Minutes of Upper Harbour Local Board

8.2	Empire Capital - Hobsonville Marina redevelopment
	A report and PowerPoint presentation were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number UH/2018/35 MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles: That the Upper Harbour Local Board: a) thank David Boersen, of Empire Capital, for his attendance and presentation. CARRIED
	Attachments a Hobsonville Marina presentation b Hobsonville Marina Precinct evidence

8.1	Girlboss - Future CEO Summit
	A PowerPoint presentation was provided. A copy of which has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2018/36 MOVED by Member J McLean, seconded by Member U Balouch: That the Upper Harbour Local Board: a) thank Alexia Hibertidou, of Girlboss NZ, for her attendance and presentation. CARRIED
	Attachments a Girlboss NZ presentation

9 Public Forum

There was no public forum.

10 Extraordinary Business

10.1

Local Board feedback on the Local Government (Community Well-being) Amendment Bill

Resolution number UH/2018/37

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) consider an extraordinary item regarding Local Board feedback on the Local Government (Community Well-being) Amendment Bill at item 28 of this agenda:

i. the reason the matter was not on the agenda is that the agenda report was not available at time of the agenda print.

ii. the reason why the discussion of this matter cannot be delayed until a subsequent meeting is that council’s submission has to be lodged with the Governance and Administration Select Committee by midnight 25 May 2108 and this is the only meeting of the Upper Harbour Local Board prior to that date.

CARRIED

Note: Pursuant to Standing Order 1.9.7, Member N Mayne requested that his dissenting vote to Item 10.1 be recorded.

11 Notices of Motion

There were no notices of motion.

12	Minutes of the Upper Harbour Local Board meeting held Thursday, 19 April 2018
	That the Upper Harbour Local Board note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 19 April 2018, are attached at item 12 of the agenda for the information of the board only and will be confirmed under item 4 of the agenda.

Fernhill Escarpment walkway development plan

The Senior Renewals Coordinator was in attendance to support the item.

Resolution number UH/2018/38

MOVED by Chairperson L Whyte, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) approve the Fernhill Escarpment walkway development plan, as presented in Attachment A to the agenda report.

b) allocate $580,000 from the local board’s Community Facilities Renewals budget for the project ‘Fernhill Escarpment - renew walkways’ as part of the 2018/2019 Upper Harbour Local Board Community Facilities work programme.

c) note that any potential allocation of locally driven initiatives capital funding (LDI capex), to support aspects of the Fernhill Escarpment walkway development plan, will be considered as part of detailed design, and alongside other LDI capex funding priorities.

CARRIED

New community lease to Greenhithe Tennis Club Incorporated

The Community Lease Advisor was in attendance to support the item.

Resolution number UH/2018/39

MOVED by Chairperson L Whyte, seconded by Member U Balouch:

That the Upper Harbour Local Board:

a) grant a new community lease to Greenhithe Tennis Club Incorporated for Part Lots 56 and 57 DP13702, War Memorial Park, 10-24 Roland Road, Greenhithe, subject to the following terms and conditions:

i. term: 10 years, commencing 1 March 2018, with one 10-year right of renewal

ii. rent - $1.00 plus GST per annum if requested

iii. the Greenhithe Tennis Club Incorporated Community Outcomes Plan as approved, is attached to the community lease document

iv. that all other terms and conditions are met, in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

New community leases to the North Shore Playcentre Association Incorporated and East Coast Bays Association Football Club Incorporated

The Community Lease Advisor was in attendance to support the item.

Resolution number UH/2018/40

MOVED by Member N Mayne, seconded by Member J McLean:

That the Upper Harbour Local Board:

a) grant a new community lease to the North Shore Playcentre Association Incorporated for a part of Collins Park, 15A Greenhithe Road, Greenhithe, legally described as Part Lot 5 DP 7132 (refer to Attachment A to the agenda report), subject to the following terms and conditions:

i. term:10 years commencing 17 May 2018 with one 10-year right of renewal

ii. rent: $1.00 plus GST per annum if requested

iii. the North Shore Playcentre Association Incorporated Community Outcomes Plan as approved, be attached to the community lease document (refer to Attachment B to the agenda report)

iv. all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012.

b) grant a new community lease to the East Coast Bays Association Football Club Incorporated for a part of Bay City Park, 50 Andersons Road, Browns Bay, legally described as Part Allotment 313 Parish of Paremoremo (refer to Attachment C to the agenda report), subject to the following terms and conditions:

i. term: 10 years commencing 17 May 2018 with one 10-year right of renewal

ii. rent: $1.00 plus GST per annum if requested

iii. the East Coast Bays Association Football Club Incorporated Community Outcomes Plan as approved, be attached to the community lease document (refer to Attachment D to the agenda report)

iv. all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

Notice to revoke previous resolutions on funding allocation and proposed right of way easement over Kell Park, Albany

The Senior Growth Development Specialist was in attendance to support the item.

Resolution number UH/2018/41

MOVED by Chairperson L Whyte, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) agree, pursuant to standing order 1.10.4, to revoke the following resolution of the Upper Harbour Local Board, adopted at its ordinary meeting held on 28 April 2015:

Resolution number UH/2015/44:

That the Upper Harbour Local Board:

a) support the release of the reserve Albany parking funds to Mr Nicholas Lowes to construct additional parking spaces for the benefit of the Albany Village business and library patrons.

b) advocate to the Budget Committee for the $354,374 of parking reserve funds to be released for use towards alleviating the parking congestion in the Albany Village. This meets the requirement for which the funds were collected originally.

c) request the financial department to write a report to the 12 August 2015 Budget Committee meeting, to seek approval for the release of the parking reserve funds to Mr Nicholas Lowes, in order to construct additional parking spaces in the Albany Village.

CARRIED

b) agree, pursuant to standing order 1.10.4, to revoke the following resolution of the Upper Harbour Local Board, adopted at its ordinary meeting held on 14 July 2015:

Resolution number UH/2015/104:

That the Upper Harbour Local Board:

a) provide landowner consent and support the creation of the proposed easement ‘A’ over part of Kell Park in favour of the properties at 243, 245 and 247 Dairy Flat Highway, being Lot 1 DP38729, Lot 1 DP148906 and Lot 1 DP66714, and the simultaneous extinguishing of the existing easement in favour of the property at 245 Dairy Flat Highway, Lot 1 DP148906, as shown on DP91102.

b) provide landowner consent and support the creation of easements ‘B’ and ‘C’ in favour of council’s reserve land as shown on the plan of proposed easements (61172-GE-004 Sheet 2) for the purpose of improving public car parking, and anticipates that the payment of a proportional share of on-going maintenance costs will be provided for in the easement document.

CARRIED

Deputy Chairperson M Miles left the meeting at 10.45 am.

Deputy Chairperson M Miles returned to the meeting at 10.50 am.

Auckland Transport monthly report - May 2018

The Elected Member Relationship Manager, Auckland Transport, was in attendance to support the item.

Resolution number UH/2018/42

MOVED by Member U Balouch, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) receive the Auckland Transport update for April 2018.

CARRIED

The meeting was adjourned at 10.59 am and reconvened at 11.09 am. Member J McLean was not present.

Member J McLean left the meeting at 11.09 am.

Business Improvement District (BID) Programme Compliance Report to Upper Harbour Local Board for FY 2016-2017

Resolution number UH/2018/43

MOVED by Chairperson L Whyte, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) recommend that the Governing Body strike the targeted rate of $690,621 for inclusion in the Annual Budget 2018-2019, for the Business North Harbour Incorporated Business Improvement District (BID) programme.

CARRIED

19	Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy
	The Local Board Advisor was in attendance to support the item. The board’s final submission to the draft plan was provided at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2018/44 MOVED by Member N Mayne, seconded by Chairperson L Whyte: That the Upper Harbour Local Board: a) adopt the submission tabled as Attachment A as its feedback to the draft 2018-2028 Regional Land Transport Plan. b) note that in its view, the public feedback on the draft Regional Fuel Tax proposal, undertaken as part of the long-term plan process, may not be reliable as government’s own fuel tax proposal was not public knowledge at the time of the council public consultation. Notwithstanding that caveat, the Upper Harbour Local Board supports the outcomes that the draft Regional Fuel Tax proposal will enable. c) support the draft Contributions Policy as it recognises that new development requires appropriate council infrastructure and facilities, and that it is appropriate that the ‘developer’ generating this demand contributes to meeting the capital costs that council must incur to support this increased demand. CARRIED
	Attachments a Upper Harbour Local Board submission to the draft 2018-2028 Regional Land Transport Plan

Member J McLean returned to the meeting at 11.16 am.

Review of Auckland Council’s representation arrangements for the 2019 elections

Resolution number UH/2018/45

MOVED by Member U Balouch, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

That the Upper Harbour Local Board:

a) endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

b) endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections:

i. that all Governing Body members are to continue to be elected by ward as decided by the Governing Body

ii. that the current number of members in each ward is retained

iii. that the Upper Harbour Local Board support further consideration of the creation of subdivisions within the board area at the next review, as population growth in the western part of the local board area becomes more established.

iv. that the Rodney ward’s non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest, or joining disparate communities of interest (specifically Paremoremo).

c) decline to comment on matters pertaining to other local board and ward boundaries and representation arrangements, as the board believes the affected local boards are best placed to comment.

d) delegate authority to the chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections, should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

CARRIED

New road names for subdivision at 144 Albany Highway, Albany

Resolution number UH/2018/46

MOVED by Chairperson L Whyte, seconded by Member U Balouch:

That the Upper Harbour Local Board:

a) approve the new road name ‘Taimana Place’ for the new public road in the subdivision being undertaken by HLG Holding Limited, at 144 Albany Highway, Albany.

b) approve ‘Haipara Close’ for the new private road in the subdivision being undertaken by HLG Holding Limited, at 144 Albany Highway, Albany.

CARRIED

Note: Pursuant to Standing Order 1.9.7, Member N Mayne requested that his dissenting vote to resolution b) of Item 21 be recorded.

New road names for subdivision at 40A and 42 Kewa Road, Albany

Resolution number UH/2018/47

MOVED by Chairperson L Whyte, seconded by Member J McLean:

That the Upper Harbour Local Board:

a) approve the road name ‘Kewa Road’ for the extension to the main public road in the subdivision being undertaken by CDL Land New Zealand Limited, at 40A and 42 Kewa Road, Albany.

b) approve ‘Brydes Street’ for the new stub public road in the subdivision being undertaken by CDL Land New Zealand Limited, at 40A and 42 Kewa Road, Albany.

c) approve ‘Paikea Street’ for the new private road in the subdivision being undertaken by CDL Land New Zealand Limited, at 40A and 42 Kewa Road, Albany.

CARRIED

Governance forward work calendar - June 2018 to May 2019

Resolution number UH/2018/48

MOVED by Chairperson L Whyte, seconded by Member U Balouch:

That the Upper Harbour Local Board:

a) receive the Upper Harbour Local Board governance forward work calendar for the period June 2018 to May 2019, as set out in Attachment A to the agenda report.

CARRIED

Record of the Upper Harbour Local Board workshops held on Thursday 5, 12, 19 and 26 April 2018

Resolution number UH/2018/49

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) receive the record of the Upper Harbour Local Board workshops held on Thursday 5, 12, 19 and 26 April 2018 (refer to Attachments A, B, C and D to the agenda report).

CARRIED

25	Board Members' reports - May 2018
	There were no board members’ reports at this meeting.

Chairperson's report - Lisa Whyte

Resolution number UH/2018/50

MOVED by Chairperson L Whyte, seconded by Member J McLean:

That the Upper Harbour Local Board:

a) receive the final report from Chairperson Lisa Whyte.

b) receive the attendance record of members as submitted by Chairperson Lisa Whyte, in response to requests from residents via social media for more transparency on attendance.

c) note that the Deputy Chairperson M Miles, formally acknowledged, on behalf of the local board, Chairperson L Whyte’s exceptional service during her tenure as Chairperson.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

28	Local Board feedback on the Local Government (Community Well-being) Amendment Bill
	The board’s final submission to the bill was provided at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2018/51 MOVED by Chairperson L Whyte, seconded by Member J McLean: That the Upper Harbour Local Board: a) adopt the submission tabled as Attachment A as its feedback to the Local Government (Community Well-being) Amendment Bill. CARRIED
	Attachments a Upper Harbour Local Board submission to the Local Government (Community Well-being) Amendment Bill

Note: Pursuant to Standing Order 1.9.7, Member N Mayne requested that his dissenting vote to Item 28 be recorded.

11.50 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Lisa Whyte
Deputy Chairperson	Margaret Miles, QSM, JP
Members	Uzra Casuri Balouch, JP
	Nicholas Mayne
	John McLean