Minutes of Papakura Local Board

Papakura Local Board

23 May 2018

1 Welcome

Katrina Winn led the meeting in prayer.

2 Apologies

Resolution number PPK/2018/68

MOVED by Chairperson B Catchpole, seconded by Member W McEntee:

That the Papakura Local Board:

a) accept the apologies from Cr Sir John Walker, KNZM CBE, for absence and from Cr Daniel Newman for lateness.

CARRIED

3 Declaration of Interest

Member Bill McEntee declared a conflict of interest and did not take part in the discussion or vote in relation to item 12: Papakura Local Board, Round Two 2017/2018 grant allocations regarding application number LG1814-206, New Zealand Rugby League Incorporated.

4 Confirmation of Minutes

Resolution number PPK/2018/69

MOVED by Member G Hawkins, seconded by Member W McEntee:

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 9 May 2018, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no requests for leave of absence.

6 Acknowledgements

6.1

Acknowledgement - Madelon de Jongh, Senior Local Board Advisor

Resolution number PPK/2018/70

MOVED by Chairperson B Catchpole, seconded by Member MV Turner:

That the Papakura Local Board:

a) formally acknowledge the Senior Local Board Advisor, Madelon de Jongh, for her work, support and dedication to the board. The board are sad to see her go and wish her well in her new role.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation - Papakura Business Association

Tracy Shackleton provided an update on the Papakura Business Improvement District (BID) expansion.

Resolution number PPK/2018/71

MOVED by Member G Hawkins, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) thank Tracy Shackleton from the Papakura Local Business Association, for her update on the Business Improvement District (BID) expansion.

CARRIED

8.2

Deputation - Takanini Business Association - Rod Grieve

Resolution number PPK/2018/72

MOVED by Member K Winn, seconded by Member W McEntee:

That the Papakura Local Board:

a) defer the the Takanini Business Association deputation to the 27 June 2018 business meeting.

CARRIED

9 Public Forum

9.1

Public forum – Mowing of berms - Mr Clemm

Resolution number PPK/2018/73

MOVED by Member K Winn, seconded by Member MV Turner:

That the Papakura Local Board:

a) thank Mr Clemm for his presentation regarding the mowing of berms on the Redhill verge and the leaf litter issues after storms.

CARRIED

10 Extraordinary Business

10.1

Extraordinary business - Councillors update

Resolution number PPK/2018/74

MOVED by Chairperson B Catchpole, seconded by Member K Winn:

That the Papakura Local Board:

a) agree to consider an extraordinary item as item 24.1, Councillor’s update, noting that due to an administration error the item was ommited from the agenda.

CARRIED

11 Notices of Motion

There were no notices of motion.

Papakura Local Board, Round Two 2017/2018 grant allocations

Resolution number PPK/2018/76

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) agree to fund, part-fund or decline the 2017/2018 Papakura Local Grants Round Two applications as follows:

Application number Applicant Name	Requesting funding for	Amount requested	Decision $
LG1814-202 Papakura and Districts Historical Society	Towards costs of images, labels and text panels for a rugby-themed exhibition to enhance the existing World War One exhibition in Papakura Museum.	$5,000.00	$4,000.00
LG1814-202 The Papakura Branch of the New Zealand Society of Genealogists	To set up, operate and maintain a library of genealogy documents and digital records for the preservation of records.	$2,630.00	$2,000.00
LG1814-204 Papakura Business Association Incorporated	Towards costs associated with placing Matariki flags in the Papakura town centre from June to July 2018.	$2,160.00	$1,800.00
LG1814-211 Papakura Business Association Incorporated	Toward costs of erecting 100 local club rugby jerseys onto poles to celebrate the French rugby tour and events in Papakura.	$5,000.00	$2,000.00
LG1814-205 Papakura City Football Club Incorporated	Towards the purchase of a new stretcher for the Papakura City Football Club.	$345.00	$345.00
LG1814-206 New Zealand Rugby League Incorporated	Towards the national secondary schools’ rugby league tournament, including venue hire, first aid and security costs.	$30,000.00	$0.00
LG1814-222 Papakura Community Trust - Redhill Community Centre	Towards the purchase of sports equipment to increase the range of sports available to the wider public at the Redhill Community Centre.	$5,000.00	$2,000.00
LG1814-227 New Netball Team Limited	Towards hosting a round robin netball match and “Paint the Town Purple Promotion” for the Northern Stars and Southern Steel” netball match.	$5,000.00	$1,000.00
LG1814-231 Auckland Basketball Services Ltd	Towards costs for the junior coaching of basketball in Papakura Schools.	$5,000.00	$1,000.00 Conditional on delivery in Papakura Schools
LG1814-232 Basketball Samoa NZ	Towards the “Above the Rim” basket ball coaching workshop.	$3,000.00	$1,000.00
LG1810-239 Counties Manukau Sports Foundation	Towards funding for four community coordinator roles in south Auckland.	$30,000.00	Declined due to insufficient funds and salaries is a low priority
LG1806-234 Kelly Group (NZ)	Towards coaching fees and resource kits to deliver a traditional Maori games programme to 29 schools in Auckland.	$7,964	$2,000.00 Funding tagged to delivery in Papakura schools
LG1814-229 South Auckland Performing Arts Competition Society (SAPACS) Incorporated	Towards the SAPACS Performing Arts Festival 2018, including venue hire at the Hawkins Theatre and the Karaka Hall, Papakura.	$11,706.00	$3,000.00
LG1814-216 Papakura Potters Club Incorporated	For maintenance costs for the Potters Club, as requested in the lease agreement with council.	$1,600.00	$800.00
LG1814-221 Papakura High School Board of Trustees	Towards the Papakura High School Arts Festival 2018 including hire of Hawkins Theatre, technician fees and hirage of a projector and art boards; music expenses and artists in residence fees.	$4,817.00	$2,800.00
LG1807-330 The Kids for Kids Charitable Trust	Towards venue hire and production costs of a youth choir performance.	$2157.34	Declined due to insufficient funds
LG1810-202 New Zealand Kiribati National Council	Towards the National Kiribati youth dance competition in Otahuhu on 14 July 2018, including venue hire, artists and project manager fees, transport and catering.	$14,400.00	$500.00
LG1807-312 Manukau Orchestral Society Incorporated.	Towards the rental fees at Te Tuhi Centre for the Arts for rehearsals, storage and administration work.	$919.00	$919.00
LG1814-214 The Parenting Place	Towards the cost of delivering 26 attitude presentations to approximately 3500 Papakura students attending three high schools in the Papakura local board area and one intermediate school, as well as providing 700 Year 10 students with a copy of the “hardwired” handbook.	$3,000.00	$1,500.00
LG1814-215 The Rising Foundation Trust. ‍	Towards wages for the full time programme coordinator based at Papakura High School.	$5,000.00	$1,000.00
LG1814-219 Papakura Community Crimewatch Patrols Incorporated.	Towards the purchase of two vehicles for the Papakura patrols.	$25,000.00	Declined due to insufficient funds
LG1814-226 Babystart Charitable Trust	Towards providing 10 new born care boxes for babies born into high risk situations.	$3,596.00	$2,500.00
LG1814-228 Mobility Assistance Dogs Trust.	Towards the veterinary costs of Mobility Dogs for the Puppies in Prison programme.	$4,000.00	$1,000.00
LG1814-230 Auckland Kids Achievement Trust trading as Graeme Dingle Foundation Auckland.	Towards the “Stars @ Papakura High School”. programme, including wages.	$5,000.00	$1,000.00
LG1814-233 First Presbyterian Church Preschool Centre Papakura	Towards outdoor play equipment for the preschool in Papakura.	$2,440.00	$1,000.00
LG1814-234 Life Education Trust Counties Manukau	Sponsorship for each student attending the “Life Education” sessions delivering preventative health message programmes, including running costs of the mobile classroom, educational resources, insurances, salary costs and professional development of the educators.	$5,000.00	$2,000.00
LG1814-235 Kids Safe with Dogs Charitable Trust	Towards wages for programmes that are designed to educate children in learning basic canine behavior.	$4,922.00	$1,000.00
LG1813-212 Age Concern Counties Manukau Incorporated	Towards costs of providing counselling services to older adults in south Auckland.	$12,900	$1,000.00
LG1809-214 Kahurangi Newton umbrellaed by Nga Kaitiaki O Ihumatao Charitable Trust	Towards raranga workshops including tutorial fees, food, tools, petrol, venue hire and health and safety kits from 2 June 2018 to 2 July 2018..	$2,500.00	Declined as not held in Papakura
LG1809-231 Chinese New Settlers Services Trust	Towards venue hire and promotion for classes held at the Migrant Branch Service Centre at Friendship House Manukau.	$4,000.00	Declined as event not held in Papakura
LG1810-210 Auckland Action Against Poverty Incorporated	Towards operating costs and wages to run the advocacy service at the Manurewa and Clendon Work and Income.	$13,500.00	Declined as not in Papakura
LG1811-338 LifeKidz Trust	Towards the LifeKidz Trust programme, including support worker wages and ‍resources.	$19,000.00	$1,500.00
Total		$246,557.00	$40,664.00

CARRIED

Approval of the Proposed Expansion of the Papakura Business Improvement District and Striking of Targeted Rate

Resolution number PPK/2018/77

MOVED by Member G Hawkins, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) approve the Papakura Business Association Inc proposed Business Improvement District (BID) boundary expansion to include properties identified in a map of the proposed BID boundary attached as Attachment A, to the report entitled “Approval of the Proposed Expansion of the Papakura Business Improvement District and Striking of Targeted Rate”.

b) recommend to the Governing Body the striking of the Papakura Business Improvement District (BID) targeted rate amount of $250,000, as consulted in the Draft 10-Year Budget and Long-term Plan 2018-2028.

CARRIED

Land owner approval for the construction of kaumatua housing on Te Koiwi Park, Papakura

Resolution number PPK/2018/78

MOVED by Deputy Chairperson F Auva'a, seconded by Member MV Turner:

That the Papakura Local Board:

a) approve the application from Tony Kake of the Papakura Marae to construct six kaumatua housing units within the Papakura Marae’s existing leased area on Te Koiwi Park, Papakura.

CARRIED

New road name in the McLennan Residential Development subdivision at 90 Grove Road, Papakura

Resolution number PPK/2018/79

MOVED by Member G Hawkins, seconded by Member W McEntee:

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974:

a) approve the road names ‘Recovery Road’, ‘Artistry Lane’ and ‘Valour Lane’ proposed by the applicant (and shown below in the approved subdivision plan and the applicant’s overall staging plan), for the development at 90 Grove Road, Papakura.

b) request staff to provide the Historical Society with a copy of the minutes for their records.

CARRIED

Road Name Approval: 10 New Roads at 40 Oakland Road and 29 Hayfield Way, Hingaia

Resolution number PPK/2018/80

MOVED by Deputy Chairperson F Auva'a, seconded by Member W McEntee:

That the Papakura Local Board:

a) revoke in part, resolution PPK/2017/233 from the 25^th October 2017 Papakura local board meeting in relation to named Road 3 ‘Vincent Mangano Road’ (to enable renaming of Road 3, as per item 16 of the 23 May 2018 local board business meeting minutes), as further research found that the name Vincent Mangano could be considered offensive.

b) approve the following names, for new roads created by way of subdivision at 40 Oakland Road and 29 Hayfield Way, Hingaia (Council resource consent reference SUB60217631 and R/SUB/2016/4162), in accordance with section 319(1)(j) of the Local Government Act 1974:

· Road 1: Vespa Road

· Road 2: Melody Belle Street

· Road 3: Ockhams Street

· Road 4: Tumu Road

· Road 5: Pataka Close

· Road 6: Karera Road

· Road 7: Hokioi Street

· Road 8: Peketua Street

· Road 9: Tuarongo Road

· Road 10: Kaakaho Road

CARRIED

Precedence of Business

Resolution number PPK/2018/81

MOVED by Member G Hawkins, seconded by Member W McEntee:

That the Papakura Local Board:

a) agree that item 24.1, Councillors Update, and item 18, Panuku Development Auckland Local Board six-monthly update 1 October 2017 - 31 March 2018, be considered at this time.

CARRIED

Review of Auckland Council’s representation arrangements for the 2019 elections

Resolution number PPK/2018/83

MOVED by Member W McEntee, seconded by Member G Hawkins:

That the Papakura Local Board:

a) endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

b) endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections:

i. that all Governing Body members are to continue to be elected by ward as decided by the Governing Body

ii. that the current number of members in each ward is retained.

c) endorse the following recommendations with respect to the review of Auckland Council’s representation arrangements for the 2019 elections, noting that they have yet to be considered by the Joint Governance Working Party:

i. that the Manurewa-Papakura ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest.

d) delegate authority to the Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with, and/or feedback from, the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

CARRIED

Panuku Development Auckland Local Board six-monthly update 1 October 2017 - 31 March 2018

Resolution number PPK/2018/84

MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 October 2017 to 31 March 2018.

b) request Panuku Development Auckland engage with the board on the disposal of non-service property prior to engagement with council departments.

c) request Panuku Development Auckland to generate a media statement regarding their intentions in regard to: 26-32 O’Shannessey Street, 36 Coles Crescent, 35 Coles Crescent and 2 Popes Road, Takanini.

CARRIED

Local Board feedback on the Local Government (Community Wellbeing) Amendment Bill

Resolution number PPK/2018/85

MOVED by Member K Winn, seconded by Member W McEntee:

That the Papakura Local Board:

a) support the Local Government (Community Well-being) Amendment Bill in restoring the purpose of local government to be “to promote the social, economic, environmental, and cultural well-being of communities”.

b) support the Local Government (Community Well-being) Amendment Bill in restoring territorial authorities’ power to collect development contributions for any public amenities needed as a consequence of development, to assist in the provision of facilities such as sports grounds, swimming pools, and libraries.

c) request the Planning Committee to make a submission to Parliament on behalf of Auckland Council, including support on the above points in resolutions a) and b).

CARRIED

Auckland Council's Quarterly Performance Report: Papakura Local Board for quarter three, 1 January - 31 March 2018

Resolution number PPK/2018/86

MOVED by Member MV Turner, seconded by Member K Winn:

That the Papakura Local Board:

a) receive the performance report for the financial quarter ending 31 March 2018.

CARRIED

Papakura Local Board Achievements Register for the 2016-2019 Political Term

Resolution number PPK/2018/87

MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn:

That the Papakura Local Board:

a) receive the report entitled “Papakura Local Board Achievements Register 2016-2019 Political Term, noting the following additions and retractions:

· Attended the Citizens Advice Bureau memorial service for Glenys Ashby

· Attended the memorial service for Goran Milosavljevic

· Attended the Netball Papakura Parade Day and season opening

· Presented feedback on the Regional Land Transport Plan and regional fuel tax

· Attended and supported the 5 May 2018 Ray Small Park Skate Park Skate bowl re-opening

· Supported and Attended the Drury Anzac Civic Service

· Presented to the Finance & Performance Committee on the (One Local Initiative (OLI)

· Attended the Finance & Performance Committee meeting to advocate for a deferral of the decision on 35 Coles Crescent

· Attended the Finance & Performance Committee workshop to confirm the boards advocacy on the Long Term Plan (LTP)

· Attended the final of the Out and About summer skate series at Ray Small Park on 5 May 2018

· Attended the harvest of the Tongan Community Garden

· Attended the opening of the Court 2110, 3x3 basketball court at Smiths Avenue

· Attended the Off Broadway Theatre “One Man, Two Governors” play

· Delete the record for attendance at the Youth Council 7 May 2018 meeting

· Attended the Civil Defence meeting on 10 May 2018.

CARRIED

Papakura Local Board Governance Forward Work Calendar - May 2018

Resolution number PPK/2018/88

MOVED by Member K Winn, seconded by Member G Hawkins:

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 14 May 2018.

CARRIED

Papakura Local Board Workshop Records

Resolution number PPK/2018/89

MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn:

That the Papakura Local Board:

a) note the records for the Papakura Local Board workshops held on:

i) Wednesday, 04 April 2018

ii) Wednesday, 11 April 2018

iii) Wednesday, 18 April 2018

iv) Wednesday, 02 May 2018

CARRIED

24 Consideration of Extraordinary Items

24.1

Extraordinary business - Councillors update

Resolution number PPK/2018/90

MOVED by Chairperson B Catchpole, seconded by Member K Winn:

That the Papakura Local Board:

a) receive the Ward Councillors update from Cr Daniel Newman regarding:

· the decision to dispose of 35 Coles Crescent in 2021

· 10 year budget – regional fuel tax

· Water quality improvement rate –would like to see an equitable approach

· Papakura’s one local initiative (OLI)

· Auckland Transport Alignment project – Mill Road Stage one

· Grade separation at Takanini

· Papakura Local Board advocacy - does not support the Weymouth to Karaka Bridge

· Kerbside rubbish collection service

· Bruce Pulman Trust submission on the Long-term Plan - supports the training light project

· Cycleway on Great South Road in Takanini.

b) acknowledge the support the councillor has given in seeking a delay to the disposal of 35 Coles Crescent.

CARRIED

6.25 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon. George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

Councillor	Daniel Newman, JP