of Putney Way, in conjunction with the bus station process led by AT.

38. The high-level plan to ‘Transform Onehunga’, on a similar scale to Wynyard Quarter and Manukau, was approved in March 2017. The plan was completed involving significant consultation with the community. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with government and others, to deliver positive outcomes for the local community. The East-West link, which affects the wharf and southern parts of the area, is currently being reassessed by the New Zealand Transport Agency (NZTA). The final board of inquiry decision approving the East-West link was given in January 2018. Panuku is however, expecting amended plans later this year. Working with the local board and key stakeholders, Panuku has advanced plans on the town centre and the Onehunga wharf precinct where possible. The Framework Plan that will guide the transformation is due for completion in May 2018.

Unlock locations

39. In Takapuna, Auckland Council owns nearly four hectares of land focused around the Anzac Street carpark and the Gasometer site, and consultation on redevelopment of these sites has started.

40. In Northcote, a masterplan and design guide for the new Awataha Greenway project has been completed, and work is well advanced on the masterplanning and reference design for the town centre regeneration. Works are also progressing well on the redevelopment of the Housing New Zealand stock by Homes Land Community (HLC).

41. Hobsonville 20ha Airfields site - stage one of construction of 102 standalone and terrace homes is underway. Avanda Group have been announced as the developers that will deliver more than 500 homes in stage two, of which a minimum of 10 per cent will be affordable housing.

42. The opportunity to revitalise Avondale has been given the green light in November 2017 with the approval of the over-arching plan for its regeneration by the Planning Committee. The vision for Avondale will be enabled through a number of key moves. Panuku will work closely with the local board and community to implement a retail strategy that attracts new businesses, increasing diversity of products and services. The train station, upgraded bus network and new cycleways offer great transport options and we will continue to strengthen connections between these activity hubs and the town. A focus for the regeneration of Avondale is working with developers to build quality residential neighbourhoods that offer a mix of housing types, including terraces and apartments. A number of significant developments are already underway in the area.

43. Council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June 2017. Panuku is leading the redevelopment of the mall, a 2.5ha block of land, which will see the area opened up with a new plaza space, reconfigured shops, upgraded carpark and a revamped New World supermarket. In addition to the upgrade of the mall, which is expected to be completed early next year, approximately 110 new homes are planned to be developed in the surrounding area.

44. With the overall plan for Henderson being approved in May 2017, the vision is for it to grow into an urban eco-centre. This vision will guide planning and development with an outcome towards ‘liveable growth’ by creating a safe, attractive and vibrant mixed-use environment with a uniquely west Auckland identity.

45. A development agreement was signed with Todd Property for the delivery of more than 350 homes in Flat Bush, Ormiston. In December 2016, Panuku sold a site at 187 Flat Bush School Road for a 30-lot subdivision.

Support locations

46. The Mariner Rise subdivision at 20 Link Crescent, Whangaparaoa, has been completed by Panuku’s development partner, McConnell Property, along with the delivery of a 2700sqm park and playground. Sixty new homes will be built on this new subdivision.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

47. This report is for the Papakura Local Board’s information.

48. Panuku requests that all feedback and/or queries you have relating to a property in your local board area be directed in the first instance to localboard@developmentauckland.co.nz

Tauākī whakaaweawe Māori / Māori impact statement

49. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

50. Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5% of the Māori population in the region are currently 65 years and over.

51. There are 19 Mana Whenua in the region, with 14 having indicated an interest in Panuku lead activities within the local board area.

52. Māori make up 28 percent of the local board population, and there is one marae located within the local board area.

53. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

54. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Sven Mol - Corporate Affairs Advisor, Panuku Development Auckland

Authorisers

Helga Sonier - Senior Engagement Advisor, Panuku Development Auckland

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

23 May 2018

Local Board feedback on the Local Government (Community Wellbeing) Amendment Bill

File No.: CP2018/07830

Te take mō te pūrongo / Purpose of the report

1. To provide an opportunity for local boards to formally provide feedback on the government’s Local Government (Community Well-being) Amendment Bill.

Whakarāpopototanga matua / Executive summary

2. The Government introduced the Local Government (Community Well-being) Amendment Bill (the Bill) into Parliament on 5 April 2018. The Bill has been referred to Select Committee and submissions are now open.

3. On 1 May 2018, the Planning Committee approved that staff would develop a submission on the Local Government (Community Well-being) Amendment Bill and established a political working group to approve the final submission.

4. The political working group consists of the chair and deputy chair of the Planning Committee, chair and deputy chair of the Environment and Community Committee, chair and deputy chair of the Community Development and Safety Committee, a member of the Independent Māori Statutory Board and two local board chairs.

5. The Bill seeks to address two main areas:

· to reinstate the purpose of local government to promote the social, economic, environmental and cultural well-being of communities

· to restore the power to collect development contributions for a wider group of infrastructure projects.

6. Both of these areas can have significant impact on council’s way of working, as they define local government’s purpose and its ability to collect funds.

7. In both 2012 and 2014 changes were made to the Local Government Act 2002 (the Act) regarding these two main themes. Auckland Council made submissions opposing those changes. The submission to this new Bill will be founded on the evidence from those previous submissions.

8. Broadly the submission intends to support the amendments. However, staff require time to ensure a robust analysis of any potential impact, particularly of the development contribution changes.

9. To develop a submission, staff will work across the council family, including CCOs, and with the Independent Māori Statutory Board.

10. An opportunity is provided for local boards to formally provide feedback on the government’s Local Government (Community Well-being) Amendment Bill.

11. Submissions on the Bill close on 25 May 2018. Due to the tight timeframes, local boards need to provide their feedback for consideration by 16 May. Any formal feedback received after 16 May and before 21 May 2018 will be attached to the final submission.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) provide formal feedback on the Local Government (Community Well-being) Amendment Bill.

Horopaki / Context

12. The Local Government (Community Well-being) Amendment Bill (the Bill) has two main themes:

· to reinstate the purpose of local government to promote the social, economic, environmental and cultural well-being of communities

· to restore the power to collect development contributions for a wider group of infrastructure projects.

13. Specifically, the Bill seeks to

· restore the purpose of local government to promote the social, economic, environmental, and cultural well-being of communities, taking a sustainable development approach

· restore territorial authorities' power to collect development contributions for any public amenities needed as a consequence of development

· make a minor technical modification to the development contributions power to allow territorial authorities to collect development contributions for projects financed through financial advances from the New Zealand Transport Authority.

14. The Governance and Administration Select Committee deadline for submissions on the Bill is 25 May 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

15. The Local Government Act 2002 Amendment Act 2012 made significant changes to the purpose of local government through an amendment to section 10. This removed the focus on social, economic, environmental and cultural well-being of communities and reoriented the purpose towards the provision of cost-effective infrastructure and core services.

16. In 2014, there was another amendment to the Act which made an array of changes including to the development contributions regime. This limited territorial authorities’ ability to collect development contributions for community amenities (e.g. sports grounds, swimming pools and libraries).

17. In both 2012 and 2014, Auckland Council made submissions opposing these changes to the Act.

18. The development of this submission will be based on the evidence of the council’s previous submissions on the Act.

19. Broadly the submission intends to support the amendments. However, staff require the remaining time to gain input from subject matter experts across the council family and ensure a robust analysis of the impact, particularly of the development contribution changes

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. An opportunity is provided for all local boards to provide formal feedback. Local Board Services sent out an email on 13 April to all local board members outlining the objectives of the Bill and that staff would be requesting local board involvement.

21. Submissions on the Bill close on 25 May 2018. Due to the tight timeframes, local boards need to provide their feedback for consideration by 16 May. Any formal feedback received after 16 May and before 21 May 2018 will be attached to the final submission.

22. Additionally, two local board chairs have been invited to participate on the political working group that endorses the final council submission.

23. The proposed restoration of the purpose of local government to include social, economic, environmental and cultural well-being aligns well with local boards planning for and delivering on issues of local importance, as defined in the Local Board Plans.

24. The restoration of local government’s power to collect development contributions will allow for better access to funding of key local facilities that are of significant interest to local boards such as swimming pools and sports grounds.

Tauākī whakaaweawe Māori / Māori impact statement

25. The Bill’s proposed changes align well with the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau that describes the implementation of their key directions through the lens of the four pou of social, cultural, economic and environmental wellbeing areas.

26. Māori experience disproportionately high negative social, economic and health outcomes. The reinstating of a more holistic purpose of local government could have a positive impact on Māori by refocusing local government decisions to require consideration of broader outcomes.

27. Council staff will seek to engage and receive input from mana whenua by email. Staff will also seek input from the Independent Māori Statutory Board.

Ngā ritenga ā-pūtea / Financial implications

28. There are no anticipated negative financial implications from supporting the Bill, however, staff will work with the finance team to identify and analyse any impact

Ngā raru tūpono / Risks

29. If the local board does not contribute to the submission, then there is a risk that Auckland Council family’s position on this Bill will not include their insights

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Bonnie-May Shantz - Principal Policy Analyst

Authorisers

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Jacques Victor - GM Auckland Plan Strategy and Research

Papakura Local Board

23 May 2018

Auckland Council's Quarterly Performance Report: Papakura Local Board for quarter three, 1 January - 31 March 2018

File No.: CP2018/07994

Te take mō te pūrongo / Purpose of the report

1. To provide the Papakura Local Board with an integrated quarterly performance report for quarter three, 1 January - 31 March 2018.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter was the award ceremony held at the Papakura Art Gallery to celebrate the successful recipients of the Papakura youth scholarships programme and the Board’s decision to allocate $160,000 towards the expansion and upgrade of the CCTV network in the Papakura town centre.

4. Performance against the agreed 2017/2018 work programmes is tracking positively.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery which is provided in Attachments A and B. The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). The following activities are reported with a status of red (behind delivery, significant risk):

· Pukekiwiriki Pa – finalising the scope of the works required.

6. Financial operating performance is unfavourable year to date, with operating revenue slightly above budget in facility hire, and operating expenditure exceeding budget in the Rima and parks contracts. Pool and recreation centre expenditure is below budget in response maintenance. Capital spend year to date is behind budget, however, delivery against the full year budget is 60% with spend this quarter mainly on continuing the Ray Small skatepark.

7. An overview of the key performance indicators for the Papakura Local Board show the year-end outlook is that 45 per cent of measures will not achieve target.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) receive the performance report for the financial quarter ending 31 March 2018.

Horopaki / Context

8. The Papakura Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 7 June 2017

· Parks, Sport and Recreation; approved on 7 June 2017

· Libraries and Information; approved on 7 June 2017

· Infrastructure and Environmental Services; approved on 7 June 2017

· Local Economic Development; approved on 7 June 2017

· Community Facilities: Build Maintain Renew; approved on 28 June 2017

· Community Leases; approved on 23 August 2017.

9. The work programmes are aligned to the 2014 Papakura Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and adviceKey achievements for quarter three

10. The Papakura Local Board has a number of key achievements to report from the quarter three period, which include:

· The awards ceremony held on 15 March at the Papakura Art Gallery, where the successful youth scholarship recipients received their certificates and their scholarship.

· The progress made on implementing the recommendations of the Papakura town centre safety review. The Board approved a financial contribution of $160,000 out if its Locally Driven Initiatives (LDI) capex fund (Resolution number PPK/2018/34) towards the expansion and upgrade of the CCTV network in the Papakura town centre.

Key project updates from the 2017/2018 work programme

11. The following are progress updates against key projects identified in the Papakura Local Board Plan and/or Local Board Agreement:

· A vibrant and prosperous metropolitan centre

o Some delay was encountered with the completion of the ‘Town Centre Health Check’, a study that assesses the vitality of the town centre against a number of indicators and provide a baseline of the town centre’s relative health. The reason for the delay is that the survey work did not start until the end of March. As a result the study will be completed in April.

· People in Papakura lead active, healthy and connected lives

o The Massey Park Aquatic Centre’s staffroom upgrade was completed this quarter, which created an enhanced environment for staff at the facility.

o The Community Empowerment Unit and Auckland Emergency Management partnered with Neighbourhood Support and other community groups. Events held at Rosehill and Pahurehure had a good community attendance and interest in forming new Neighbourhood Support groups.

o Movies in Parks - 'Pete's Dragon' screened on 17 February at Central Park. Approximately 1,400 people attended. Pre-movie entertainment included face painters, a bouncy castle, a bubble show, showcase of the Takanini library and sponsor activities. The event was delivered as zero waste, smoke and alcohol free.

· A strong local economy

o The careers kiosk at the Papakura Library will continue for a further 12 months. Kiosks will also be installed at both of the local secondary schools for an initial 12 month trial period. Youth can link to a large number of entry level roles available on YouthFull from Pledge Partners and TradeMe. YouthFull now has 47 free online work readiness courses available.

· Treasured for its environment and heritage

o The Papakua Museum delivered 15 programmes over the course of this quarter, with one of the highlights being the education programme ‘Old days, Old ways’ which was attended by 152 students over two days from Conifer Grove school.

o Planning has continued this quarter for the Wai Care schools programmes. Planting sites have been identified and the planting will commence in quarter four.

Key performance indicators

12. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. Attachment D to this report provides detailed information on the year-end outlook for the Papakura Local Board’s measures, showing how delivery is tracking after the third quarter of FY18.

13. The year-end outlook is that 45 per cent of measures will not achieve target.

14. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long-term Plan.

15. Local Planning and Development is on track. The key areas of below-target performance are related to Parks, Sport and Recreation, Community Services and Environmental management activity (see Table 1 below).

Table 1. Overview of the below-target performance indicators

Activity	Item not on track to achieve target	Actual	Target
Parks, Sport and Recreation	· Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves	51%	75%
	· Percentage of residents who visited a local park or reserve in the last 12 months	85%	90%
	· Customer Net Promoter Score for Pool and Leisure Centres	7%	15%
Community Services	· Number of visits to library facilities per capita	3.5	4.5
	· Percentage of funding/grant applicants satisfied with information, assistance and advice provided	74%	78%
	· Percentage of Aucklanders that feel connected to their neighbourhood and local community	47%	77%
	· Percentage of Aucklanders that feel their local town centre is safe (day)	61%	64%
	· Percentage of community facilities bookings used for health and wellbeing related activity	10%	20%
Environmental management	· Proportion of local programmes that deliver intended environmental actions and/or outcomes	60%	85%

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. This report informs the Papakura Local Board of the performance for the quarter ending 31 March 2018.

Tauākī whakaaweawe Māori / Māori impact statement

17. Planning started this quarter for a work readiness programme for 30 local rangatahi to commence in April. This work is a collaboration between Youth Connections and the Papakura Marae and is aimed to prepare the rangatahi for JobFest which will be held in May 2018.

18. A feasibility report has been completed on the renewal of the access into the reserve and onto the summit of the Pukekiwiriki Pā. The report is to be presented to Pukekiwiriki Pā Joint Management Committee in April 2018. The renewals programme team have confirmed that there are significant health and safety considerations associated with this proposed work. Funds have been made available to complete the work. There are a number of current ecological maintenance issues that the Community Facilities Operations and Maintenance team will lead and resolve.

19. Te Ora O Manukau and the Citizens Engagement Team delivered a Māori led engagement event on 12 March 2018 for the Long-term Plan. This event, which was a joint initiative from the four southern local boards, provided an opportunity for mana whenua to express their views on the Long Term Plan and specific local board initiatives.

20. The Papakura Library has amended its weekly ‘Rhymetime’ session to a bilingual Te Reo Māori programme. This change has been well received and has shown steady growth in attendance over this quarter.

Financial performance

21. Operating Revenue is above budget by $56,000, with overall community facilities revenues continuing a favourable trend year to date. The Hawkins Theatre venue hire is below budget, but this has been mitigated by an equivalent decrease in overall spending, and the Hawkins Theatre is at break-even year to date.

22. Operating expenditure is $548,000 over budget. Locally Driven Initiatives still has $880,000 to be spent by financial year end. Some projects are on target or expected to be completed. Project progress has been evaluated as we near end of year processes, and LDI further reallocations of unspent funds will occur in the final quarter once the local board receives updates on work progress. Asset Based Services (ABS) is $705,000 over budget. The Rima and parks facility contract costs for the Papakura area is $953,000 over budget. The Pukekiwiriki maintenance underspend is $152,000.

23. Capital expenditure of $2.29 million is behind budget while delivery against the full year budget is 60%. In this quarter, a further $450,000 was spent on Ray Small skatepark.

24. LDI Capex allocations totalling $520,000 were approved by the local board, with most projects due for delivery in Y19. This leaves a balance of $388,000 for this funding cycle.

25. The Papakura Local Board Financial Performance report is in Attachment C.

Ngā ritenga ā-pūtea / Financial implications

26. This report is for information only therefore has no financial implications.

Ngā raru tūpono / Risks

27. The following risks have been identified by operating departments where the progress and performance indicator has been reported as amber (slightly behind budget/time) or red (significantly behind budget/time):

Items reported as amber

· Community Services: ACE: Arts & Culture – Papakura Museum Business Plan Review

o There has been a delay in the development of the business plan for the Papakura Museum. Staff are working to remedy the issues with the contract, and will provide an update to the local board.

· Community Facilities: Investigation and Design – Renewal of the skatepark Keri Downs Park

o This project has been put on hold as staff are awaiting the management plan of the park to be finalised by Community Services. The next steps in the project is for Community Services to inform Community Facilities of the outcomes of the consultation and management plan.

· Community Facilities: Project Delivery – Elsie Morton Reserve skate park renewal

o Consultation is in progress to determine usage and need with regards to project at Kerri Downs park and how this is effecting the usage of Elsie Morton Reserve skate park. Based on the consultation a detailed design will be produced.

· Infrastructure & Environmental Services: Environmental Services – Healthy Rentals

o The project is targeting 24 households and over the course of this quarter the uptake of the programme has been slow. Staff expect to see an increase as the temperature begins to lower and the winter period arrives.

· Community Facilities: Community Leases – Hingaia Reserve Community Garden

o The lease for the Hingaia Reserve Community Garden has not been progressed over this quarter as the board was to resolve on the concept plan for the reserve.

· Community Facilities: Community Leases – Rollerson Park Community Gardening

o The processing of applications for lease/licence for community gardens is under review.

· Community Facilities: Community Leases – Uenuku Room

o The implementation of a lease is currently on hold, discussion to b had with the local board with regards to a group to whom a lease can be offered.

Items reported as red

· Community Facilities: Investigation and Design - Pukekiwiriki Pā

o This project was put on hold as staff are awaiting the scope of the project. The budget has been increased to cover full renewal of pathways and stairways. The next step is to scope the physical works.

· Community Facilities: Investigation and Design - Airfield subdivision - general park development

o This project was put on hold as staff are awaiting the concept plan. Council staff have submitted the strategic needs for the park and will be moving forward with a concept plan. The next steps is for Council staff to engage with the community on what they would like to see in their neighbourhood park after which a concept plan will be developed

Ngā koringa ā-muri / Next steps

28. The Papakura Local Board will receive the next performance update following the end of quarter four, August 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura Local Board Quarter Three Snapshot	249
b ⇩	Papakura Local Board Quarter Three 2017/2018 Workprogramme Update	251
c ⇩	Papakura Local Board Quarter Three Financial Performance	273
d ⇩	Papakura Local Board Quarter Three Key Performance Indicators	281

Ngā kaihaina / Signatories

Authors

Madelon De Jongh - Senior Local Board Advisor

Authorisers

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

23 May 2018

Papakura Local Board Governance Forward Work Calendar - May 2018

File No.: CP2018/05673

Te take mō te pūrongo / Purpose of the report

1. To present the three months Governance Forward Work Calendar to the Board.

Whakarāpopototanga matua / Executive summary

2. This report presents the Governance Forward Work Calendar: a schedule of items that will come before local boards at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 14 May 2018.

Horopaki / Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards by providing an additional tool to manage workloads and track activities across council departments, and it allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu / Analysis and advice

10. This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. All local boards are being presented with Governance Forward Work Calendars for their consideration.

Tauākī whakaaweawe Māori / Māori impact statement

12. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea / Financial implications

13. There are no financial implications relating to this report.

Ngā raru tūpono / Risks

14. This report is a point in time of the governance forward work calendar. It will be updated monthly. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri / Next steps

15. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar as at 14 May 2018	313

Ngā kaihaina / Signatories

Authors	Madelon De Jongh - Senior Local Board Advisor
Authorisers	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon. George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

Authors	Paula Brooke - Democracy Advisor
Authorisers	Manoj Ragupathy - Relationship Manager Manurewa & Papakura