Rodney Local Board
OPEN MINUTES
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Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 17 May 2018 at 02:00pm.
Chairperson |
Beth Houlbrooke |
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Deputy Chairperson |
Phelan Pirrie |
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Members |
Brent Bailey |
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Tessa Berger |
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Cameron Brewer |
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Louise Johnston |
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Allison Roe, MBE |
(from 2.15pm, item 8.1) |
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Colin Smith |
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ABSENT
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Member Brenda Steele |
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ALSO PRESENT
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Councillor Greg Sayers |
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Rodney Local Board 17 May 2018 |
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The chairperson opened the meeting and welcomed all those in attendance.
Resolution number RD/2018/42 MOVED by Member B Bailey, seconded by Member C Smith: That the Rodney Local Board: a) accept the apology from Member B Steele for absence.
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Member Houlbrooke said that she would excuse herself with regard to the deputation from the Baddeleys and Campbells Beach Ratepayers Association, item 8.4. The deputation related to a proposed alcohol ban, which was the subject of a report deferred at the Rodney Local Board meeting of 19 April 2018 for which Member Houlbrooke previously declared an interest. The report will be reconsidered at the local board meeting on 21 June 2018. Member Houlbrooke announced that she would retire from the room for deputation item 8.4 and have the deputy chairperson take over the role of chairperson.
Resolution number RD/2018/43 MOVED by Member B Bailey, seconded by Chairperson B Houlbrooke: That the Rodney Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 19 April 2018 and Thursday, 10 May 2018, as a true and correct record.
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There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
8.1 |
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Christine Rose and Jon Reeves from the Public Transport Users Association were in attendance to discuss their campaign for trains to Huapai. Ms Rose and Mr Reeves gave PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Ms Rose and Mr Reeves invited the local board members to sign a pledge card. |
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Resolution number RD/2018/44 MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey: That the Rodney Local Board: a) thank Christine Rose and Jon Reeves from the Public Transport Users Association for their presentation on their campaign for trains to Huapai.
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a Public Transport Users Association presentation |
8.2 |
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Andrew McNeil and Ron Clark of Tender Road, Dairy Flat were in attendance to discuss maintenance issues on Tender Road which is near Pine Valley Road. Mr McNeil and Mr Clark gave PowerPoint presentations, a copy of the presentations has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2018/45 MOVED by Chairperson B Houlbrooke, seconded by Member L Johnston: That the Rodney Local Board: a) thank Mr McNeil for his presentation on the issues with road maintenance on Tender Road, near Pine Valley Road.
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a Tender Road issues - Ron Clark b Tender Road issues - Andrew McNeil |
8.3 |
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Ryan Murdoch, Jennifer Farmer and John Ambler of Coatesville were in attendance to discuss their concern with a recently approved road name for a right of way in Coatesville. Mr Murdoch tabled written information, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2018/46 MOVED by Member L Johnston, seconded by Member A Roe: That the Rodney Local Board: a) thank Mr Murdoch, Mr Ambler and Ms Farmer for their presentation on the recently approved road name of Hartway Grove for the Lionel Hart subdivision at 406 Sunnyside Road, Coatesville.
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a Hart subdivision presentation |
Chairperson B Houlbrooke left the meeting at 2.55 pm.
Secretarial Note: Member Pirrie took the chair in the absence of Member Houlbrooke.
8.4 |
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Grant Crawshay, Steve Watt, Don Henley and Mike Cowie from the Baddeleys and Campbells Beach Ratepayers Association were in attendance to address the local board on a proposed alcohol ban for reserve areas at both beaches. Mr Watt gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2018/47 MOVED by Member A Roe, seconded by Member T Berger: That the Rodney Local Board: a) thank the representatives from the Baddeleys and Campbells Beach Ratepayers Association for their presentation regarding a proposed alcohol ban for the area.
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a Baddeleys and Campbells Beach Ratepayers |
Chairperson B Houlbrooke returned to the meeting at 3.10 pm.
There was no public forum.
There was no extraordinary business.
There were no notices of motion.
12 |
Business Improvement District (BID) Programme Compliance Report to Rodney Local Board for FY 2016-2017 |
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Resolution number RD/2018/48 MOVED by Member C Brewer, seconded by Member B Bailey: That the Rodney Local Board: a) recommend to the Governing Body to strike the targeted rate for
inclusion in the Annual Budget 2018-2019 for the North West
Country Incorporated |
Secretarial Note: Pursuant to Standing Order 1.9.7 Member Pirrie request his abstention for Item 12, ‘Business Improvement Distrit (BID) Programme Compliance Report to Rodney Local Board for FY 2016-2017’ be recorded.
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Panuku Development Auckland Local Board six-monthly update 1 October 2017 - 31 March 2018 |
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Carlos Rahman, (Local Board Engagement Advisor) Panuku Development Auckland, in attendance for this item. |
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Resolution number RD/2018/49 MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey: That the Rodney Local Board: a) receive the Panuku Development Auckland Local Board update for 1 October 2017 to 31 March 2018.
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New road name in the North Coast Property Concepts subdivision at 53 Goodall Road, Algies Bay |
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Frank Lovering (Senior Subdivision Advisor) in attendance for this item. |
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Resolution number RD/2018/50 MOVED by Deputy Chairperson P Pirrie, seconded by Member L Johnston: That the Rodney Local Board: a) approve the new road name of Captain Kasper Rise for the North Coast Property Concepts subdivision at 53 Goodall Road, Algies Bay, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A to the agenda report.
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New road name in the Vavasour Investments Limited subdivision at 59 Arabella Lane, Snells Beach |
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Frank Lovering (Senior Subdivision Advisor) in attendance for this item. |
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Resolution number RD/2018/51 MOVED by Chairperson B Houlbrooke, seconded by Member T Berger: That the Rodney Local Board: a) approve the new road name of Boathouse Bay Lane for the Vavasour Investments Limited subdivision at 59 Arabella Lane, Snells Beach in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A to the agenda report .
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Auckland Council's Quarterly Performance Report: Rodney Local Board for quarter three, 1 January - 31 March 2018 |
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Resolution number RD/2018/52 MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey: That the Rodney Local Board: a) receive the performance report for the financial quarter ending 31 March 2018. b) approve a new work programme line led by the Service Strategy and Integration team entitled “complete the first stage of the process to develop a master plan for Green Road Reserve, Dairy Flat” in accordance with the $50,000 allocated to this project under resolution RD/2018/5. c) cancel and remove the work programme line “Rodney local active spaces planning 2017-2018” (Work Programme ID 2013). d) cancel and remove the work programme line “RNZ Plunket Society – Kumeu” (Work Programme ID1435). e) cancel and remove the work programme line “RNZ Plunket Society – Rodney” (Work Programme ID1436). f) express concern at the lack of delivery of the Rodney Local Board’s work programme and request that Community Facilities staff focus on delivering exisiting projects as a priority before commencing next year’s work programme.
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17 |
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Beth Sullivan (Principal Advisor, Financial Policy) and Andrew Duncan (Manager Financial Policy) attended the meeting via Skype for this item. |
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Resolution number RD/2018/53 MOVED by Chairperson B Houlbrooke, seconded by Member C Brewer: That the Rodney Local Board: a) does not endorse the proposal to: i. transfer current budget for legacy remissions schemes for natural heritage and community and sports organisations to the operating group with relevant expertise. b) reiterate its previous feedback provided in resolution RD/2017/42, and in particular that: i. it is not the local board’s role to be involved in rating and rates remissions; this is best dealt with consistently at a regional level ii. the system being suggested is only for a three year period which means that there is no certainty for community groups that the arrangement would continue beyond that three year period. c) support the development of an integrated approach, and sufficient dedicated resourcing, to support outcomes for natural heritage, and community and sporting activities across the region. d) note the confidential status of Attachment D - Community and Sports Remissions by local board to item 17 Feedback on Rates Remission and Postponement Policy.
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Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy |
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Resolution number RD/2018/54 MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey: That the Rodney Local Board: a) provide the following feedback on the draft 2018-2028 Regional Land Transport Plan: i. support the increased funding for road sealing, totalling $121 million over 10 years, and request that the funding is delivered at the rate of $12 million per year for each of the 10 years of the Plan
Road Resilience
ii. request an increase in the planned budget for road maintenance, particularly in rural areas, noting that a lack of maintenance is a leading cause of complaints from residents in Rodney iii. request a change to the methodology for road maintenance to enable a full rebuild of road base and potential cap seal or maintenance seal to be applied
Public Transport
iv. support the focus on public transport in the Plan, in particular the opportunities it brings to connect Rodney’s rural towns and villages to the wider transport network v. suggest that the Plan include consideration of innovative approaches to the challenges, that we have in rural areas to embracing public transport vi. acknowledge that light rail to the North West is a good long-term goal, but request that the Plan consider an interim solution to the congestion issues that are facing this area now, such as trains to Huapai, which is strongly supported by the community
Road Safety
vii. note that Rodney has the highest/worst Death and Serious Injury (DSI) statistics of all local boards viii. support the allocation of $140 million over 10 years for road safety improvements and request that Rodney be prioritised to receive this expenditure given the current DSI statistics ix. consider that addressing road safety will require a multi-faceted approach, including: a. addressing unsealed metal roads and improving the maintenance or sealing of them b. constructing footpaths and greenways for pedestrian safety c. improving dangerous intersections where people get frustrated and take risks
Key Projects
x. support the inclusion of these funded projects in the Plan in addition to those funded by New Zealand Transport Agency: a. Road Sealing $36 million and $85 million b. Dairy Flat Highway safety improvements $17 million c. Station Rd/Tapu Rd/SH16 intersection upgrade $37 million d. Rural Road Safety Program $121 million e. Matakana Link Road $89 million xi. support the inclusion of these key New Zealand Transport Agency projects in the Plan: a. SH1 – Dome Valley safety improvements project b. SH1 – Puhoi to Warkworth, support the completion of this RON project c. SH1 – Warkworth to Wellsford, investigation of delivery for this RON project d. SH1 – north of Albany improvements, in particular the extension of the dedicated northern busway e. SH1 – Hill Street intersection improvements f. SH16 – Brighams Creek to Waimauku safety improvements g. SH16 – Helensville to Wellsford safety improvements h. SH16/Kahikatea Flat Road intersection improvements i. SH16 Stoney Creek Road to Helensville safer corridor j. Supporting Growth Alliance to look at route protection for the preferred network in the North West, and North growth areas. xii. support the inclusion of these projects in the Plan and welcome any future funding being allocated to them: a. Wainui Growth Projects $25 million b. Postman Rd, Dairy Flat upgrade (for Penlink) $67 million c. Redhills to Coatesville Riverhead Highway arterial $314 million d. Matakana Road to Sandspit Road realignment (Hill Street intersection) $51 million e. Western Collector, Warkworth $68 million f. Warkworth Park and Ride $15 million g. Infrastructure to support development in Matakana $2 million
Other Issues
xiii. request that the funds from the Araparera Joint Forestry Venture be shown in the Regional Land Transport plan to more accurately reflect the funding to be applied for road sealing in the legacy Northern Riding area of the Rodney ward xiv. note that a decision on the proposed Rodney Local Board Transport Targeted Rate will be made on 24 May 2018 xv. request that when the decision is made on the Regional Land Transport Plan that communications confirming the projects in the Rodney Local Board area are publicised.
b) provide the following feedback on the draft Regional Fuel Tax Proposal: i. support the regional fuel tax on the basis that it is needed in order to provide the package of projects outlined in the Regional Land Transport Plan, including key projects in Rodney such as $121 million for additional road sealing ii. support the inclusion of the following Regional Fuel Tax projects: a. park and rides, and in particular requests that park and rides in Kumeu and Warkworth be made a priority, and request the expansion of the park and ride facilities in Albany and Silverdale b. road sealing c. road safety, particularly in rural areas d. active transport, and request that Rodney’s town centres receive an equitable share of this expenditure e. road corridor improvements, in particular the Matakana Link Road f. growth related transport infrastructure.
c) provide the following feedback on the draft Contributions Policy: i. notes that the level of growth in Rodney vastly exceeds the amount of funding available to build much needed infrastructure to keep up with growth ii. support the increase to the development contributions in greenfield areas to reflect the additional investment required by growth iii. requests that the draft Funding Areas be reduced in size to more accurately reflect the needs of growing communities, for example, the current Transport Funding Area is so large it allows contributions collected from a development in Warkworth to fund transport improvements in Takapuna, even though residents in Warkworth will not receive any benefit iv. support the review of the policy if/when the Local Government (Community Well-being) Amendment Bill is passed which would allow council to use development contributions to fund public swimming pools, libraries and other community facilities.
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Review of Auckland Council's representation arrangements for the 2019 elections |
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Resolution number RD/2018/55 MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey: That the Rodney Local Board: a) endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change. b) endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections: i) That all Governing Body members are to continue to be elected by ward as decided by the Governing Body ii) That the current number of members in each ward is retained iii) That the Rodney ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest c) note the Joint Governance Working Party’s position that the area alongside the Kaipara Harbour does not have a community of interest with Warkworth, and recommend that the Wellsford subdivision boundary be extended south to meet the Kumeu subdivision boundary at Makarau (Option 1A) and minor changes to the boundaries on Matakana Road and Matakana Valley Road as tabled at the business meeting and which forms part of the minutes attachments. d) provide the following additional feedback on the review of Auckland Council’s representation arrangements for the 2019 elections: i. note that the area immediately to the north of Matakana Road has a lesser community of interest with Wellsford, and recommend that consideration be given to extending the northern border of the Warkworth subdivision at Matakana Road as an option for consultation with those communities. e) delegate authority to the chairperson to represent the local board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the local board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification. f) request that officers consult on the representation review with iwi, including Nga Maunga Whakahii o Kaipara, prior to wider community consultation. |
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a Alternate Rodney Ward boundary options b Warkworth/Wellsford boundary at Matakana |
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Councillor Sayers was in attendance for this item. Councillor Sayers tabled a written update, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2018/56 MOVED by Chairperson B Houlbrooke, seconded by Member A Roe: That the Rodney Local Board: a) thank Cr Sayers for his May 2018 update to the Rodney Local Board on the activities of the Governing Body.
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a Ward Councillor Update May 2018 |
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Resolution number RD/2018/57 MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey: That the Rodney Local Board: a) note the chairperson’s report for May 2018.
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Resolution number RD/2018/58 MOVED by Chairperson B Houlbrooke, seconded by Member L Johnston: That the Rodney Local Board: a) note the deputation/public forum update for the Rodney Local Board.
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Resolution number RD/2018/59 MOVED by Deputy Chairperson P Pirrie, seconded by Member T Berger: That the Rodney Local Board: a) note the governance forward work calendar as at May 2018.
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Resolution number RD/2018/60 MOVED by Chairperson B Houlbrooke, seconded by Deputy Chairperson P Pirrie: That the Rodney Local Board: a) note the workshop records for 5 April and 3 May 2018.
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25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
4.17 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................