Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 23 May 2018 at 6.00PM.

 

present

 

Chairperson

Tracy Mulholland

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Derek Battersby, QSM, JP

 

 

 

 

Catherine Farmer

 

 

 

 

Duncan Macdonald, JP

 

 

 

 

Te'eva Matafai

 

 

 

 

 

 

 

 

 

ABSENT

 

 

David Whitley

 

 

 

 


Whau Local Board

23 May 2018

 

 

 

1          Welcome

 

Chairperson Mulholland opened the meeting and welcomed everyone present.

 

2          Apologies

  

Resolution number WH/2018/44

MOVED by Deputy Chairperson S Zhu, seconded by Member T Matafai:  

That the Whau Local Board:

a)         accept the apology from member David Whitley for absence.

 

CARRIED

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

 

Board Member

Organisation / Position

Tracy Mulholland

·     New Lynn Business Association – Business Associate/Contractor

Susan Zhu

·         Chinese Oral History Foundation – Committee member

·         The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·         Whau Coastal Walkway Environmental Trust –Trustee

·         New Lynn Tennis Club – Patron

·         West Lynn Gardens – Patron

·         Tag Out Trust – Deputy Chairman

·         New Lynn Bowling Club - Patron

·         New Lynn RSA - Member

Catherine Farmer

·         Avondale-Waterview Historical Society – Member

·         Blockhouse Bay Historical Society – Member

·         Portage Licensing Trust – Trustee

·          Blockhouse Bay Bowls – Patron

·         Forest and Bird organisation - Member

Duncan Macdonald

·         Avondale Business Association – Chairman

·         Avondale Community Society – Chairman

·         Avondale RSA – Treasurer

·         Avondale-Waterview Historical Society - Member

·         Avondale Jockey Club – Member

Te’eva Matafai

·         Pacific Events and Entertainment Trust - Co-Founder

·         Miss Samoa NZ - Director

·         Malu Measina Samoan Dance Group - Director/Founder

·         Pasifika Festival ATEED - Samoa Village Coordinator

·         Aspire Events – Director

David Whitley

·         Rosebank Business Association - Member

·         Pathways to the future  - Past trustee

·         REINZ - Member

·           Don Oliver Youth Sports Foundation  - Past trustee

·           Chamber of Trade - Mentor

·           Lopdell House - Trustee

·           Amalgamated Hardware Merchants (AHM)  Apprenticeship Trust – Trustee

 

The register was updated for member Derek Battersby with the change of position for Tag Out Trust and membership for New Lynn RSA.

 

4          Confirmation of Minutes

 

Resolution number WH/2018/45

MOVED by Member D Battersby, seconded by Member C Farmer:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 9 May 2018, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Whau Coastal Walkaway Environmental Trust - Te Whau Pathway - Tony Miguel

 

Tony Miguel, Chairperson of Whau Coastal Walkaway Environmental Trust (WCWET) made a presentation requesting the local board to consider:

·                    Providing a contribution of up to $15,000 towards Whau Coastal Walkaway Environmental Trust (WCWET) operating costs.

·                    Support the WCWET submission to the 10 year Budget (2018-2028) for funding of $ 25.19 million required to complete 12km.

·                    Nominating a Board member to participate in the development of an Environmental Management Plan for the Whau River Catchment.

A copy of presentation was attached to the agenda and can be viewed on Auckland Council website.

 

Resolution number WH/2018/46

MOVED by Member T Matafai, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      receive the deputation from Tony Miguel, Chairperson of Whau Coastal Walkaway Environmental Trust (WCWET) regarding Te Whau Pathway and thank him for the presentation.

 

CARRIED

 

 

9          Public Forum

 

9.1

Citizens Advice Bureau New Lynn Branch

 

Elizabeth Tuck, Manager Citizens Advice Bureau - New Lynn branch made a verbal presentation requesting the local board to advocate on behalf of CAB to Auckland Council/Transport to re-instate the prior parking agreement for volunteers (as agreed by legacy Waitakere City Council) or seek alternatives in the area.

 

9.2

Steve McDonald – Grey Power

 

Steve McDonald from Grey Power made a verbal presentation to the local board in regards to a report from Senior Advisory Panel to the joint Finance and Performance and Planning Committees summarising the Panel’s feedback on the Auckland Plan and 10 year plan.

A copy of the report was tabled at the meeting and has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.

 

Attachments

a     Tabled report - Senior Advisory Panel: Advice to the joint Finance and Performance and Planning Committees 21 March 2018

 

9.3

Lisa Er

 

Lisa Er addressed the local board requesting to keep the status of Craigavon Park as off-leash dog park; as this is a well used park by dog owners and provides much needed excersise area for dogs.

 

Resolution number WH/2018/47

MOVED by Deputy Chairperson S Zhu, seconded by Member T Matafai:  

That the Whau Local Board:

a)         receive the public forum submissions from Elizabeth Tuck (Manager Citizens Advice Bureau, New Lynn); Steve McDonald (Grey Power) and Lisa Er and thank them for their attendance.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.


 

 

12

Whau Ward Councillor Update

 

Apology from Clr Clow was noted.

 

 

13

Auckland Transport Update  - May 2018 

 

Resolution number WH/2018/48

MOVED by Member D Battersby, seconded by Member D Macdonald:  

That the Whau Local Board:

a)        receive Auckland Transport’s May 2018 update report.

b)        express its strong concern at the delay to the New Lynn to Avondale path project along the rail corridor and request an update urgently on actions to address this.

c)        request information from Auckland Transport to review the opportunity to support New Lynn CAB volunteers with between 4 – 6 car parks for 4 - 4.5 hours in walking distance to the New Lynn CAB.

 

CARRIED

 

 

14

Whau Local Grants, Round Two 2017/2018 grant applications

 

Resolution number WH/2018/49

MOVED by Chairperson T Mulholland, seconded by Member C Farmer:  

That the Whau Local Board:

a)      approve the following allocations for the Whau Local Grants Round Two 2017/2018 applications as outlined in Table One:

Table One:  Whau Local Grants Round Two 2017/18 applications

Application ID
Applicant

Focus area

Requesting funding for

Amount requested

Amount Allocated

LG1821-201

New Lynn Kelston Community Patrol

Community

Towards the operational cost towards voluntary services to patrol the Whau area.

$2,000.00

$2,000

LG1821-203

Connected Media Charitable Trust

Arts and culture

Towards a portion of the annual rental costs from May 2018 to April 2019.

$5,000.00

$0

*Ongoing administration costs are considered low priority

LG1821-206

The Auckland Performing Arts Centre at Western Springs

Arts and culture

Towards theatre tickets, bus transport and pre-show workshop costs.

$5,840.00

$0

*Ticketed events are considered low priority

LG1821-208

May Leaoseve

Community

Towards project costs to hold a bronchiectasis family carers evening.

$2,000.00

$1,000

LG1821-209

Youthline Auckland Charitable Trust

Community

Towards salary costs for key triage clinical staff for Youthline Services.

$3,000.00

$1,500

LG1821-211

KidsCan Charitable Trust

Community

Towards the purchase of food for the KidsCan programme in the Whau local board area.

$10,000.00

$4,000

LG1821-212

Tuatara Collective

Arts and culture

Towards wages for actors for Maori theatre work

.

$4,000.00

$500

LG1821-213

Auckland Kids Achievement Trust trading as Graeme Dingle Foundation Auckland

Community

Towards wages, for two weeks, for two staff to lead the Kiwi Can Programme.

$2,500.00

$1,000

LG1821-214

Green Bay Youth Work

Community

Towards the purchase of food, cutlery and plates for the breakfast programme.

$5,500.00

$1,500

LG1821-215

Glenavon Community Trust

Community

Towards hall hire, craft costs, supper, gifts and goodie bag costs for the Glenavon Ladies Night.

$1,630.00

$1,630

LG1821-218

Sophia Fariq

Community

Towards for food costs for the Eid celebration on 26 June 2018.

$1,000.00

$1,000

LG1821-221

New Zealand Centre for Gifted Education Limited

Community

Towards salary costs for the MindPlus programme for gifted children from 5 June 2018 to 31 May 2019.

$4,000.00

$500

LG1821-222

New Zealand Dance Advancement Trust (The New Zealand Dance Company)

Arts and culture

Towards venue hire and wage costs for the youth engagement programme from 1 June 2018 to 31 May 2019.

$5,000.00

$0

*administration and salary costs are considered low priority

LG1821-223

Glenavon Early Childhood Centre

Community

Towards safety matting, a new playground structure and see-saw for the early childhood centre.

$5,000.00

$5,000

LG1821-224

Kelston Community Hub

Community

Towards tutor, material, sewing resources and equipment costs for an evening sewing class.

$3,795.00

$3,000

LG1821-226

Church of the Saviour

Events

Towards stage, advertising, equipment hire, band hire and traffic management costs for Christmas at the Beach 2018.

$27,533.00

$0

*Applicants that have already received one successful grant application within the current financial years are considered low priority.

LG1821-229

Kids Safe With Dogs Charitable Trust

Community

Towards printing and wage costs for the “Kids Safe with Dogs” programme.

$4,922.00

$500

 

 

Total Requested

$92,720.00

$23,130

 

b)      approve the following allocations for the Whau Local Grants Round Two 2017/2018 applications as outlined in Table Two:

Table Two:  Whau Local Grants Round Two 2017/18 multi-board applications

Application ID
Applicant

Focus area

Requesting funding for

Amount requested

Amount Allocated

LG1805-226

Age Concern Auckland Incorporated

Community

Towards the provision of health promotion, accredited visitor service and field social support services across west and central Auckland.

$8,400.00

$2,500

LG1821-204

Kelston Girls' College

Arts and culture

Towards the marketing, set up and facilitators' costs for ArtWest 2018.

$12,000.00

$5,000

LG1821-219

Te Pou Theatre

Arts and culture

Towards the cost for the Koanga Festival, including management, marketing, kaumatua and whanau day costs.

$5,000.00

$3,468

LG1805-218

Zeal Education Trust

Community

Towards uniform, transport, wage, event, catering, data gathering, reporting and evaluation costs to support the West Auckland Street Youth Work project.

$3,468.50

$3,468

 

LG1805-219

Interacting

Events

Towards venue hire, disabled access ramps and portaloo, art workshops and face-painter costs for the 2018 InterAct Festival 2018.

$2,344.00

$1,500

LG1805-220

Fix Up, Look Sharp

Community

Towards operational costs to empower men to achieve their employment goals.

$5,000.00

$1,000

LG1805-234

Violence Free Communities

Community

Towards event costs for the Toddler Day Out on September 2018.

$5,000.00

$4,000

LG1805-236

Chinese New Settlers Services Trust

Arts and culture

Towards dancing coaches, venue hire, promotion, coordination, facilitation, health and safety management and evaluation costs for 20 training sessions and three community performances.

$4,000.00

$2,500

LG1807-314

Bhartiya Samaj Charitable Trust

Community

Towards the cost of running an elderly support programme, including volunteer travel reimbursement, venue and bus hire, festival celebrations and guest speakers.

$2,310.80

$0.00

*Project is outside of Local Board area.

LG1806-234

Kelly Group (NZ)

Sport and recreation

Towards coaching fees and resource kits to deliver a traditional Maori games programme to 29 schools in Auckland.

$16,177.20

$0

Project is low priority as commercial business with limited reach into wider community

LG1819-224

Waitakere WEA trading as WEST - West Auckland Enterprise Skills and Training

Community

Towards a contracted convenor, administration support and venue costs for housing and homelessness co-ordination.

$5,000.00

$0

Administration and salary costs are considered low priority.

 

 

Total Requested

$68,700.50

$23,436.00

 

CARRIED

 

 

15

Business Improvement District (BID) Programme Compliance Report to Whau Local Board for Financial Year 2016/2017

 

Note:   Member Duncan Macdonald declared an interest with motion a) and left the room at 6.37pm and took no part in the discussion or voting on the matter.

 

Resolution number WH/2018/50

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)      recommend to the governing body to strike the targeted rates for inclusion in the 2018-19 Annual Plan/Budget for the following BIDs:

·      $140,000 for the Avondale Business Association

·      $58,000 for the Blockhouse Bay Business Association

·      $430,000 for the Rosebank Business Association

 

CARRIED

 

Note:   Member Duncan Macdonald returned to the meeting 6.40pm.

 

 

Note:   Chairperson Tracy Mulholland declared an interest with motion b) and took no part in the discussion or voting on the matter.

 

Note:   Chairperson Tracy Mulholland vacated the chair and left the room and deputy chair Susan Zhu assumed the chair at 6.40pm.

 

Resolution number WH/2018/51

MOVED by Deputy Chairperson S Zhu, seconded by Member D Macdonald:  

That the Whau Local Board:

b)      recommend to the governing body to strike the targeted rates for inclusion in the 2018-19 Annual Plan/Budget for the following BIDs:

·      $176,091 for the New Lynn Business Association

 

CARRIED

 

Note:   Chairperson Tracy Mulholland returned to the meeting and resumed the chair.            6.41pm.

 

 

16

Proposed Establishment of Auckland Food Alliance

 

Resolution number WH/2018/52

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)      endorse establishment of a pilot Auckland Food Alliance for a period of two years from August 2018,

b)      endorse the approach for Auckland Food Alliance, once established, to focus on Whau Local Board during the pilot phase,

c)      request a minimum of six-monthly updates from the Alliance on progress. 

 

CARRIED

 

 

17

Review of Auckland Council’s representation arrangements for the 2019 elections

 

Resolution number WH/2018/53

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)      endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change.

b)      endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections:

i.        that all Governing Body members are to continue to be elected by ward as decided by the Governing Body

ii.       that the current number of members in each ward is retained

iii.      that the Waitematā and Gulf ward non-complying variance (population per member) should be addressed by reducing the size of the isthmus part of the ward on both the east and the west of the ward as in ‘Option 1’, with the resulting changes for neighbouring wards as set out in that option

iv.      that the Rodney ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

v.       that the area alongside the Kaipara Harbour does not have a community of interest with Warkworth, and that the Rodney Local Board is invited to provide feedback on the alternative options for subdivision arrangements.

c)      endorse the following recommendations with respect to the review of Auckland Council’s representation arrangements for the 2019 elections, noting that they have yet to be considered by the Joint Governance Working Party:

i.        that the Botany subdivision non-complying variance (population per member) should be addressed by moving the southern boundary of the Howick ward southwards and that the Howick Local Board is invited to provide feedback on the two alternative options

ii.       that the Manurewa-Papakura ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest

iii.      that the Waitematā Local Board consider whether subdivisions within the board area are appropriate

iv.      that the Upper Harbour Local Board consider whether subdivisions within the Board area are appropriate.

d)      delegate authority to the Chairperson to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification.

 

CARRIED

 

Note:   Pursuant to standing order 1.9.7 Member Macdonald requested that his dissenting vote be recorded.

 

 

18

Auckland Council’s Quarterly Performance Report: Whau Local Board for quarter three, 1 January - 31 March 2018

 

Resolution number WH/2018/54

MOVED by Member C Farmer, seconded by Chairperson T Mulholland:  

That the Whau Local Board:

a)      receive their quarterly performance report for quarter three 2017/18 year.

b)      recommend $5,414.60 from unspent 2017/2018 Movies in Parks operating budget, be deferred to 2018/2019 Movies in Parks series to enhance the children’s entertainment activities pre-screening.

c)      reallocate $33,000 from unspent 2017/18 Arts, Community and Events programme to the following:

    1. $3,000 to Sport Waitakere to support further work with sports groups and the community to advance Whau sport and recreation activity.
    2. $10,000 to address weed management along with other environmental outcomes, looking in particular at reduced chemical approaches where feasible.
    3. $12,000 to the Whau Community Arts Broker to support increased community based programming.
    4. $5,000 to the Kelston Deaf Education to support and promote deaf education programmes in the Whau community.

                  v.          $3,000 to support community action on youth and drugs (CAYAD) Whau wellbeing “YZUP project”.

d)      note the local board’s concern at the non-delivery to date of an Ethnic Plan for the Whau community as outlined in the agreed 2017/18 work programme.

 

CARRIED

 

 

19

Governance Forward Work Calendar - May 2018

 

Resolution number WH/2018/55

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      note the updated Governance Forward Work Calendar for May 2018 (attachment A).

 

CARRIED

 

 

20

Confirmation of workshop records - 21 March 2018 to 2 May 2018

 

Resolution number WH/2018/56

MOVED by Member T Matafai, seconded by Member D Battersby:  

That the Whau Local Board:

a)      confirm the records of the workshops in Attachments A to D held on the following dates: 

·    21 March 2018

·    4 April 2018

·    18 April 2018

·    2 May 2018

 

CARRIED

  

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.56pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................